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Florida Atlantic University Environmental Health and Safety. Building Safety Personnel Program. Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee. Physical Plant. Partner - PowerPoint PPT Presentation
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Florida Atlantic University Environmental Health and SafetyBuilding Safety Personnel Program
Environmental Health and Safety
Building Safety Personnel (BSP) ProgramProgram OverviewFormally known as Building Supervisor Program Sub-CommitteeFormed to evaluate programImplement changesReports to University Safety CommitteeSub-Committee
Environmental Health and Safety
EMERGENCY MGMT- OVERVIEWEmergency Operations Plan (EOP) PREPAREDNESS, RESPONSE, RECOVERYFollow NIMS/ICS model for handling emergenciesIncludes Emergency Operations Center (EOC)Includes Annexes: Hazard Specific Fire, Hurricane, Hostile IntruderOccupant Emergency PlansContinuity of Operations (COOP) RECOVERYMission Essential Functions (MEFs)12 hour/30day rule MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.
Environmental Health and Safety
Occupant Emergency Plans = BSP Program!Addresses responses to emergency events: Shelter in PlaceEvacuationOtherUniversity-wide program
BSP Program
Environmental Health and Safety
Types:Natural:Severe weather: Tornadoes, Lightning, HurricanesFloodingWild FiresMan-Made: Fires, Hostile Intruder, Civil Disturbances, ExplosionsTechnological: Cyber-Terrorism
HAZARDS
Environmental Health and Safety
RISKS OF HAZARDSImpact on human life: injury, illness, death.
Impact on the organization: property damage, reduced ability to continue academic, research, business functions.
Impact on the environment: spills, contamination
Occupational issues: unsafe work environment
Environmental Health and Safety
BSP Program 3 Groups
Group 1Building Safety AdministratorPlanning; COOP/EmergencyDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of programs under their purviewThey are the highest ranking individual stationed in the buildingNot required to be stationed in the building they oversee
Environmental Health and Safety
Key Points for AdministratorsBe familiar with emergency plans, be involved in the review processBe involved in the appointment process of personnel within the buildings they overseeCommunicate any University policy or Functional Unit plan changes to all Safety Supervisors under their purview as well as other Functional UnitsSupport and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units
Environmental Health and Safety
Key PointsEnsure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards)Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assumeSupport Program components:TrainingPlanningLeadershipTime Be knowledgeable of the program!
Environmental Health and Safety
BSP Program 3 Groups
Group 2 Building Safety SupervisorPlanning and ImplementationDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of programs they are familiar withFamiliarity with building layout and occupantsStationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to.
MAIN contact for first responders, EH&S and others for the building
Environmental Health and Safety
Be familiar with emergency plans, be involved in the review processBe involved in the appointment process of personnel within the building Acquire knowledge of the assigned building:Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.Accompany, when warranted, the State Fire Marshall during building inspections.Key Points for Safety Supervisors
Environmental Health and Safety
Key Points for Safety SupervisorsReport any unsafe conditions to EH&S or University Police.Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)Prepare a checklist of tasks to be performed by the Building Safety Representatives. Communicate plan changes to all Building Safety Representatives.Participate in meetings/updates.
Environmental Health and Safety
Building Safety Supervisor BinderEach Building has 2 binders (under the care of the Safety Supervisors)Contents:Important Phone numbersAuthorizing documents: University PolicesCrisis Action GuideEmergency Planning Documents: COOP, ERP etc. Floor Plans with Life Safety Systems information, areas of rescue etc.Building Contacts sheet, notification trees.Training LogsOther Info
Environmental Health and Safety
Effort within the Division of Facilities to provide marked floor plans.Surveys conducted university-wideFloor Plans will be provided with the following indicated:Life safety systems; fire alarm panels, extinguishers, AEDShut off valves: water, gasLocations of mechanical and electrical roomsLocation of emergency generatorsLocation of chemical, biological, radiological labsGround floor: fire hydrants, main shut offs, etc.
FLOOR PLANS
Environmental Health and Safety
BSP Program 3 Groups
Group 3Building Safety RepresentativeImplementationDetermined from the occupancy of the building in question, for example,Majority of building occupants are part of college or division = floor rep.Different programs within building = departmental/unit rep.Stationed in the building they oversee
Environmental Health and Safety
Building Safety RepresentativeQualifications: Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.
Training:Emergency EvacuationSheltering in PlaceSevere WeatherOther
Environmental Health and Safety
Building Safety RepresentativeDuties: Participates in an annual or semi-annual update meeting.Understands the evacuation plan for the building.Assures that it is posted conspicuously throughout the department or unit.Maintains a departmental or unit emergency contact list.Pays attention to and reports safety or maintenance issues.
