Florida Department of Transportation District-Wide DESIGN ...03c5b02.netsolhost.com/.../uploads/2016/...2013-06.pdf · Bronze Telly Award (Safety)for DBPB evaluation video . The Telly

Florida Department of Transportation

District-Wide DESIGN-BUILD

TOPICS PUSH BUTTON Contract

(FEDERAL SAFETY AND STATE FUNDS)

Contract EvaluationJune 2013

06/18/13 1FDOT DBPB Evaluation

Jobs Creation

Saving Lives

Fast Response

Customer Service

2

3

FDOT DBPB Contract Evaluation Video

History of the ContractReasons, Contract Process & AwardsTasks issued in Fiscal Years 2009/2010,

2010/2011 & 2011/2012Tasks Evaluation

Contract Pros & ConsWhat Actions are next?

Evaluation Content


History of the Contract


• Starting in Year 2004 – questions from District Traffic Operations concerning

developing a new type of contract that would significantly reduce the amount of

time it took to get a project from “concept to concrete.”

• Florida DOT already utilizes two (2) innovative types of contracts that provide

some time-savings over the traditional Design-Bid-Build methodology.

• But, those two (2) innovative types of contracts … Design-Build and Push-Button

… still had their limitations.

• Therefore, during a moment of inspiration, we reasoned “why not try to combine

those two (2) contracting strategies into a single contract?” Traffic Operations

Design-Build TOPICS Push-Button concept was born!

• THEN, OUR NEXT CHALLENGE WAS TO SELL THE PLAN……

DISTRICT 7 DESIGN-BUILD PUSH BUTTON Contract -- History


• On February 11, 2004, District Seven began to correspond with the Central office about

our proposal of combining the design-build contracting methodology with the push-button

contracting methodology to marry the benefits of both of those contracting strategies into

a single contract using both State funds and Federal safety funds.

• In September, 2007, Central office agreed to allow District Seven to proceed with a pilot

program to test-fly this one-of-a-kind and totally unique contracting concept. • While the District began developing the RFP for such a combined contract, District Seven

worked with FHWA FL Division to gain approval to include federal safety money under this unique combined contract on June 30, 2008.

• With FHWA’s blessing, District moved forward with the concept by conducting an informational meeting with the consultant community and the contractor industry. And, after receiving input from that forum, we completed the RFP and advertised the contract on March 24, 2009.

• District shortlisted three teams, evaluated their technical proposals, opened their price proposals, calculated the resulting adjusted-scores, and finally posted our contract execution on December 17, 2009.

DISTRICT 7 DESIGN-BUILD PUSH BUTTON Contract – History (Cont.)


Reasons &

Contract Process

Awards


•Why Design-Build Push Button ? (Time Factor)Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36

LAP

LAP Certification* LAP Agreement Evaluation/Selection of Firm/DesignLetting/Select a Low Construction Bidder/ Prepare for Construction Construction

Design/Bid/ Build

Evaluation / Select a Design Firm Design/Review Process Construction

Class 1/District Let

Evaluation / Select a Design Firm Prepare 60% Plans 60% Review/Comments/Prepare Final Plans/Review Comments/Prepare Spec. Package Letting/Select a Low Construction Bidder/ Prepare for Construction Construction

Push Button

Evaluation / Select a Design Firm Task Work Order Design/Review Hand off Construction

to Construction

Design/Build-PB

Evaluation / Select a Design/Build (DB) Firm Review/comments/Prepare Final Plans/DB Firm Procurement of Equipment

Construction

DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- Reasons for this Contract

Project TypeLapcertification(Months)

LAPAgreement

Selection of Design Firm

Prepare 60% Plans

Task Work Order

Design/Review Process

Letting Hand Off to Construction Construction

Total Timeline(Months)

LAP Project 3 4 17 N.A. N.A. Already included 9 N.A. 3 36

Design / Bid / Build N.A. N.A. 6 N.A. N.A. 12 9 N.A. 3 30

Class 1 / District Let N.A. N.A. 6 3 N.A. 9 9 N.A. 3 30

Push Button N.A. N.A. 6 N.A. 2 6 N.A. 1 3 18

Design Build / Push Button N.A. N.A. 6 N.A. N.A. 6 N.A. N.A. 3 (Overlap) 13

* Note : Several ‘Tasks’ can be issued under DBPB versus one task under LAP or Design-Bid-Build Projects. Tasks can be done from two (2) to nine (9) months. 9

