Ref # Description Observation Recommendation1 These are information the patron has in mind.2 Patron searches book information at OPAC

and writes down selected book’s call number on a piece of paper.

Provides advanced search options but with limited access entries (e.g. can’t be searched by ISBN or accession number). Only accessible within the campus. Sometimes lags. Requires exact spelling and terms.

Add more access entries. Change OPAC to Web-OPAC to make collection accessible anywhere. Show possible search results for misspelled words.

3 Patron gives it to the circulation desk to verify book status at OPAC.

4 Only book on-shelf is available for borrowing 4.1 If book is on-loan, patron either waits for the

book to be returned or he may locate another book.

5 Patron’s I.D. is entered into the Circulation Module of the MAELISA System to open library account.

6 I.D. must be for the current semester in order to be valid.

Expiry date not automatically updated since MAELISA is not compatible with current systems such as Student Records System.

Use a system that interfaces with other University Services.

6.1 I.D needs an update if the student is enrolled for the current semester or faculty has teaching loads or employee is working at the university.

6.2 Expiry date is adjusted to the last day of the current semester.

7 Only patrons without overdue fine are allowed to borrow books.

Automatic computation of overdue fines. However, procedure of payment of library fine is tedious.

Library fines should be paid directly to the library.7.1 The accounting department is authorized by

the library to collect the fines.7.2 The receipt issued by the cashier must be

brought to the circulation desk.7.3 Library fine is cleared.8 Students/Faculty/Employee may borrow a

maximum of 5 books per week while a faculty on probation may borrow 2 books per week.

9 Book’s barcode or if not available, its accession number is entered into the patron’s library account for check out.

Some barcodes that can’t be scanned(damaged/ripped) is manually keyed-in.

Return book to cataloging services to fix book barcode.

10 MAELISA system records the book borrowed to the patron’s account.

10.1 Problem may arise due to hardware malfunction or system error (e.g. disconnected).

When central server goes down, entire system is unable to operate.

Use a clustered structure so the whole system will not be down ifone server is down.

11 Receipt printed as proof of transaction12 Transaction is complete.13 Book borrowed by patron for a week verified

by receipt issued.