Florida’s Cohort Graduation Rate14th Annual MIS Conference

Orlando, Florida February 26, 2001

Kathy Peck, Program Director,

Florida Department of Education

Julia Smith, Program Director

Florida Department of Education

Gisela Feild, Executive Director,

Div. of Data Quality Management,

Miami-Dade County School District

Presenters:

Florida’s Student Information Data Base

Collects individual student data Data collected 6 times each reporting year 10th year of full implementation

Highlights of New Adjusted Cohort Rate

Accounts for students by identification number Accounts for transfers in and out Counts regular and special diplomas and GEDs Holds districts/schools accountable for all

students scheduled to graduate

FORMER GRADUATION RATE METHODOLOGY

Compared 9th grade population four years ago with current completers

Counted regular and special diplomas, regular and special certificates of completion, and 16 to 19 year old students receiving GEDs

Did not account for transfers Did not account for particular students

FORMER GRADUATION RATE METHODOLOGY

100,000 graduates125,000 ninth graders four years prior

80% graduation rate

Process Data issues identified:

Improper reporting of student number

Improper reporting of grade level

Inappropriate codes reported on certain records

Discrepancy between local records and records reported to the state

Missing records

Process (Continued)

Details provided to districts on - Calculation methodology Data issues and how to recognize them Data issues and how to correct them Procedures for correction/update process

Process (Continued) New calculation used to calculate rate for

1997-98, 1998-99 and 1999-00 cohorts Used 1997-98 cohort as pilot/test (official

rate used old calculation) New calculation produced official rates

for 1998-99 and 1999-00

COHORT GRADUATION RATE METHODOLOGY

Year 1 Fall 1996-97First Time Ninth Graders

Removed N

Y

Enrolled in a Course?

Removed

Add all new students at end of the year1996-97 9th Grade1997-98 10th Grade1998-99 11th Grade1999-00 12th Grade

Y

Repeater?N

Y

REMOVE•Left District

•Deceased

•Private School

•Home School

•Adult Education

Those Left Are Adjusted

Cohort

Divide Graduates by

Adjusted Cohort

1998-99 Cohort Graduation Rate

60.23

1999-00 Cohort Graduation Rate

62.27

School Graduation Rate

VS.

District Graduation Rate

IMPACT ON GRADUATION RATE

Students who go to adult education Exceptional education students

PROCESS OF UPDATING DATA

Copies of archived data available for download Special reports available for download Technical assistance Preliminary graduation rate Update window Final graduation rate

District: 02

District Name: Baker

School: 0011

Student ID: 591188518X

Last Name: Smith

First Name: Julia

Alias: 1345678900

Gender: F

Race: W

Birthday: 19801027

Y1: A-W01 D-ZZZ C-ZZZ E-ZZZ

Y2: A-W01 D-ZZZ C-ZZZ E-ZZZ

Y3: A-W01 D-ZZZ C-ZZZ E-ZZZ

Y4: A-W06 D-06 C-ZZZ E-ZZZ

A: Attendance withdrawal code

D: Diploma type

C: Certificate type

E: Withdrawal reason

Five-Year Graduation Rate

MIAMI-DADE COUNTY PUBLIC SCHOOLS

VERIFICATION OF DATA FOR STATE’S

CALCULATION Review State’s Edit Reports on students with

no graduation code Review End-of-Year transmission of student

data

MIAMI-DADE COUNTY’S 5-YEAR GRADUATION STUDY

Questions to be answered:

What happens when you track a single class-year of students over time?

Are they

Graduates (4 or 5 years)?

Dropouts?

Continuing students?

ISSUES WITH MIAMI-DADE’S STUDY

Inability to match dropouts or continuing students to state database

Continuing students may become dropouts

Final Status of 1998-1999 Cohort Group

RegularGraduates

Continuing

Dropouts50.0%

20.8%

29.2%

LEP Breakdown

Final Status of 1998-1999 Cohort Group

RegularGraduates

Fifth-YearGraduates

Continuing

Dropouts53.6%

24.8%

15.7%

6.0%

All Students