• Streamlined Process

• Quick Solutions to operational &

safety problems

• Covering wide range of projects

• Faster results

• Innovative Approach

• Biggest bang for the buck

• Time Factor

• Similar to the early 1970’s era FHWA TOPICS program

• Purpose and objectives:

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Reasons for this Contract


• FHWA policy in late 1960’s & continued to late 1970’s Original Memo 21-18 dated 1/17/1969 with 2nd memo on 12/18/1978

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – What is “TOPICS”?


• TOPICS (FHWA) = Traffic Operations Programs to Increase Capacity & Safety

• TOPICS (FDOT) = Traffic Operations Projects to Improve Capacity & Safety

• FDOT Push Button Contract is similar to the NYDOT Job Order Contracting (JOC) – multiple tasks – see FHWA 5/24/11 webinar http://fhwa.adobeconnect.com/jobordercontracting/

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – What is “Push Button”?


• NYDOT JOC can only handle Preventive Maintenance tasks – using federal funds• FDOT can only use State fund for Push Button construction contract – multiple tasks!

• Current FDOT construction approach for federal safety funded projects –Design/Bid/Build or Design/Build – one project per contract!

• DBPB contract combines the “beauty” of Design-Build & Push Button contracts --to be able to use federal safety funds to issue multiple safety projects during the contract period (two or three years)!

http://fhwa.adobeconnect.com/jobordercontracting/

• Develop the Request for Proposal (RFP) – by Traffic Operations office.

• Communicate with Contract, Design & Construction offices.

• Prepare the Contract package by Professional Service office.

• Obtain approval from Legal office & FHWA Division office.

• Allocate State and/or Federal fund for the Contract.

• Will need to decide the length of the contract (3 contract years in FL now) &

Stipends ($25K/team).

• Develop the initial projects in the 1st contract task – for short listed teams.

• Advertise the contract.

• Select the short listed teams (3) to design those initial projects.

• Rank & Select the winning team – using the “adjusted scores” approach.

• Execute the contract it is a 9+ months process!!!

DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Contract Process

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• Technical proposal evaluation criteria:

DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Contract Process

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• Contract selection formula: Team with the lowest Adjusted Score is selected

• Conduct the thorough Feasibility (all funds) & Justification (Federal Safety

Funds) Study - includes National Environmental Policy Act (NEPA) requirements.

• Generate Task Scopes with maximum task time and cost.

• Conduct the Task Scopes Review – Coordination!

• Send Task Scopes with all supporting studies to FHWA for approval.

• Allocate the approved State or Federal fund for each DBPB task.

• District Construction office sends the task(s) Notice to Proceed (NTP) to the

DBPB Prime firm.

• DBPB team starts to work on the task! Task time period is counted

from NTP to end of the construction.

• Use SharePoint technology and weekly progress meetings to share the

DBPB Plans & task Information – Communication is the Key for Success!

DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Task Process

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• Involvement with local agencies – 3 times for each DBPB task:

-- Task Scope Preparation Stage, Coordinates with MPOs

-- Task NTP Stage, Community Awareness Plans for Elected Officials

-- Task Design Stage, Plan review with local engineering agencies

DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Task Process

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• Three (3) phases in the coming DBPB contract II (Executed in May 2012)

-- Constructability Analysis Phase

-- Design-Build Phase

-- Contract Tracking & Evaluation Phase

FINAL PRODUCT

Construction(Contractor)

Design(Consultant)

Scope (FDOT)

DISTRICT 7 DESIGN-BUILD PUSH BUTTON

Is it Operational or Safety Related issue?

NO

Qualified For Fed. Safety?

END

YESRight of Way

(R/W)

YES

NOYES

Work Program

Qualified for State Funded?

YES Safety Project

Apply State Funds

Apply Fed. Safety Funds

State ProjectFederal Guidelines

Design BuildPush Button

Project

Federal Guidelines

•How to select a Candidate Project?


