FOOD AND AGRICULTURE ORGANIZATION (FAO) OF THE UNITED NATIONSRegional Office for the Near East (RNE)

AN ANALYTICAL REPORT ON THE IMPLEMENTATION AND DELIVERY OF FAO FIELD PROJECTS IN NEAR EAST REGION (RNE) IN YEAR 2002

byPrem N. Sharma, OIC, RNER

(original signed on 20/3/03)________________________________________Cleared for distribution by Dr. M. I. Albraithen, RR, RNE

Distribution:Mr. Carsalade, TC Tecle, OCDD MacMillan, TCOD Page, TCOMCPOs RNER Funes, TCAD Gougsa, TCOT Chikhaoui, OCDMAll RNE professionals All FAORs, NE regionAll Project Managers/Coordinators/Team Leaders, FAO projects in NE region

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TABLE OF CONTENTS

Title page iTable of contents iiList of Tables iiiList of Abbreviations ivAcknowledgement v

EXECUTIVE SUMMARY vi

1. INTRODUCTION 11.1 Portfolio of FAO projects in the Near East Region 1

2. METHODOLOGY 2

3. DELIVERY ANALYSIS 33.1 Total Delivery 33.2 Delivery by operators 43.3 Delivery by Fund Types 4

4. CONSTRAINTS AND PROBLEMS FACED IN IMPLEMENTATION &DELIVERY AND THEIR POSSIBLE SOLUTIONS 6

4.1 Constraints in Implementation of TCP Projects 94.2 Constraints in Implementation of UNDP Projects 94.3 Constraints in Implementation of TF Projects 94.4 Recommended Solutions for Improving Implementation and Delivery 9

5. CONCLUSION 10

ANNEXESAnnex 1: Delivery analysis of projects operated by RNER in Bahrain,

Saudi Arabia, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyz Republic, Oman and Tajikistan 11

Annex 2: Delivery analysis of projects operated by RNER in Algeria, Djibouti, Iran and Libya 15

Annex 3 Delivery analysis of projects operated by FAOR’s on 8 countries(Egypt, Lebanon, Mauritania, Morocco, Sudan, Syria, Tunisia, and Yemen) 22

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LIST OF TABLES

Table 1: Summary of number of projects in operation in 2002 vi

Table 2: Summary of delivery of all RNE field projects in 2002 vi

Table 3: Number of projects in operation in NE region during 2002 2

Table 4: Delivery analysis of all field projects by country andfund type in NE region, 2002 4

Table 5: Constraints and problems being faced in implementation and delivery of FAO Projects in Near East Region and recommended solutions based on analysis of the delivery of all projects implemented in 2002 7

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LIST OF ABBREVIATIONS

AWP Annual Work PlanCIS Confederation of Independent States (Ex Soviet States)CPO Country Projects OfficerDO Decentralized Offices (mainly FAOR offices), FAODWH Data Ware HouseFAOR FAO RepresentativeGCP Government Cooperation ProgramM MillionLTU Lead Technical UnitNE Near EastNEX National ExecutionOIC Officer In ChargeQPIR Quarterly Project Implementation ReportsRNE Regional Office for Near East, FAORNER Operations Branch of the Regional Office for Near East, FAOSPFS Special Program on Food Security, FAOTCO Field Operations Division of the Technical Cooperation Dept., FAOTCP Technical Cooperation Program of FAOTF Trust FundsTO Technical Offices, FAOUNDP United Nations Development Program UTF Unilateral Trust Funds

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ACKNOWLEDGEMENT

The author is thankful to all project operators (CPOs/FAORs) who participated in this analysis. Their comments made the analysis more practical and usable by project operators. The

suggestions, reviews and feed back received from TCOM and TCO are highly appreciated. Continuous help received from senior management of RNE and TCO is fully acknowledged.

Finally, I would like to thank all the staff members of RNER for their assistance in this analysis.

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EXECUTIVE SUMMARY

This report presents the analysis of the delivery of all FAO projects in RNE region excluding emergency projects. Delivery of a project reflects a measure of the efficiency in implementation of a project or portfolio of projects. Operations of a project include all actions required to successfully implement the project after signature on the project document by all parties until the project is completed.

There were 175 projects in the NE region in 2002 (Table 1), funded through FAO’s Technical Cooperation Program (TCP) or FAO’s Special Program on Food Security (SPFS), UNDP and various Trust Funds (TF), last category representing the main source (about 75%) of funding delivered in 2002.

Table 1: Summary of number of projects in operation in 2002

Operating Units Number of projects by Fund Type TotalTCP/SPFS UNDP TF

RNER 27 9 26 62DO (FAORs) 56 14 41 111

TO 2 2Total 83 23 69 175

Sixty two projects in 13 countries namely: Algeria, Bahrain, Djibouti, Jordan, Iran, Iraq, Kazakhstan, Kuwait, Kyrgyz Republic, Libya, Oman, Saudi Arabia and Tajikistan, were operated by RNER. One hundred and eleven projects were operated by the FAORs in 8 countries (Egypt, Lebanon, Mauritania, Morocco, Sudan, Syria, Tunisia, and Yemen). The remaining 2 projects were operated by the Technical Officers (TO), one each from RNE and Rome. Table 2 summarizes the delivery of all these projects.

Table 2: Summary of delivery* of all RNE field projects in 2002 ( in Million US$)

Project Operator/Fund TypeDelivery 2002 Estimated delivery for

2003, US$ MOriginal estimate, US$ M Actual, US$ M %

RNER TCP/SPFS 2.32 1.21 52 2.32RNER UNDP 2.14 1.22 57 1.50RNER TF 7.62 5.67 74 7.31RNER Operated Projects 12.08 8.10 67 11.13DO/TO TCP/SPFS 4. 10 2.13 52 5.04DO/TO UNDP 0.79 0.38 48 0.06DO/TO TF 10.74 8.77 82 9.60DO/TO Operated Projects 15.63 11.28 72 14.70Total TCP 6.42 3.34 51 7.37Total UNDP 2.93 1.60 55 1.55Total TF 18.36 14.44 79 16.91All Total 27.71 19.38 70 25.83* Total deliveries in: Year 2000 = US$ 19,723,941; Year 2001 = US$ 27,933,777 (64%)  

In Table 2, the original estimate is taken from FPMIS which was based on the Annual Work Plan (AWP) as reported by project operators in early 2002. The actual delivery data is

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extracted from the Data Ware House (DWH) on Feb. 20, 2002 after all the 2002 project expenditures have been sealed.

Project services worth a grand total of US$ 19.38 million were delivered from the originally planned estimate of US$ 27.71 million in 2002. This is much less than the total delivery of US$ 27.93 million in 2001 which was 64% of original estimate of US$ 43.44 million. The fall has been mainly due to under-utilization of UTF funds in Saudi Arabia and TCP/UTF funds in Iran in RNER operated projects, besides a much lower availability of funds in 2002. Additionally, UNDP projects in Iran and Algeria remain frozen. Under-utilization of funds in Mauritania, Syria and Tunisia in FAOR operated projects also significantly reduced the 2002 delivery.

For 2003, a total estimated delivery of about US$ 25.83 million is planned from the available committed resources of US$ 38.35 million for future years. RNER operated projects have planned activities worth estimated US$ 11.13 million and FAOR operated projects have planned activities worth estimated US$ 14.7 million, consisting of the TCP, UNDP and all other trust fund projects (Table 2).

The delivery rate for RNER operated projects have been only 67% in 2002. It was 72% for DO/TO operated projects. Thus the average delivery rate was 70%. The lowest delivery rates have been for TCP projects while UTF funded projects’ delivery was closer to satisfactory rates of 80%. Iran, Libya, and Saudi Arabia among RNER operated projects, and Mauritania, Morocco, Syria, Tunisia, Yemen among FAOR operated countries had substantial portfolios with originally planned estimates varying from about US$ 1.4 to US$ 6.8 million. Among these countries, the lowest delivery rate was in Iran (10%) while the best delivery rate was in Tunisia (82%). Libya was with a delivery rate of 65% while Saudi Arabia and Morocco with 77% delivery rate fell in between the range.

As expected, better delivery rates were achieved by some larger TF projects since there are full time international teams to implement them. TCPs, UNDP NEX modality projects and many of the smaller TF projects do not have any full time national professional to implement them. This often is resulting into lower deliveries.

During the RNE’s project by project delivery analysis, various constraints in implementation resulting into under utilization of funds were identified. The TCP projects suffered from serious delays in activities of the Lead Technical Units (LTU) and differences on work plans with the governments. In UNDP funded nationally executed (NEX) projects, lack of human resources in the project designs was the salient cause of delayed actions. In Iran, this led to complete freezing of such projects. In many UTF projects, lack of cash availability for the entire project cycle effects integrated planning of the Annual Work Plans (AWP). These plans were often required to be limited to cash available rather than the project document objectives. For solving these problems, full time managers of project portfolios are required. However, they are often not designed in TCP, UNDP and in many UTF projects. All these problems combined together brought many of the projects practically to a halt in Iran.

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To reverse this situation, practical ways of problem solving need to be used by project operators. Providing limited time to LTUs for their contribution on staff selection etc., detailed consultations among all stakeholders (specially governments) for annual work planning, closing defunct or long frozen UNDP projects (e.g. in Iran and Algeria), adjusting smaller activity UTF requests to ongoing projects (e.g. in Iran), provision of full time national professionals as project managers in TCP and UNDP NEX modality projects, detailed discussions with member governments of the advantages of integrated planning (verses piece meal planning) for making full UTF budget available in cash etc., will help solve many a problems in project implementation. In all type of projects, creative ways need to be used for utilization of available funds during project duration by furthering project activities (e.g. attending to more community members, more areas, more trainees, more services or supplies of inputs etc.) to better achieve the project objectives within the framework of the project documents and their work plans. This situation calls for a change is role of all project operators to become project portfolio managers except in case of few of the projects who already have full time teams.

In conclusion, given the new changed realities where full time national or international personnel will not become available in many projects, the project operators (RNER/DOs/TOs) themselves need to take a more pro-active role in hands on project management and their implementation for improving the delivery. In the long run, this calls for a change in the profile of all project operators to project portfolio managers with determination, dedication and an enhanced vision of efficiency and cost effectiveness.

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AN ANALYTICAL REPORT ON THE IMPLEMENTATION AND DELIVERY OF FAO FIELD PROJECTS IN NEAR EAST REGION (RNE) IN YEAR 2002

by Prem N. Sharma, OIC, RNER

1. INTRODUCTION

An analysis of the implementation and delivery of all the FAO projects (except emergency projects) executed in 2002 was carried out in early 2003 by RNER. The objective was to access the delivery of FAO projects in the Near East region, identify constraints and problems in full implementation and delivery of these projects, recommend actions to reduce or alleviate these constraints and solve the problems so that the implementation and delivery of the FAO projects in NE region can be improved in future. Based on this analysis, a 2002 summary report of the actual delivery was made to the senior management of the RNE and TCO by end Feb., 2003. This is now included as the executive summary of this report.

Delivery of a project reflects a measure of the efficiency in implementation of a project or portfolio of projects as it compares the original estimates of funds planned fro implementation in the beginning of the year and the actual amounts of funds used for implementing the Annual Work Plan (AWP) during the entire year. Operations of a project include all actions required to successfully implement the project after signature on the project document by all parties until the project is completed. This full report is being made available so that the project operators (RNER, DO/TOs) in addition to the senior management, can take appropriate action for improving the implementation and delivery of all FAO projects in NE in 2003.

1.1 Portfolio of FAO Projects in the Near East Region

Table 3 lists the number of projects implemented by the FAO in NE region during 2002. There were 175 projects in the NE region in 2002. These were funded either through the FAO’s Technical Cooperation Program (TCP) or FAO’s Special Program on Food Security (SPFS), UNDP, or by various Trust Funds (TF). The last category consisting mostly of Unilateral Trust Funds (UTF) and Government Cooperation Program (GCP) representing about 75% of the total funding delivered in 2002.

