Fiscal Year 2016 - Annual Report - bgs.vermont.gov - SURPLUS.pdf · 3 Authority 29 VSA §1551 - 1557 define authority and provisions for providing redistribution and disposal services

Department of Buildings and General Services2 Governor Aiken Avenue – Montpelier, Vermont

Surplus Property

Fiscal Year 2016 - Annual Report

1September 28, 2016FY2016 = 7/1/15 – 6/30/16

Government Business Services Directorate

22222

Mission BGS - The employees of Buildings and General

Services work together to deliver quality services and provide facilities management, enabling government to fulfill its mission.

Surplus Property – Our mission is to manage the redistribution and disposal of Vermont State and Federal surplus property to state and municipal governments, eligible non-profit organizations, and the general public in a cost effective, fiscally responsible, and equitable manner.

Surplus Property

333

Authority 29 VSA §1551 - 1557 define authority and

provisions for providing redistribution and disposal services of state surplus property.

29 VSA §904 define authority and provisions for acceptance and distribution of federal surplus property to state agencies, municipalities, and eligible non-profits.

Surplus Property

444

Program History 1949 – Legislation was passed allowing the state to

apply for and accept federal surplus property and commodities.

1965 – Legislation was passed providing for the transfer of all state surplus property to a centralized program for disposition consistent with best business practices. Warehouse locations

1965 – 1987 Barre St, Montpelier 1987 – 2001 Goss Tire Bldg, Barre-Mont. Rd. 2001 – 2004 Gallison Hill Rd, Montpelier 2004 – 2009 Packard Road, East Montpelier 2009 – current 434 US Route 2, Waterbury

Surplus Property

5

Program Overview 2 full-time employees

Surplus Property Programs Specialist 7,700 square foot warehouse

434 US Route 2, Waterbury 14’ box truck

Limited pickup and delivery of surplus property to Chittenden and Washington County areas

Delivery of recycling to various vendors Pickup of Federal property at various locations

Coordinate auctions for sale of vehicles and heavy equipment Annual physical auction the second Saturday in May at AOT

Central Garage in Berlin. VTrans would like to move site due to risk of loss in flood plain

Periodic on-line auctions at http://www.auctionsinternational.com/index.htm

Surplus Property

66666

Program OverviewState Surplus property available

Office furniture and equipment Desks, tables, chairs, file cabinets

Computer equipment and peripherals Desktop and laptop units Monitors, printers, scanners, cables, routers, etc.

TSA scrap (sharps from the Burlington Airport) Pocket knives and tools, household tools

Lost and confiscated property (Public Safety) Forfeiture property

Vehicles through Vermont courts

Surplus Property

7

Program OverviewState

Disposition process for state agencies Agency/department determines that they have

property that is no longer used and/or needed Agency/department submits electronic notice to

Surplus Property Surplus Property reviews list and determines

screening requirements On-site review Telephone or e-mail exchange Pictures submitted by agency/department

Surplus Property

8

Program OverviewState

Inform agency/department of applicable disposition Approve for delivery to the Waterbury

warehouse Coordinate on-site auction/sale Approve for e-waste, metal recycling, or

trash Advise of process for state-owned versus lease

buildings Advise of contracted vendors or recommend

vendors as applicable

Surplus Property

99999

Program OverviewFederal Federal Surplus is restricted to eligible donees Federal goods (donations) available within Vermont

Homeland Security - South Burlington Immigrations & Naturalization - Williston, St. Albans, and

South Burlington Veteran’s Administration - White River Junction Transportation Security Administration - South Burlington

Office and Airport HUD – Burlington U.S. Bankruptcy Court, District of Vermont – Rutland

GSA (Federal General Services Administration) GSA Warehouse – Reuse & Reutilization Program, Springfield, VA

and Burlington Township, NJ GSAXcess – on-line GSA Overseas program via NASASP (National Association for State

Agencies for Surplus Property)

Surplus Property

Eligible donees = state agencies, municipalities, and non-profits meeting Federal GSA requirements

