Florida School Nutrition Board Orientation. A non profit organization, designated by the IRS as a 501(c)(6) Established in 1950 Affiliated nationally

Florida School Nutrition

Board Orientation

A non profit organization, designated by the IRS as a 501(c)(6)

Established in 1950

Affiliated nationally with the School Nutrition Association

Headquartered in Tallahassee, FL

Lobbies and Advocates for Members

Mission: Serving Members to Better Serve Customers

What is the Florida School Nutrition Association?

A non profit organization, designated by the IRS as a 501(c)(3)

Incorporated in 1992 to accept donations, award scholarships and provide other professional development

Can accept tax exempt donations

Does Not Lobby

What is the Florida School Food Service Foundation?

Board of Trustees: FSNA President FSNA President-ElectFSNA Secretary/TreasurerFSNA Section Chairs,FSNA Chair of Region DirectorsFSNA Scholarships and Awards ChairFSNA Executive Director

Approves budget and oversees expenditures

Traditionally meet prior to FSNA Board meetings in August and April

What is the Florida School Food Service Foundation?

Articles of IncorporationBylawsPolicy and Procedures ManualRoberts Rules of Order

Governing Documents

The Executive CommitteePresident, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP RepresentativeDrafts and proposes annual budgetReviews the financial status of the associationConducts all business when time does not practically permit a meeting of the entire Board

FSNA Organizational Structure

The Executive BoardPresident, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP RepresentativeRegion Directors (7)Voting membersAdopts the budgetSets objectives and goalsExecutive Director is a non-voting member


The BoardVoting Members—President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, SIP Representative and Region DirectorsNon-Voting members—Committee and Advisory Board Chairs and Region Director-ElectsDiscusses matters pertaining to the organizationBrings forward ideas for improving Executive Director is a non-voting memberA majority of voting members constitutes a quorum


CommitteesMarketingMembershipNominatingNutrition Standards and EducationPast Presidents’ Advisory CommitteeProfessional DevelopmentPublic Policy and LegislativeResolutions and BylawsScholarships and AwardsSilver Circle Advisory Advisory CommitteeSustaining Industry Partners Advisory Board


House of DelegatesMeets at Annual ConferenceNumber of Delegates based on District’s membershipVotes on changes to the Bylaws and/or ResolutionsPast state presidents, current committee chairs and members of the Executive Board are voting delegatesA quorum consists of 51% of the voting delegatesA 51% vote of the delegates present is required to amend the bylaws, change the dues, etc.


The FSNA Board typically meets in:August – in person meetingDecember or January – conference call

Doodle.com

April – on the Thursday of Annual ConferenceAdditional conference calls/in-person meetings as needed

The 2015 August Board meeting is August 7-8 at the

Embassy Suites Orlando-Lake Buena Vista South

Board Meetings

FSNA will make your room reservationsFSNA will pay for your hotel room if you are sharing with another Board member. Otherwise FSNA will pay for half your roomReimbursement Form outlines what FSNA pays for and how to submit for reimbursement

Board Meetings

Submit your Board report to FSNA at least 2 weeks prior to the meetingStaff will e-mail materials, including the agenda, to all Board members prior to the meetingRead the materials before the meeting White name tents—voting membersYellow name tents—non-voting membersAll members participate in discussion

Board Meetings

Attend Board meetings and conference callsSubmit Board Reports and other information in a timely mannerRead the materials before the meeting—be prepared Follow through on commitmentsSpeak up and participate in the discussion—Silence is not governance

You were elected to represent the members and move the organization forward

Your Responsibilities

Represent the interests of the entire organization

Not about your school, your district, your company

Fiduciary – Represent the best interests of members, stakeholders and the organizationSpeak with one voice

Discussion in the Board meetingConfidentialityUnity of message

Recruit Members

Board Responsibilities

Set Organization DirectionImplements State InitiativesVision vs micromanaging

Ensure Necessary ResourcesMoney, time, staff, volunteers

Provide OversightEnsure association is moving in right direction

Plan for the futureNew leaders, new projects, new dollars


Duty of CareBe informed and ask questionsThe level of competence that is expected of a Board member; commonly expressed as the duty of “care that an ordinarily prudent person would exercise in a like position and under similar circumstances”This means that a Board member exercises reasonable care when he or she makes a decision as a steward of the association


Duty of LoyaltyDuty of Loyalty is a standard of faithfulnessA Board member must give undivided allegiance when making decision affecting the organziation Avoid conflicts of interestNever use information for personal gainAct in best interest of the organizationComply with the association’s policies regarding code of conflict and ethical behavior


Duty of ObedienceComply with governing documents

Bylaws, articles of incorporation, polices, etc.Not permitted to act in a way that is inconsistent with the central goals of the organizationA basis for this rules lies it the public’s trust that the organization will manage funds and resources to fulfill the organization’s mission


Board Governs ---- Staff ManagesGovernance includes setting policies, long range vision, protecting assets and fiduciary duties, hiring Executive DirectorManagement includes day to day operations, hiring and staff managementPartnership/Collaboration between Board and Staff to achieve FSNA goals.

Board and Staff Roles

Board – 50,000 feet Big Picture, Where are we going?

Committees – 25,000 feetRecommend ideasAssist with projects and programs

Staff – Below 10,000 feetImplements



50,000 feet

25,000 feet

10,00o feet

Stay out of the weeds

The BudgetAugust 1 – July 31

Income Dues = 11% of incomeAnnual Conference = 72%Other Meetings and Conferences = 15%Other income (includes advertising and building rental) = 2%

The Budget

Expenses FSNA Meetings and Conferences = 10%Annual Conference = 23%Board/Committee Expenses (includes SNA Meetings and Conferences)= 11%Association Management = 41%Building and Office Expenses = 7%Legislative = 6% Other (includes sales tax, banking expenses, accounting, etc.) = 2%

SFS Membership

April 2013—April 2015FSNA and SNA Membership April 2013: 3,206FSNA only: 350

FSNA and SNA Membership April 2014: 3,141FSNA only: 367

FSNA and SNA Membership April 2015: 2,196FSNA only: 418

Thank you for your commitment and

service to the Florida School Nutrition

Association!