Sixty two projects in 13 countries namely: Algeria, Bahrain, Djibouti, Jordan, Iran, Iraq, Kazakhstan, Kuwait, Kyrgyz Republic, Libya, Oman, Saudi Arabia and Tajikistan, were operated directly by RNER. One hundred and eleven projects were operated by the FAORs in 8 countries (Egypt, Lebanon, Mauritania, Morocco, Sudan, Syria, Tunisia, and Yemen), maximum number being in Yemen and Morocco (19 projects each) and Sudan having a portfolio of only 8 projects during 2002. The remaining 2 projects were operated by the Technical Officers (TO), one each from RNE and Rome.

Majority of the projects were Technical Cooperation Projects (TCP) in both RNER (27 no.) and FAOR (56 no.) operated countries showing the importance of small projects to the member countries. Trust fund project represented almost equal size of project but they were the major sources of funding. UNDP funded projects represented smallest no. of projects in both RNER

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operated countries as well as FAOR operated portfolios except in Yemen where the size of portfolio is equally distributed among TCP, UNDP and the TFs.

Table 3: Number of projects in operation in NE region during 2002

Projects Operated by Fund Type TotalUnit Operator TCP/SPFS UNDP TF

Regional Operations Branch at RNE (RNER)  CPOs* 27  9  26   (13 Countries*) Sub total 27 9 26 62Decentralized Offices (DO) FAORs in:        

Egypt 7 2 3 12  Lebanon 7   4 11  Mauritania 7   8 15  Morocco 7 2 10 19  Tunisia 6   6 12  Sudan 7 1   8  Syria 8 3 4 15  Yemen 7 6 6 19  Sub total 56 14 41 111Technical Offices (TO)            Regional     1 1  Inter-regional     1 1  Sub total     2 2           Total   83 23 69 175* Djibouti, Algeria, Iran and Libya (CPO-Mr. M. Lamy) Bahrain, Saudi Arabia, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Oman, Tajikistan (CPO-Mr. M. Nosseir)

2. METHODOLOGY

First of all the Oct. 2002 delivery data base was reviewed in end Dec, 2002 as this was the only delivery data available in the FPMIS by then. By end Dec. 2002, last estimates of project delivery became available from the countries and RNER which were loaded into the FPMIS by mid Jan. 2003. At the same time the Quarterly Project Implementation Reports (QPIRs) also become available for most projects. Based on these last estimates of delivery in 2003 and latest QPIRs, detailed project by project discussions were held among the RNER colleagues responsible for the project with the OIC, RNER, on the following:

the status of delivery and implementation in 2002 based on Dec. 2002 estimates. the causes of delays, lower delivery (where applicable) and difficulties in implementation of

the projects in the field.

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Above resulted into a draft project by project analysis of the implementation and delivery situation of all the FAO projects in NE region in 2002. These Excel Tables described the causes of delays or lower delivery (where applicable) as well as the difficulties faced in implementation of the projects. The constraints/problems and their possible solutions were also separately drafted in a summary table for different type of projects based on sources of funding. Both the tables of delivery analysis and summary of constraints and possible solutions were sent for comments to the respective project operators for their own countries or portfolios (as given in Table 3) by early Feb. 2003. These comments were received by mid Feb. 2003 and integrated in to this final version.

By mid Feb., 2003, the expenditures of the year 2002 were sealed in the Data Ware House (DWH) and it also became available on FPMIS by Feb. 20, 2003. Thus for the final analysis, while the original estimate was already taken from FPMIS which was based on the Annual Work Plan (AWP) as reported by project operators in early 2002, the actual delivery data as extracted from the Data Ware House (DWH) in FPMIS by Feb. 20, 2002 replacing the last estimates given by project operators in mid. Dec., 2002. Based on the comments received and actual 2002 expenditure data, the project by project analysis was finalized as given in Annexes I, II and III.

It was based on this final analysis that the analytical summary report given as executive summary of this full report was made available to the senior management in RNE and TCO. This report is the full version of the delivery and implementation report to assist the project operators and senior management in improving the situation in 2003.

3. DELIVERY ANALYSIS

Table 4 summarizes the original estimates of funds required for implementation of 2002 work plans, actual expenditure incurred in project implementation and its % age delivery compared to original estimates planned. These are derived by summing up the same values for the portfolio of projects in each of the countries in the NE region as reported in Annexes I, II and III. The delivery data for years 2000 and 2001 in Table 4 are taken from FPMIS for comparison purposes only.

3.1 Total Delivery

Project services worth a grand total of US$ 19.38 million were delivered from the originally planned estimate of US$ 27.71 million in 2002. This is much less than the total delivery of US$ 27.93 million in 2001 which was 64% of original estimate of US$ 43.44 million available to implement the 2001 work plans. The fall has been mainly due to under-utilization of UTF funds in Saudi Arabia and TCP/UTF funds in Iran in RNER operated projects, besides mainly due to a much lower availability of funds in 2002. Additionally, UNDP projects in Iran and Algeria remain frozen. Under-utilization of funds in Mauritania, Syria and Tunisia in FAOR operated projects also significantly reduced the 2002 delivery. The year 2000 total delivery of US$ 19.72 million was in the same range as in year 2002.

For 2003 (Table 4), a total estimated delivery of about US$ 25.83 million is planned from the available committed resources of US$ 38.35 million for future years. RNER operated projects have planned activities worth estimated US$ 11.13 million and FAOR operated projects have planned activities worth estimated US$ 14.7 million, consisting of the TCP, UNDP and all other trust fund projects (Table 2).

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Table 4: Delivery analysis of all field projects by country and fund type in NE region, 2002

Country*/Fund Type

Delivery Estimated

Delivery for 2003, US$2000,

US$2001, US$

2002Original

Estimate, US$ Actual, US$ %

Algeria            

TCP     555,000 338,924 61 298,184

UNDP     90,630 35,174 39 323,507

TF     51,164 99,400 194 1,030,811

Algeria Total 404,104 380,739 696,794 473,498 68 1,652,502Bahrain            

TF     72,200 133,650 185 0

Bahrain Total 0 13,252 72,200 133,650 185 0Djibouti            

TCP     73,054 90,383 124 19,094

Djibouti Total 49,131 77,473 73,054 90,383 124 19,094Egypt            

TCP     576,423 394,643 68 717,566

UNDP     194,087 46,988 24 31,000

TF     100,000 51,634 52 80,000

Egypt Total 724,594 894,679 870,510 493,265 57 828,566Iran            

TCP     636,000 49,719 8 643,000

UNDP     285,287 -10,168 0 0

TF     501,673 108,343 22 107,300

Iran Total 258,164 3,437,002 1,422,960 147,894 10 750,300Iraq            

TCP     110,000 221,564 201 440,000

Iraq Total 68,516 129,541 110,000 221,564 201 440,000Jordan            

TCP     513,000 274,618 54 347,915

Jordan Total 201,648 356,888 513,000 274,618 54 347,915Kazakhstan            

TCP     160,000 101,688 64 180,000

Kazakhstan Total 200,130 145,752 160,000 101,688 64 180,000Kuwait            

TCP     140,000 78,766 56 78,000

Kuwait Total 0 7,266 140,000 78,766 56 78,000Kyrgyz Republic            

TCP     0 0 0 160,000

Kyrgyzstan Total 63,941 92,266 0 0 0 160,000Lebanon            

TCP     368,108 232,696 63 212,545

TF     28,000 263,495 941 1,071,941

Lebanon Total 605,267 652,998 396,108 496,191 125 1,284,486Libya            

UNDP     1,767,000 1,197,315 68 1,172,800

TF     134,008 29,617 22 223,000

Libya Total 694,934 619,444 1,901,008 1,226,932 65 1,395,800

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Mauritania            

TCP     858,500 406,789 47 624,287

TF     1,143,500 701,035 61 1,011,218

Mauritania Total 1,127,301 738,076 2,002,000 1,107,824 55 1,635,505Morocco            

TCP     397,236 135,482 34 915,280

UNDP     60,450 51,433 85 0

TF     1,069,132 984,359 92 806,540

Morocco Total 1,963,127 1,386,261 1,526,818 1,171,274 77 1,721,820Oman            

TCP     135,000 52,894 39 144,694

Oman Total 47,732 108,131 135,000 52,894 39 144,694Palestine            

Palestine Total 53,577 18,568 0 0 0 0Regional TO            

TCP     0 74,000 0 0

TF     1,284,519 1,026,519 80 942,112

Regional TO Total 1,809,395 1,912,023 1,284,519 1,100,519 86 942,112Saudi Arabia            

TF     6,860,000 5,294,525 77 5,952,000

Saudi Arabia Total 5,044,580 9,641,260 6,860,000 5,294,525 77 5,952,000Somalia            

Somalia Total -2,248 2,248 0 0 0 0Sudan            

TCP     539,991 359,882 67 497,490

UNDP     2,528 5,858 232 0

Sudan Total 163,860 648,869 542,519 365,740 67 497,490Syria            

TCP     342,508 117,536 34 749,737

UNDP     191,578 178,365 84 26,324

TF     1,999,896 1,293,477 65 1,578,261

Syria Total 2,119,247 1,800,439 2,533,982 1,589,378 63 2,354,322Tajikistan            

TCP     0 0 0 13,000

Tajikistan Total 0 9,036 0 0 0 13,000Tunisia            

TCP     293,500 138,669 47 489,000

TF     4,088,555 3,470,902 85 4,109,271

Tunisia Total 947,792 2,091,624 4,382,055 3,609,571 82 4,598,271UAE            

UAE Total 6,487 0 0 0 0 0Yemen            

TCP     724,000 271,056 37 834,680

UNDP     337,000 94,825 28 0TF     1,029,000 979,859 95 0

Yemen Total 3,172,662 2,829,942 2,090,000 1,345,740 64 834,680

Grand Total All 19,723,941 27,993,777 27,712,527 19,375,914 70 25,830,557

* Countries where projects are operated by RNER are: Djibouti, Algeria, Iran, and Libya by CPO Mr. M. Lamy; and Bahrain, Saudi Arabia, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Oman, and Tajikistan by CPO Mr. M. Nosseir. Projects in all remaining eight RNE countries are operated directly by FAORs.

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3.2 Delivery by Operators

The 2002 delivery rate for RNER operated projects and DO/TO operated projects, as extracted in Table 2 from Table 4, have been 67% and 72%, respectively. Thus the average delivery rate for 2002 for all RNE projects was 70%. A total delivery of US$ 8.1 million from the originally estimated work plans of US$ 12.08 million was made through RNER operated projects in the 13 countries. About 65% of this was in Saudi Arabia, followed by 15% in Libya, and rest of the countries amounting to only 20% of total funds delivered. The delivery of portfolio of projects operated in Djibouti, Algeria, Iran, and Libya was only 47% while in rest of the 13 RNER operated countries it was 77%.

A total value of US$ 11.28 million worth of project activities were implemented out of the originally estimated work plans of US$ 15.63 million, by the FAOR operated projects in their 8 countries. 32 % of this was in Tunisia, followed by 14% in Syria, 12% in Yemen, 10.4% in Morocco, 9.8% in Mauritania and the rest of the FAOR operated countries amounting to the remaining 21.8% of their total delivery.

Iran, Libya, and Saudi Arabia among RNER operated projects, and Mauritania, Morocco, Syria, Tunisia, and Yemen among FAOR operated countries had substantial portfolios with originally planned estimates varying from about US$ 1.4 to US$ 6.8 million. Among these countries, the lowest delivery rate was in Iran (10%) while the best delivery rate was in Tunisia (82%). Libya was with a delivery rate of 65% while Saudi Arabia and Morocco with 77% delivery rate fell in between the range.

3.3 Delivery by Fund Types

Among RNER operated projects, TF projects represented 70% of their total delivery while TCP projects represented the smallest portfolio of projects amounting to only slightly below 15%, followed by UNDP project portfolio slightly above 15% out of the total delivery of US$ 8.1 million. Among FAOR operated projects TF portfolio was the largest at 77.75% followed by 18.9 % of TCP and only about 3.4% of UNDP funds out of their total delivery of US$ 11.28 million.

As expected, better delivery rates were achieved by some larger TF projects since there are full time international project teams to implement them or international FAO coordinators posted in countries. TCPs, UNDP NEX modality projects and many of the smaller TF projects do not have any full time national professional to implement them. This often is resulting into lower deliveries. In general in the NE region, the lowest delivery rates have been for TCP projects (51%) while TF funded projects’ delivery at average 79% was much better varying from 64% in Yemen to 82% in Tunisia among countries with substantial portfolios of over US$ 1 million.