101010

Key Result Areas

People

Communications

Finances

Operations

Surplus Property

111111

PeopleP1 - Goal

Provide employees with effective leadership. Adhering to BGS Core Values Quality and timely evaluations and

appropriate feedback Fair and deserving recognition through

performance rewards and promotions

Surplus Property

1212

PeopleP1 - Performance Measurement Target = 100% of Performance

Evaluations completed within 45 days of due date (per VSEA Agreement)

Surplus Property

131313

PeopleP2 - Goal Provide resources, training, education,

equipment, and support required for employees to meet mission requirements. Notification of policies, rules, and regulations Training on software and program procedures Encourage and support networking and professional

development National Association of State Agencies for Surplus

Property (NASASP) Applicable safety training/equipment

Defensive Driving, Haz-com, Fire Safety, Back & Lifting Safety, Forklift

Steel toe shoes

Surplus Property

141414

CommunicationsC1 - Goal

Provide employees with open and honest communications concerning program operations. Share performance measurements at regular

intervals Share program updates/changes immediately Periodic work plan review between supervisor

and staff Timely and appropriate supervisory feedback

Surplus Property

151515

CommunicationsC2 - Goal Provide management with timely and

accurate reporting of program operations. Weekly supervisor’s meeting with Director Periodic meetings related to projects etc. Immediate notification of issues

Surplus Property

1616

CommunicationsC3 - Goal Provide state agencies with information and

tools to report surplus property for disposal. E-mail notices to Business Managers and

Department Heads for distribution Website with FAQ and Forms Inter/Intra office mailings Individual training via telephone as needed Timely follow-up on inquiries

Surplus Property

171717


Notify appropriate entities of state and federal surplus property available (in order of priority) #1 - State agencies and departments Waiting list (in order of date requested) E-mail notice to key contacts as determined by

item available E-mail notice to Department Heads and

Business Managers when item available warrants

GSAXcess – federal on-line database

Surplus Property

1818

CommunicationsC4 – Goal (continued) #2 – Municipalities Vermont Local Roads List Serve via

[email protected] Waiting list (in order of date requested) Vermont League of Cities and Towns – David

Gunn at [email protected] E-mail notice to Superintendent’s Association Annual Vermont Municipal Highway Association

(VMHA) Field Day and Equipment Expo - May Annual Town Fair (Conference of the Vermont

League of Cities and Towns) - October

Surplus Property

191919

CommunicationsC4 – Goal (continued) #3 Eligible non-profits (for Federal property

only) Waiting list (in order of date requested) E-mail notice to Washington County Mental

Health E-mail notice to Health Clinics GSAXcess – federal on-line database SEARCH only access http://gsaxcess.gov/ Logon: VTSASP Password: 3394

Surplus Property

http://gsaxcess.gov/

2020

CommunicationsC5 - Goal Market state surplus property to the general public. Waiting list (in order of date requested) Retail sales from warehouse 434 US Route 2 in Waterbury

On-line advertising Craig’s List at http://burlington.craigslist.org/ Assistive Technology Exchange in New England at

http://getatstuff.com/ Internal website -

http://bgs.vermont.gov/business_services/surplus Listserve notices (e-mail) Hardcopy advertising – newspaper ads, World

coupons, Champak coupon mailings, etc.

Surplus Property

http://burlington.craigslist.org/

21

CommunicationsC5 – Performance Measurement

Listserve notices distributed Auction Notices FY2014 – 1 notice sent out FY2015 – 1 notice sent out FY2016 – 1 notices sent out

Airport Sharp Notices FY2014 – 4 notices sent out FY2015 – 5 notices sent out FY2016 – 5 notices sent out

Target = no more than 6 notices (one every 2 months) to avoid over-saturation. We will look for opportunities to continually grow the number of listserve subscribers.

