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FITTLEWORTH COMMUNITY SHOP LTDYEAR ENDING 31ST AUGUST 2017
AGM - 25TH JANUARY 2018
Agenda
1. Welcome2. Chair’s Report 3. Treasurer’s Report
- including Presentation of Accounts for Year Ending 31 August 2017
4. Benefits of a Community Shop5. The Year Ahead – the Build and Launch of the Shop6. Membership Strategy7. Election of Members of Management Committee8. Any Other Business
2
Chair’s Report
Period 23 August 2016 – 31 August 2017
3
Obtaining Formal Approvals
•Planning Permission – granted March 2017
•Charity Commission approval – granted July 2017
4
Brand Identity and Communications
• Fittleworth Stores name and logo adopted• Artists impression created• Facebook page set up @FittleworthStores
• Monthly email newsletter• Dedicated community shop page on the village website www.fittleworth-pc.org/uk/fittleworth-community-shop
5
Business Planning
• Market Research• Business Plan• Funding Plan
6
Raising the Funds
• The Share Offer • Village Fundraising
7
September 2017 to date
• Grant Applications• Fundraising• Donations• Reviewing the Costs Model
8
Costs
9
Category Estimated Cost Category Estimated Cost
Fees £33,400 Main playground £59,000
Tree removal £1,100 Youth area £30,000
Construction - tbc £185,000 Groundworks & Fencing £35,000
Fit out of Shop and Café £41,500 Cricket Ball Fencing £3,000
Working capital /initial
stock£10,000
Contingency £5,000
Total £276,000 Total £127,000
Combined Total £403,000
SHOP and CAFÉ PLAYGROUND and YOUTH AREA
Funds
•To date £376,000 received or pledged•Anticipate further £14,400 from grants and gift
aid, making a total of £390,400•Costs of £403,000 - a funding gap of £12,600
•Please donate!
10
11
Treasurer’s Report
•Accounts for year ending 31st August 2017• Previously circulated• Reviewed by Cadwallader & Co• Formally approved by FCSL Directors• To be Presented at AGM• Any questions on Accounts ?
• Resolution: Accounts not to be formally audited this year
12
A lot has happened since August 2017 !
13
Category
Grants £122,500 £11,500 £134,000
Shares £41,400 £41,400
Parish Council £1,500 £1,500 £3,000
Fundraising £3,470 £1,730 £5,200
Donations £92,650 £100,000 £192,650
TOTAL £261,520 £114,730 £376,250
Required £276,000 £127,000 £403,000
Anticipated Grants £10,000 £10,000
Gift Aid £4,150 £4,150
Anticipated Funds £265,670 £124,730 £390,400
Shortfall £10,330 £2,270 £12,600
Received For ShopReceived For Playground
and Youth AreaReceived Total
Success at Grant Applications
14
Shares - Beaten all our targets
15
Successful Fundraising Events
16
Tremendously Generous Donations
17
But we still have a Minor Shortfall
18
Benefits of a Community Shop
19
The Year Ahead – Build and Launch
•Exciting times• Start Build immediately after Easter•Open Shop, Café and Playground in Autumn
•Appointed Agincourt as our Main Contractor•Health and Safety• Site Entrance via Gates into Recreation Ground• Fenced off• Playground closed
20
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
Commence Construction
Piling and ground beams
Walls and floors
Roofing and slates
Windows and Doors
Internal Works
External Works
Clear Site
Fit Out
Stock Shop and Training
Open Shop
Remove Playground
Playground Groundworks
Playground Equipment Installed
Open Playground
The Build Programme
Not all about the Build
• Look and feel of shop, layout, shelving, chillers
• Lease, insurances, licences, card systems, security
•Deciding range of stock and suppliers, cafe
• Setting pricing levels
•Recruiting staff and volunteers
•Policies, Payroll, Pensions and Training
22
23
Post Office Services
•Initial Survey•Post Office was the top service wanted by people
•Since then•Excellent Mobile Post Office 2 mornings a week•Banks Closing all around us•Can now pay-in cheques and draw out cash at PO
• So…
24
Is Mobile Service sufficient ? or Post Office Local in the new shop ?
Retain and Support the Mobile Service
•Would remain at 2 mornings per week unless demand warranted more
•Shop could not compete services
•Would future proof shop in case situation changes
25
Post Office Local
•Same opening hours as shop•Dedicated counter and staff•Not profitable – but a community service•Would provide Safe and other security•Services would include (same as Mobile Service)
• Royal Mail and Parcelforce – no competitors• Day to day personal and business banking• Travel Money• State benefits and Pensions• Paying gas, electric phone etc bills
26
Post Office Local
•Mick Foote has volunteered to be responsible as Postmaster
•Manager and Assistant would be trained for Post Office
•Need Commitment from about 6 people prepared to volunteer 4 hours per week
•They need to feel confident about delivering the broad range of Post Office services….after training
27
Membership Strategy
•Community engagement
•Sustaining and developing the shareholder community • 250 shareholders!• FCSL will be accepting new applications – forms on the
website soon
•Formal communications
•Volunteering
28
Election of Members of Management Committee
29
Election of Members of Management Committee
•Existing Management Committee Members• Standing for re-election En Bloc• Alison Welterveden, Mick Foote, Sammi Leese, Shelagh Morgan,
Colin Datchler (co-opted)
•New Members Standing for Election• Sally Tanner, Catherine Guyler, Katy Warner
30
Any Other Business
31
Concluding Remarks
Thank You for Coming
32