Ex.no:1 WORD PROCESSING

INTRODUCTION

Objective: The objective of the real value of the MS Office tools is being able to

apply them in the most effective and efficient way to solve problems in                the

business.

Creating, Saving and Closing a Document

Moving Around in a Document

Controlling the Appearance and Location of Text

Controlling the Appearance of your Document

Correction and Editing Tools

Tables, Customizing Tables

Back ground / Pre requisite: Basic knowledge of MS-Office

1) Word processor is used to produce documents for business or personal use such as

newsletter, reports, letters and essays.

2) We might say that a word processor is an intelligent typewriter.

3) We can type a whole page, make corrections by editing, use up paragraphs in different

styles and shapes and columns for formatting and also check spelling, find and insert

synonyms for a word (Thesaurus) and process it in many more ways before we

actually put that page to print.

FEATURES OF WORD PROCESSOR

The following are the main features of a word processor:

Fast and Permanent Storage

Editing features/formatting features

Ex.No.: 1.1 DOCUMENT CREATION

Date:

Objective:

To create an advertisement for a Software Company in Microsoft Word to recruit software professional for four different designations with an attractive page border, name of the company using Word Art, using at least one Clip Art, mentioning the company address, give details about the company in brief and mention the number of vacancies in each category of employees with their qualifications.

Procedure:

1. To enter Microsoft word, Click “start” button then click “All programs” from

program menu then click and select “Microsoft Word”.

2. For opening a word document do the following. Click “File” menu from the

menu bar. From this file menu click “New” option. This will display the new

document.

3.  Choose “Borders and Shading” option from the Format menu. It displays

Borders and Shading dialog box.

4. Click on “Page Border” tab and choose the “Page Style” from the style drop

down list then page border is added to the document.

5. For Themes, select “Format”, then go to “Themes” & select any themes from the

list.

6. To insert picture, select “Insert” and then picture from the clip art collection copy

any picture.

7. To use WordArt, select Insert->Picture->WordArt. Type the name of the

company in word art.

8. First type the title of the advertisement & format it using above steps.

9. Then enter the heading in the header portion and change the “font size” to large

size and then click “B” button on formatting tool bar so that the header appears

bold.

10. Type the name of the Designation, qualifications and vacancies as Heading.

Now the advertisement is ready for printing. Save the file and close the

document.

Sample Output:

#120,Old Mahabalipuram Road, Thuraipakkam, Chennai 600 119,Tamil Nadu, INDIA

Ph: +91.44.24962444 / +91.44.24917065 Fax: +91.44.24932444

Description about the advertisement to be given.

Posts Total no of requirements for

the post

Experience

Senior Architect 5 8+

Software Developer

10 2+

Result:

Review Questions:

1. How can you do the following alignment features for the word “COMPUTING”?

2. Mention how to change text into different cases.

3. Give the steps in adding Animation to the given text.

Ex.No.: 1.2 NEWS PAPER FORMAT

Date :

   Objective:

To create a document that reflects the newspaper format using Microsoft

Word using columns.

    Procedure:

1. To enter Microsoft word, Click “start” button then click “All programs” from

program menu then click and select “Microsoft Word”.

2. For opening a word document do the following. Click “File” menu from the menu

bar. From this file menu click “New” option. This will display the new document.

3. Then for the newspaper format there must be a header and footer for giving heading

and page number. This is done by clicking “Insert” from the menu bar, from this

click “header and footer” option.

4. Then enter the heading in the header portion and change the “font size” to big size

and then click “B” button on formatting tool bar so that the header appears bold.

5. Divide page into columns by clicking the format from the menu bar. Then click

“columns” from the menus available under Page Layout format. In this step the

page is divided into your optional columns.

6. Then enter the text of document. To insert a picture in between the text, click

“insert” from the menu, then click picture from the clip art. From this clip art we

can insert any picture.

7. To insert symbols that are not found in the keyboard, click “Insert” from the menu,

then click “Symbol”.

8. After adding the text to the document, save the document by clicking the “file”

from the menu bar and click ”Save” .When we save the document for the first time

name of the respective document is to be entered and click “save”.