Surplus Property

222222


Collaborate with recycle/reuse organizations to broaden distribution potential. ReSOURCE (previously Recycle North) Computer Barn Good Point Recycling Goodwill (Williston) UVM E-waste Program Office Furniture Exchange - Burlington

Surplus Property

232323

FinancesF1 - Goal Develop and implement strategies,

procedures, and processes to effectively manage program expenditures and revenues. Daily cash-out Sales tracking and internal audit steps Review and approval of purchases and payments Quarterly Federal Donation Reports Analyze monthly program financial reports Annual inventory

Surplus Property

2424242424

FinancesF1 – Performance Measurement

$2,837,663

$2,869,547

($31,884)

$1,818,642

$1,692,324

$126,317

$2,846,295

$2,878,249

($31,954)

$4,148,544

$4,118,840

$29,703

$1,928,258

$1,947,593

($19,335)

($200,000)

$300,000

$800,000

$1,300,000

$1,800,000

$2,300,000

$2,800,000

$3,300,000

$3,800,000

$4,300,000

$4,800,000

Revenue Expenditures Profit /(Loss)

FY12FY13FY14FY15FY16

State Internal Service and Federal Enterprise Fund combinedAgency refund for items sold for over $500.00 and 90%-95% on sale of vehicles and heavy equipment. Target = BREAKEVEN

Surplus PropertyUPDATE WITH FINAL CAFR NUMBER AT THE END OF SEPTEMBER

252525

FinancesF2 - Goal Develop rates for redistribution/reuse

services to cover program costs Considerations for setting rates Direct costs for handling, refurbishing, repairs Overhead costs Condition of property Warehousing costs as applicable Benchmarking (other states and recycle/reuse

organizations) % of initial cost Current market (research for value or appraisal)

Surplus Property

26262626

FinancesF2 – Performance DataFY2017 Program Deficit Reduction Plan

Increase Revenue Levels $19,335

Maintain Current Expense Levels

$0

FY2017 Projected Deficit Reduction

$19,335

Surplus Property

FY2016 Deficit = $19,335.00Accumulated Profit = $198,145FY2016 Deficit is a result of unrecovered shipping costs on two overseas fire truck shipments. Water left in tank, froze, and ruined one truck. Working with AOT airport regarding 2nd truck (crash truck).

UPDATE WITH FINAL CAFR NUMBER AT THE END OF SEPTEMBER

272727

OperationsO1 - Goal

Facilitate effective and efficient redistribution and disposal of surplus property for state agencies. Screen to determine the appropriate

disposition – reuse, resale, recycling, donation, free-cycle, trash

Facilitate redistribution – transfer, direct from site, move to warehouse, on-line auction, etc.

Surplus Property

Notification Files processed: FY2016 = 375 - FY2015 = 359 - FY2014 = 335 - FY2013 = 388FY2012 = 359 - FY2011 = 436 - FY2010 = 412 - FY2009 =276

2828282828

OperationsO1 – Performance Data

269 150391

320355

0

50

100

150

200

250

300

350

400

450

RegisteredAuction Bidders


$601,615$696,504

$871,078$819,535

$990,710

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

PhysicalAuctionRefunds


Surplus Property

FY2016 Bidders = 19% out-of-state/81% VT’ers – Sales = 78% out-of-state/22% VT’ersFY2015 Bidders = 16% out-of-state/84% VT'ers – Sales = 73% out-of-state/27% VT'ersFY2014 Bidders = 19% out-of-state/81% VT’ers – Sales = 77% out-of-state/23% VT’ers

Refund amounts are returned to applicable agencies/department for asset replacement.

2929292929


$658,648

$564,079

$609,036

$585,013

$713,348

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

On-line Auction Sales


Surplus Property

Refund amounts are returned to applicable agencies/department for asset replacement.

303030

OperationsO2 - Goal Facilitate and manage the acquisition of

federal surplus property for state agencies, municipalities and eligible non-profits Screen to determine condition meets

customer needs Facilitate redistribution – transfer, direct

donation, or move to warehouse for future donation

Establish fees to cover redistribution costs

Surplus Property

3131313131


$1,348,448

$999,726

$1,433,657

$1,660,320

$2,658,038

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Acquisition Value ofFederal Property

Distributed

FFY12FFY13FFY14FFY15FFY16

Surplus Property

Acquisition Value reported by GSA = original cost of itemFFY = Federal Fiscal Year (October 1st – September 30th)

UPDATE WITH FFY16 numbers on 9/30/16

32


Federal Surplus Property Acquisitions

Federal FY 2007 (10/1/2006 - 9/30/2007)

