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Five Phases of Mastering Workflow Want more advice about driving more traffic to your online business? Then I invite you to check out my blog at http://DynastyWebMarketing.com for tools, tips and resources to be successful in your business and your life. And be sure to leave me a comment or question there, I'd love to hear from you! Five Phases of Mastering Workflow When it comes to mastering a workflow system, there are five phases that you can follow in order to achieve this goal. 1. Collecting Anything and everything that is important to you must gotten out of your short term memory and be captured in your in-baskets, email, notebooks, voice mail etc. This is tricky because you need to have as few of these as possible while still having as many as you need. Remember to go through them on a regular basis and empty out items you no longer need so that they do not clutter everything up. 2. Processing Of all the items you have captured, make sure that you continually process everything and that if it is something that is no longer actionable to toss it, save it for later use or file it away for later reference. If it is actionable, you have to decide what should be done with it. If you can take care of it quickly, then do it. If you can delegate it to someone else, then do so. If it is not a priority and you can defer till later, then put it in an action folder. If you cannot complete the action at one time, then identify it as a “project” and make a note or put it on a reminder list of projects. 3. Organizing When it comes to organizing, processing your input into suitable four key action categories. Projects are actions that you have committed to complete but have no specific time frame attached to them. Dated for actions that have a dead line and must be completed by a specific time or day. Priorities are actions that need to be completed as soon as possible, preferably yesterday. Anticipated are actions and projects that others are supposed to be doing, but which you care about or are overseeing. If it helps you to organize you can add sub-categories to the action categories such as Calls, Errands, Computer, Home etc… You can also add checklists and that may be helpful when needed such as job description, organizational charts, etc… You can adhere to a general reference filing system for information and materials that have no immediate action, but which need to be available at a later date and have an “on-hold” system for them.

Five phases of mastering workflow

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Page 1: Five phases of mastering workflow

Five Phases of Mastering Workflow

Want more advice about driving more traffic to your online business? Then I invite you to check out my blog at http://DynastyWebMarketing.com for tools, tips and resources to be successful in your business and your life. And be

sure to leave me a comment or question there, I'd love to hear from you!

Five Phases of Mastering Workflow

When it comes to mastering a workflow system, there

are five phases that you can follow in order to achieve

this goal.

1. Collecting

Anything and everything that is important to you must

gotten out of your short term memory and be captured

in your in-baskets, email, notebooks, voice mail etc. This is tricky because you need to have as

few of these as possible while still having as many as you need. Remember to go through them

on a regular basis and empty out items you no longer need so that they do not clutter everything

up.

2. Processing

Of all the items you have captured, make sure that you continually process everything and that if

it is something that is no longer actionable to toss it, save it for later use or file it away for later

reference. If it is actionable, you have to decide what should be done with it. If you can take care

of it quickly, then do it. If you can delegate it to someone else, then do so. If it is not a priority

and you can defer till later, then put it in an action folder. If you cannot complete the action at

one time, then identify it as a “project” and make a note or put it on a reminder list of projects.

3. Organizing

When it comes to organizing, processing your input into suitable four key action categories.

Projects are actions that you have committed to complete but have no specific time frame

attached to them.

Dated for actions that have a dead line and must be completed by a specific time or day.

Priorities are actions that need to be completed as soon as possible, preferably yesterday.

Anticipated are actions and projects that others are supposed to be doing, but which you care

about or are overseeing.

If it helps you to organize you can add sub-categories to the action categories such as Calls,

Errands, Computer, Home etc… You can also add checklists and that may be helpful when

needed such as job description, organizational charts, etc… You can adhere to a general

reference filing system for information and materials that have no immediate action, but which

need to be available at a later date and have an “on-hold” system for them.

Page 2: Five phases of mastering workflow

Five Phases of Mastering Workflow

Want more advice about driving more traffic to your online business? Then I invite you to check out my blog at http://DynastyWebMarketing.com for tools, tips and resources to be successful in your business and your life. And be

sure to leave me a comment or question there, I'd love to hear from you!

4. Reviewing

You should always review your calendar and action lists on a daily basis, or whenever you could

possibly do any of them. Schedule a weekly review to update, maintain, advance and clean up

your systems. Continually review your long term lists of goals, values, and visions as often as

possible in order to keep your Project list complete and up to date.

5. Doing

Ensure that you consistently focus on your priorities and the value of doing one thing over

another. Continually redo your commitments at proper intervals for the different levels of life

and work. Stay flexible by keeping up with a action reminder system, which you can always

review, and remember to trust your intuition in last minute decision-making. Make choices about

your actions based upon what you have the ability to do, how much time you have to do it, and

how much energy it will take to do it.