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Due to the volume of participants, the majority of this call will be muted.
To prevent background noise, we also recommend you muting your own line. Press *6 to mute, #6 to un-mute.
You can submit questions at any time by using the Chat Box feature in the lower right-hand corner of the WebEx screen.
We’ll stop for questions halfway through this session, and also have a formal Q/A wrap-up at the end of our presentation.
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As of October 18, 2010, Florida has a new state term contract offering discounts on a variety of office and educational products from several vendors.
Awarded vendors include:
Cost savings range from an average 4 to 13 percent off of the previous state contract.
Contract discounts average more than 50 percent, with discounts up to 80 percent off the SP Richards List Price.
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Gulf Coast Office Products
Office Depot Staples
Region 1 coverage only Statewide coverage
Statewide coverage
>10,000 products >16,000 products
>13,000 products
This new STC provides office and educational consumables including the following nine product categories:
Although each product category (above) has its own discount associated, this STC includes three major discount categories:
Core Items Non-Core Items Generic Items
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Toner, Non-HP Toner Remanufactured
Folder, Binders and accessories Paper (20# white recycled & virgin, other)
IT peripherals Office consumables (pens, post-it notes, etc.)
Equipment Breakroom and cleaning supplies
These items are covered by other Florida STC.The awarded vendors were not required to include these
categories in their final product catalogs.
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Contracted Items STC Number
IT Hardware & Software
STC 250-000-09-1: Network InfrastructureSTC 250-040-08-1: PCs, Laptops and MonitorsSTC 252-500-09-1: Mainframe and Other Software
Copiers STC 600-000-11-1: Multifunction Products
Safety and Lab Supplies
STC 490-000-07-1: Laboratory and Safety Supplies / Equipment
Office Furniture STC 420-420-10-1: Educational / Institutional FurnitureSTC 425-001-05-P: Office Furniture
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Each of our three vendors on contract have about 440 core items(including both name brand and generic) in their catalogs.
What is a core product? A core product is a item that has collective annual spend of $10,000 or more.
Discount Category and Product Category – What is the difference?Discount Categories – core, non-core, genericProduct Categories – consumables, equipment,
etc.
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Pricing ModelDiscount Category
Product Category Office Depot %
Discount off List Price Staples % Discount
off List Price
Gulf Coast % Discount off List
Price Core Toner - HP 35% 37% 38% Toner - Non HP 32% 42% 38% Consumables 66% 64% 60% Folders, Binders & Accessories 70% 66% 62% Equipment 30% 53% 48% Breakroom & Cleaning Supplies 40% 60% 52% IT Peripherals 34% 55% 45%Non-Core Consumables 66% 55% 60% Folders, Binders & Accessories 70% 55% 62% Toner - Non HP 32% 25% 36% Equipment 30% 40% 36% IT Peripherals 34% 40% 44%
Toner - HP 35% 32% 35% Breakroom & Cleaning Supplies 40% 55% 52% Paper - Other 60% 70% 60%Generic Core & Non-Core Consumables 79% 77% 75% Equipment 36% 62% 76% Folders, Binders & Accessories 75% 77% 62% Paper - 20# White (Recycled and Virgin) 79% 81% 76% Toner - Reman 63% 54% 72% IT Peripherals 32% 44% 49% Breakroom & Cleaning Supplies 55% 77% 52% Paper - Other 71% 80% 72% Toner - Non HP 61% 54% 58%
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http://dms.MyFlorida.com/mfmp_jobaids
Similar commodities or services of comparable price or quality found necessary for use by any state agency may not be purchased from any source other than RESPECT or PRIDE.
RESPECT or PRIDE purchases should be made prior to purchasing off of a state term contract or agreement.
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RESPECT products/services PRIDE products/services
•Office supplies, marker boards• Janitorial products and services
• Office furniture• Maintenance supplies
www.respectofflorida.org www.pride-enterprises.org/
Delivery within two business days on orders placed by 4 p.m.