Date Vermont Customer Summary DescriptionAcquisition

Value

10/8/2006Washington County Mental Health 2 Trucks and snow blower $29,800

6/13/2007Agriculture Department Travel Trailer $18,500

6/28/2007Washington County Mental Health files bookcases chairs $9,857

7/6/2007Twinfield Union High School Metal tables $1,000

9/4/2007Burlington Technical School Beachcraft Sundowner $27,000

9/10/2007Court Administrator/Judiciary X-ray security scanner $25,419

State Surplus Property Warehouse Scoop loader and office furniture $595,036

FFY 2007 -- Total Acquisition Value $706,612

Cost of transfers to customer = $69,802.00

33

OperationsO2 – Performance DataFederal Surplus Property AcquisitionsFederal FY 2008 (10/1/2007 - 9/30/2008)


Value

11/10/2007Town of Corinth JD back-hoe $54,600

11/28/2007Washington County Sheriff Barco projector $22,472

2/15/2008Health Dept + Warehouse Office furniture $4,350

5/29/2008Burlington Technical School 3 Fork lifts $58,437

6/16/2008No Country Un High School/NewportTractor $11,4047/3/2008Plainfield Health 2 Exam tables $1,401

Oct. 2007 thru Sept. 2008 State Surplus Property Warehouse Office furniture $105,353



34

OperationsO2 – Performance DataFederal Surplus Property AcquisitionsFederal FY 2009 (10/1/2008 - 9/30/2009)


Value

12/18/2008Plainfield Health Exam tables $1,500

2/2/2009Court Administrator/Judiciary Metal detector $3,408

2/2/2009Court Administrator/Judiciary 2 X-ray security systems $28,419

2/2/2009Court Administrator/Judiciary Metal detector $3,700

6/13/2009Burlington Technical School Beechcraft Sundowner $25,000

9/21/2009Washington County Mental Health Oak chairs and tables $84

5 or 6/2009State Surplus Property Warehouse Map files and office furniture $8,350FFY 2009 -- Total Acquisition Value $70,461


35

OperationsO2 – Performance DataFederal Surplus Property AcquisitionsFederal FY2010 (10/1/2009 - 9/30/2010)


Value

12/9/2009Town of Corinth Excavator $131,120

11/2/2009Burlington Technical School Fixed Wing Aircraft $240,000

3/31/2010Town of Chelsea Spreader $2,769

4/12/2010Town of North Bennington 6 Tampers $2,000

6/1/2010Town of Corinth Flatbed Trailer $2,000

6/10/2010Town of Topsham 2 Scoop loaders $117,7809/9/2010Town of Corinth Utility trailer $987

9/9/2010Town of Topsham Utility trailer $987

7/26/2010State Surplus Property Warehouse File cabinets $5,025



mailto:6@58,890%20ea

36


Federal Surplus Property AcquisitionsFederal FY2011 (10/1/2010 - 9/30/2011)


Value10/4/2010Burlington Technical School 6 ton crane $6,50011/4/2010Town of North Bennington Cleaner vacuum $81,858

11/18/2010AOT Central Garage H/D Fork Lift $75,00012/20/2010Tri-Village Fire & City of Montpelier 2 - 2003 Chevy 4x4 and office furniture $69,1041/20/2011ANR & Tax Office furniture $5,6402/8/2011Groton Town Garage 150 ammo cans $1,5003/3/2011Corinth Fire Dept 3 - Hyd power & Fire suppression unit $19,678

3/10/2011Corinth Fuel tank $10,0003/28/2011Corinth Hose tester $1,8924/7/2011Corinth Door Bar & Back board (2) $2255/2/2011North Bennington Tent $2,500

5/19/2011Corinth Fire Dept Tool boxes ( 8 ) $3,8406/2/2011N Bennington Hwy Case tractor $50,000

6/16/2011Corinth Fire Dept Jaws of Life (2) $9,3967/18/2011Alburgh Fire Dept Boat $30,7427/25/2011VT Flight School Cessna aircraft $28,0788/12/2011Corinth Town Box trailer $24,1258/22/2011Topsham Town Dump truck (2) $201,774

8/22/2011VT Technical School, Veteran's Cemetery, Groton, Barton, & BGS 8 Mini-trucks and 3 generators $117,584

FFY 2011 - Total Acquisition Value $739,436


37


Federal Surplus Property AcquisitionsFederal FY2012 (10/1/2011 - 9/30/2012)


