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MHDA Spring Conference 2013 Chandra Broadnax, Program Analyst Detroit Field Office PIH . Five Year/Annual Plan GPNA Q & A HUD Updates. PHA Plan Process. - PowerPoint PPT Presentation
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FIVE YEAR/ANNUAL PLANGPNA Q & A
HUD UPDATES
MHDA Spring Conference 2013Chandra Broadnax, Program Analyst
Detroit Field Office PIH
PHA Plan Process
Established by Section 5A of the United States Housing Act of 1937 (42 U.S.C. 1437 et seq.). Section 5A(b) of the U.S. Housing Act of 1937 (42 U.S.C. 1437c-1(b))
Amended by the 2008 Housing and Economic Recovery Act (HERA), Sections 2701 and 2702, Small Public Housing Authorities Paperwork Reduction Act.
Related information PIH Notice 2008-41
Provides guidance for the process of PHA Plans
Implements Title VII○Qualified vs Non-Qualified PHAs
Implements revised PHA Plan templates
Implements revised Certifications
HERA Signed July 30, 2008 Provided exemptions for
Qualified PHAs Provided revised FO review
protocol for Qualified PHAsThe Detroit Field Office is not required
to review annual plans submitted by Qualified PHAs
Two Categories of Distinction
Qualified PHAs
Non-Qualified PHAs Less than 550 Units Not Designated
troubled under PHAS
No failing SEMAP during the prior 12 months
Any PHA that doesn’t meet those thresholds
How Do I know if I am Qualified?
HUD posts the Qualified PHA list on HUD.GOV
If you have any questions contact your PHRS
Am I still Qualified? What if my status changes after
the "Qualified" PHA list is posted on the PHA Plan webpage?Your PHA will continue to be
monitored pursuant to the posted rating until a new list is published
Why a PHA Plan?
Strategic Planning
Needs
Programs & Policies
Goals
Budget
Tenants,Community
andQuality of Life
Basic Components of a PHA Plan
1.Five Year PlanEvery Fifth Year regardless of
designation
2.Annual PlanEvery Year if unqualified or troubledCertifications are still required
annually
Five Year Plan First submission required in
2000 Guidance and Regulation
PIH 2000-43 , III.B.824 CFR 903.19 24 CFR 903.6
Changes or Amendments to the Five Year Plan Per 24 CFR 903.21
You may amend or modify the Five Year PlanIf the change is outside of the previously
submitted/approved substantial deviation, you must comply with initial submission requirements of the plan (including timelines) i.e.○ RAB, Consistency with the Consolidated Plan,
45-Day Public Review, Board Resolution, Official submission and review by HUD
Substantial Deviation/Significant Amendment Substantial
Deviation At your discretion You must state basic
criteria in the annual plan
Definition must be included in Section 10○ Or provided as an
attachment
PIH-99-51 Changes to rent or
admissions policies or organization of the waiting list;
Additions of non-emergency work items not previously included
Change in use of replacement reserve funds under CFP
Any change in demo/dispo Any change in
homeownership Any change in conversion
What if there are changes to the approved 5 YR Plan?
On an as-needed basis, you can submit a revised plan ○ Changes are outside of the significant
deviation or significant amendment/modifications to the approved CFP Five-Year Action Plan.
○The actual difference in costs, work items, etc. would need to be determined in the deviation
Submission & Due Dates
Discussion on Field Office Review Process
What to Submit and Where to Submit it
Form/Certification Submission Method to HUD
HUD 50077 Email/MailHUD 50070 Email/MailHUD 50075 PHA Plan Website
HUD 50075.1 PHA Plan WebsiteHUD 50075.2 PHA Plan Website
HUD 50077-CR Email/MailHUD 50071 Email/Mail
Form SF-LLL Email/MailHUD 50077-SL Email/Mail
Submission Due DatesFYE
(Fiscal Year Ending)
FYB (Fiscal Year Beginning)
Due Date
12/31 Jan 1, 2013 Oct 18, 2012
3/31 April 1, 2013 Jan 16, 2013
6/30 July 1, 2013 April 17, 2013
9/30 Oct 1, 2013 July 18, 2013
PHA Plan Review
Any questions regarding PHA Plans can be directed to your assigned PHRS
PHA Submits initial or
subsequent version of PHA
Plan to PHA Plan Website
PHA Plan Coordinator pulls
plan/tracks submission date
PHA Plan Coordinator
Alerts the PMT Team & Review
begins
PHRS conducts the Field Office
Review Process
FM Review
FA Review
Director Signs letter and PHA is
notified of approval or identified
deficiencies
If approved, PHA Plan Coordinator
posts to PHA Plans Website
Entire Process should take 75- Days or
less
FIVE YEAR PLAN AND GPNA
Question and Answer
Five Year Plan/Annual Plan and GPNA Question- When is my GPNA submittal
due? Do I have to complete the GPNA before I do my next PHA Plan?Answer – Depends…
Question- Do I have to do a GPNA even if I do not have enough money to make all of the improvements?Answer – Yes, it is the basis as contained in
the PHA Plan
Five Year Plan/Annual Plan and GPNA Question- Am I required to include
each and every ECM in my Capital Fund 5-year and annual plans?Answer – No, only those energy
conservation measures (ECMs) for which you have funds
HUD UPDATESQ & A / Resources
Brief HUD Updates PIH Notice 2013-10 Emergency Safety&
Security Funding (5/3/2013)Applications due by June 19th, 2013
○ This year, Congress appropriated $20 million in funding to provide assistance to “public housing agencies for emergency capital needs including safety and security measures necessary to address crime and drug-related activity as well as needs resulting from unforeseen or unpreventable emergencies and natural disasters excluding Presidentially declared disasters occurring in fiscal year [2013]
PIH 2013-07 (3/5/2013) Agreements with Responsible Entities and Timing for
Environmental Reviews
Brief HUD Updates PIH 2013-06 (2/4/2013)
Radon Information For PIH Programs PIH 2013-04 (1/28/2013)
Guidance on Verification of Excluded Income PIH 2013-03 (1/22/2013)
Public Housing and Housing Choice Voucher Programs – Temporary Compliance Assistance
(FAQ posted on 3/1/2013)
HUD.GOV Resources PHA Plan/Five Year Plan/Annual Plan-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/pha EPIC & Five Year Plan/Annual Plan-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/capfund/epic PNA/GPNA-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/capfund/physicalassessment
GPNA Tool-http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/capfund/gpnatool
Notices, Rules, & Regulation- http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/publications/notices
PIH News to Use – http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/post/announce