Florida Automated System for Florida Automated System for

Transferring Electronic Records Transferring Electronic Records(F.A.S.T.E.R)(F.A.S.T.E.R)

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FASTER/Bright Futures FASTER/Bright Futures PresentationPresentation

Wednesday, June 15, 2011Wednesday, June 15, 2011 11:00am – 12:00pm11:00am – 12:00pm Presenter: Jackie JohnsonPresenter: Jackie Johnson

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W E L C O M E !W E L C O M E !

OverviewOverview– FASTER HistoryFASTER History– FASTER Steering CommitteeFASTER Steering Committee– FASTER UpdateFASTER Update– Survey ResultsSurvey Results– Next FASTER ReleaseNext FASTER Release– QuestionsQuestions

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FASTER is an Electronic Transcript System that creates FASTER is an Electronic Transcript System that creates virtual “mailboxes” in a central DB2 database for all virtual “mailboxes” in a central DB2 database for all institutions. Institutions build files of transcript institutions. Institutions build files of transcript requests, filling in as much demographic identification requests, filling in as much demographic identification information as possible. information as possible.

Institutions transmit transcript Institutions transmit transcript request request files via NWRDC files via NWRDC to the central database and run programs to load them to the central database and run programs to load them into the addressees’ mailboxes. Addressees run into the addressees’ mailboxes. Addressees run programs to extract files of requests from their programs to extract files of requests from their mailboxes and retrieve them via NWRDC. Addressees mailboxes and retrieve them via NWRDC. Addressees use the demographic information in the requests to use the demographic information in the requests to match against their local system and build transcript match against their local system and build transcript files to respond to the requests.files to respond to the requests.

F.A.S.T.E.R HistoryF.A.S.T.E.R History

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F.A.S.T.E.R HistoryF.A.S.T.E.R History…cont…cont

The Electronic Transcript System covers all three levels of public The Electronic Transcript System covers all three levels of public education: School Districts, State Community Colleges, and education: School Districts, State Community Colleges, and Universities. Universities.

Historically, there has been three types of transcripts: Historically, there has been three types of transcripts: - Interdistrict (called “student records” instead of transcripts, to- Interdistrict (called “student records” instead of transcripts, to distinguish from high school transcripts),distinguish from high school transcripts), - Secondary-to-Postsecondary (high school transcripts, similar to- Secondary-to-Postsecondary (high school transcripts, similar to Interdistrict records), Interdistrict records), - Postsecondary. - Postsecondary.

There are various Aging Reports, Data Files, and Print Programs There are various Aging Reports, Data Files, and Print Programs created to assist institutions in the transmission of transcripts, and created to assist institutions in the transmission of transcripts, and resolution of problems.resolution of problems.

FASTER is the conduit to transfer these transcripts from one FASTER is the conduit to transfer these transcripts from one institution to another. It is not a repository that contains historical institution to another. It is not a repository that contains historical data for all transcripts submitted.data for all transcripts submitted.

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FASTER Steering CommitteeFASTER Steering CommitteeMembers and Program OfficesMembers and Program Offices

- Steve PritzSteve Pritz Chair, FASTERChair, FASTER- Lynda PageLynda Page State University SystemState University System- Ruth JonesRuth Jones PK-12 (Database)PK-12 (Database)- Carol Gagliano Carol Gagliano Migrant Education Migrant Education - Kimberly DavisKimberly Davis K-12/Talented 20K-12/Talented 20- Helen LancashireHelen Lancashire PK-12/Talented 20PK-12/Talented 20- Julie AlexanderJulie Alexander Florida State CollegesFlorida State Colleges- Heather SherryHeather Sherry Articulation CommitteeArticulation Committee- Jerolyn BarnhartJerolyn Barnhart Bright FuturesBright Futures- Tara GoodmanTara Goodman Technical CentersTechnical Centers- Andrea LathamAndrea Latham FACTS.orgFACTS.org- David LajeunesseDavid Lajeunesse Teacher CertificationTeacher Certification

Additional information can be found on our Web site: Additional information can be found on our Web site: fstr@fldoe.org66

F.A.S.T.E.R UpdateF.A.S.T.E.R Update

2010-11 Implemented Changes:2010-11 Implemented Changes:Graduation Requirements:Graduation Requirements: - The HOPE/PE and ROTC waivers were implemented in May for - The HOPE/PE and ROTC waivers were implemented in May for Bright Futures and FACTS. The printed transcript were completed in May.Bright Futures and FACTS. The printed transcript were completed in May.

End-of-Course Exams:End-of-Course Exams: - Once the End-of-Course specifications have been finalized, changes will be - Once the End-of-Course specifications have been finalized, changes will be

made for the 2011-2012 school yearmade for the 2011-2012 school year

PERT Test:PERT Test: - The PERT test was added to the FASTER secondary formats as of April 12- The PERT test was added to the FASTER secondary formats as of April 12 thth, and , and

to the postsecondary formats as of April 21to the postsecondary formats as of April 21stst. .

Talented 20:Talented 20:- Talented 20 processing was originally scheduled for February 3 through - Talented 20 processing was originally scheduled for February 3 through March 10. The deadline was extended through the end of March and processing March 10. The deadline was extended through the end of March and processing

was completed on Friday, April 1, 2011. was completed on Friday, April 1, 2011.