Value12/20/2011 Orange VT and 2 NY 3 JD Excavators 347,112

2/22/2012 Town of Derby Champion Road Grader 94,3704/3/2012 VT Fire Academy Platform Fire Truck 396,289

10/17/2011 BGS Surplus Dodge P/U 18,41510/17/2011 Corinth Misc tools and equip 4,49111/21/2011 North Bennington Toro Attachments 6,500

12/1/2011 Warehouse Office Furniture 6,29912/14/2011 Groton Trailer 98712/30/2011 North Bennington 2 Road graders and 5 Generators 165,707

2/23/2012 Shaftsbury Map file 3,2232/25/2012 VT Flight Academy Aircraft single engine 9,0002/27/2012 Groton Lap top (4) 7,5623/19/2012 Court Administrator X-Ray machine 25,4193/30/2012 Walden Trailer 13,0305/15/2012 Shaftsbury Dump Truck 84,5545/29/2012 VT Flight Academy Flight Simulator 11,0496/26/2012 North Bennington Laptops 5,2606/28/2012 Corinth Air compressors 29,180

8/2/2012 N. Bennington Excavator 120,000FFY 2012 - Total Acquisition Value 1,348,448


38


Federal Surplus Property AcquisitionsFederal FY2013 (10/1/2012- 9/30/2013)


Value10/26/2012 Corinth Semitrailer cargo 30,00010/30/2012 WCMH Misc office furniture 111,109

11/6/2012 Cambridge Fire 13 Computer equipment 81,50611/12/2012 Alburg VT Vise,bench,pipe,wrench,drum,vehicle 5,45511/12/2012 Alburg VT CPCVX trailer 5,09011/12/2012 Shatsbury VT Frontend loader F/L 57,01811/15/2012 Alburg VT Bar warning light 48111/15/2012 Alburg VT Generator Set 10,98511/15/2012 Alburg VT Generator Set 10,98511/15/2012 Alburg VT Generator Set (2) 15,47611/15/2012 Alburg VT 2 Gen Sets & rescue 30,15711/15/2012 Alburg VT Tools 6,00011/15/2012 Alburg VT Tool kit 1,01111/15/2012 Alburg VT Arc welder 10011/16/2012 Alburg VT Alamo Boom 50011/23/2012 Cambridge Fire Router 10,00011/26/2012 Corinth Arbor Press 6,37111/26/2012 Woodbury Fire Defribrillator 2,49511/29/2012 North Bennington Security System 2,50012/27/2012 Alburg Town Fuel Tank 30,000

1/3/2013 Alburgh Fire Generator Set 6,459

39




Value1/3/2013 Alburgh Fire 9 Generator Sets parts 54,1051/3/2013 Alburgh Fire Generator Set 6,4591/3/2013 Alburgh Fire Generator Set 5,262

1/10/2013 Alburgh Fire Trailer (3) 138,9541/10/2013 Alburgh Fire Scanners (7) 9101/10/2013 Alburgh Fire Scanners (23) 2,5731/10/2013 Alburgh Fire Scanner (1) 1301/28/2013 Alburgh Fire P/U 15,7511/28/2013 Alburgh Fire Trailer (4) 35,8161/31/2013 Alburgh Fire Defribrillator 27,2432/14/2013 Rutland Town Trailer 8,9543/14/2013 West Rutland Trailer 8,9543/15/2013 North Bennington Hoist 5003/26/2013 various Generators (5) 175,7003/26/2013 Village Alburgh Auger Sewer Pipe 21,5433/29/2013 Village Alburgh Pump Hhdraulic 4624/11/2013 Village Alburgh Tools 5,5344/11/2013 Village Alburgh Trailers (2) 7,7885/31/2013 Town of Topsham Scoop Loader 58,890

6/10/2013 Town of Corinth Drum Lifters (2) 500FFY 2013 – Total Acquisition Value 999,726


40




Value10/8/2013 Town of Corinth Utility Trailer 1,07510/8/2013 Town of Corinth Utility Trailer 760