4. CONSTRAINTS AND PROBLEMS FACED IN IMPLEMENTATION AND DELIVERY AND THEIR POSSIBLE SOLUTIONS

During the RNE’s project by project delivery analysis, various constraints in implementation

resulting into delays in project activities thus under utilization of funds, were identified. These are summarized in Table 5 along with recommended solutions to reduce the constraints and alleviate the problems.

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Table 5: Constraints and problems being faced in implementation and delivery of FAO Projects in Near East Region and recommended solutions based on analysis of the delivery of all projects implemented in 2002

Constraints/Problems Solutions/Recommendations

a. For TCP ProjectsLTUs take long to clear consultants, equipment specifications etc.

LTUs to be given limited time to make their recommendations on candidates for consultants/experts, equipment etc.

Many activities postponed due to non availability of LTU officers for ATS/STS mission as per plans

If technical officers from RNE and FAO Hq. not available on time, take outside consultants from ATS/STS funds to keep projects on track.

Major agricultural seasonal activities at end of year (Dec.-March) in Arabian RNE region

TCP projects are often approved without regard to the cropping season. EOD of such projects should be related or adjusted to crop season (Dec.-March) for Arabian countries and April-Sept. for CIS countries.

Many counterparts refuse to sign equipment transfer forms for equipment in their own custody

Based on signature on custody papers/loan forms, equipment transfer papers should be treated as signed and governments accordingly informed.

After approval of many TCP projects, NPDs often want to make major changes in TOR, equipment, activities, etc.

Always hold detailed consultations with the national counterpart authorities while assisting them in pro. doc. /request preparation. If pro. doc. approval delayed, make adjustments in the work plans in the very first task force meeting soon after project is declared operational.

b. For UNDP Projects:Projects frozen by UNDP based on verbal requests e.g. in Iran as NEX modality not functioning and Algeria on security grounds.

Either close the projects, make new ones from remaining funds or operate them as per pro doc. unless written agreements are made among the 3 parties.

No Human Resources (HR) planned in many UNDP NEX projects with complex coordination needs

Design national HR according to project requirement

In NEX modality, NPDs do not agree with project implementation plans including in STS components

Revise the project work plans and STS activities in agreement with the three parties (NPD/FAO/UNDP)

In NEX modality terminal statements cause long delays

Design specific national/international consultants or STS/ATS mission for this purpose

c. For TF Projects:Many small activities are requested by govts. (e.g. Iran) resulting into too many small projects of different counterpart agencies

All small requests should be accommodated in a single on-going umbrella project internally by FAO. However, source of funding can be different Govt. agencies and attended separately from same project

Many defunct projects are still not closed due to missing terminal reports

Settle the matter with the donor and close the projects

Govt. (e.g. Saudi Arabia) not agreeing to CTA/consultants as per pro. doc.

Try to get an agreement for national CTA/consultant or increase the use of operations officer/technical officer for back stopping.

In UTF projects (e.g. Libya), govt. decision making is ad hoc and full budget is not provided in cash as per project design. This results into piecemeal AWP while the projects often require integrated planning.

The concerned Governments should be sensitized on the importance of integrated planning vis-à-vis piecemeal planning and its impact on their national development plans. Thus it will be hoped that the governments will go for integrated planning of the projects (at least on a annual basis) which will require full budget deposit as per schedule of call for cash in the pro.doc./LOAs.

Continued…..

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d. For All Type of projects:Unused funds (savings) result from cheaper costs of activities

Expand activities within total budget available by revising AWPs in consultation with Govt., donors and FAO. Activities not to be treated as limiting factor as long as they are within the objectives, work plans and timeframe of the approved project documents. However efficiency and cost effectiveness is utmost important.

Good quality national and international consultants are often not available as FAO DO/TO roosters have limited choice

Advertise the posts of national consultants locally. For international consultants, post the vacancies on FAO internet site as and when a project is sure to be signed.

CONCLUSIONSNew role as project portfolio managers required from all project operators (RNER/DO/TO) due to the changed reality of absence of full time long term international (e.g. CTAs/Experts) or national field personnel on the projects.

1. Requires project operators (RNER/DO/TO) to be with wide experience in project management and implementation in wide subject matters of agriculture and natural resources with highest qualifications.

2. Requires project operators to be more pro-active in project. implementation and management (including more field visits) in absence of full time international (or suitable national) personnel.

Priority for pipeline development and follow up on new project portfolio development

In cooperation with RNEP, technical officers and FAORs/Project Managers (where present), actively pursue leads e.g. by meetings with donors and governments during field visits. Make special visits to countries where FAORs (and/or field personnel) advise of suitable possibility/opportunity for project development in consultation with RNEP and technical officers.

Cases of drastic fall in delivery (e.g. in all project portfolio in Iran, UTF projects in Saudi Arabia and GCP project in Tunisia )

1. Combined effect of most above constraints resulted in virtual halting of projects in Iran, hence special attention should be given to Iran.

2. In UTF projects importance of integrated planning for entire project period should be discussed so that full budget is available in cash to implement projects.

3. Follow up on operations of TUN/028/ITA project, its pending LOAs or sub contracts. RNER to assist the project when ever requested.

Administrative and financial (e.g. procurement) decentralization not carried out to match decentralization of project operations.

AF to decentralize administrative and financial authority to match operations authority and responsibility to project operators.

TCP projects often not resulting into investments and new projects

Use TCPs to leverage follow up projects as much as possible.

Enhancement of RNER and DO earnings

1. Accelerate efforts at future project pipeline development in cooperation with RNEP/TCAP and TOs.

2. The policy of 42% share of AOs and compensation for the cost of services provided to (and by) DO operated projects should be reviewed in the ROB-MSU review and shares increased. Good decentralized systems should not be based on major share of AOs (58%) going to administrative overhead costs. 3. In all cases where AOs are <13% (e.g. TCP/UNDP), provision for charging the costs of RNER field missions to STS/ATS components should be made as already done by TO operated projects as well as in many UNDP projects in other regions.

8

4.1 Constraints in Implementation of TCP Projects

The TCP projects suffered from serious delays in activities of the Lead Technical Units (LTU) and differences on work plans with the governments. Also the limited short timeframe of the TCP projects often does not match with the cropping season in NE region which in Arabian countries is approximately from Dec. –March and in some of the CIS countries can be from April-Sept. In many TCP project cases, most of the equipment is directly kept in the custody of counterpart agencies. However, they refuse to sign the equipment transfer forms at the end of the project since equipment is already with them thus delaying the project closure.

4.2 Constraints in Implementation of UNDP Projects

In UNDP funded National Execution (NEX) projects, lack of human resources in the project designs was the salient cause of delayed actions including lack of for lack of terminal statements at the end of the projects. In Iran, this led to complete freezing of such projects. In Algeria, UNDP projects are frozen for long due to security reasons. In NEX modality, sometimes Govt. counterparts do not agree with project work plans e.g. STS missions or others. This all has caused long delays in many project activities in many UNDP projects.

4.3 Constraints in Implementation of TF Projects

In many UTF projects, lack of cash availability for the entire project cycle effects integrated planning of the Annual Work Plans (AWP). These plans were often required to be limited to cash available rather than the project document objectives thus resulting in to piecemeal unplanned actions based on ad hoc Govt. requests. Some times no cash is available thus no work plans can be made. Some countries request small single activities (e.g. a single study tour or training) to be UTF projects, resulting into many very small diffused projects in a country’s portfolios (e.g. Iran).

For solving these problems, full time managers of project portfolios are required. However, they are often not designed in TCP, UNDP and in many UTF projects. All these problems combined together brought many of the projects practically to a halt in Iran.

4.4 Recommended Solutions for Improving Implementation and Delivery of RNE Projects

To reverse this situation, practical ways of hands on problem solving need to be used by project operators. Thus the project operators need to become virtual project portfolio managers except where full time international or national project managers or coordinators/CTA are still available. Some of the solutions recommended to reduce the constraints and alleviate the problems are summarized in Table 5.

Providing limited time to LTUs for their contribution on staff selection, equipment specifications etc. as well as ATS/STS missions as per schedule of works in project documents will help reduce many a delays and under implementation of many a TCP and some other projects. Detailed consultations among all stakeholders, especially counterpart government authorities for annual work planning will reduce disagreements which often happen later.

9

Closing defunct or long frozen UNDP projects (e.g. in Iran and Algeria) and developing if possible new projects from remaining funds in agreement with UNDP and government authorities will reduce unnecessary efforts on keeping these projects running.

Adjusting smaller/single activity UTF requests into sub-components of ongoing projects (e.g. in Iran) rather than treating them as separate projects from different Govt. agencies (bymaintaining their balance sheets separately within same project) will also help reduce the load of project operators. Smaller projects often take more efforts from project operators than larger projects with their own project teams.

Provision of full time national professionals as project managers with dual responsibilities as consultants in their subject matter in TCP and UNDP NEX modality projects, detailed discussions with member governments of the advantages of integrated planning (verses piece-meal planning) for making full UTF budget available in cash etc., will help solve many a problems in project implementation.

In all type of projects, creative ways need to be used for utilization of available funds during project duration by furthering project activities (e.g. attending to more community members, more areas, more trainees, more services or supplies of inputs etc.) to better achieve the project objectives within the framework of the project documents and their work plans.

5. CONCLUSION

In general, the above situation calls for a change is role of all project operators to become project portfolio managers except in case of few of the projects who already have full time teams. Thus, in conclusion, given the new changed realities where full time national or international personnel will not become available in many projects, the project operators (RNER/DOs/TOs) themselves need to take a more pro-active role in hands on project management and their implementation for improving the delivery. In the long run (for filling vacant posts), this calls for a change in the profile of all project operators to project portfolio managers with determination, dedication and an enhanced vision of efficiency and cost effectiveness.

It is hoped that this report will assist the various project operators and project managers in improving the implementation and delivery of their project portfolios. Senior management is requested to take note of the constraints and problems being faced in project implementation and delivery such that the field program policy framework also helps alleviate these constraints.

10

Delivery analysis for portfolio of projects in countries operated by RNER

ANNEX 1

I: CPO: Mr. M. NosseirProject Symbol/Title 2002

DeliveryEstimated Delivery

for 2003Delivery Analysis/Remarks

Original Estimate, $

Actual, $ %

IRAQTCP/IRQ/0165 (NTE:30 Jun 2003)-Strengthening National Sorghum Seed Production System in Southern and Central Iraq

110,000 19,526 18 50,000 Due to seasonality of the activity (crop season Dec.-March), the lead consultant and two support national consultants can only

take up the activity at harvest time in March, 2003. Also since no national NGO for extension work was found, a national consultant is to be hired to do the job. LTO officer being USA citizen was not

allowed to take up planned missions. Since then he resigned hence replacement international consultant being searched. This

all has resulted into rephasing of the savings to 2003. TCP/IRQ/0167 (NTE:30 Jun 2003)- Agro-ecological Zoning

181,576 0 140,000 NTE and budget revision required to rephase time and funds resulting from delays due to special security situation in Iraq.

LOA with ICARDA delayed and reduced to over seas training only. USA supplier of sattelite images required US Govt. approval

which is now granted. TCP/IRQ/2801 (NTE:31 May 2003)-Improving Apiary Management and Honeybee Disease Control

20,462 0 250,000 EOD and NTE to be revised to match the actual start of activity in Dec. 2002 and crop season (Dec.-March). International

consultant selection delayed due to long time taken in Govt. clearances.

Sub-Total TCP 221,564 0 440,000

Total Iraq 110,000 221,564 201 440,000

JORDANTCP/JOR/0065 (NTE:31 Oct 2002)-Assistance to the Agricultural Census and the On-going System of Agricultural Statistics

60,000 38,148 64 0 Project already completed and its second phase started. Operational closure form submitted.

11

TCP/JOR/0066 (NTE:30 Sep 2002)-Capacity Building in Agricultural Policy and Project Planning

140,000 121,310 87 0 Project to be closed soonest the terminal statement by LTU is drafted. Nomination for planned study tour never made by Govt.