Desktop delivery (How do I include desktop location?)
No delivery fees for orders more than $25, excluding furniture.
Fees for furniture delivery not to exceed $40.Training from each vendor on how to use the
vendors portal, at the request of our customers.Order and price accuracy rates of 98% and 99.5%,
respectfully.16
A “third party” audits each vendor’s pricing for contracted items on a monthly and annual basis. Monthly Price Accuracy Audit – Samples a
minimum of 570 items displayed on the vendor’s State of Florida portal.
Annual Price Accuracy Audit – Samples a minimum of 600 customer invoices.
The approved product catalog as submitted by the state will be used to validate prices on the vendor’s website and on customer invoices.
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Each vendor maintains a Punchout catalog in MFMP.
Each vendor has a strong presence in Florida.Gulf Coast Office Products and Staples offer
potential volume discounts.Staples and Gulf Coast Products do not have a
minimum order amount.Office Depot offers additional promotional
opportunities (i.e. waiver of the minimum order fee for the first year of the contract).
Each customer can develop a shopping list of frequently purchased items to speed up the order process.
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Florida Climate-Friendly Preferred Products (FCFPPL) are available on this contract.
Vendors are working to add these items to the FCFPPL List
Green/Recycled products are “flagged” in MFMP and in the vendor’s Punchout catalogs.
The FCFPPL list is available at http:/dms.MyFlorida.com/contracts
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Vendor Gulf Coast Office Products
Office Depot Staples
Agreed to work with Diversified/Minority Enterprises
Yes Yes Yes
Program Type TBD MIS Toner Delivery
TBD
Agreed to Flag items in Catalog
Yes Yes Yes
Agreed to Report CBE spend to DMS
Yes Yes Yes
We’re going to walk through how to:
Purchase off of a STC.
View and purchase off of Punchout catalogs for each vendor. Gulf Coast Office Products Office Depot Staples
https://MyFloridaMarketPlace.com:9140/buyer/main
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STC Web page: http://dms.MyFlorida.com/stc/office_consumables
Discount of f list summary spreadsheet Vendor information / vendor contacts Contract commodity codes Contract Manager
Mark [email protected](850) 414-6741
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There are many ways to purchase off of this contract:
Not sure how to make your purchases? Use the Procurement Decision Tree handout from DMS at http://dms.MyFlorida.com/mfmp_jobaids
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PCard purchases MFMP purchase orders
Direct vendor sales
• Vendor website•MFMP PCard purchases
• Punchout catalog orders• Non-catalog orders
• Vendor website•Phone, e-mail• In-store purchases •Sales representative
What are the benefits of core vs. non-core items?
Can we use our PCard to purchase items off of this contract?
Is the contract pricing each vendor’s best and final offer?
Is two-day delivery each vendor’s best and final offer?
Are there minimum order requirements? How do I read the contract pricing spreadsheet?
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Entity Name Contact Person
Contact information
State Purchasing Contract Manager
Mark Hernandez
•Gulf Coast Office Products
Pat Tice [email protected]
• Office Depot Lori Miller [email protected]
• Staples Cecily Noblit [email protected]
MFMP Buyer Help [email protected](866) 352-3776
State Purchasing
Customer Service
[email protected](850) 488-8440
http://dms.MyFlorida.com/stc/office_consumables
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Questions?
Next stepsFAQsHow to UseSearchable Product Catalogs
12/14/10 Office Consumables session@ 3 p.m., Eastern [email protected]
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Team Member
E-Mail Phone Number
Contract Manager
(850) 414-6741
MFMP BuyerHelp
(866) 352-3776
MFMP F&A Analyst
[email protected] (850) 294-0739
MFMP Communications Analyst
[email protected] (850) 294-3080
MFMP Operations Manager
(850) 766-0772
State Purchasing
(850) 488-8440 27