11/14/2013 Town of Corinth 2 Road Graders 67,72411/14/2013 Village of Alburgh Compressor/Jacks 20,29011/14/2013 Village of Alburgh Trailer 83,65811/14/2013 Village of Alburgh Trailer 35,30711/14/2013 Village of Alburgh Hoist 2,38011/14/2013 Village of Alburgh Tarp 12511/15/2013 Town of N Bennington Sand bags 4,76011/15/2013 Waterbury Police Dept Sand bags 84011/18/2013 N Bennington/Johnson Sand bags 16,80011/18/2013 Various Sand bags 7,280

12/5/2013 Village of Alburgh Pindle Hook 41912/5/2013 Village of Alburgh Truck 2,36212/5/2013 Village of Alburgh Covers 1,601

1/9/2014 N. Bennington Hgwy Ditcher and mower 2,0002/3/2014 AOT Central Garage Truck 162,9682/3/2014 Town of Corinth Auto life 4,5002/3/2014 Town of Corinth Fisher Plow 4,000

2/24/2014 N. Bennington Hgwy Flame Proof Locker 500

41




Value

3/31/2014 AOT Central Garage 2 Tractor Trailer Truck s 233,522

4/17/2014 AOT & Fairhaven 3 Generators/2 Welders 120,166

4/18/2014 Judicial Metal detector 3,900

4/24/2014 Judicial Epsom Projector 2,241

5/20/2014 Middlesex Fire Fire Truck 161,108

7/31/2014 N. Bennington Hgwy 7 Diesel engines 191,247

7/31/2014 N. Bennington Hgwy Road Sweeper 15,556

8/21/2014 Judicial 2 X-ray machines 68,720

8/25/2014 Town of Corinth 12 File cabines 3,615

9/23/2014 Tinmouth Scoop loader 138,266

9/25/2014 Judicial Walk-through scanner 18,080

9/26/2014 Burlington Tech Crane 57,887

FFY 2014 – Total Acquisition Value 1,433,657


42




Value10/8/2014 AOT - Central Garage 3 Trucks (tractor trailer) 488,904

10/14/2014 Barre/Hyde Park/Bennington USGS Copper Engravings 2,400

10/16/2014 Town of Shaftsbury Loader 138,266

11/20/2014 Town of N Bennington 3 Sign Boards 44,446

11/25/2014 Court Administrator X-ray Machine 32,669

1/8/2015 BGS Print Shop Furniture 17,198

1/8/2015 BGS Print Shop File Cabinets 1,000

1/5/2015 State Surplus Truck Freightliner 116,776

1/26/2015 Town of N Bennington Road grader 67,724

2/24/2015 Town of Chelsea Chipper 18,869

3/19/2015 Town of Corinth Trailer 28,498

4/6/2015 Granite Museum Table stainless steel 700

4/14/2015 Granite Museum 4 Lateral files 3,048

4/14/2015 Granite Museum 4 Files and 2 Stands 2,556

43




Value5/5/2015 Supreme Court Safe 428

5/5/2015 Supreme Court Stamp Mach, 3 Cameras 135

5/14/2015 Town of N Bennington 2 Cargo Carrier - tracked 349,332

5/26/2015 Town of N Bennington Auger Pipe 2,172

6/11/2015 Town of N Bennington 3 Storage Tents 7,668

6/11/2015 Town of N Bennington Tractor 1,500

7/16/2015 Town of Corinth Storage Container 250

8/27/2015 PS Emergency Mgmt Sandbags 158,849

8/31/2015 Town of N Bennington Tractor Wheeled 110,000

9/18/2015 Town of N Bennington Maintenance Platform 12,017

9/24/2015 Alburgh Village 2 Tractors Wheeled 36,007

9/24/2015 Alburgh Village 2 Trailer Compressors 18,908

FFY 2015 – Total Acquisition Value 1,660,320.00


44




Value10/15/2015 Burlington Technical School Aircraft Beechcraft C12 1,967,30111/16/2015 Town of N Bennington Electric Truck 13,89712/11/2015 Town of Highgate 12 Lockers 3,60012/15/2015 AOT Central Garage Truck Freightliner 116,77612/22/2015 Town of N Bennington Office Furniture 1,96912/30/2015 Town of N Bennington 2 Bobcat/Marker 48,202

1/26/2016 Granite Museum, Barre Diesel forklift 53,2092/2/2016 AOT Central Garage Tanker 27,830

