The school is a part of LDBS Academies Trust, a charitable company limited by guarantee registered in England and Wales (Number 08182235).

MINUTES OF THE LOCAL ACADEMY COMMITTEE MEETING OF MILLBROOK PARK CHURCH OF

ENGLAND PRIMARY SCHOOL HELD ON 13TH DECEMBER 2018 AT 6:00PM AT MILLBROOK PARK CE PRIMARY SCHOOL, SCHOOL HOUSE LANE, MILL HILL NW7 1JF

PRESENT:Name Category of Governor Additional Information Term of Office

Jennifer Crane (JC) Appointed by the LDBS Academies Trust

Chair of Local Academy Committee (LAC)

Link Governor for Safeguarding, & LAT

1/06/18 to 31/05/22

Michael Roberts (MR)

Appointed by the LDBS Academies Trust

Vice Chair of the Local Academy Committee (LAC)

Link Governor for Health and Safety & the School Website

1/06/18 to 31/05/22

Helen Foster (HF) Appointed by the LDBS Academies Trust

Link Governor Data Analysis, and Pupil Premium

14/06/16 to13/06/20

Nicola Dudley (ND) Head Teacher N/A

Pauline Warden Appointed by the LDBS Academies Trust

Link Governor for English

20/03/18 to 19/03/22

Louise Watters (LW) Parent Governor Link Governor SEND and Values

11/01/17 to 10/01/21

Rachel Tilley(RT) Staff Governor Link Governor Behaviour 16/11/16 to 15/11/20

Sola Odusina (SO) Clerk to Local Academy Committee N/A

57. The meeting opened with a prayer led by the COG.

58. WELCOME 58.1 The COG welcomed everybody that was present to the meeting.

59. APOLOGIES FOR ABSENCE59.1 Apologies for absence were received and accepted from Rachel Kane.

60. DECLARATIONS OF INTERESTS / PECUNIARY INTEREST

60.1 There were no declarations of interest.

62. DECLARATIONS OF ANY OTHER BUSINESS

62.1 There were declarations of other business which would be dealt with later.

63. MINUTES OF THE MEETING HELD ON 22ND NOVEMBER 2018 FOR ACCURACY

63.1 The minutes of the meeting held on 22nd November were AGREED as a true and accurate

record of the meeting subject to amending the word on minute number 43.8 line 3 to

‘Reception’ rather than ‘nursery.’ The minutes were SIGNED by the Chair of the LAC.

Action Who Deadline63 a. File minutes of the meeting SO/

NDDec ‘18

64. MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 22ND NOVEMBER 2018 NOT ON THE AGENDA FOR TODAY’S MEETING

64.1 Minute 43a To provide an update to the LAC on EYFS Attainment and Progress Expectations

This was not due till March 2019.

Action Who Deadline64 a. To provide an update to the LAC on EYFS Attainment and Progress

Expectations.NW Mar ‘19

64.2 Minute 43b To consider employing an additional resource to assist the school with the EHCP process.

This was not due till March 2019.

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 2

Action Who Deadline64 b. To consider employing an additional resource to assist the school

with the EHCP process.ND/SK/Gov’s

Mar ‘19

64.3 Minute 44a COG to send a letter requesting analysis and inviting Barnet Assistant Director for SEND and Inclusion to a future LAC meeting.

The COG informed governors that she had written a letter to Helen Phelan(HP) (Barnet Assistant Director for SEND) asking for an analysis of school data in relation to SEND and inviting her to a future LAC meeting. HP had responded quickly and positively and had agreed to attend the LAC meeting in March 2019. Governors were requested to think about questions they would like to ask HP at the meeting.

64.4 Louise Watters (LW) joined the meeting at 6.05pm

64.5 The Link Governor for SEND advised that she was meeting with the HT and SENDco on 23rd January where they could discuss issues and questions to ask HP.

Action Who Deadline64 c. To consider and prepare questions to ask Barnet Assistant Director for

SEND at the LAC meeting in March 2019.All gov’s

Feb ‘19

64.6 Minute 44b Finance Manager to attend MBP LAC meeting in January to present Quarter Return Finance report.

This was due in January.

