Fms Finance Orsp Reporting NOV09

8/6/2019 Fms Finance Orsp Reporting NOV09

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Finance Reporting

Edition (OBIEE) Training


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Summary / Benefits

Ease of Use

Performance Updated nightly

Report criteria defaults

Drill-down to details

Download to Excel, PowerPoint, data, andweb page


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Login at


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Access Requirements

SF State UIN: University identification numbera a emp oyee , , etc

SF State Password: Formerly known as your

Completed ESIP (Employee/Student Information

Privacy) Training FMS Account with permissions to Project/s

Set up as either a PI (Principal Investigator) or a

FMS)


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Dashboards by Fund Types

Grants and Contracts Projects: SG001 selectt s as oar or most accounts

Trust Funds: Trust Fund & Revenue Fund Codes=

General Fund: NG001

Capital Outlay: BH###


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Dashboard Reports within a Dashboard

Available Balance Overview

Financial Summar Re ort, e uivalent to Revenue /

Expenditure Summary Report (SFOGL104)GL Detail Activity, both as Month-to-Date (MTD) and Project-to-Date (PTD), equivalent to GL Detail Report (SFOGL100)

Open Commitment Report, equivalent to SFOGL109Payroll Report, grouped by employee name

Ex ense Account Grou ing

Expense Summary Report


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Dashboard Prompts / CriteriaNote: Select / change only one level / row of criteria at a time, hit Go, then

,

1st Level Criteria, filter by:, , ,

Account Type, Project ID, Project End Date >=,Project Status, Total Available

2nd Level Criteria, additional filter for:

Grants Administrator, PI/Dean/DeptChair/Director,


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Acronyms / Definitions

FY, Fiscal Year: July June for SF State= =

MTD, Month-to-Date: cumulative activities to datefor a project, within a given month (for a specifiedaccount ng per o an

YTD, Year-to-Date: cumulative activities to date,since the ro ects activation within a iven FiscalYear (for a specified accounting period and FY);will never go back further than period 1 of a FY

, - - ,since a projects activation, which may spanmultiple FYs(e.g. a project period is 10/1/07-9/30/10; on8/15/09 the PTD will show cumulative activities 10/1/07 8/15/09 )


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Grants and Contract Dashboard

Available Balance Overview Lists basic Project Attributes (Project Number; In-house

Title; Start / End Dates; Award #; GA, PI, and Dean / Depta r names; un ng gency

Shows the corresponding Available Direct and IndirectCosts, and Total Available Balance (AB)

AB = Revised Budget sum (PTD Actuals + Open POs + Open Reqs)

Positive Balance = money left in the project account

Negative Balance = project is in deficit


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Financial Summary ReportEquivalent to the online reports that were posted on ids.sfsu.eduIncludes: Header with project information, and breakdown ofPa roll, O eratin Ex enses, and Indirect Cost Totals


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GL Detail Activit Re ort MTDTransactions to date for the selected accounting period

.

This example shows Period 5 (11/09) as of 11/6, so MTD = 11/1-11/6


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GL Detail Activit Re ort PTDTransactions to date for the entire project period are

listed and rou ed b Account.This example is Period 5 (11/09) as of 11/6, so PTD = 7/1/07-11/6/09


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O en Commitment Re ortProvides a detailed listing of all Open Requisitions

-

Orders (listed as an Encumbrance)


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Pa roll Re ortPayroll transactions are grouped by

,

details by employeeNote: The Pa roll Re ort will onl show data after LCD has run


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Tips on Navigation

You can drill-down on any blue row or column cells:

Sort report details by clicking the column header;^ ,

sorted in ascending or descending order


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Tips on Navigation .

How to download to Excel, PowerPoint,

etc. Locate at the bottom

of the report the

Download link and

- Select the desired

download o tion


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For more information...

Visit:. .

tutorials/tutorials_big.jsp


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Contact / Help Desk :

LDAP ID x 5-4357 (5-Help)

Access x 8-7143 Data

Report

Fund Feedback x 8-7143

Documents

Fms Finance Orsp Reporting NOV09