TCP/JOR/0067 (NTE:14 Jan 2003)-Strengthening the Range Department to Implement the National Programme for Rangeland Rehabilitation and Development

160,000 65,658 41 40,000 Final workshop on indicator development and two consultancies postponed to Jan. 2003 by the Govt.

TCP/JOR/0169 (NTE:31 Mar 2003)-National Plan for Gender Mainstreaming in Rural and Agricultural Development

153,000 49,502 32 70,000 Delays due to unsatisfactory works of the national consultant and the national NGO. Thus project design was based on wrong assumptions on national capacities resulting into repetition of

work and unspent balance. LTU officer sent to help correct the situation.

TCP/JOR/2902 (NTE:30 Nov 2003)-Assistance to Agricultural Census and the On-going System of Agricultural Statistics - Phase II

0 87,915 Project EOD 10/02, actually to start only in 2/03 due to delays in consultant clearances by Govt. and holiday season.

TCP/JOR/2903 (NTE:30 Nov 2003)-Assistance to Restructuring Livestock Health and Production Delivery System in Rural Jordan

0 150,000 Project just now approved. VTF meeting held on 10/12/03. Inception mission is scheduled. NTE expected to be extended as

the Government is still to sign the pro. doc. after which the NPC will be appointed.

Sub-Total TCP 513,000 274,618 53.5 347,915

Total Jordan 513,000 274,618 53.5 347,915

KazakhstanTCP/KAZ/0066 (NTE:30 Nov 2002)-Preparation for the Agricultural Census 2001

160,000 70,129 43.8 0 Project efficiently completed on time. TO drafting terminal statement soon after which the project can be operationally

closed.TCP/KAZ/2801 (NTE:31 Jul 2004)-Conservation Agriculture for Sustainable Crop Production in Northern Kazakhstan

31,559 0 180,000 Equipment orders efficiently attended. LOA with CYMMET already signed. Work in progress as planned.

Sub-Total TCP 160,000 101,688 64 0

Total Kazakhstan 160,000 101,688 64 180,000

12

KUWAITTCP/KUW/0166 (NTE:31 Jul 2003)-Assistance to Kabad Sheep and Goat Training and Service Centre

140,000 78,766 56 78,000 Delays and savings due to delayed request for equipment procurement and all training slots not filled for want of trainees.

Sub-total TCP 140,000 78,766 56 78,000

Total Kuwait 140,000 78,766 56 78,000

KYRGISTANTCP/KYR/2901 (NTE:30 Jun 2004)-Support to Agricultural Census and Statistics

160,000 New project started in Jan. 2003 by fielding of inception mission.

Sub-total TCP 160,000

Total Kyrjstan 160,000

OMANTCP/OMA/0065 (NTE:31 Aug 2002)-Control of Virus and Virus-like Diseases of Citrus

60,000 22,518 38 0 Project already completed and to be operationally closed soon after terminal statement drafted. Remaining balance added to

TCP/OMA/2901.TCP/OMA/0167 (NTE:30 Jun 2003)-Strengthening Fisheries Monitoring Control and Surveillance

75,000 30,376 41 47,694 Unavailability of LTU officer for training and injury to only consultant has resulted into postponement of activities to 2003.

Also partial funding of overseas training met by Government. This all resulting into savings in 2002 which are to be rescheduled

to 2003. It is recommended that savings be used for enlarging activities with in the scope of the pro. doc..

TCP/OMA/2901 (NTE:30 Jun 2003)-Control of Virus and Virus-like Diseases of Citrus (Phase II of TCP/OMA/0065)

0 97,000 Project only recently signed, equipment ordered.

Sub-total TCP 135,000 52,894 39.2 144,694

Total Oman 135,000 52,894 39.2 144,694

TAJIKSTAN

13

TCP/TAJ/2801 (NTE:30 Jun 2003)-Watershed Conservation and Management - Advance Allocation

0 0 0 13,000 New project, on schedule.

Sub-total TCP 0 0 0 13,000

Total Tajikstan 0 0 0 13,000

BAHREINUTF /BAH/002/BAH (NTE:14 Mar 2002)-Multidisciplinary Programming Mission for Sustainable Agricultural Development in Bahrain

72,200 133,650 185 Project completed, terminal statement submitted to TCOM. Operational closure form also submitted. Government to decide

use of remaining funds.

Sub-total UTF 72,200 133,650 185

Total Bahrein 72,200 133,650 185

SAUDI ARABIAUTFN/SAU/002/SAU / /290 (NTE:31 Dec 2002)-Assistance in Agricultural Development (Dollars A/C)

1,300,000 962,244 74 1,180,000 Project on schedule, bud. rev. done for 2003 budget, NTE (12/06). 2002 original estimates in FPMIS needs correction. Dec.

2002 expenditures passed on to Jan. 2003 and some charged into local currency account budget thus showing lower delivery.

Palm date production expert planned for 2003 which could result into a new date palm production project soon. Range

management expert also planned for 2003 to implement UTF/SAU/008/SAU project in 2003.

UTFN/SAU/002/SAU / /580 (NTE:31 Dec 2002)-Assistance In Agricultural Development (Riyals A/C)(Riyals A/C)

1,500,000 1,606,898 107 870,000 Project on schedule, bud. rev. done to account for 2003 budget. NTE (12/06) correction needed in FPMIS.

UTFN/SAU/006/SAU / /290 (NTE:31 Dec 2002)-Najran Citrus Research and Development Centre (Phase II And III) (Dollars Account)

140,000 3,046 2 52,000 One year of CTA and International consultant not agreed by Govt., hence activities postponed. However, Govt. would like

short missions/consultancies on request.

UTFN/SAU/006/SAU / /580 (NTE:31 Dec 2002)-Najran Citrus Research and Dev. Centre (Phase II) Riyals A/C

1,400,000 798,445 57 1,300,000 CTA and international consultant of US$ account component not accepted by Govt., Full budget in cash was also not available.

Bugdet available in cash fully implemented.

14

UTFN/SAU/008/SAU / /290 (NTE:31 Dec 2002)-Range and Animal Research Centre Al Jouf (Phase II and III) (Dollars Account)

60,000 28,939 48 150,000 Due to non acceptance of CTA post as per pro. doc. by Govt., hence an International Range Management expert and Olive

consultant being hired in 2003 under UTF/SAU/002/SAU for the activities of this project.

UTFN/SAU/008/SAU / /580 (NTE:31 Dec 2002)-Range and Animal Dev. Centre Al Jouf (Phase II and III) (Riyals Account)

900,000 748,337 83 900,000 Project on schedule (Dec. expenditures shown in Jan. 2003), 2003 work plan under negotiation with the NPD.Olive production

activities costs being included here for 2003.

UTFN/SAU/010/SAU / /290 (NTE:31 Dec 2002)-Fish Farming Centre (Phase II) (Dollars Account)

20,000 10,390 52 60,000 International Expert as planned in pro. doc. not agreed by Govt., hence activities at minimum level. But local currecy account

component in full swing. This account was not credited with any cash in 2002.

UTFN/SAU/010/SAU / /580 (NTE:31 Dec 2002)-Fish Farming Centre (Phase II and III) (Riyals Account)

600,000 394,098 66 550,000 International Expert as planned in pro. doc. not agreed by Govt., hence activities can only be completed within national absortive

capacityresulting into savings.

UTFN/SAU/013/SAU / /290 (NTE:31 Dec 2002)-Wadi Jizan Development (Phase V And VI) (Dollars Account)

40,000 0 0 40,000 CTA as per pro. doc. not approved by Govt. resulting into non utilization of available funds. This is being replaced by short

missions/consutants in 2003.

UTFN/SAU/013/SAU / /580 (NTE:31 Dec 2002)-Wadi Jizan Development (Phase V And VI) (Riyals Account)

900,000 742,128 82 850,000 CTA and consultants as per pro. doc. not approved by Govt. resulting into under utilization of available funds within the

absorbtive capacity of the Govt. To reduce this constaints expert missions are being planned for 2003.

Sub-total UTF 6,860,000 5,294,525 77 5,952,000

Total Saudi Arabia 6,860,000 5,294,525 77 5,952,000

Grand sub-total TCP 1,058,000 729,530 69 1,183,609

Grand sub-total UNDP 0 0 0 0

Grand sub-total TF 6,932,200 5,428,175 78 5,952,000

Grand Total 7,990,200 6,157,705 77 7,315,609

15

Delivery analysis for portfolio of FAO projects in countries operated by RNER, 2002

II: CPO: Mr. M. Lamy Annex IIProject Symbol/Title 2002

DeliveryEstimated

Delivery for 2003, $

Delivery Analysis/Remarks

Original Estimate,$

Actual, $ %

Djibouti

SPFP/DJI/8901 (NTE:31 Dec 2002)-SPFP - Djbouti

10,755 26,548 247 19,094 Requires extension of NTE and budget revision upon approval of funds from Islamic Bank because of which all the activities were pending.

Fourty Egyption TCDC consultants (now unavailable) are being replaced by Moroccan consultants. A FAO/Morroco formulation mission is

scheduled for development of the new agreement.TCP/DJI/0065 (NTE:30 Apr 2002)-Maitrise et Developpement des Techniques D'Irrigation et de Conservation des Eaux dans Le Cadre du PSSA (Phase II)

62,299 63,835 102 0 Project to be operationally closed soon after terminal statement is received from AGLW. Savings resulting due to non accomplishment of

TCI mission and other inputs at cheaper costs.

Sub-Total TCP/SPFS 73,054 90,383 124 19,094Total Djibouti 73,054 90,383 124 19,094

AlgeriaTCP/ALG/0065 (NTE:01 Oct 2002)-Appui au Programme de Mise en Valeur de Terres Agricoles par les Concessions

230,000 112,518 49 0 Project to be closed soon after terminal statement is drafted and ongoing PO settled by 3/03. Substantial savings resulted from cheaper LOA and equipment compared to planned budget. It is recommended that in such cases activities should have been expended using the savings within the

onjectives of the project and within project duration. TCP/ALG/0166 (NTE:31 Mar 2003)-Assistance preparatoire au recensement general de l'agriculture et au dispositif de collecte des statistiques agricoles

95,000 78,599 83 84,000 All activities on schedule as planned. However savings are expected from cheaper, study tours, equipment etc. compared to planned budget. It is

recommended that in such cases activities should be expanded using the savings within the project duration. Total budget to include cash flow

return from earlier biennium.

16

TCP/ALG/0168 (NTE:31 Mar 2003)-Appui a la Mise en Oeuvre des Actions d'Urgence dans le Cadre du Plan National de Developpement Agricole

230,000 147,807 64 28,184 The NTE of the project will be revised to 12/03 to allow for execution of all ATS/STS missions, training, and national consultants. Accordingly all

remaining budget should be postponed to 2003 and remaining activiites planned.

TCP/ALG/2903 (NTE:30 Nov 2003)-Renforcement des Moyens de Controle et d'Analyse des Pesticides

0 186,000 Project recently approved. VPTF meeting conducted, first activity of the project expected to start in Feb., 2003 by the 1st backstopping mission

from SNEA.

Sub-total TCP 555,000 338,924 61 298,184ALG/90/011/L /01/12 (NTE:01 Dec 2002)-Elevage Bovin

6,500 -214 0 21,459 Total approved budget to be corrected in FPMIS to be $ 364,040 for which semi final bud. rev. submitted to UNDP such that project closure can take

place. ALG/94/006/B /01/99 (NTE:30 Nov 2000)-Appui/Mise En Place/Renforcement Capacites Nat.Domaine Envi.Intro.de l'Educat.Env. dans l'Enseignement Primaire/Second

50,000 0 0 302,048 The project was frozen by the UNDP in 2002 due to NEX authorities' unability in project management. Thus semi final budget revision has

been submitted to UNDP in Dec. 2002 to close the project. Till approval of this bud. rev. remaining budget still being maintained in 2003.