2/16/2016 N Bennington Dozer 72,3253/15/2016 Court Administrator 2 Projectors 3,0203/21/2016 AOT Central Garage Sweeper 70,1833/24/2016 N Bennington Planer/shaper 3,0003/30/2016 Court Admin JUD26 Safe 1,5003/30/2016 Court Admin JUD26 5 Test kits 500

5/3/2016 N Bennington Compressor vac 70,0005/19/2016 Town of Thetford Misc Contruction Equip 8,0007/28/2016 Thetford Case loader 158,890

FFY 2016 – Total Acquisition Value 2,620,202

Cost of transfers to customer = $42,415

4545

Program Summary Successes for FY2016 Continued credit card sales through the

Vermont eGov payment counter FY2016 Sales = $37,276.13 FY2015 Sales = $43,505.50 FY2014 Sales = $32,519.00

Continue to update processes and procedures

Results Based Accountability (RBA) Objectives and measurements identified

Surplus Property

4646

Program Summary Successes for FY2016 Live auction sales of $1,086,415 Large office moves (and/or closings) St. Albans – 20 Houghton Street White River – Gilman Building Rockingham – State Police Barracks AHS Chittenden County offices back to

Waterbury

Surplus Property

4747

Program Summary Successes for FY2016 E-cycle program Weight recycled FY2016 = 47,500 lbs. FY2015 = 35,000 lbs.

Total sales from non-covered electronics FY2016 = $2,128.40 FY2015 = $2,821.56

Surplus Property

4848

Program Summary Successes for FY2016 Facilitated transfer of Federal Surplus

property Burlington Technical School – Aircraft Beechcraft C12

AOT – Freightliner and Tanker Town of Bennington – 2 Bobcats and Dozer Granite Museum – Diesel Forklift

Surplus Property

4949494949

Program Summary Challenges Federal overseas shipment unknowns Fire truck received with frozen water in

tank making truck unusable and shipping fees unrecoverable

VIT electronics and furniture distribution 13 sites closed – electronics stored in

White River and furniture stored in Berlin Judicial request filled Began distribution requests to host sites

Surplus Property

5050505050

Program Summary Challenges Technology Method to track goods received and on-

going inventory Method for electronically communicating

with all state employees Space Cost of warehouse space Efficient use of limited space

Surplus Property

5151515151

Program Summary Challenges Continue to right-size operations Services Donate or sell-in-place to avoid

transportation and warehousing costs Staffing Utilizing Vermont Offender Work

Program to fill one-day resource needs Summer Temporary to cover for

vacations and computer setup

Surplus Property

5252525252

Program Summary Challenges Marketing services Communicating hidden costs of property

acquisitionTransportation costs of pick-up and

delivery Limited program accessibility outside of

the Central Vermont Region Outreach/Education to state and local

government entities Staffing Limited staff size

Surplus Property

5353535353

Program Summary Opportunities Continue to expand customer base Listserve - Craig’s List - On-line auction services –

Website Collaborate with other organizations Annual Vermont Municipal Highway Association

(VMHA) Field Day and Equipment Expo - May Annual Town Fair (Conference of the Vermont

League of Cities and Towns) – October Front Porch Forum

Waterbury, Barre/Barretown/Berlin

Continue to explore best practices Alternative screening, disposal, and marketing

methods

Surplus Property

5454545454

Program Summary Opportunities Develop web accessible inventory of

property available Develop a statewide Surplus Property Focus

Group with representation from each agency Develop a training program for statewide

screeners Develop a Northeast surplus property

consortium to identify and share best practices

Develop database for tracking Federal program sales and refunds

Surplus Property

5555555555

Program Summary Opportunities Explore possibility of cooperative agreements New York and New Hampshire

Outreach/Advertising Listserve notices, Website postings, World

coupon offerings Consider activating FaceBook page

Surplus Property

56565656

Customer feedback“I wanted to take a moment to thank you. Our experience with the construction and relocation of our offices has been as smooth as could reasonably be expected given its unanticipated nature.

As you can imagine, it’s been a rough seven months since Lara Sobel was killed, and many people have worked together to allow DCF workers to feel safer and to allow the important work that we do to continue uninterrupted. Your decisions relative to office furniture have been greatly appreciated.”