Environmental Health and Safety
AlternatesThe Building Safety Supervisor is the only group to have an alternate.Role:An alternate will follow the same job description and guidelinesAssume the duties of the position if the appointed person is not available, if the appointed position is vacated without replacement or if the appointed replacement is undergoing or has yet to undergo required training.
Environmental Health and Safety
Used for personnel and training trackingCan perform queries and print reports for example:Building Safety Personnel by Campus and BuildingBuilding Safety Personnel by NameAt this time, maintained by EH&S, however Will be hosted on the Emergency Planning and Response websiteAccess will be given to Safety Supervisors to:Update quarterly or when a change in personnel occursReview for accuracyCan export information for call out and text messaging alertingBSP Database
Environmental Health and Safety
ESSENTIAL PERSONNEL CARDAll Safety Representatives should check with their Unit Leader in determining if they are essential personnel and to what group they belong.Level1Tier1Tier2
All Safety Supervisors are Tier 2 Personnel http://www.fau.edu/financial/ep.php
Environmental Health and Safety
A University community safety guide.Building Safety Personnel procedures are tailored from these.Addresses a variety of events.Should be disseminated to all.Located:http://www.fau.edu/admin/EmergencyInformation.php
CRISIS ACTION GUIDE
KNOW IT!!
Environmental Health and Safety
CRISIS ACTION GUIDEEvacuationShelter in PlaceFire safetySuspicious PackagesSevere WeatherHurricane preparednessCivil DisturbancesCatastrophic EventsHazardous Material Incidents Reporting CrimesSexual AssaultUtility CrisesSecurity AccessMedical EmergenciesCampus ViolencePsychological CrisesImportant Phone Numbers
Those in green have tailored procedures for Safety Supervisors.
Environmental Health and Safety
Onsite training for Safety Reps:EvacuationShelter in placeUtility Issues planned/unplannedHurricane preparedness and recoveryOther information:Card Access and Essential Personnel ProgramFAU Alert Hazard Communications Blood borne pathogens Suspicious packagesTRAINING
Environmental Health and Safety
EMERGENCY EVACUATION
Environmental Health and Safety
EVACUATION INFORMATIONShould be displayed in a visible location in the building for a quick reference in case of an emergency
This information includes:Evacuation routesEvacuation guidelinesEmergency telephone numbers
Plan escape procedure and escape routesKnow the locations of the two closest exits and be familiar with the path that leads to the outside
Environmental Health and Safety
EVACUATION PLANWhat is it?:It is floor plan with exit routes marked.Who develops it?It is prepared by a qualified architect.Where can it be found?It is posted or mounted in a hallway or close to an exit door or elevator.
ssookhoo - Taff - you can fill in the information here.
Environmental Health and Safety
EVACUATION PLANRoutesAssembly AreasProcedures
Environmental Health and Safety
PRIMARY AND SECONDARY ESCAPE ROUTESPrimary Route: The one that is closest to youSecondary Route: the one that is further away.
Sometimes routes cannot be used due to the emergency event at hand:The emergency event or threat is occurring in or near the route.
Environmental Health and Safety
Example of the 5th Floor Plan
Diagrams are posted on the wall by the exit doors
Environmental Health and Safety
Woman's RoomMens RoomExample of of the 2nd Floor Plan
Diagrams are posted on the wall by the exit door
Environmental Health and Safety
ASSEMBLY AREAKnow your assembly area outside the buildingBuilding Evacuation Points: Boca Raton Campus Davie Campus Ft. Lauderdale Campus Jupiter Campus SeaTech Campus Treasure Coast Campus
Environmental Health and Safety
WHEN TO EVACUATE If fire alarm is sounding and visual signals activatedFire SmokeBomb threat Hazardous material spill (large or vapors)Rapidly deteriorating safety conditions Other incidents where evacuating is needed (if in doubt, call University Police)Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already activated
Environmental Health and Safety
WHEN NOT TO EVACUATEWhen fire alarm is not sounding or visual signals inactive and:No evidence of rapidly deteriorating safety conditions e.g. fire, smoke, bomb threat, spill.Localized hazard conditions (not spreading)Hostile Intruder/s (when occupants cannot safely do so)INSTEAD:Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency.Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate
Environmental Health and Safety
INDIVIDUALS REQUIRING ASSISTANCE
Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance.
The assistance may be in the form of the following:Be familiar with the people requiring assistance who are routinely in your work area.Inform hearing impaired people that they have to evacuate.Assist visually impaired people to an exit stairway.Inform emergency personnel of the location of people inside the building who need help evacuating.In the extreme case that you must physically evacuate a person, ask how to safely carry/assist them.
Environmental Health and Safety
A TYPICAL FIRE SCENARIOFrom the time a fire starts, smoke detectors may operate within 1 minute.
Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees.
Flashover can occur within 4 minutes from the time a fire starts.
From the time a fire starts, you generally will have less than 5 minutes to get out alive.