ALG/00/001/08/12 (NTE:17 Jul 2001)-Formulation d'une Strategie Genre/Femme

34,130 35,388 104 0 The total budget of the project is only $ 107,105, hence correction required in the FPMIS entry. Present NTE of 12/02 expected to be

extended to 12/03 to complete a new activity requested by UNDP in 1/03. During 2001 the project was suspended as the NEX NPD was not

accceptable to UNDP.Sub-total UNDP 90,630 35,174 39 323,507

UTF /ALG/004/ALG /A (NTE:26 Dec 1997)-Assist. Tech. au Projet Pilote de Developpement Forestier

0 0 0 1,030,811 Project suspended in 1997 due to security reasons. Same status quo is expected in 2003. However, remaining balance is shown in 2003, in case

security situation improves in 2003.UTF /ALG/009/ALG (NTE:31 Dec 2002)-Appui au Projet d'Emploi Rural

51,164 99,400 194 0 The total budget of the project is $280,157, hence correction required in the FPMIS entry. Project to be closed soon after terminal report is drafted

by TCA/NPD. Sub-Total TF 51,164 99,400 194 1,030,811Total Algeria 696,794 473,498 68 1,652,502

IranTCP/IRA/0067 (NTE:31 Jan 2003)-Management and Control of Pesticides, Animal Drug and

286,000 54,546 19 167,000 The project had serious delays due to resuffle in MOA, non availability of TCDC consultants, serious delays in equipment clearance by LTU and

their procurement by AFSP and delays in study tours. Since time will run

17

Chemical Residues in Foodstuffs out by Jan. 31, 2003, considerable savings are expected which should be forfeited to TCOT for closure of the project. To avoid repeat of such

situations it is recommended that the LTU and AFSP are given a limited time to attend to requests.

TCP/IRA/0168 (NTE:31 Mar 2003)-Framework for Sustainable Agricultural Development Strategy

200,000 -9,779 0 150,000 Due to delays on MOA NPD appointments, LTU actions were delayed by 6 months. Hence project EOD/NTE and budget rephasing is required to

accommodate these delays.

TCP/IRA/0169 (NTE:30 Sep 2003)-Strengthening Seed and Plant Health Control Capabilities

150,000 4,952 3 150,000 LTU (AGSP) took one year to clear TCDC consultants and their work plan, conducting its backstopping mission finally in Nov. 2002

recommending rephasing of activities to 2003. Accordingly PTF being now established and budget revision being proposed. In all such cases the CPO should have given limited time for consultant clearances to the

LTU so that projects do not suffer from non availability of LTU officers. TCP/IRA/2903 (NTE:30 Jun 2004)-Strengthening of the National Phytosanitary Services

0 150,000 This is a new project approved in Nov. 2002 only. Hence activities being planned now.

TCP/IRA/2904 (NTE:28 Feb 2003)-Integrated Sustainable Parasite Control (Phase II)

0 26,000 This is a new project approved in Nov. 2002 only. Hence activities being planned now.

Sub-Total TCP 636,000 49,719 7.8 643,000IRA/97/001/ /01/99 (NTE:27 Apr 2001)-Land and Water Resources

5,000 0 0 All these five UNDP funded projects were frozen by the UNDP in 1997 recommending them to be merged into a single project. However, after

this no action happened. Hence it is recommended that either these projects are closed immediately since long time has already elapsed, or possibility of a new UNDP project should be explored with new funding

resulting from savings. IRA/97/002/A /01/99 (NTE:30 Sep 2002)-Hable Rud Watershed.

65,600 0 0 0 ditto

IRA/97/003/A /01/99 (NTE:30 Nov 2001)-Irrigation Pilot Project in Garmsar Plain

120,000 -10,168 0 0 ditto

IRA/97/004/A/01/99 (NTE:15 Sep 2001)-Desertification Control Project

94,687 0 0 0 ditto

IRA/99/026/ /09/12 (NTE:20 Jun 2002)-Appointment of the Panel of Experts (POE) for NAP-SMLWR

0 0 0 ditto

18

Sub-Total UNDP 285,287 -10168 0 0UTF /IRA/028/IRA /A (NTE:28 Sep 2000)-Irrigation Improvement - Training Components, Iran

65,500 33,593 51 24,000 The present NTE of the project is Sept. 2003 so FPMIS data requires correction. The study tour planned for 2002 was postponed to 2003 thus

resulting into savings in 2002. UTF /IRA/033/IRA (NTE:31 Dec 2001)-Assistance to the Cotton and Oil Seed Organization

12,275 3,418 28 0 Requires correction in NTE (12/02) in the FPMIS. The cash was not deposited by the Govt. hence activity requested could not be done. Since

many requests are received from different GOI agencies for small activities it is recommended that all these requests are internally

accomodated in an ongoing FAO UTF project rather than every time creating a new project for every small request.

UTF /IRA/036/IRA (NTE:31 Oct 2001)-Environment Component of the Irrigation Improvement Project (LIP), Iran

60,000 20,243 34 40,000 Requires correction in NTE (12/02) in the FPMIS. 6 months delay in last bud. rev. by World Bank/GOI resulting into savings. New bud. rev. for new

activities and new NTE requested.

UTF /IRA/038/IRA (NTE:30 Jun 2001)-Training for the World Bank Irrigation Improvement Project, Ministry of Energy, Iran

107,000 -20,982 0 0 Request to use 2001 savings in 2002 by bud. rev. received only at the end of 2002 (after persistent reminders) in the form of a proposed LOA on

which the TO had serious reservations. Hence LOA need to be redrafted to make it straight forward and with in FAO rules and regulations.

UTF /IRA/040/IRA (NTE:31 Dec 2002)-Three Study Tours for Ministry of Agriculture - Irrigation Improvement Project

220,698 0 0 0 Call for cash ignored by the GOI since 2001 hence project should be closed.

UTF /IRA/041/IRA (NTE:30 Jun 2002)-Two Study Tours for Bonyad - Iran

36,200 50,822 140 0 Total budget to be corrected in FPMIS to be $ 63,000. Govt. requesting additional training hence project may be required to be extended. Since

many requests are received from different GOI agencies for small activities it is recommended that all these requests are internally

accomodated in an ongoing FAO UTF project rather than every time creating a new project for every small request.

UTF /IRA/043/IRA (NTE:28 Feb 2003)-Preparatory Mission for the Establishment of a Food Reference Laboratory in Khorasan Province, Iran

0 13,294 0 32,000 Cash deposit took place in Oct. 2002 only, hence NTE revised to Sept. 2003. Since then, 2 missions fielded and rest to be completed in 2003.

UTF /IRA/045/IRA (NTE:30 Sep 2002)-                   Consultancy in Banana Production under Greenhouse Conditions

0 7,955 0 0 Project completed and to be closed soon after final 2002 budget sealed.

19

UTF /IRA/046/IRA (NTE:31 Jan 2003)-Preparatory Mission for the Establishment of an Artemia Reference Centre in Iran

0 11,300 EOD 1/1/2003, project to be closed upon the completion of the ongoing mission by Jan. 31, 2003.

Sub-Total UTF 501,673 108,343 22 107,300 Total Iran 1,422,960 147,894 10 750,300

LibyaLIB/00/004/ /01/12 (NTE:31 Dec 2004)-Mapping of Natural Resources for Agricultural Use and Planning

874,000 576,236 66 908,800 Work progressing as planned. Two committed contracts of US$ 600,000 had 50% saving due to doubling of exchange rate. Budget to be

rephased. In such cases it is recommended that within the flexibility of the pro. doc., project activities are expanded with in total given budget (e.g.

contracts covering more area etc.) so that the benefits to the country and its population are increased from the savings. Activites should not be

treated as limiting factors within given budget. Activity Oracle code UN011W0000034.

LIB/00/004/ /01/12 (NTE:31 Dec 2004)-Mapping of Natural Resources for Agricultural Use and Planning

763,000 614,266 81 ditto. This is the GCC budget contributed by Govt. through UNDP, oracle code UN001W0000039

LIB/92/005/D /01/12 (NTE:31 Dec 2002)-Assistance to the Secretariat of Agriculture and Animal Health

60,000 6,813 11 130,000 A UTF project via UNDP. In this case the NPD was the same as for UTF/LIB/006 who took only ad hoc decisions thus not allowing any annual planning. Clearance of NPD for equipment, training and all other activities remained pending for entire 2002. Thus little activities and all savings. The

counterpart team including NPD have now been changed in Jan., 2003. Budget revision for rephasing savings and NTE to 12/03 have been

requested.LIB/99/006/01/12 (NTE:11 May 2002)-Strengthening National Capacity in Veterinary Services

70,000 0 0 134,000 Nominated fellow refused to accept the fellowship as femily costs nt provided. UNDP and NPD now proposing study tours from savings.

Hence bud. Rev. to rephase savings and change NTE being requested.Sub-Total UNDP 1,767,000 1,197,315 67.75976231 1,172,800

UTFN/LIB/006/LIB (NTE:31 Dec 2003)-National Agricultural Research Centre (Phase III And IV)

75,008 26,661 36 54,000 All projects in Libya (except LIB/00/004) work without an AWP as Govt. decides activities on an ad hoc basis and provides cash based on these

ad hoc requests only. Thus the total budget has never been provided. In addition, the cash received are often less than the requested budget

required for the ad hoc activity. In this project there are savings made due to delays on clearance of consultants by the Govt., hence requires budget rephasing to 2003. It seems the entire Govt. counterpart team has been

20

changed hence this should allow for better annual planning 2003 onwards. It is recommended that discussions are held on the importance

of AWP and budget for it with the new national counterpart team.UTFN/LIB/025/LIB (NTE:03 Jan 1998)-Support of Veterinary Services (Phase IV) - Local Currency Component in Libyan Dinars

0 0 0 The project to be closed soon the final bank statement is provided by the NPD which is awaited for last 1.5 years. The statement has now been

received in Jan. 2003, hence project should be closed.

UTFN/LIB/025/LIB (NTE:31 Dec 2003)-Support of Veterinary Services (Phase III and IV)

50,000 1,071 2 159,000 The project was practically frozen by the earlier NPD. The situation may change in 2003 with the newly appointed NPD.

UTFN/LIB/028/LIB (NTE:31 Dec 2002)-Development of Marine Resources Sector

9,000 1,885 21 10,000 Since request for further activities not foreseen, it is recommended that the project is closed. It is taking more effort to maintain the project than

services being requested from the project.Sub-Total UTF 134,008 29,617 22.10 223,000

Total Libya 1,901,008 1,226,932 64.54 1,395,800

EgyptUTF /EGY/016/EGY (NTE:30 Jun 1996)-Purchase of Equipment for TCP/EGY/4507 and GCP/EGY/013/ITA

0 0 0 0 Project has no activites hence should be closed immediately.

EGY/98/007/A /08/12 (NTE:31 May 1999)-Agricultural Sector Strategy

0 0 0 0 ditto

Total Egypt 0 0 0 0

SudanSUD/98/005/A /08/12 (NTE:31 Dec 2000)-Water Policy

0 0 0 0 ditto

UTFN/SUD/042/SUD (NTE:01 Jan 2000)-Purchase Supplies and Equipment for Artificial Insemination

0 0 0 0 ditto

Total Sudan 0 0 0 0

Regional Project

21

GCP /REM/065/ITA (NTE:30 Jun 2000)-Regional FAO Ngo/Cso Consultation in Conjuction with the FAO Regional Conference for the Near East

0 0 0 0 ditto

Total Regional 0 0 0 0

Grand sub-total TCP 1,264,054 479,026 37.89600761 960,278Grand sub-total UNDP 2,142,917 1,222,321 57.04005335 1,496,307Grand sub-total TF 686,845 237,360 34.55801527 1,361,111

Grand Total 4,093,816 1,938,707 47 3,817,696

22

Delivery analysis for portfolio of FAO projects in Egypt

ANNEX 3 (a)

Operating FAOR: Mr. A. Tabet, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003, $

Delivery Analysis/Remarks

Original Estimate, $

Actual, $ %

TCP/EGY/0065 (NTE:31 Aug 2002)- Virtual Extension and Research Communication Network

50,325 51,801 103 0 Project completed and should be closed so that savings are forfeited to TCOT. Terminal statement submitted to TCOT

for clearance. The equipment also should be transferred asap. Follow up phase submitted for Italian funding.