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F.A.S.T.E.R Update F.A.S.T.E.R Update ....contcont

Upcoming Changes 2011-12:Upcoming Changes 2011-12:

Readiness for College:Readiness for College: - - At the FASTER Steering Committee meeting in January, changes were reported for the new At the FASTER Steering Committee meeting in January, changes were reported for the new

English IV course. FASTER staff is working with the Division of Florida College to get the English IV course. FASTER staff is working with the Division of Florida College to get the final specifications.final specifications.

Adult Fee Status:Adult Fee Status:- The FASTER manual will be updated with additional verbiage, provided by the Technical - The FASTER manual will be updated with additional verbiage, provided by the Technical

Center Steering Committee members, for the Adult Fee Status element found on the Center Steering Committee members, for the Adult Fee Status element found on the IS01 demographic record. IS01 demographic record.

During our November 2011 cutover, a new field dealing with residency for tuition purposes During our November 2011 cutover, a new field dealing with residency for tuition purposes

is planned to be added to the Technical Center printed transcript. The specifications still is planned to be added to the Technical Center printed transcript. The specifications still need to be finalized. need to be finalized.

There may be additional changes/enhancements during this year FASTER cutover based on There may be additional changes/enhancements during this year FASTER cutover based on the 2011-2012 Education Information and Accountability Service (EIAS) database manual the 2011-2012 Education Information and Accountability Service (EIAS) database manual to be published July, 2011.to be published July, 2011.

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FASTER Survey ResultsFASTER Survey ResultsAt the request of this Steering Committee in the January 12At the request of this Steering Committee in the January 12 thth meeting, FASTER meeting, FASTER staff conducted a survey of the FASTER customers. The survey was limited to staff conducted a survey of the FASTER customers. The survey was limited to Public school districts (including Technical Centers), and State Colleges. The Public school districts (including Technical Centers), and State Colleges. The Following items below were covered .Following items below were covered .

11. NCAA Eligibility Center requirement taking effect August 1, 2010, stipulating . NCAA Eligibility Center requirement taking effect August 1, 2010, stipulating that courses taken through nontraditional means be identified as such on that courses taken through nontraditional means be identified as such on the high school transcript. This applies only to potential Division 1 student the high school transcript. This applies only to potential Division 1 student athletes, but it would have to be an option available for any transcript since athletes, but it would have to be an option available for any transcript since we do not know which students this may include. we do not know which students this may include. Poll participants were asked if they had a need to “flag” non-traditional Poll participants were asked if they had a need to “flag” non-traditional courses for the purpose of reporting to the NCAA Eligibility Center. courses for the purpose of reporting to the NCAA Eligibility Center. The results of the survey were: The results of the survey were: Yes = 8; No = 31; Don’t Know - 5Yes = 8; No = 31; Don’t Know - 5 . .

It was decided by the Committee that this is and should remain a local issue. It was decided by the Committee that this is and should remain a local issue. FASTER Staff was instructed to close this issue until new information is presented FASTER Staff was instructed to close this issue until new information is presented which may point to a positive solution to this matter. which may point to a positive solution to this matter. 99

FASTER SURVEY RESULTS FASTER SURVEY RESULTS …cont…cont

2. 2. It has been requested that we remove the field “vocational It has been requested that we remove the field “vocational termination code”. termination code”.

Survey participants were asked if they used the vocational termination code Survey participants were asked if they used the vocational termination code field on either the FASTER format or the printed transcript, and the impact of field on either the FASTER format or the printed transcript, and the impact of removing the field. The results of the survey were: removing the field. The results of the survey were:

Yes (still used in some capacity) – 3; No (not used at all) – 40 . Yes (still used in some capacity) – 3; No (not used at all) – 40 .

The three that use it responded that they use it for academic history, that they The three that use it responded that they use it for academic history, that they rely on it being on the cumulative summary of the printed transcript, and that rely on it being on the cumulative summary of the printed transcript, and that they store it, but don’t use it . When asked what impact it would have if we they store it, but don’t use it . When asked what impact it would have if we removed it from the printed transcript they were unsure. removed it from the printed transcript they were unsure.

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Cut-over Date for Cut-over Date for Next FASTER Release Next FASTER Release (tentative)(tentative)

Cutover begins Friday, 12/2/2011.Cutover begins Friday, 12/2/2011.– No new postings after 6:00 AMNo new postings after 6:00 AM– No new retrievals after 12:00 NoonNo new retrievals after 12:00 Noon– No Aging Reports after 6:00 PM (system shutdown)No Aging Reports after 6:00 PM (system shutdown)

New release in place by 8:00am, Sunday, 12/4/2011.New release in place by 8:00am, Sunday, 12/4/2011.

For these and other changes in FASTER, please keep an attentive eye on the For these and other changes in FASTER, please keep an attentive eye on the updates sent out via the FASTER listserv.updates sent out via the FASTER listserv.

If you are not already on this listserv, please contact the FASTER support staff If you are not already on this listserv, please contact the FASTER support staff at at fstr@fldoe.org or on the FASTER Web site at or on the FASTER Web site at ww.fldoe.org/FASTER/

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Questions???Questions???

Any additional questions, please send to:Any additional questions, please send to:

fstr@fldoe.org

Support Staff:Support Staff:

Laverne McKenzieLaverne McKenzie Kim CoteKim Cote

Terry ColeTerry Cole Lynda ThomasLynda Thomas

Jane CooperJane Cooper Lance RevellLance Revell