Environmental Health and Safety
0 1 2 3 4 5 10 15 20A fire starts in your buildingand is activated by the smoke detectorTIME LINE (minutes)Fire is accessed and water is now being applied to the fireCount heads, notify occupants, call fire dept.Alert occupants of fireFlashover Occurs911 notifies fire dept. and fire dept. responds
ssookhoo - Taff - can you tailor this to a building instead of a home.
Environmental Health and Safety
FIRE PROTECTION SYSTEMSModern office buildings are designed with fire detection and suppression facilities to protect life and property from fire. Be familiar with fire protection systems and their locations.HEAT DETECTORSSPRINKLER SYSTEMSSMOKE DETECTORS
Environmental Health and Safety
The fire alarm pull stations are located by the exit doors leading to the stairwells.In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.
FIRE PROTECTION SYSTEMS
Environmental Health and Safety
DUTIES RELATED TO SAFETY REPRESENTATIVESMaintain a list of staff in the department, including those who may need assistance.
Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc)
Direct people to assigned areas assembly areas and areas of rescue and take head count
Environmental Health and Safety
DUTIES RELATED TO SAFETY REPRESENTATIVES
Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations.
Keep evacuation procedures up to date and availableComplete duties assigned to you by Safety Supervisor and give update
Environmental Health and Safety
GET OUTandSTAY ALIVE!
Environmental Health and Safety
SHELTER IN PLACE
Environmental Health and Safety
SHELTER IN PLACEWhat to know:When to shelter in placeHazard is in immediate the vicinity or building andIt is dangerous to evacuateWhat to do:Hazard-based responseHazardous MaterialTornado/Severe WeatherHostile IntruderOther
Environmental Health and Safety
What hazards may warrant Shelter in Place action?Hazardous Materials spillSevere WeatherHostile Intruder situation where evacuation is not an optionSafety threats/emergency events in other buildingsOther
SHELTER IN PLACE
Environmental Health and Safety
INDIVIDUALS REQUIRING ASSISTANCE
Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance.
The assistance may be in the form of the following:Be familiar with the people requiring assistance who are routinely in your work area.Inform hearing impaired people that they have to shelter in place.Assist visually impaired people to an appropriate shelter-in-place area.Inform emergency personnel of the location of people inside the building who are sheltering in place.Ask how to safely carry/assist them in the extreme case that you must physically move a person to an area better suited to sheltering in place,
Environmental Health and Safety
SHELTER IN PLACESevere Weather e.g. Tornados/Lightning.Interior rooms or hallways and away from windows. General e.g. HAZMAT spill. Buildings HVAC system is shut off and it is acceptable to keep within the confines of the building envelopeLock down e.g. Civil Unrest or Hostile Intruder.Individual rooms that can be locked are best.DO NOT USE BATHROOMS
Environmental Health and Safety
DUTIES RELATED TO SAFETY REPRESENTATIVESMaintain a list of staff in the building, including those who may need assistance
Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc)
Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)
Environmental Health and Safety
DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES
Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations.
Keep sheltering in place procedures up to date and availableComplete duties assigned to you by the Safety Supervisors and give updates
Environmental Health and Safety
Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center.Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available.Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume.CARD ACCESS AND LOCKS
Environmental Health and Safety
HURRICANESStorm TermsTropical Depression: 73mphWatch vs WarningWatch: storm conditions within 36 hoursWarning: storm conditions within 24 hoursIntensity categories: Saffir-Simpson ScaleCat 1: 74mph 95mphCat 2: 96mph 110mphCat 3: 111mph 130mphCat 4: 131mph 155mphCat 5: > 155mph
Environmental Health and Safety
HURRICANE DUTIESPre-season (threat):Update plans and procedures and inform unitPhotograph facilities: offices, labs etcPrint hurricane guidelines card and perform assessmentPre-event:Print damage assessment formsAssign duties to staff:Secure offices, labs, equipment Advise staff to take personal items homePost-event:Record and report damages for repair and reimbursement
Environmental Health and Safety
UTILITY ISSUESWhat to know:Types of Utilities in your area (gas, propane, plumbing, electrical)Leak vs. outageWhat to do: (dependant on degree or severity)Utility outageUtility leak/breakNotification (University Police or campus security then Work Control)
Environmental Health and Safety
SUSPICIOUS PACKAGESWhat to know:Any item out of place and considered unusual should be treated with caution until identification can be made.What to do:Do not handle suspicious items, secure the area and notify the University Police.If you make contact with any suspicious material (powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.
Environmental Health and Safety
HAZARD COMMUNICATIONWhat is it?Information about hazardous materials and associated protective measures.Why is it needed?To protect employees handling materials from exposure.How is this done?Through plans, labeling, Material Safety Data Sheets, inventories, and training.Why might I need to know about this?The building ay house hazardous materials in teaching/research labs, mechanical shops, janitorial supply areas, pipelines.You may be a source of information for first responders and building safety supervisors.