Scott R. WilliamsState’s AttorneyWashington County, Vermont

Surplus Property

Customer feedbackPolice: 007 actor Brosnan stopped at Vt. airport with knife

Posted: Wednesday, August 5, 2015 9:45 AM EDTUpdated: Wednesday, August 5, 2015 12:19 PM EDT

BURLINGTON, Vt. (AP) - Police say former James Bond actor Pierce Brosnanhas been stopped at a Vermont airport security checkpoint because of a knife he was carrying.Burlington Police Department Lt. Shawn Burke says airport authorities told him about Brosnan's encounter with Transportation Security Administration agents. He says Brosnan "was encountered by TSA at one of their checkpoints" and was allowed to proceed after the issue was resolved.He said Tuesday that police wouldn't be called to Burlington International Airport for such an incident and they don't have a report on it. A TSA agent said he hadn't heard about it.

The Irish-American actor played secret agent 007 in movies including "GoldenEye" and "Die Another Day." He also starred in "The Thomas Crown Affair" and "Mrs. Doubtfire." His publicist hasn't returned messages seeking comment.

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Surplus Property

Customer feedbackState Of Vermont Announces Auction Date of Surplus State Vehicles

Apr. 20, 2016, 1:09 pm by Press Release

The Department of Buildings and General Services will be auctioning a large assortment of State vehicles and equipment to the general public beginning at 10:00 AM on Saturday, May 7, 2016. The May 7 physical auction of State vehicles is expected to be very well attended.

“This is an ABSOLUTE auction with no reserves. All vehicles will be sold to the highest bidder rain or shine,” said Terry Lamos the State’s Surplus Property Coordinator. “This auction is on many calendars across New England and Quebec. It has become a destination event for many who come year after year in hopes of obtaining a good deal on a vehicle or piece of equipment,” said Lamos. State officials are hopeful that a portion of the equipment and vehicles being offered finds their way back into service in Vermont communities.

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Customer feedbackThe auction will be held at the Agency of Transportation Central Garage located at 1756 US Route 302, in Berlin, Vermont (05602), across from the Wayside Restaurant.

A major collection of state vehicles and equipment including, dump trucks, plow trucks, pick‐up trucks, police cruisers, fleet passenger vehicles, cargo vans, box trucks, boats, four wheelers, snow mobiles, kayaks, riding mowers, tools, tires, generators, miscellaneous parts and more will be auctioned off to the highest bidder.

Auction registration and vehicle previews will be held on Friday, May 6, from 11AM to 3PM, and again on Auction Day, May 7 from 8AM until finished.

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Customer feedback“These auctions are designed for the State to recapture some of the funds invested in this equipment by taxpayers over the years. Finding new homes for this equipment is a win‐win for the State and countless communities, contractors and members of the general public who have saved money by obtaining some valuable equipment and vehicles at auction prices. Vermont remains one of the last states in New England to host live auctions said Lamos. “

For more information and pictures of surplus equipment that will be offered at this auction please go to the Auctions International website at http://www.auctionsinternational.com/liveauctions

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Customer feedbackSurplus Vermont state equipment up for auction

By Brad EvansPublished 4:03 PM EDT Apr 21, 2016

Auction scheduled for May 7BERLIN, Vt. —The Vermont Department of Buildings and General Services

is holding its annual surplus auction.

The auction was scheduled for May 7 at 10 a.m. and is open to the public.

It will be held at the Agency of Transportation's central garage on U.S. Route 302 in Berlin.

The vehicles and equipment up for auction includes dump trucks, pick-up trucks, police cruisers, fleet passenger vehicles, cargo vans, box trucks, four wheelers, snowmobiles, kayaks and canoes, paddle boats, electronic road signs, heavy equipment, riding mowers, tools, tires, generators and more.

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Customer feedbackThere is an auction preview on May 6 from 11 a.m. until 3 p.m.All items will be sold to the highest bidder.

Surplus Property

Documents

Fiscal Year 2016 - Annual Report - bgs.vermont.gov - SURPLUS.pdf · 3 Authority 29 VSA §1551 - 1557 define authority and provisions for providing redistribution and disposal services