TCP/EGY/0166 (NTE:31 May 2003)-  Green Food from Green Roofs in Urban and Peri-urban Environments

100,317 48,228 48 158,242 Due to delayed clearances of TCDC consultants by counterparts and LTU officers, activity implementation

delayed. The NTE and savings to be rephased.

TCP/EGY/0167 (NTE:30 Jun 2003)- Development of an Information System for Operational Monitoring and Integrated Management of the Nile Delta Costal Zone

167,000 40,926 25 190,000 EOD is 11/02, the appointed NPD died and counterpart authority chairman changed. New NPD now appointed.

Project NTE extended to 31/12/03 (correct FPMIS accordingly).

TCP/EGY/0168 (NTE:30 Apr 2003)- Rehabilitation, Conservation and Sustainable Utilization of Mangroves

60,429 74,488 123 142,418 Delays in submission of advances by national authorities delayed the project activity. ATS/STA missions also have

not charged their costs of missions in 2002 so that expenditures are charged to 2002. NTE extension being

requested to complete remaining activities in 2003.TCP/EGY/2801 (NTE:31 Jan 2003)- Training in Hybrid Rice-Technology Through Technical Cooperation Between Developing Countries (Phase II)

107,870 88,876 82 36,373 Project is on track as planned. Budget rev. submitted to account for over expenditure and revision of NTE to

30/4/03. Two follow up projects being planned (ideas submitted, donor response awaited), namely: (i) Training on Hybrid rice for UNDP funding, and (ii) Rice straw utilization

for DANIDA funding.TCP/EGY/2802 (NTE:30 Nov 2002)-  Water Control Component of the SPFS - Phase II

90,482 90,324 100 10,533 Project completed as planned hence should be closed. The remaining balance to be surrendered to TCOT after

counting for the cost of terminal statement and pending payments etc. Savings due to non availability of suitable

23

national consultant.TCP/EGY/2803 (NTE:31 Jan 2004)-  Surveillance for Rinderpest and other Transboundary Animal Diseases

0 0 0 180,000 Project activities will actually start in Feb. 2003 due to delay in availability of LTU officer. Hence EOD and NTE to be

revised as EOD 2/03, and NTE 6/04.

Sub-Total TCP 576,423 394,643 68 717,566

EGY/95/002/G /01/12 (NTE:31 Dec 2001)- Protected Cultivation (Phase II)

52,950 42,684 81 19,000 The project is now a UTF through UNDP. Present NTE is 12/02 which is requested to be extended to 3/03 to use

2002 savings resulting from cheaper equipment, less study tour costs due to change of venue and fewer participants.

EGY/95/002/ /09/12 (NTE:12 Mar 2003)-  (STS) Protected Cultivation - Phase II

141,137 4,304 3 12,000 The previous (planned) 2002 budget is wrongly entered as $ 141,137 in FPMIS since this proejct is an STS component

of $ 17,800 only. Please correct FPMIS data, remaining balance to be used in 2003.

Sub-Total UNDP 194,087 46,988 24 31,000

FPA /EGY/902/FPA (NTE:30 Apr 2002)- The Integration of Population and Environment Education into Ongoing Agricultural Extension Programmes (EGY/99/P02)

60,000 26,931 45 40,000 NTE extended to 31/3/03 for which new consultant is being hired. New follow up phase of $ 0.7 million being

developed. Savings to be merged into new upcoming phase.

FPA /EGY/9G2/FPA (NTE:31 Dec 2001)-The Integration of Population and Environment Education into Ongoig Agricultural Extension Programmes ( GCCC Budget)

40,000 24,703 62 40,000 This is the Govt. funded component of above project. NTE requested to be extended to 31/3/03. It will not be possible

to use all the budget. Main constraint being the release of only $ 2000 petty cash at a time. Delays in submission of accounts and its reimbursements from FAO needs to be

reduced. GCP /EGY/020/USA (NTE:31 Dec 2001)- Monitoring, Forecasting and Simulation of the Nile River (Phase III)

0 0 0 Project has already been closed operationally as well as financially. Hence remove it from FPMIS list.

Sub-Total TF 100,000 51,634 52 80,000

Grand Total 870,510 493,265 57 828,566

Delivery analysis for ANNEX 3 (b)

24

portfolio of FAO projects in LebanonOperating FAOR: Mr. N. Kadra, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003

Delivery Analysis/Remarks

Original Estimate, $

Actual, $ %

TCP/LEB/0065 (NTE:30 Apr 2002)- Developpement Integre des Regions Montagneuses du Liban-Nord

0 2,360 100 0 Project closure under process hence remove from FPMIS list.

TCP/LEB/0067 (NTE:31 Mar 2003)- Rehabilitation of Greenhouse Vegetable Production Standards for Safety and Quality

131,900 87,449 66 . YPP post had to be cancelled due to long delays in selection by NPD. Hence savings expected. Budget revision recommended to release the savings or use

savings to enlarge activities within the objectives of the project.

TCP/LEB/0068 (NTE:30 Jun 2003)- Introduction de Techniques de Conservation et de Valorisation des Sous-Produit Industriels pour Ruminants

116,800 81,121 69 49,031 Savings rephased to 2003 which resulted from delays in hiring national consultant and postponement of international

consultants mission to March 2003 to match crop harvesting season for the final workshop.

TCP/LEB/0169 (NTE:31 Dec 2002)- Protection of the Forests with Particular Emphasis on the New Pest Cephalcia Tannourinensis Infesting Lebanon Cedars

94,400 35,936 38 74,124 Delays in international/national consultants and ATS/STS missions in 2002 require budget revision to rephase

savings and NTE.

TCP/LEB/0170 (NTE:31 Oct 2002)- Mise a Disposition de Consultants Nationaux pour des Interventions Urgentes

8,783 8,783 100 7,500 All activities completed in 2002. Upon settlement of pending payments in 2003, project to be closed.

TCP/LEB/2801 (NTE:31 May 2003)- Building a Capacity for Enhanced Spatial Data Management – Phase II

3,225 8,447 262 79,630 LOA completed for which payments still to be made. National consultant being hired. All remaining funds

expected to be used in 2003. Budget revision to rephase the budget and extend the NTE being proposed.

25

TCP/LEB/2802 (NTE:30 Apr 2003)- Mise à Disposition de Consultants Nationaux pour des Interventions Urgentes

13,000 8,600 66 2,260 Project will successfully complete on time using all remaining planned budget in 2003.

Sub-Total TCP 368,108 232,696 63 212,545TFGE/LEB/001/C01 (NTE:26 May 2003)- TFD-01/LEB/001: Mise en Place d'un Centre Pilot d'Elevage d'Abelles pour l'Exploitation de leurs Produits

0 5,788 100 3,187 This is a telefood project. It is on schedule as planned.

TFGE/LEB/003/C01 (NTE:26 May 2003)- TFD-01/LEB/003: Le Mise en Place d'un Elevage de Nouvelles Races d'Abeilles

3,778 100 5,337 This is a telefood project. It is on schedule as planned.

UTF /LEB/016/LEB /A (NTE:31 Jul 2001)- Assistance au Recensement Agricole Liban

0 213,607 100 982,301 NTE and budget requested to be revised to 31/10/04 with additional $558,220 for drafting a national agriculture

strategy. The project is progressing well with the help of the CTA.

UTF /LEB/018/LEB (NTE:21 Sep 2003)- Identification de projets à être financés par les reliquats de projets cloturés

28,000 40,322 144 81,116 Project progress satisfactory and as per plans. National and international consultants missions planned for 2003.

Sub- Total TF 28,000 263,495 941 1,071,941Grand Total 396,108 496,191 125 1,284,486

Delivery analysis for portfolio of FAO projects in Mauritania

ANNEX 3 (c)

Operating FAOR: Mr. A. Alfares, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003, $

Delivery Analysis/Remarks

Original Estimate, $

Actual, $ %

SPFP/MAU/4501 (NTE:31 Dec 2001)- SPFP - Mauritania

237,500 153,595 65 220,000 Present NTE of 31/12/02 will be revised to 31/12/04 to use savings resulting from South-South China experts' (48 P/M)

postponement to 2003-4 to compliment the sister project

26

UTF/024/MAU untill end of 2004. TCP/MAU/0165 (NTE:30 Jun 2003)- Valorisation des Petits Poissons Pelagiques

186,000 53,577 29 65,000 Activities got delayed due to long time spent in identificatin of TCDC experts. Pending study tour should be quickly

organized. TCP/MAU/0166 (NTE:30 Apr 2002)- Appui au Renforcement des Servicies Phytosanitaires Nationaux

82,500 60,574 73 0 Project should be immediately closed if not already closed.

TCP/MAU/0167 (NTE:30 Nov 2002)- Gestion Durable des Pecheries Artisanales et Cotieres

195,000 48,438 25 0 Unknown. No response from FAOR hence CPO unable to know the reasons for low delivery.

TCP/MAU/0168 (NTE:30 Sep 2002)-  Mise a Disposition de Consultants Nationaux pour des Interventions Urgentes

7,500 4,184 56 0 Project completed, hence to be closed if not already closed.

TCP/MAU/2802 (NTE:31 Oct 2003)-Assistance Preparatoire au Recensement General de l'Agriculture et de l'Elevage (RGAE)

150,000 85,275 57 186,000 Unknown. No response from FAOR hence CPO unable to know the reasons for low delivery.

TCP/MAU/2903 (NTE:28 Feb 2004)- Lutte contre un Foreur des Tiges des Cereales (Sesamie)

1,146 100 153,287 New project, being initiated now.

Sub-total TCP 858,500 406,789 47 624,287GCPA/INT/019/SPA (NTE:31 Oct 2004)- Mr. Pedro Campo Llopis - Associate Professional Officers Programme

0 0 0 New project, APO already arrived.

GCP /MAU/022/BEL (NTE:28 Feb 2003)-  Ceinture Verte de Nouakchott

198,000 189,944 96 29,960 Project progressing as planned.

GCPS/MAU/027/MNC (NTE:31 Oct 2005)- Assistance a la Mise en Oeuvre de la Cooperation Sud/Sud Mauritanie-Chine-FAO dans le Cadre du Programme Speciale de Securité Alimentaire

(50,041) 0 0 Newly approved project.

27

GCSP/MAU/026/SPA (NTE:31 Dec 2006)- Programme Special de Securite Alimentaire en Mauritanie - Projet de Rehabilitation des Perimetres Irrigues de Belinabe et de Djowol IV

14,461 100 New project, not yet operational.

UTF /MAU/020/MAU (NTE:31 Dec 2001)-  Assistance Technique au Projet de Developpement des Oasis (Phase II)

273,500 233,790 85 138,000 Progressing as per plans, extended to 30/6/06

UTF /MAU/023/MAU (NTE:31 Dec 2001)- Assistance Technique au Sisaar, Mauritanie

18,000 15,238 85 0 Project NTE is 31/12/02. All project activities completed. Equipment already in custody of counterparts who refuse to

sign equipment transfer forms. It is recomemnded that based on the signature on custody/loan papers, equipment

transfer forms be treated as signed and government authorities informed accordingly.

UTF /MAU/024/MAU (NTE:31 Dec 2004)-  Programme Special pour la securite Alimentaire - Phase I

451,000 119,272 26 560,400 Contracts with national institutions progressing as planned. However, other project activity implementation delayed due

to postponement of arrival of S-S experts. This requires rephasing of the budget to 2003-4.

UTF /MAU/025/MAU (NTE:21 Jun 2003)- Assistance Technique au Projet Protection des Palmiers de l'Adrar

203,000 178,371 88 282,858 Cash deposit was not made equal to the project budget. It is recommended that 2003 work plan is made in complete

consultation with the Government including the accounting for cost of the vacant post of the CTA, based on which a

call for cash is made asap. Sub-total UTF 1,143,500 701,035 61 1,011,218Grand Total 2,002,000 1,107,824 55 1,635,505

Delivery analysis for portfolio of FAO projects in Tunisia

ANNEX 3 (d)

Operating FAOR: Mr. M. Sinaceur, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003, $

Delivery Analysis/Remarks

Original Estimate, $

Actual, $ %

28

TCP/TUN/0065 (NTE:30 Nov 2002)- Appui a la Creation et au Renforcement d'un Comite National (CNC)

65,000 65,061 100 0 Project successfully completed and recommended to be operationally closed.