• Design Plan & Contract Information – Sharing – Communication!

DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- SharePoint Technology


As of 2012, (1) International award, (1) US & (3) Statewide awards!DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- Award Winning Contract

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5. FL ITE 2010 – John W. Barr Transportation Achievement Award on 10/26/10

4. 2011 Davis Productivity Award on 6/24/11Plaque with $500 Cash

2. 2011 – Bronze Telly Award (Safety)for DBPB evaluation video The Telly Awards Council received more than 13,000 entries from around the world!

3. 2011 Bronze Anvil Award of Commendation winner on 6/9/11!The program recognizes and honors the very best public relations tacticsexecuted each year. This annual award event is listed as one of the “New York Top 100 events”!

1. 2012 Davis Productivity Award on 6/21/12Plaque with $1250 Cash

http://www.prsa.org/Awards/BronzeAnvil/BronzeAnvilResults/

Additional Awards, (1) US & (2) Statewide awards!DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- Award Winning Contract

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3. 2013 AASHTO President’s Transportation Award- Highway Traffic Safety

2. 2013 FICE Outstanding Project Awards Program- Minor Project

1. 2013 FTBA Best in Construction Award- “Special Significance” Category

Tasks issued in Fiscal Years 2009/2010 (1/19/10 to 6/30/10)

2010/2011 (7/1/10 to 6/29/11)

2011/2012 (6/30/11 to 1/18/12)

06/18/2013 21FDOT D7 DBPB Evaluation

• $20.13M in 34 months (3 FYs) -- $6.10M State fund + $1.8M for signal hanger

modifications (state earmark fund) and $12.23M Federal Safety fund.

• Issued 45 tasks/55 projects in 34 months (3 FYs) -- 38 federal safety funded projects &

17 state funded projects.

• Task cost varied between $33,000 and $2,652,230 Flexibility

• Federal safety funded projects covered 109+ highway miles of Inverted Profile

marking/ Wet Weather Audible striping to address lane departure crashes, pedestrian

safety improvement for 510+ intersections, 54+ highway miles of bike lane S&PM, high

friction pavement for 2 interstate ramps, 12 intersection/roadway safety improvement

projects, signal rebuilds for 3 locations, and 1 Intelligent Transportation System project.

• State funded projects covered signal re-builds for 20 locations, signal hangers for 130

locations, intersection /interstate operational improvement for 11 locations, and 1

Intelligent Transportation System project.

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Total Tasks & $ in 3 Fiscal Years


•Details for an Example DBPB I project, Task 1:• Notice to Proceed Date : January 19th 2010

• Construction Days for Task 1: 189 Contract Task Days + 72 Rain Days

• Completion Date for Task 1: October 6, 2010

• Total Cost (Lump Sum): $1,719,459.36

• Total Number of Projects: 11

• Local Agencies Involved: Counties: Citrus, Hernando, Pasco, Hillsborough and Pinellas; Cities: Tampa, Pinellas Park, St. Petersburg

• Project Types: Inverted Profile Markings, Signal Improvements, Intersection Improvements, Overhead Warning Signs, ITS Improvements, and Pedestrian Safety Improvements



Design Build Push Button contract can issue numerous tasks, covering various project types through the life of the contract (2 years in this case)

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Task Tracking Sheet


DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Task Tracking Map

Location Summaries – Fiscal Years 2009/2010, 2010/2011 & 2011/2012:

High Emphasis Crosswalk Locations: 510

Signal Hanger Locations: 130

Median/Intersection Improvement: 11

Inverted Profile / Wet Weather Marking: 109 highway miles

ITS Improvement: 2

Signal Rebuild Locations: 23

06/18/2013FDOT DBPB Evaluation

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High Emphasis Crosswalk

Miscellaneous Improvements

Wet Weather Markings

Tasks Evaluation


• Typical Highway Construction Job Estimates for Highway Projects in

Preliminary Engineering & Construction – The 2007 estimate by FHWA

shows $1 billion of Federal-aid expenditure supported 10,300

construction oriented jobs. (http://www.fhwa.dot.gov/policy/otps/pubs/impacts/index.htm)

• The American Recovery and Reinvestment Act (ARRA) -- $1 billion of Government expenditure will create 10,583 job-years -- Executive Office of the President Council of Economic Advisers – May, 2009.

