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Fireworks at the Field – Gen. Rep. Springfield Regional Arts Council
Date: July 4th 2015 Time: 2:00 pm – 5:00 pmWhere: Creamery Arts Center
Est. Amount of People: 500 peopleEst. Amount of Kids:
Events: Three art activities – children 12 and under
Firecracker Streamers Bead Bracelets Straw Fireworks
Two Face Painters Balloon Artist
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Things to Do Fireworks at the Field - SRAC
Budget Create Cost Plan Overall Budget – the same as last year Ask Amy for budget
Marketing and PR Covered by the Cardinals Press Release
Materials Find supplies
o Go to Oriental Trading Company for crafts Create Shopping list (with costs) Order/Shop
Volunteers Verify Artists from last year
o Bill Baunach - 417-732-4621o Becky Keane*Gets Paid more - o Dena Atchley – 417.894.4443
Get 10 volunteers Create Volunteer Call email - Kaitlin
o Send to Kaitlin Make contact information list Create event assignment sheet
Event Set Up Tables, chairs, etc Signs Create movement Map
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Activities of the Event Fireworks in the Field - SRAC
Face Painter Painter: Bill BaunachContact Info: phone| 417.732.4621 email| [email protected]
Painter: Becky Keane Contact Info: phone| 417.598.3293
Balloon Artist Artist: Dena AtchleyContact Info: phone|417.894.4443
Crafts Beaded Bracelets
Supplies:Item Amount From Fuzzy Sticks 700-1000 Walmart Red Pony Beads 500 Walmart Blue Pony Beads 500 Micheals White Pony Beads
500 Walmart
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Paper Lantern
Supplies:
Straw Fireworks
Supplies:
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Item Amount From Red Paper 550 (need 250) WalmartBlue Yarn SRAC Mes White Streamers
2 bags Hobby Lobby
Blue Streamers 2 bags Hobby LobbyStar Stickers 6 bags Hobby Lobby
Item Amount From Straw clusters Straw: 300
Clusters:50 Walmart
Red Paint – Tempra 4 bottles MichealsBlue Paint – Tempra 4 bottles MichealsWhite Paper 550 Walmart
Volunteer Force Fireworks in the Field - SRAC
Need 10 volunteers. Five volunteers from previous years and another five first-time volunteers. Volunteers will assist in set up, facilitating art crafts during the event, providing accurate and reliable information regarding the event and building (where the bathrooms are, etc), and assisting in the cleanup process. Volunteers will be split into two groups for set up and cleanup crew. They will also be pre assigned to their crafting station.
Call for Volunteers Email - 2015
Calling Volunteers for Fireworks at the Field
When: Saturday, July 4, 2015
Shifts: 1:30pm–3:30pm or 3:30pm–5:30pm
Where: The Creamery Arts Center—Arts and Crafts Stations
Fireworks at the Field returns to downtown Springfield for its 5rd year and The Springfield Regional Arts Council needs volunteers to help work the arts and crafts stations. These stations will be located at The Creamery Arts Center on Saturday, July 4. There will be two shifts available: Team Awesome from 1:30pm to 3:30pm and Team Amazing from 3:30pm to 5:30pm. Volunteers may choose between one or both shifts and all volunteers will receive pizza and a free ticket to the event.
The Arts Council has several fun activities lined up including beaded jewelry making, fire cracker streamers, and straw firework print making. There will also be two face painters and a balloon artist.
If you are interested in volunteering for Fireworks at the Field please email Bri Hopkins, the event planner, at [email protected]. You may also call the Springfield Regional Arts Council at 417-862-2787(ARTS).
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Volunteers for July 4th 2015 Team Awesome 1:30pm - 3:30pm
1. Iván Garnica| 816.308.8404 2. Omar Garnica 3. Roxie| 417.343.3995| [email protected]. Jennifer Cottengim| 417.860.5909 | [email protected]. Hannah Cottengim6. Anna Squires| 417.860.5903| [email protected]. Jack Robinette|972.679.3884|[email protected] 8. Edie Robinette9. Ariel Pierce|[email protected].