TCP/TUN/0066 (NTE:31 Jan 2003)- Developpement des Methodes de Remembrement Agricole

167,000 75,043 45 20,000 EOD is 2/01 and present NTE is 31/1/03. Project is progressing normally (Dec. 2002 expenditures shown in Jan. 2003) and expected to be completed in Jan., 2003.

TCP/TUN/0168 (NTE:31 Dec 2002)-  Mise a Disposition de Consultants Nationaux pour des Interventions Urgentes

11,500 (1,500) 0 0 Project completed on schedule except for one of the consultants could not be contracted resulting into savings.

TCP/TUN/2801 (NTE:31 Dec 2003)- Developpement et Reorganisation du Secteur de la Defense des Cultures

50,000 65 0 123,000 EOD was 11/4/02 but identification and govt. clearance of international and national consultants took long time

resulting into no activities in 2002. The project NTE will have to be extended to 11/4/04 to complete activities. It is

recommended that identification of project personnel begins immediately soon after it is known that the project will

definetely be funded. TCP/TUN/2902 (NTE:31 Mar 2004)- Controle de la Ceratite par la Technique des Males Steriles

0 0 130,000 A new project with EOD 1/03.

TCP/TUN/2903 (NTE:31 Mar 2004)-  Appui au Developpement et a l'Organisation de l'Agriculture Biologique

0 0 216,000 A new project with EOD 1/03.

Sub-Total TCP 293,500 138,669 47 489,000GCPA/INT/024/ITA (NTE:31 Oct 2002)- Associate Professional Officers Programme

55,122 90,560 164 0 APO on schedule, contract being extended to Dec., 2003. Activity budget and NTE should be revised accordingly for

2003.GCPA/INT/030/ITA (NTE:30 Sep 2004)-Mr. Emanuele Cuccillato - Associate Professional Officers Programme

0 0 84,168 APO on board in 12/02 for coming 2 years.

GCP /TUN/028/ITA (NTE:30 Jun 2005)- Programme de Conservation des Eaux et des Sols dans les

3,897,300 3,285,408 84 3,848,523 Delays in finalization of various sub-contracts for mechanical soil and water conservation works. Thus this

activity had to be postponed to 2003. All other activities on

29

Gouvernorats de Kairouan, Siliana et Zaghouan

schedule. Since this a very important and larger project, it is recommended that help from RNER is sought by the

FAOR/BH/CTA when ever any delays or difficulties in project implementation are expected in future.

GCP/TUN/030/ITA 0 0 $ 709,026 budget hard pipeline project awaiting donor approval.

UTF /TUN/027/TUN (NTE:31 Mar 2001) - Assistance Technique au Developpement Forestier Communautaire Participatif, Tunisie

0 -81,465 0 176,580 The project has been stand still awaiting govt. decision on use of left over savings. NTE to be revised to 5/03.

UTF /TUN/029/TUN (NTE:28 Feb 2002)- Formulation du Project de Developpement des Zones Montagneuses et Forestieres du Nord-Ouest

136,133 176,399 130 0 Project activities completed as planned. The project should be closed now.

Sub-Total TF 4,088,555 3,470,902 85 4,109,271Grand Total 4,382,055 3,609,571 82 4,598,271

Delivery analysis for portfolio of FAO projects in Sudan

ANNEX 3 (e)

Operating FAOR: Mr. A. Bin Yehia, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003, $

Delivery Analysis/Remarks

Original Estimate, $

Actual, $ %

TCP/SUD/0065 (NTE:31 May 2002)- Gezira Scheme - Raising Productivity Through Broadening Farmer's Choice on Farm System/Water Manag.

113,669 117,402 103 0 Project already completed and should have been closed so that savings from TSS, contracts and travel BL are

surrendered to TCOT.

TCP/SUD/0067 (NTE:31 Aug 2001)- Strengthening National Phytosanitary Services

41,661 19,260 46 0 Project already completed and should be closed so that savings (mainly in TSS) are surrendered to TCOT.

30

TCP/SUD/0069 (NTE:31 Dec 2002)- Sustainable Control of Tsetse and Trypanosomiasis

104,733 74,666 71 0 Project completed, some expenditures made in Dec. 2002 shown in Jan. 2003 in DWH. Project should be closed soon

after terminal statement is drafted.TCP/SUD/0170 (NTE:20 May 2003)- Water Control Component of the Special Programme for Food Security

162,928 113,108 69 61,626 Total budget of the project is $ 336,300 hence correction in FPMIS required. Project expected to be comepleted on

schedule.

TCP/SUD/0172 (NTE:28 Feb 2003)-  Assistance in Harmonizing Food Standards and Regulations

117,000 35,446 30 133,364 Due delays in inception, actual EOD revised to July 2002 and NTE 28 Feb. 2003 to be further extended to May 2003 for additional activities. Since July 2002 (new EOD) project is progressing normally.

TCP/SUD/2902 (NTE:31 Dec 2004)-  TCP Facility for FAORs

0 0 10,500 New facility, not yet used.

TCP/SUD/2903 (NTE:30 Jun 2004)-  Assistance to the Revision of National Forestry Policy, Legislation and Institutional Reorganization

0 0 292,000 New project, pro. Doc. signed in Feb., 2003 only.

Sub-Total TCP 539,991 359,882 67 497,490

SUD/00/017/ /08/12 (NTE:19 Apr 2002)-  Rehabilitation Study of the Rahad Scheme

2,528 5,858 232 0 Project completed and should be operationally closed.

Sub-Total UNDP 2,528 5,858 232 0

Grand Total 542,519 365,740 67 497,490

Delivery analysis for portfolio of FAO projects in Syria

ANNEX 3 (f)

Operating FAOR: Mr. M. Taher, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003, $

Delivery Analysis/Remarks

Original Estimate,$

Actual, $ %

31

TCP/SYR/0166 (NTE:31 Oct 2002)- Formulation of a Legislation on Plant Genetic Resources

7,282 14,917 205 0 Total budget reduced to $ 25,000 upon completion of the project. The project should be closed.

TCP/SYR/0167 (NTE:31 Oct 2003)-Strengthening Capacity for the Re-use of Treated Wastewater in Irrigation

179,000 48,335 27 260,713 EOD was 11/02 only. Also the planned budget for 2002 was only $179,000 which requires correction in FPMIS. Delays in identification of national consultant resulted into delay in

initiation of the project.

TCP/SYR/2801 (NTE:31 Dec 2002)- Seed Potato and Date Palm Seedlings Production Through Tissue Culture - Phase II

137,386 44,655 33 43,796 NTE revised to 31/3/03, project progressing normally. Year end 2002 expenditures shown in 2003 in DWH.

TCP/SYR/2802 (NTE:31 May 2002)-Assessment Mission on Veterinary Vaccine Practices - Adavance Allocation

18,840 9,290 49 0 Project completed on schedule hence should have been closed by now. Year end expenditures shown in 2003 in

DWH.

TCP/SYR/2803 (NTE:30 Jun 2003)- TCP Facility for FAORs

0 0 0 0 New facility to FAORs, still to be used.

TCP/SYR/2905 (NTE:31 Dec 2002)- Formulation of a Project for “High Quality Olive Production and Processing in Syria”

339 100 70,228 EOD is 1/03 and NTE is 4/03. The formulation mission is planned for 2/03.

TCP/SYR/2906 (NTE:28 Feb 2004)- Enhancing the Capacity of the National Agricultural Policy Center and of its Counterpart Institutions

0 0 195,000 New project (EOD 11/02), 2003 AWP being prepared.

TCP/SYR/2907 (NTE:31 Jul 2004)- Strengthening the National Codex Committee and Updating/Harmonizing Food Standards and Regulations

0 0 180,000 EOD 9/02, no activites were designed for last quarter of 2002.

Sub-Total TCP 342,508 117,536 34 749,737SYR/93/004/L /01/99 (NTE:31 Dec 2001)- Technical Assistance to Agricultural Investment in the Southern Region

149,578 135,849 91 0 Project completed hence should be closed soon after 2002 actual expenditures are approved in the semi final budget

revision by UNDP.

32

SYR/01/006/ /08/12 (NTE:28 Feb 2003)- Assistance in the Development of Inventory of Pesticides Stockpiles and Agricultural POPs

21,633 21,633 100 9,684 DWH shows no data. Project progressing as per plans.

SYR/02/003/ /08/12 (NTE:13 Jun 2003)- Support to the Development of National Standards for Locally Manufactured Modern Irrigation Equipment

42,000 20,883 50 16,640 Project progressing as planned. 2002 planned budget was erroneously reported to be the total budget of the project.

Sub-Total UNDP 213,211 178,365 84 26,324FPA /SYR/703/FPA (NTE:31 Dec 2001)- Iec Support to the Integrated Rh/Fp Programme in the Syrian Arab Republic (SYR/97/P03)

0 0 0 0 This is an old project with a remaining balance of $ 9,501. It is requested to be used in 2003 requiring a budget and NTE

revision.

GCP /SYR/006/ITA (NTE:31 Oct 2001)- Assistance in Agric. Planning, Policy, Analysis, Statistics, Extension Phase of GCP/SYR/002/ITA

1,561,218 931,773 60 1,451,418 Project NTE revised to 10/04. STS mission and ongoing contract delayed resulting into rescheduling of savings to

2003.

GCP /SYR/007/ITA (NTE:31 Dec 2001)-Participatory and Integrated Management of Forest Resources in Syria

0 0 0 0 Project to be closed asap. FAOR to kindly take action for project closure.

GCP /SYR/009/ITA (NTE:31 Jan 2003)- Range Rehabilitation and Establishment of Wildlife Reserve in the Syrian Steppe (Consolidation Phase)

438,678 361,704 82 126,843 NTE extended to 31/3/03 with reduced total budget of $1,726,000 and for 2003 only $126,843 accounting for loss

of savings due to transfer of CTA and cancellation of national consultant as per decisions during the TPR review. In addition, there are delays/savings in construction contract

execution.Sub-Total 1,999,896 1,293,477 65 1,578,261

Grand Total 2,555,615 1,589,378 62 2,354,322

Delivery analysis for portfolio of FAO projects in Yemen

ANNEX 3 (g)

33

Operating FAOR: Mr. H. Ashami, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003, $

Delivery Analysis/Remarks

Original Estimate,$

Actual, $ %

TCP/YEM/0065 (NTE:31 Jan 2003)-Special Programme for Food Security, Water Control component

225,000 81,907 36 Due to social conflict among target communities, the ministry could not procure $ 40,000 worth of seeds before

the planting season. Irrigation equipment was also cheaper than planned. All other planned activities completed except

final workshop and terminal statement designed for Jan., 2003. In all cases of savings, it is recommended that with the agreement of the Governemnt and FAO, activities be

enlarged within the framework of the pro. doc. as far as possible. Thus more benifits can accrue to more members of the communities (and the country) within the total budget

provided within the project duration itself. TCP/YEM/0067 (NTE:31 May 2002)- Assistance to Qat Policy Formulation

46,000 62,944 137 0 Project completed at cheaper cost than budgeted and closed. In future the savings can be used as recommended above for enlarging activities with in the general framework

of the pro. doc. with the agreement of the FAO and the Government.

TCP/YEM/0166 (NTE:30 Sep 2003)-Improvement of Date Palm Production

158,000 18,035 11 205,450 Delays in LTU mission, equipment purchase, STS missions etc. which are now rescheduled to early 2003.

TCP/YEM/0168 (NTE:31 Dec 2003)-Support for the Establishment of a National FoodInsecurity and Vulnerability Information and Mapping System (FIVIMS)

135,000 44,187 33 128,712 This project is complimentary to EU funded agricultural census project which had delays in its own funding, the

TCP component implementatin is effected. Hence remaining activities rescheduled to 2003 in tandom with EU

component.

TCP/YEM/0169 (NTE:31 Dec 2003)-Management, Use and Control of Prosopis

88,000 376 0.43 144,518 Counterpart NPC changes resulted into delays in LTU ATS/STS missions and equipment procurement which is

now being procured. CPO following the project to accelerate project implementation.

