FIRST COURSE Getting Started with Microsoft Office 2007

FIRST COURSEFIRST COURSE

Getting Startedwith Microsoft

Office 2007

XPObjectives• Explore the programs that comprise Microsoft

Office• Start programs and switch between them• Explore common window elements• Minimize, maximize, and restore windows• Use the Ribbon, tabs, and buttons

New Perspectives on Microsoft Office 2007: Windows Vista Edition 2

XPObjectives• Use the contextual tabs, Mini toolbar, and

shortcut menus• Save, close, and open a file• Use the Help system• Print a file• Exit programs


XPExploring Microsoft Office 2007• Microsoft Office 2007, or Office, is a collection of

Microsoft programs– Microsoft Office Word 2007 (documents)– Microsoft Office Excel 2007 (workbooks)– Microsoft Office Access 2007 (databases)– Microsoft Office PowerPoint 2007 (presentations)– Microsoft Office Outlook 2007 (information management)

• A major advantage of Office is integration, the ability to share information between programs


XPStarting Office Programs

• Make sure your computer is on and the Windows desktop appears on your screen

• To start a program– Click the Start button on the taskbar– Click All Programs– Click Microsoft Office – Click the name of the program you want to startor

– Click the name of the program you want to start in the most frequently used programs list on the left side of the Start menu


XPSwitching Between Open Programs and Files• Office allows multiple programs to be open at one time• Use taskbar buttons to switch between programsor

• Use Alt+Tab keys to switch between open files


XPExploring Common Window Elements

• All Office programs have some common elements


XPResizing the Program Window and Workspaces• Office programs have three sizing buttons– Minimize button (hides window, program only visible on

taskbar)– Maximize button (expands window to full screen size)– Restore Down button (returns window to predefined size)

• Some programs have two sets of sizing controls (like Excel and Word)– Top level controls program window– Lower level controls workspace


XPResizing Windows and Workspaces


XPStatus Bar and Switching Views• Status Bar– Located at bottom of program window– Provides information about open file and current task– Information provided specific to program

• Switching Views– Each Office program has different view options– View changes presentation, but not content


XPZooming the Workspaces

• Zooming magnifies or shrinks content displayed in workspace

• To change zoom percentage– Use Zoom slider at right of status bar– Click Zoom level button to left of Zoom slider– Use Zoom group in View tab on the Ribbon


XPZooming the Workspaces


XPUsing the Ribbon• The Ribbon at the top of the program window

just below the title bar is the main set of commands that you click to execute tasks


XPClicking Button Icons• Each button, or icon, on the tabs provides one-

click access to a command– Most are labeled– Clicking the button often displays a menu or performs

an action


XPUsing Galleries and Live Preview

• A gallery is a grid or menu that shows visual representation of the options available for that command

• Live Preview shows the results you would achieve in your file if you clicked that option


XPUsing Galleries and Live Preview

• Live Preview of bullet style


XPOpening Dialog Boxes and Task Panes

• The Dialog Box Launcher allows you to open a task pane or dialog box that provides more advanced functionality

• A task pane is a window that helps you navigate through a complex task or feature

• A dialog box is a window from which you enter or choose settings for how you want to perform a task


XPOpening Dialog Boxes and Task Panes

• Page tab in the Page Setup dialog box


XPUsing Contextual Tools• Some tabs, toolbars, and menus come into view

as you work• An object is anything that appears on your screen

that can be selected and manipulated as a whole• A contextual tab is a Ribbon tab that contains

commands related to the selected object so you can manipulate, edit, and format that object


XPUsing Contextual Tools


XPAccessing the Mini Toolbar• The Mini toolbar is a toolbar that appears next to

the pointer whenever you select text and contains buttons for the most commonly used formatting commands


XPOpening Shortcut Menus• A shortcut menu is a list of commands related to

a selection that opens when you click the right mouse button


XPWorking with Files• The Office Button provides access to document-level

features– Creating files– Opening files– Saving files– Printing files– Closing files– Application settings

• The Quick Access Toolbar is a collection of buttons that provide one-click access to commonly used commands


XPSaving a File• To prevent losing work, save your file to a disk frequently• To save a file the first time or with a new name or location– Click the Office Button, and then click Save As (or for an

unnamed file, click the Save button on the Quick Access Toolbar or click the Office Button, and then click Save)

– In the Save As dialog box, click the Save in arrow, and then navigate to the location where you want to save the file

– Type a descriptive title in the File name box, and then click the Save button

• To resave a named file to the same location– Click the Save button on the Quick Access Toolbar (or click

the Office Button, and then click Save)


XPSaving a File


XPClosing a File• Close files you are no longer working on• Close a file by clicking the Office Button and then

clicking the Close command• As a standard practice, you should save your file

before closing it


XPOpening a File• When you want to open a blank document, workbook, presentation, or

database, you create a new file• Click the Office Button, and then click Open• Navigate to the storage location of the file you want to open• Click the filename of the file you want to open• Click the Open button

or• Click the Office Button, and then click a filename in the Recent

Documents listor

• Click the Office Button, and then click New• In the New dialog box, click Blank Document, Blank Workbook, Blank

Presentation, or Blank Database (depending on the program)• Click the Create button


XPOpening a File


XPGetting Help• Help is like a huge encyclopedia available from your

desktop• Click the Microsoft Office Help button (the button name

depends on the Office program)• Type a keyword or phrase in the “Type words to search

for” box, and then click the Search button• Click a Help topic in the search results list• Read the information in the Help window. For more

information, click other topics or links• Click the Close button on the Help window title bar


XPGetting Help


XPPrinting a File• Click the Office Button, and then click Print• Verify the print settings in the Print dialog box• Click the OK buttonor

• Click the Office Button, point to Print, and then click Quick Print


XPPrinting a File


XPExiting Programs• When you finish working with a program, you

should exit it• You can exit programs with a button or a

command