• As of August 20, 2010, the Direct Jobs data received from ARRA projects by

Florida DOT is: 84,503. (http://www.dot.state.fl.us/planning/economicstimulus/jobs/)

• Total jobs created/saved by the DBPB contract in both Fiscal Years (18-month

for $22M tasks) in the Preliminary Engineering & Construction areas -- 88!

(actual count)

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Jobs Saved or Created


• Total Project Time from “Concept to Concrete” historically for safety projects

varies from 30 months to 58 months per types of projects.

• Typical Total Project Time for DBPB – from 2 months to 9 months!

• Project Time Saving – 28 months to 49 months!

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Example Project Time Evaluation

• Potential crash reduction and actual reduction for 5 safety projects “Case Studies” in the DBPB I 5.01 vs. 10.03/Year

• Corresponding potential crash reduction benefit for “Case Studies” $18.5M (Total Safety Project Cost: $4.5M)

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Benefit Evaluation

Project Types

Locations Projected Crash Reduction per

Year

Traditional Const. Time (Months)

DB PB Const. Time

(Months)

Time Savings (Months)

Potential Crash

Reduction DBPB

Cost Per Crash

Potential Crash

Reduction

CorrectableCrashes Before

Construction (Per Year)

Actual Correctable

Crashes After Construction

(Per Year)

Reduction Factor

Percent of Initial

Projected Crash

Reduction Achieved

Inverted Profile Pavement Markings (Task #1) & Wet Weather Audible Pavement Markings (Task #5)

Inverted ProfilePavement Markings

US 301 2.75 58 5.5 52.5 12.03 $200,834 $2,416,284.06 16 8.57 46.43% 270.13%

US 41 2.17 58 5.5 52.5 9.49 $211,613 $2,009,000.92 7.75 1.90 75.42% 269.37%

SR 35 (US 301) 2.58 58 5.5 52.5 11.29 $102,305 $1,154,767.69 11.75 3.33 71.63% 326.23%

Installation of 702 InvertedProfile Pavement Markings to reduce Nighttime/Wet Weather/ Lane Departure Crashes

SR 686 (Roosevelt Blvd)

0.32 58 5.5 52.5 1.40 $118,319 $165,646.60 1.25 0.00 100% 390.63%

SR 686 (Roosevelt Blvd)

0.55 58 5.5 52.5 2.41 $118,319 $284,705.09 3.04 1.19 60.78% 335.50%

SR 50 (Cortez Blvd)

0.50 58 5.5 52.5 2.19 $118,319 $258,822.81 1.96 1.19 39.39% 154.76%

SR 50 (CortezBlvd)

0.14 58 5.5 52.5 0.61 $371,295 $227,418.19 0.54 0.00 100% 382.65%

US 98 0.27 58 5.5 52.5 1.18 $371,295 $438,592.22 0.89 0.00 100% 330.69%

SR 52 0.23 58 5.5 52.5 1.01 $371,295 $373,615.59 0.89 0.60 33.33% 129.40%

US 41 0.82 58 5.5 52.5 3.59 $371,295 $1,332,020.81 3.21 1.79 44.44% 174.22%

Safety Improvement (Task #14)

New Traffic Signal

SR 582 (E. Fowler Ave)

2.94 33 7.5 25.5 6.25 $128,668 $803,853.33 7 1 85.71% 204.08%

Traffic Operations / Safety (Task #15)

Roadway & Signal

SR 580 (Hillsborough Ave)

16.44 58 7.5 50.5 69.19 $108,240 $7,488,584.40 58.67 31 47.16% 168.31%

Safety Improvements (Task #18)

High Friction Pavement

SB I-275 at SR 60 Ramp H

4.2 30 2 28 9.80 $115,501 $1,131,909.80 16.5 3 81.82% 321.43%

NB I-75 at SR 60 Ramp D

1.40 30 2 28 3.27 $115,501 $377,303.27 4 1 75.00% 214.29%

• Design & Survey Fee % in the DBPB contract – 16%, 18% or 20% of the total

project construction cost – per the level of project difficulty.