Sample Output:

THE TIMES OF INDIA

FAKE STAMP PAPERS SEIZED

Two persons were arrested and counterfeit stamp papers seized following a raid

conducted in a house at Coimbatore.

A release here said a special team The team also found counterfeit stamp of

members was arrested.                      currency value Rs5000 and Rs10,000.

Result:

Review Questions:

1. List out the various parts of the MS-Word Screen?

2. Short-Cut key for Select-all is------------

3. How can we draw the border of a given the word document?

4. How do we insert header& footer for a text document?

5. List out different features between MS Word 2003 and MS Word 2007.

  Ex.No.: 1.3 TEXT MANIPULATIONS WITH SCIENTIFIC

Date:                                                    NOTATIONS

     Objective:

To perform Text manipulation with scientific notations in Microsoft word and save the document with suitable name.

To insert the following mathematical formula and equations in the document

(a+b) (a-b) = a2- b2

X =

To insert the symbols like µ, ∞, α in your document.

Procedure:

1.  To enter Microsoft word, click “start” button then click “All programs” from

program menu and then select “Microsoft Word”.

2.  To open a word document, click “File” menu from the menu bar. From this file

menu click “New” option. This will display the new document.

3. Then enter the mathematical formula and chemical equation. To insert

symbols that are not found in the keyboard, click “Insert” from the menu, and

then click “symbols”. Select the character which you want to show as subscript, and

choose the font option from the “Format” menu and enable the subscript check box           from

the Font dialog.

      4.   For superscript, choose the font option from the Format menu and enable the

superscript check box from the Font dialog

    5. For changing case, select change case from format menu .Select the different

cases from the selected text.

6. After adding the equations to the document, save the document by clicking the

“file” from the menu bar and click ”save” .When we save the document for the first

time name is to be entered and click “Save” and quit MS Word.

Sample Output:

(a+b) (a-b) = a2- b2

X =

      Result:

Review Questions:

1. How can represent the superscript & subscript?

2. How to enter the symbols in between the text document?

3. List out any five effects in Font dialog box?

4. What is the short cut key for Font dialog box?

Ex.No.: 1.4 CURRICULAM VITAE

Date :

  Objective:

To create your own CurriculamVitae seeking position in an organization.

Qualification Details should be in tabular format.

  Procedure:

1. To enter Microsoft word, Click “Start” button then click “All Programs” from

program menu then click “Microsoft Word”

2. To open a word document, click “File” menu from the menu bar. From this file

menu click “New” option. This will display the new document.

3. Then enter the text. To insert a picture in between the text, click “Insert” from

the menu, then click picture and then clip art. From this clip art we can insert any

picture.

4. To insert a table click “Table” from the menu, then click “Insert”, then click

“Table”. Specify the required number of rows and columns and the table gets

inserted automatically.

5. After adding the text to the document, save the document by clicking the “File”

from the menu bar and click ”Save” .When we save the document for the first

time corresponding name of the document is to be entered and click “Save” and

quit MS Word.

Sample Output:

CURRICULAM VITAE

Name

Address , Email, Mobile No:

Objectives:

Educational Qualification: ( Table format)

Projects:

Extra-curricular activities:

Co-curricular activities:

Hobbies:

Personal Profile:

                                                            Declaration

  Yours truly,

                                                                (NAME)

Result:

Review Questions:

1. Write the step to convert the text to the table.

2. List the steps to add bullets and numbering for a document.

3. Change the line spacing as 1.5 and Indentation property, Special as “Hanging” for

the given text document with body

Ex.No.: 1.5 TABLE CREATION & TABLE MANIPULATION

Date :

Objective:

To create a Class Time Table in Microsoft word by inserting rows and columns, then merge

rows and columns and split columns into cells and save the document with suitable name.

Procedure:

1. To enter Microsoft word, Click “Start” button then click “All Programs” from

programs menu then click Microsoft word.

2. To create a document, select “File” menu bar then choose “New” option.

3. Select Table option from the menu bar and choose Insert table option.

4. Set number of columns and number of rows in the insert table dialog box and

click the command Ok. The table will be created with the specified number of

rows and columns. Enter the heading, change the font size. Click the “B” button

on the formatting tool bar so that the heading appears bold.