Environmental Health and Safety
What is it?EH&S procedures for:InventoriesLabelingMSDSsNon-routine tasksPiping SystemsTrainingMulti-owner sites (construction or renovation projects) FAU Hazard Communication Plan
Environmental Health and Safety
Entry to Body:Inhalation (breathing)Ingestion (eating)Absorption through the skinInjection (needles, glass, metal)Exposure to Building Occupants:Spills surfaces such as floors, walls, equipment.Aerosolization dispersal of material through the air or throughout building via HVAC system. Breaks in pipes or lines.Routes
Environmental Health and Safety
Labels:Types:ANSI (American National Standards Institute)NFPA (National Fire Protection Agency)HMIG (Hazardous Materials Identification Guide)DOT (Department of Transportation)MSDSWhat they areWhere to find themHazard Information
Environmental Health and Safety
Consists of:Signal Word Danger Warning CautionHazard ListingPrecautionary StatementFirst Aid MeasuresLabelsDegrees of Hazard4: Extreme3: Serious2: Moderate1: Slight0: MinimalColor Coded
Pictogram & Words
9 Hazard ClassesANSINFPAHMIGDOT
Environmental Health and Safety
Facility and Equipment Markings and Important Symbols
Environmental Health and Safety
What are they?Microorganisms and viruses in blood and body fluids that can cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria.Why do I need to know about this?There may be an emergency in the building involving bloodThe building you work may house BBP or OPIM in:Teaching/research labsIn an emergency event:You are a source of information for first responders and safety supervisors.BLOODBORNE PATHOGENS
Environmental Health and Safety
ROUTES OF EXPOSURE:Transfer of contaminated blood by objects or environmental surfaces from spills or injuryHBV can survive 1 week outside at room temp.Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites. Sharp instrument injury and pre-existing lesions provide an entryMucous membrane contamination of the eye, nose, or mouth resulting from splashes, spraying, and splattering of blood or body fluids (aerosol formation)
UNIVERSAL PRECAUTIONS: Treat all blood and OPIM as potentially infectious for BBPdoes not matter where source originateddoes not apply to body excretions/secretions unless visibly contaminated with blood or OPIM
What to know
Environmental Health and Safety
The standard outlines policy and procedures to protect workers that includes: Exposure determination: employees with reasonably anticipated contact with BBP in their job classification and proceduresInitial and annual training Engineering controls and safe work practicesImmunization and post exposure proceduresHazard communication, proper waste disposal, exposure control planBBP Standard For those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.
Environmental Health and Safety
FAU ALERTOperatorVoicemailE-mailMyFAUHome PageNews MediaWeb pagesHotlineBldg PersonnelCall OutSirensText MessageThese are the various means FAU uses to disseminate information to the University community regarding an emergency. Visit www.fau.edu/ehs for more information
Environmental Health and Safety
Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)Always keep University Police and Safety Supervisors informedEnsure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)Key Points
Environmental Health and Safety
Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.Communicate changes and issues related to the building and emergency planning to your department leadership and Safety SupervisorDistribute the Crisis Action Guide to all
Key Points
Environmental Health and Safety
Importance of having BSP ProgramHelp first responders through first-hand knowledge of the building and contents. Information dissemination within the building as quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat e.g. individuals with disabilities.
All leading to reduced injury and property damage.
Environmental Health and Safety
BSP Program (Building Safety Personnel):http://www.fau.edu/facilities/ehs/safety/Emergency-Planning.php Crisis Action Guide:http://www.fau.edu/admin/EmergencyInformation.php Card Accesshttp://www.fau.edu/police/cardaccess.php Fire Safety: http://www.fau.edu/facilities/ehs/safety/fire-safety-program.php Important!
Environmental Health and Safety
Evacuation Assembly Areas:Boca Raton: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Boca.docDavie: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Davie.doc Fort Lauderdale: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-FLL.docJupiter: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-JDM.doc Sea Tech: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-ST.doc Treasure Coast: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-TC.doc
Important!
Environmental Health and Safety
Hurricane Information (FAU Hurricane Info):http://www.fau.edu/facilities/ehs/safety/Emergency-Planning.php Utilities:http://www.fau.edu/facilities/pp/ Chemical Safety & MSDS: http://www.fau.edu/facilities/ehs/info/MSDS.php Biological Safety incl. BBP:http://www.fau.edu/facilities/ehs/safety/biological-safety-programs.php Important!
Environmental Health and Safety
Thank you for your participation!Questions?Call (561) 297-2889 or e-mail [email protected] no questions click here to let us know that you have completed this training.
***** 7 Usually the total elapsed time is 15 minutes or greater. However, flashover occurred at 3 minutes and 41 seconds. All too often occupants are dead before the fire department is even notified. Consider the following statistics:*