Action Who Deadline64 d. Finance Manager to attend MBP LAC meeting in January to present

Quarter Return Finance Report.PW Jan ‘19

64.7 Minute 46a To discuss with School Leads and the HT how specific areas of the SEIP would be monitored

The Link Governor for SEND was meeting the SENDco on 23rd January.

64.8 Minute 46b VCOG to send list of what would be required on school website and around the school for GDPR to HT.

This had been done and Robert Bullit (LAT GDPR Officer) had carried out the GDPR check at the school. The HT advised that it had been a useful exercise with a number of helpful suggestions. The school had been compliant in most aspects and a couple of issues were highlighted with regards to simplifying the school sign-in sheets and adding CCTV signage to the exterior of the

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 3

building. The GDPR officer will produce a report which will be provided to the LAC. There will be a follow up visit on 5th March 2019.The HT thanked the School Administrator and the VCOG for all their work in making the school GDPR compliant.

64.9 Minute 46c. To carry out monitoring visit at school to observe RE lesson.

The monitoring visit had been carried out by the Link Governor for RE. The report will be available for the meeting in January.

Action Who Deadline64 e. Link RE Governor to present RE monitoring report to LAC. RK Jan ‘19

64.10 Minute 46d – To provide pen portraits for the Governors Section of the School website

There were two governor portraits outstanding. Once all had provided their portraits the school website could be updated.

Action Who Deadline64 f. To provide pen portraits for the Governors Section of the School

website.PW/JJ Jan ‘19

64.11 Minute 48bTo look into the use of Portaloos in the short term for the outside sports use

This was due in March 2019.

Action Who Deadline64 g. To consider the use of portaloos in the short term for outside sports

use.ND/AS Mar ‘19

Actions outstanding from November’s Meeting noted as being carried forwardAction Who Deadline

63 A File minutes of the meeting SO/ND Dec ‘1864 a. To provide an update to the LAC on EYFS Attainment

and Progress Expectations.NW Mar ‘19

b. To consider employing an additional resource to assist the school with the EHCP process.

ND/SK/Gov’s Mar ‘19

d. Finance Manager to attend MBP LAC meeting in January to present Quarter Return Finance report.

PW Jan ‘19

e. Link RE Governor to present RE monitoring report to LAC.

RK Jan ‘19

F To provide pen portraits for the Governors Section of the School website.

PW/JJ Jan ‘19

g. To look into the use of portaloos in the short term for ND Mar ‘19

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 4

outside sports use.Actions outstanding from December’s Meeting noted as being carried forward

Action Who Deadline64 c To consider and prepare questions to ask Barnet

Assistant Director for SEND at the LAC meeting in March 2019.

All gov’s Feb ‘19

65 a To go ahead with the Sensory room but also to look into sources of funding. .

ND Mar ‘19

69 a To meet to decide what could be done to improve, attainment, progress of SEND PP pupils. .

ND/HF/SK Mar ‘19

b To check with the LAT whether they would look at the MBP method of analyzing data.

JC/SO Mar’19

70 a To bring the draft school vision to the January meeting. . . ND/ Jan ‘19b To bring the SEIP to the January meeting. . . ND/ Jan ‘19

72 a Governors to look at policies and determine whether the school follows the policy.

RK/MR/AS/HFJJ/PW/LW/RT

Mar ‘19

74 a To attend training courses at Causton St. JC/MR Mar ‘1976 a. Draft and circulate agenda for January’s LAC meeting to

Chair and Head teacher.SO ASAP

65. FINANCE REPORT65.1 Sensory Room

Governors were informed that the HT and SENDCO had felt a need for a Sensory room which as part of the sensory curriculum was required for some SEN children. It was to assist with the Programme of work and some of the school targets. There was nothing in place for the nursery room. The SENDco had invited a few companies in to have a look round and to provide quotes

65.2 There had been 3 quotes, Spacekraft £8,278.15, Rompa £7,417.00 and Sense Sensory £5,199.00. The HT informed governors that the preferred company was Spacekraft as they tailored everything to the school’s needs. They could provide a suitcase of things and the school could start small. As 10 of the SEN children were also in receipt of Pupil Premium there would be a predicted contribution of £6000 from PP which would leave about £3,000 to find. The school was asking whether the LAC would agree the concept.