5. Enter the time table details in the table.

6. To insert a row or column right click on the table and select row or column.

7. To format the table, right click and select table properties and format the table.

8. For merging, select the columns to be merged, and select “merge cell” option

from the Table menu.

9. For splitting the table, select the row in which the table is to be split and choose

Split table option in the Table Menu. Click on it.

10. Now the table will split into two tables.

11. Converting Text to table

a. Select the text in the document

b. Choose the convert-text to table from the table menu

c. Choose the table size and separator text option from the convert to table

dialog box.

d. Now the text information is converted into table.

Sample Output:

Class Time Table

DAY 1 2 3 4

LUN

CH

6 7 8

MONDAY CY2111 GE2116 MA2111 GE2116 GE2115

TUESDAY GE2111 GE2116 CY2111 GE2112

WEDNESDAY GE2112 PH2111 HS2111

THURSDAY GE2115 PH2111 GE2115 PH2111 GE2116 CY2111 MA2111

FRIDAY GE2116 GE2115 CY2111 PH2111 PH2111

Text to the Table

Result:

Review Questions:

1. How to insert new column or row in the table?

2. Give the procedure for merging and splitting the cell in the table?

3. Write the step to autoformat the table in the document.

Item Quantity Description

X

1 Super Computer

Y

3 PC

Z

5 LCD Monitors

A

8 120 GB Hard disk Drive

B

4 Acrobat Reader

4. What is the purpose of Autofit option?

Ex.No.: 1.6 MAIL MERGE AND LETTER PREPARATION

Date :

Objective:

To create a merged document using Microsoft word

To prepare a mail merged letter to invite passed out students for graduation day

using mail merge function where the address changes for every student, but the

body of the letter remains unchanged.

 Using mail merge, send letter to five of your friends to invite for a party.

Procedure:

1. To enter Microsoft word, Click “Start” button then click “All Programs” from

program menu and then click “Microsoft word”

2. Click “Tools” from the menu and choose “Letters and mailings”, then select

“mail merge” from it.

3. Then proceed with the following seven steps to create a merged document.

a. From the list of document types, select “letter” available.

b. Select current document as the starting document.

c. Then select the recipients from the list. If the list is already available

choose “Use an existing list” otherwise choose “Type a new list” and type

the names & addresses of recipients.

d. Write the content of the letter. To add recipient information to the letter,

click a location in the document and then click “Address block”

e. One of the merged letter will be previewed and to preview another letter

click one of the following:

a. <<Recipient: 1>>

f. On clicking “complete the mail merge” mail merge is ready to produce

the letters.

g. Save the document and exit MS Word.

Sample Input:

From

Anto,

B-62,13th cross street,

Rose apartments,

Ambattur,

Chennai.

To

Dear,

Sub: Invitation for party.

I hereby invite you and your family members for the 25 th anniversary of

my parents that is to be held on 28-11-2008 at our home. Please do come and share

with us our joy. I will be disappointed in your absence.

Yours lovingly,

Result:

Review Questions:

1. How to create letter using the letter wizard?

2. How to protect the document from unauthorized users?

.

Ex. No.:1.7 FLOWCHART

Date :

Objective:

Draw a flowchart to calculate the simple interest.

Procedure:

1. To enter Microsoft word, Click “start” button then click “All programs” from

programs menu then click “Microsoft word”

2. For opening a word document do the following. Click “file” menu from the

menu bar. From this file menu click “new” option. This will display the new

document.

3. Enter the heading, change the font size. Click the “B” button on the formatting

tool bar so that the heading appears bold.

4. To change the font color clicks a button on the drawing tool bar and selects the

required colors.

5. Click “Auto shapes” option from the drawing tool bar, then click “flowchart”

and all the shapes will appear on the screen.

6. Select the needed shapes one by one and place it on the screen. To connect all the

boxes use flow lines from the drawing tool bar.

7. To add text inside the shape, select the particular shape and right click the mouse

button. Then a menu appears on the screen, select “add text” from the menu.

Now the cursor appears inside the shape and allows us to enter the text.

8. Now the flowchart has been created successfully.

Review Questions

1. List the advantages of flowchart and the need for flowchart.

2. What are all the symbols used to draw the flowchart?