Team Amazing 3:30pm - 5:30pm1. Iván Garnica| 816.308.8404 2. Omar Garnica 3. Lea Dignam| 417.631.7392| [email protected] 4. Jack Robinette|972.679.3884|[email protected]. Edie Robinette 6. Ariel Pierce|[email protected]. 8. 9. 10. Beaded Bracelets Firecracker Streamers Firework Prints
Jack Robinette Jennifer Cottengim Iván Garnica
Edie Robinette Hannah Cottengim Omar Garnica
Ariel Pierce Anna Squires Roxie
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Team Awesome1:30-3:30
Lea Dignam Jack Robinette Iván Garnica
Ariel Pierce Edie Robinette Omar Garnica
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Team Amazing 3:30-5:30
Volunteer Info Email - 2015
Hello Awesome/Amazing Volunteers,
First off, I would like to thank you for helping to make Fireworks at the Field a success. I look forward to working with you and having some fun. The following information is important for this Saturday’s adventure.
Check InPlease arrive 10 minutes prior to your shift time. Parking can be found around The Creamery (in the north or east lot) or at Mediacom Ice Park. Be sure to mention you are with The Creamery. Once you reach The Creamery, go to the Exhibition Hall and check in with Bri Hopkins (me!).Below are the assignments for current volunteers. I, along with other SRAC Staff Members, will provide further directions for assignments once you have checked in.
Team Awesome 1:30-3:30Iván Garnica – Firework Print MakingOmar Garnica – Firework Print MakingRoxie – Firework Print MakingJack Robinette – Beaded BraceletsEdie Robinette – Beaded BraceletsAriel Pierce - Beaded Bracelets Jennifer Cottengim – Firecracker StreamerHannah Cottengim – Firecracker StreamerAnna Squires – Firecracker Streamers Team Amazing 3:30-5:30Iván Garnica – Firework Print MakingOmar Garnica – Firework Print MakingLea Dignam – Beaded Bracelets Ariel Pierce - Beaded Bracelets Jack Robinette – Firecracker Streamers Edie Robinette – Firecracker Streamers Additionally, if you could reach out to your networks to see if anyone would be interested in volunteering it would be a great help to the SRAC. We can always use more volunteers! Thank you again for volunteering, and I look forward to working with you on Saturday! Best,Bri
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Day Of Fireworks in the Field - SRAC All things regarding having the actually day of the event going off as smooth as possible.
Day of Check List 9 tables
o 2 tables per craft and 1 table per talent Table Covers 20 chairs
o 3 chairs per craft, 1 per artist, rest for public seating Sign stands Name Badges Crafts have all their supplies
o Beaded Bracelets Instruction Sheet/Pictures/Examples Fancy Beads Pony Beads (red, white, and blue) Fuzzy Sticks
o Firecracker Streamers Instruction Sheet/Pictures/Examples Red Paper Yarn Streamers (blue and white) Sticky Stars (red, white, and blue) Staplers Hole punchers Scotch Tape
o Firework Print Making Instruction Sheet/Pictures/Examples Drying rack Markers Paper Towels Paint Trays Paint (red and blue) White and blue paper Straw clusters
Snacks/Food Paper plates, napkins, cups Water
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Personal Check List Binder Crown Expo Markers Name badges Cardinal Tickets
Day of Time Schedule 12:00 – Meet Keaten at SRAC to start setting tables, chairs, and signs up12:30 – Arrange tables with crafting supplies and table covers 1:00 – Leslie and Amy arrive| Set up water with cups 1:30 – Team Awesome Shift starts
Run through of how crafts work 2:00 – Open doors to the public2:30 – Amy and Bri on fire duty| Leslie is on helping hand duty3:00 – Start set up of food in SRAC office | Amy3:30 – Team Amazing Shift Starts |Team Awesome shift ends4:00 – Amy and Bri on fire duty| Leslie is on helping hand duty4:30 – Begin pre clean up game plan| Bri5:00 – Close doors and start cleaning up5:30 – Team Amazing shift ends| Job well done!
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