65.3 In response to a governor’s question on where the Sensory room would be located, the HT advised that it would be the SENDco’s former office. It was a small room with a small window and soft walls could be added all around the room. A governor queried whether the SENDco had spoken to Sarah Whittock who could advise the school on the various sources of grant available. A governor also suggested that the school check with a local charity whether they were interested in providing assistance.

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 5

65.4 The LAC AGREED in principle for the school to go ahead with the Sensory room but to explore any funding in the meantime.

Action Who Deadline65 a. To go ahead with the Sensory room but also to look into sources of

funding. .ND Mar ‘19

68. LOCAL ACADEMY COMMITTEE GOVERNORS UPDATE AND LINK GOVERNOR APPOINTMENTS

68.1 No update to report.

69. ANALYSIS OF NON- SEND PUPIL PREMIUM PUPILS AND SEND PUPIL PREMIUM PUPILS 2017-1869.1 The Link Governor for PP and Data Analysis informed governors that she had attended a

meeting at the school with the HT just after the last LAC meeting to analyse attainment/ progress of PP pupils. She would be writing a report for the LAC.

69.2 Year 4 at the school were doing well, so it was decided that the analysis would focus on Years 1,2 and 3. Non- SEND PP pupils were analysed separately from SEND PP pupils. There were 24 Non- SEND PP and 10 SEND PP pupils.

69.3 With regards to Non- SEND PP pupils all year groups were doing well except for year 2. In year 2 there were pupils with significant attendance and child protection issues.

In Reading: Y3 Non SEND PP in respect of attainment were 2.4% up compared to all other Y3 pupils. Y2 Non SEND PP in respect of attainment were 6.7% down compared to all other Y2 pupils Y1 Non SEND PP in respect of attainment were 25% up compared to all other Y1 pupils In Writing: Y3 Non SEND PP in respect of attainment were 4.1% up compared to all other Y3 pupils. Y2 Non SEND PP in respect of attainment were17.3% down compared to all other Y2 pupils Y1 Non SEND PP in respect of attainment were 13.4% up compared to all other Y1 pupils

In Maths Y3 Non SEND PP in respect of attainment were 0.3% up compared to all other Y3 pupils. Y2 Non SEND PP in respect of attainment were 10.3% down compared to all other Y2 pupils Y1 Non SEND PP in respect of attainment were 10% up compared to all other Y1 pupils

69.4 In respect of progress, where 5 was expected progress, 6 was good progress and 7 was rapid progress

In Reading: Y3 Non- SEND PP in respect of expected progress or above expected progress were 0.2 steps

more compared to all other Y3 pupils. Y2 Non SEND PP in respect of expected progress or above expected progress were the same

level as all other Y2 pupils

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 6

Y1 Non SEND PP in respect of expected progress or above expected progress were the same level compared to all other Y1 pupils

In Writing: Y3 Non SEND PP in respect of expected progress or above expected progress were 0.2 steps

less compared to all other Y3 pupils Y2 Non SEND PP in respect of expected progress or above expected progress were 0.6 steps

less compared to all other Y2 pupils Y1 Non SEND PP in respect of expected progress or above expected progress were 0.1 steps

less compared to all other Y1 pupils In Maths

Y3 Non SEND PP in respect of expected progress or above expected progress were 0.3 steps more compared to all other Y3 pupils.

Y2 Non SEND PP in respect of expected progress or above expected progress were 0.6 steps less compared to all other Y2 pupils

Y1 Non SEND PP in respect of expected progress or above expected progress were 0.2 steps more compared to all other Y1 pupils

69.5 SEND PP Pupils In respect of progress, In Reading:

Y3 SEND PP in respect of expected progress or above expected progress were 1.1 steps less compared to all other Y3 pupils.

Y2 SEND PP in respect of expected progress or above expected progress were 0.8 steps less compared to all other Y2 pupils

Y1 SEND PP in respect of expected progress or above expected progress were 0.2 steps more compared to all other Y1 pupils

In Writing: Y3 SEND PP in respect of expected progress or above expected progress were 0.1 steps more

compared to all other Y3 pupils Y2 SEND PP in respect of expected progress or above expected progress were 1.6 steps less

compared to all other Y2 pupils Y1 SEND PP in respect of expected progress or above expected progress were 0.1 steps more

compared to all other Y1 pupils In Maths

Y3 SEND PP in respect of expected progress or above expected progress were 0.4 steps more compared to all other Y3 pupils.