• Design & Survey Fee % for the traditional design-bid-build projects shown in the Florida DOT system – depends on the “size” of the projects – varies from 8% (mega $100+ million projects) to 150+% (small operational projects). DBPB projects are usually in the small operational project (30% to 150+%) category.

• Construction Engineering Inspection Fee % in the DBPB contract – funded and

conducted by FDOT – average 9%.

• Construction Engineering Inspection Fee % for the traditional design-bid-build projects shown in the Florida DOT system – average 10% - 15%.

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Design & CEI Cost Evaluation

• Huge Cost Saving in the Design & CEI Cost -- at least 30% saving!


DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Example Construction Cost Evaluation, State Wide Unit Price vs. DBPB Unit Price


Project Type Description Corresponding Task Numbers Average % Difference vs. Statewide Unit Price

District Wide High Emphasis Crosswalk Enhancements 2, 32, 39, 43, 44 & 45 -6.41%

District Wide Inverted Profile Markings 5 & 17 78.09%

District Wide Wet Weather Audible Pavement Markings 1(6), 1(9), 1(10), 5, 17, 28, 29 & 33 60.42%

District Wide Pedestrian Signal & Pedestrian Features 1(2), 13, 16 & 23 18.39%

Bicycle Lanes Signing & Pavement Markings 25, 26, 36, 37 & 38 15.22%

New Signal / Signal Rebuild 14, 40, 46 & 47 12.22%

Offset Left Turn Lanes 41 & 42 110.41%

Miscellaneous Signing & Pavement Markings 1(7) & 8 -6.37%

Overhead Sign Structure 1(8) -17.10%

Installation of Advanced Flashers 1(4) -3.24%

Quik Curb to Concrete Median 3 102.98%

Intersection Improvements 15 90.26%

District Wide High Friction Surface Treatment 18 -26.71%

Installation of Traffic Separator 34 -44.40%

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Before & After Pictures

• DBPB Contract & Process Details – Everything you want to know!

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Evaluation Binder

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Contract Pros & Cons


• Customer Service -- Florida DOT can finish operational or safety improvements to

better meet public expectations.

• Saves Time -- the shortest project time is 2 months for design & build (Gulf Blvd

pavement messages). Minimum project time reduction: 28 months!

• Saves Lives – Reduce project time = Obtain crash reduction early!

• Flexibility – Can issue small or large projects (samples from $33K to $2.65M).

• Created/Saved Jobs – 88!

• Fast plan review process enforced by the District Design Engineer.

• Weekly Progress Meetings between FDOT & DBPB teams help -- Communication!

• Innovative Technology to enhance Communication – SharePoint & ERC (Electronic

Review Comment System).

• Teamwork between FDOT District 7 offices is amazing!

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Pros


• Administration Issues -- requires a higher level and constant communication

between all offices to streamline process.

• Tasks need to have good feasibility study & clear project scopes.

• Technology is good. However, if system breaks, time lost! – ERC system.

• Procedure issues. Can not address safety issues along local roads.

• NEPA is needed even for state funded projects.

• Traffic Operations DBPB contract is designed to address traffic operational or

safety issues, not roadway improvements – higher unit price for roadway items.

• Limited pay items. There are issues to be resolved when adding pay items.

• Potential backlog due to numerous tasks – need to plan work force well.

• Limited staff to review multiple tasks concurrently.

• Difficult to address safety along local roadways.

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Cons


What Actions are Next?


Expand DBPB program to address additional types of projects and issues.

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – What Actions are Next?


Find solutions to address Off-system safety issues using DBPB.

• Saves Time & Money!

• Reduces Congestion!

• Creates Jobs!

• Saves Lives!

• Every Day Counts when it comes to Safety!

What is this DBPB Contract?


DBPB Contract information, please contact:Peter Hsu, P.E.District Safety & Special Projects EngineerFlorida Department of Transportation – District 711201 N. McKinley DriveTampa, FL 33612(813) [email protected]


Answer your questions

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Florida Department of Transportation District-Wide DESIGN ...03c5b02.netsolhost.com/.../uploads/2016/...2013-06.pdf · Bronze Telly Award (Safety)for DBPB evaluation video . The Telly