34

TCP/YEM/2801 (NTE:28 Feb 2003)-Surveillance and Strategy Formulation for Rinderpest and Other Major Diseases - Phase II

72,000 63,607 88 17,000 This is a second phase of the project. It is fully on track and expected to be closed as planned with full judicious utilization of the budget. FPMIS data on Prev. 2002

(planned) column should be changed from zero to $ 72,000.

TCP/YEM/2902 (NTE:31 Mar 2004)-Introduction of the FAO-GTZ MicroBanking System in the Co-operative and Agriculture Credit Bank (CACB)

339,000 This is a new project (EOD 11/02). It should hold its VTF meeting and make 2003 AWP asap so that there are no

delays in 2003.

Sub-Total TCP 724,000 271,056 37 834,680YEM/97/100/D /01/99 (NTE:28 Jun 2001)-Sustainable Environmental Management Programme

66,000 19,873 30 0 Year end expenditures reflected in 2003 in DWH. Budget revision to reflect 2002 expenditures and NTE as 12/02

should be done immediately soon after which the project should be operationally closed.

YEM/97/200/C /01/99 (NTE:31 Mar 2002)-Sustainable Water Resources Management.

100,000 44,316 44 0 A NEX multiple agency project component requiring serious efforts at coordination among them. Hence delays in

implementation are bound to happen since no national/international FAO employee designed in the Pro.

Doc.. It is recommended that project inputs (including human resources) are well balanced during the design of

the projects. YEM/97/300/D /01/99 (NTE:31 Dec 2002)-Support to Yemen National Poverty Alleviation Programme

90,000 28,271 31 0 Year end expenditures reflected in 2003 in DWH. FAO was on LOA as a cooperating agency in a NEX UNDP project.

Most activites agreed by UNDP and NPD completed. Terminal statement being prepared soon after which the

project will be operationally closed as recommended by the LTU.

YEM/97/003/B /08/12 (NTE:25 Jun 1998)-National Strategy for Community-Based Regional Development

0 0 0 Project should have been closed long ago and deleted from FPMIS.

YEM/97/100/B /09/12 (NTE:31 Dec 2002)-Sustainable Environmental Management (Sub-Programme 3 And 4)

66,000 0 0 0 STS component of same project. TO could not use any of the funds for lack of NPD agreement.

YEM/97/200/B /09/12 (NTE:31 Dec 2002)-Sustainable Water Resources Management

15,000 2,365 16 0 ditto

35

Sub-Total UNDP 337,000 94,825 28 0FPA /YEM/903/FPA (NTE:31 Jul 2002)-Iec in Extension Area (YEM/99/P03)

143,000 122,343 86 0 Project saving transferred to newly approved fourth phase. The project should be operationally closed asap.

UNTS/YEM/003/CDF (NTE:31 Dec 2001)-Wholesale Fruit and Vegetable Market (YEM/91/C02)

10,000 9,546 95 0 Project should be closed by quickly resolving the disagreement between FAO and UNCDF on budget figures.

GCP /YEM/021/NET (NTE:31 May 2002)-Environmental Resource Assessment for Rural Land Use Planning

171,000 164,352 96 0 Operational project closure awaiting finalization of terminal statement.

GCP /YEM/026/NET (NTE:31 Jul 2002)-Watershed Manag. and Waste Water Re-Use in Peri-Urban Areasof Yemen (Wwpu)

416,000 433,298 104 0 Project to be closed. Possible follow up phase to be worked out the government and the donor.

UTF /YEM/008/YEM /B (NTE:28 Feb 2001)-T.A. Component of Ida Loan Fisheries Development (Phase III)

247,000 220,405 89 0 TA component of loan already disbursed. Most activities completed but Govt. requesting for project extension to

complete remaining WID and data collection activities using savings. Action being taken accordingly.

UTF /YEM/019/YEM /B (NTE:31 Dec 2002)-Yemen Arab Republic - Technical Assistance to the Third Wadi hadramaut Agricultural Development Project

42,000 29,915 71 0 TA component of loan already disbursed. Project to be closed soona after pending payments are made. NTE was 12/02.

Sub-Total TF 1,029,000 979,859 95 0Grand-Total 2,090,000 1,345,740 64 834,680

Delivery analysis for portfolio of FAO projects in Morocco

ANNEX 3 (h)

Operating FAOR: Mr. O. Ben Romdhane, Supporting CPO: M. Lamy

Project Symbol/Title 2002 Delivery

Estimated Delivery for

2003

Delivery Analysis/Remarks

36

Original Estimate, $

Actual, $ %

TCP/MOR/0065 (NTE:30 Jun 2002)- Preparation d'un Programme Regional Pilote de Dev. Sectoriel et de Renforcement Chambre d'Artisanat

168,656 95,757 57 0 FPMIS total budget data to be corrected to $ 202,000. Terminal statement still pending. Project should be

operationally closed (by showing terminal statement costs of $ 1,080 as committed) so that remaining balance is

surrendered to TCOT. DO-BH accordingly advised.

TCP/MOR/0167 (NTE:31 Aug 2003)-Mise a disposition de Consultants Nationaux pour des Interventions Urgentes

6,000 (1,500) 0 10,000 It is a new project awaiting national consultant clearance from LTU. It is recommended that LTU are given well

defined limited (e.g. 2-4 weeks max.) time to clear candidates and that multiple candidates are submitted for

technical clearance. TCP/MOR/0168 (NTE:30 Nov 2003)- Appui a la Creation de la qualite et de la Repression des Fraudes

37,380 14,905 40 102,400 Delayed ATS mission (conducted only in 6/02, EOD 1/02) for 2002 annual plan, delays in national consultant

identification and equipment (about 50%) purchase. Requires budget revision to reschedule savings and extend

NTE to 30/11/03. In case of unavailability of ATA/STS missions, outside international consultants can be used in

the interest of the project. The national consutant posts should be locally advertised to get the best candidates

available.TCP/MOR/2801 (NTE:30 Nov 2003)- Appui a l'Identification dune Strategie Specifique Developpement des Petites et Moyennes Exploitation Agricoles

52,000 6,646 13 245,000 Present EOD is 1/2/002 and NTE extended to 30/11/03. Delays by NPD due to insistence on national consultant

asked to be hired as international consultant, drastic change in TORs of ag.econ. and agro-climatology

consultants, delays in purchase of about 50% of equipment etc. For these reasons the first ag. policy mission could be

accomplished in 10/02 only. It is recommended that the national counterpart authorities are fully consulted while

assisting them in preparation of the pro. docs. TCP/MOR/2802 (NTE:31 Jan 2004)- Appui à la Lutte Contre le Virus des Feuilles Jaunes en Cuillère (TYLCV) de la Tomate et Son Vecteur

54,600 4,979 9 152,880 TCDC candidates not identified, national consultnant not cleared by LTU. International consultant not identified which

is with holding equipment specification. First ATS mission could be accomplished in 10.02 only. All these has resulted

in waste of an year with out much accomplishments. It is recomemnded that the DO/FAOR use their authority to

effect appointments after giving limited time for technical clearances of the LTU. Posts can also be locally and

internationally (on FAO internet site) advertised for getting a choice on consultants. FAOR should arrange to investigate

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why there are long delays in the initiation of the project. TCP/MOR/2803 (NTE:30 Jun 2004)- Réparation D'Urgence du Barrage de Id Daoud

78,600 14,695 19 223,800 Only ATS and international consultants mission completed. NPD requesting international consultant in place of national

consultant, hence new TORs being developed. In view of the urgency of the work, project design should have

discussed in detail the personnel inputs required. TCP/MOR/2904 (NTE:31 Jan 2004)- Strategie Nationale de Lutte Contre la Tubercolose Bovine

0 0 0 181,200 New project, first activity to start in 3/03 only.

Sub-Total TCP 397,236 135,482 34 915,280MOR/93/010/ /01/99 (NTE:01 Mar 1999)-  Projet Pilote d'Amengement des Bassins Versants

33,600 41,617 124 0 Project completed successfully on revised NTE of 31/12/02. Operational closure to be effected soonest terminal report is

submitted.

MOR/97/004/A /09/12 (NTE:30 Nov 2000)-  Gestion des Ressources Naturelles

26,850 9,816 37 0 Project completed on revised NTE of 31/12/02. Operationally close the project soon after terminal

statement submission. Sub-Total UNDP 60,450 51,433 85 0

GCP /MOR/012/ITA (NTE:31 Dec 2001)- Restauration des Perimetres d'Irrigation par Epandage Descrues, Maroc

55,866 45,894 82 15,866 Delayed (see above) TCP/MOR/2803 activites to complement this project, hence requires revision of NTE to

31/12/03 using savings from this project.

GCP /MOR/016/ITA (NTE:30 Sep 2001)- Projet de Gestion des Ressources Naturelles dans la Province de Taza, Morocco

437,625 369,292 84 308,139 NTE revised to 30/12/03 to implement LTU approved 2003 work plan for which two international consultants are to be

hired soon.

UTF /MOR/011/MOR /A (NTE:01 Dec 1997)- Projet Forestier (Phase II) - Maroc

44,603 34,375 77 36,167 NTE revised to 31/12/03 use savings in 2003 as advised by LTU to prepare legislation for mountain development.

UTF /MOR/013/MOR /A (NTE:31 Dec 2001)- Assistance Technique a Pagi-2

25,945 4,589 18 40,156 NTE extended to 31/12/04 to use the little savings left. However, the project has already completed its original objectives. New activites with new new cash injection

should be discussed with the national authorities, otherwise it is recommended that the project be closed.

UTF /MOR/014/MOR /A (NTE:31 Dec 2001)-   Assistance Technique au Projet de Soutien au

42,375 29,529 70 34,237 NTE extended to 31/12/04 to use the little savings left due to non availability of the identified international consultant

who is now available in 2003. Vehicle purchase was

38

Developpement Agricole, Maroc delayed due to purchase committee delays. It is recommended that projects do not wait for a single

international consultant but hire a new one when identified candidate is not available.

UTF /MOR/017/MOR (NTE:31 Dec 2002)- Modernization et Developpement du Secteur de Peche Maritimes

1,920 2,298 120 0 Present NTE is 31/12/02 which will be again requested to be revised to 31/12/03 soon after government agreed 2003 work plan is ready. Based on this call for cash to be made.

UTF /MOR/019/MOR /A (NTE:30 Jun 2003)-  Ass Technique au Project de Gestion des Ressources en Eau

164,960 278,526 169 15,000 Activites for 2003 planned only with in available cash. New cash injection awaited. Total budget never provided by the

Govt. in cash.

UTF /MOR/020/MOR (NTE:31 Dec 2002)- Mise en Oeuvre de la Restructuration et du Renforcement Institutionnel du Secteur Cooperatif

83,812 51,525 61 90,812 Major problem is that project budget is never deposited by the Govt. in cash. Appointment of Law consultant has resulted into postponement of public hearings with the

cooperatives for developing cooperatives law.

UTF /MOR/023/MOR (NTE:01 Apr 2003)- Assistance Technique au Programme de Developpement de l'Alimentation en Eau Potable Rurale et de l'Assainissement

162,193 168,245 104 182,000 Since full budget is not deposited by the Govt. in cash, it results in to piecemeal planning adversely effecting

integrated actions on food security and rural water supply. 10 consultants being planned to implement 2003 work plan

with in available cash. NTE revised to 11/04.

UTF /MOR/026/MOR (NTE:19 Nov 2004)-Mise en Oeuvre du Programme Regional Pilote de Sectoriel et de Renforcement de la Chambre d'Artisanat

49,833 86 0 84,163 About 25% of project budget deposited in cash. However an agreement for 2002 work plan with the Ministry of rural

industry still awaited, resulting into no activity of the project being initiated in 2002. It is recommended that a 2003 work plan with in cash deposited is quickly developed jointly with

the ministry so that implementation can start. UTF /MOR/028/MOR (NTE:31 Oct 2007)- Appui à la Mise en Oeuvre du Programme Forestier National (PFN)

0 0 It is a hard pipeline project still to be signed.

Sub-Total UTF 1,069,132 984,359 92 806,540Grand Total 1,526,818 1,171,274 77 1,721,820

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