Y2 SEND PP in respect of expected progress or above expected progress were 1.9 steps less compared to all other Y2 pupils

Y1 SEND PP in respect of expected progress or above expected progress were 0.3 steps more compared to all other Y1 pupils

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 7

69.6 With regards to SEND PP pupils Y2 was the year group with the most complex needs. There was a new catch up Programme which targeted the children’s numeracy and literacy. Non SEND PP attainment in Reading Y1 was exceptional as it was 25% up on attainment of the average child. It was noted that Read, Write, Inc allowed for 5 minute 1 to 1 sessions. There had also been Y1 maths interventions. Y3 Non SEND PP had received breakfast booster classes. Y3 SEND progress was 0.4 steps above average. This was down to staff training and teaching and launchpad being replaced by breakfast booster. With regards to writing PP pupils appeared not have made as much progress compared to Non PP pupils. The HT advised that Writing would be changed to literacy but given Ofsted’s comments, focus would remain on writing

69.7 In response to governors’ questions about teaching in Y3, it was noted that experienced teachers taught in Y3, the staff also received more personal support and training. The school received PP for nursery pupils which was called Early Years PP. It was noted that this was a useful analysis and a thorough way of looking at pupils’ progress. The LAC COMMENDED the SENDco and Link Governor for PP and Data Analysis for their brilliant work noting that this could be used as a template for analyzing the attainment and progress of the children going forward.

69.8 The HT, Link Governor for PP and Data Analysis and SENDco would meet to decide what could be done to improve the progress and attainment of the pupils. The COG also posed a question for the LAT, asking whether the LAT would look at this way of analyzing data?

p

Action Who Deadline69 a. To meet to decide what could be done to improve, attainment,

progress of SEND PP pupils. .ND/HF/SK Mar ‘19

b To check with the LAT whether they would look at the MBP method of analyzing data.

JC/SO Mar’19

70. LEADERSHIP REPORT

70.1 SIAMS The HT reported that she had met with the, Link Governor for RE and Rev. Jo James on 27th

November to progress work on the School vision. Further to that meeting the HT met with Jayne Pavlou to discuss the rationale and created a draft vision statement. There was also consideration given to how the MBP vision worked alongside the LAT vision. The HT advised that she would bring the draft rationale and vision to the LAC meeting in January 2019.

Action Who Deadline70 a. To bring the draft school vision to the January meeting. . . ND/ Jan ‘19

70.2 Premises and Safety Governors were informed that the HT and school caretaker were developing a plan for a

comprehensive ‘Lock Down Procedure.’ A number of options had already been explored such

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 8

as utilizing an existing sound system, creating a central message to the classroom phones and adapting the fire alarm but all these had flaws. A single button system with individual room slide-locks was currently the preferred option. Once trialed and finalized the school would have regular lock down procedure tests as well as fire evacuation tests.

70.3 There were suggestions to have bolts on the inside of every classroom, or even have a computer signal which could alert the school in the case of emergency.

70.4 Governors were informed that there had been an unexpected fire alarm which served as good practice for the school.

70.5 Meat on the Menu The HT informed governors that the LAT CEO and LAT Heads explained the rationale behind the

LAT decision to remove pork from the Caterlink menu. It was in large part because the majority of families attending many of the LAT schools were from the Caribbean. Rastafarian and many Caribbean families did not eat pork so it made sense to remove it and offer alternatives. In addition, neither Muslims or Jews ate pork which supported the idea of removal.

70.6 The decision for MBP to make the removal or inclusion of meats on the menu to ensure equality with the groups in the school would be part of the discussions with the new Chefs in Schools Staff.

70.7 Kathy Gisborne Report The HT informed governors that Kathy Gisborne had advised that as the senior leadership

structure in the school had changed, the school should consider the appointment of a Lead Practioner for Teaching and Learning who would be available to work alongside individual staff to improve their practice. It would be a fluid role with the Lead Practitioner providing support where it was most needed. The HT advised that she would have further discussions with Kathy Gisborne in January and update the LAC.

70.8 Frith School The HT advised that 2 local schools would be changing from 2 form to 3 form entry. In response

to a governors’ questions about who initiated this, it was noted that it was Barnet Council. In respect of secondary provision Neil Marlow had stated this was not needed. The LAC raised concerns about Barnet s and their management of placing pupils.

70.9 SEIP Extended SEIP was not available. This will be brought to the January 2019 meeting.

Action Who Deadline70 b. To bring the SEIP to the January meeting. . . ND/ Jan ‘19

71. SAFEGUARDING71.1 The HT informed governors that she had attended training and a briefing with Chris Kelly (CSE

Lead and Strategic Coordinator) on 3rd December.

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 9

71.2 The briefing had indicated that some of the most active gangs operated in Barnet around the

Graham Park and Deansbrook areas. There were tensions between the two gangs so areas

between the two patches had a high level of incidents. There were also some less organized

operatives in Barnet, Quinta Drive area and in North Finchley. The risks were highest around

the time MBP Y6 children would transition to secondary schools, some of which were likely to

be in those areas. A suggested action was to educate Y6 pupils at MBP to help them recognize

the risks of being groomed to join a gang. Another suggestion was to provide information to

parents via links to the SEIP.

71.3 In part 2 confidential minutes.

72. POLICIES

72.1 The following policies were adopted by the LAC: Behaviour and Anti Bullying Policy Educational Visits \policy Pay Policy Teaching Staff Relationship and Sex Education Policy

72.2 Following Safer Recruitment Training undertaken by the COG and VCOG, it was recommended

that Governors review how policies were implemented in school in particular those policies with

safeguarding aspects. The MBP Policy review document on Governorhub highlighted the

statutory policies that fell into this category. Governors were tasked with reading the policies

and checking to see if practices in the school matched the policies. The following policies were

allocated to the following governors:

Children Missing From Education – RK Health and Safety – MR Equality Objectives – AS Complaints Procedure – HF Dealing with Allegations Made Against Staff- Rev Jo James Meeting the Needs of Children With Medical Conditions -PW Whistleblowing- LW Staff Conduct and Behaviour- RT-

Governors were REQUESTED to look at the safeguarding parts of the policy and determine

whether the school does what the policy says.

Action Who Deadline72 a. Governors to look at policies and determine

whether the school follows the policy.RK/MR/AS/HF/JJ/PW/LW/RT

Mar ‘19

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 10

73. CORRESPONDENCE (IF ANY)73.1 The school had received a letter from Barnet Headteachers about funding, the school had sent a

letter to parents about school funding.

Governors had received the LDBS News Bulletin and Newsletters for December.

74. GOVERNOR TRAINING

74.1 The COG and VCOG would be attending LDBS organized training courses at Causton St on 11th March

Reviewing the Quality and Impact of Your Governance Competency Framework

Monitoring Visits in Schools Newsletters

Action Who Deadline74 a. To attend training courses at Causton St. JC/MR Mar ‘19

.

75. ANY OTHER BUSINESS

75.1 Phase 6 Development

The VCOG queried whether there had been any further developments in relation to the development of Phase 6. It was noted that updates on the development can be found on the Barnet website.

75,2 The LDBS School Celebration was scheduled for 25th January. If any governor was interested in attending they could obtain tickets from the HT.

Action Who Deadline75 a. Any governor interested in attending the LDBS School Celebration

should contact the HT to obtain tickets.All gov’s

Jan ‘19

.

76. AGENDA FOR THE NEXT LOCAL ACADEMY COMMITTEE MEETING

76.1 The following items would be on the agenda for the next LAC meeting:

Leadership Report – Finance Report –

Action Who Deadline76 a. Draft and circulate agenda for January’s LAC meeting to Chair and

Head teacher.SO ASAP

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 11

77. DATE OF NEXT LOCAL ACADEMY COMMITTEE MEETING

77.1 The next LAC meeting will take place on 17th January 2019 at 6.00pm.

This part of the meeting ended at 19.47

Date: 17th January 2019Chair’s signature

Minutes of Millbrook Park CE Primary School LAC meeting held on 13/12/18 12