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CSC – Finnish research, education and public administration ICT knowledge centre
Finnish Research Information Hub and Nordic collaboration
Hanna-Mari Puuska, CSC – IT Center for Science, Finland
Contents of the presentation
1. Background: Publication data collection in Finland
2. VIRTA Publication Information Service
3. The Finnish Research Information Hub 2020
4. Towards a Nordic research information infrastructure?
2
Background: Publication Data Collection in Finland
3
• Ministry of Education and Culture has collected bibliographic information on publicationsannually from
• 14 universities and 5 university hospital districts (since 2011)
• 23 universities of applied sciences (since 2012)
• 12 state research institutes (gradually since 2014)
• Each organization has its own CRIS system
• Pure, Converis or SoleCRIS
• JUSTUS Publication Information Reporting Service for small organizationswww.justus.csc.fi
• In total, ~50 000 publications per year
= books, journal articles, conference papers, non-scholarly publications
• The data are publicly available
• Statistical data: www.vipunen.fi
• Bibliographic data: www.juuli.fi
Background: Publication data collection in Finland
Vipunen statistical portal (www.vipunen.fi)
6
Finnish Publication Forumwww.julkaisufoorumi.fi
7
• Used for publication channel rankings as part of universities’ funding model• The ranking is based on journals, series and publishers evaluated by national scholarly panels in
• Integrated with other relevant databases (e.g. ISSN, DOAJ and ERIH)
• Contains structural data on ~30 000 journals and series, conference proceedings and book publishers
• Includes information on type (scholarly/non-scholarly), open access policy, peer-review practice, scientific fields, internationality etc…
Publication Forum levels• Level 1 = BASIC scientific publication channels (80 % of world publication volume)• Level 2 = LEADING scientific publication channels (15 %)• Level 3 = TOP journals and series (5 %)• Level 0 = Other identified publication channels
Finnish Publication Forumwww.julkaisufoorumi.fi
8
Example: publication channels in “forestry”
13 % of universities’ core funding (~200 mill. eur) is allocated via publication points:
Publications in the performace-based funding model of universities
Publication type Level 3: TOP
Level 2: LEADING
Level 1: BASIC
Level 0:other
Peer-reviewed monograph (C1) 16 12 4 0.4
Peer-reviewed article in journal (A1-2) 4 3 1 0.1
Peer-reviewed article in book (A3) 4 3 1 0.1
Peer-reviewed article in proceedings (A4) 4 3 1 0.1
Peer-reviewed edited work (C2) 4 3 1 0.1
Not-peer-reviewed monographs 0.4
Not-peer-reviewed articles 0.1
New funding model from 2021 onwards: Open Access publications will be weighted by 1.2
VIRTA Publication Information Service
10
VIRTA Publication Information Service
o Implemented in 2016
o The Finnish research organizations use VIRTA Publication Information Service to
store a copy of publication information in their institutional CRISes or other
publication databases
o VIRTA is a data warehouse, ”a data hub”, making publication information usable
for other services
o E. g. Publication information automatically to research funding reporting
o Implementation in Academy of Finland’s online service in 2017
o The goal is to extend the concept to other services where researchers need to input data on their publications, such as research data services, research infrastructure services11
VIRTA Publication Information Service in a nutshell
12
Data sources Master data in local CRISes or publication databases of HEIs, university hospitals,state research institutes
Data transfer From organizations via a secure and certified connection by using SFTP protocoland SSH authentication keys.
Data contents The data must include required fields and fulfil certain technical criteria according to VIRTA XML schema (mandatory fields, correct form of ISSN etc.)
Updates Updates automatically from local CRISes to VIRTA e.g. once a day. The frequency depends on the organizations, minimum being once a year.
Temporalcoverage
All data from previous years to present can be transferred. Statistics compiled once a year.
Data validation Duplicates, faults, inter-organizational co-publications and Publication forumsidentified automatically and real time.
Data use and availability
All metadata are published real time in JUULI portal: www.juuli.fi . The data can be used in various systems and services via REST API and OAI-PMH.
Implementation of VIRTA Publication Information Service in Academy of Finland’s online service from 2017
© ACADEMY OF FINLAND 2018 | 13
Reporter makes a search from VIRTA Publication Information Service by Name of author, selects relevant publications from the searchresult and clicks Move to form button
© ACADEMY OF FINLAND 2018 | 14
Selected publications are shown on the report form
© ACADEMY OF FINLAND 2018 | 15
Finnish Research Information Hub 2020:
”The Ministry of Education and Culture has set a goal, that in 2020 all information regarding all scientific research made in
Finland will be easily accessible for various purposes.
Information filled in one system will be automatically translated to other systems, and the administrative workload
will be alleviated. ”
16
17
PUBLICATIONSInstitutionalCRISes
VIRTA Publication Information Service
Publication information from 54 Higher education institutions and state research institutes. Metadata: www.juuli.fi and statistics: www.vipunen.fi
FACILITIES
InstitutionalCRISes
Infrastructureservices
Finnish Research Infrastructures
The infrastructures database compiles metadata on national andinstitutional research facilities, equipment, materials and services.Currently at piloting stage. https://avaa.tdata.fi/web/infrat
RESEARCH PROJECTSFunding
organizations
Fairdata services for research data
Finnish Fairdata Services include a preservation service (IDA), ametadata input service (Qvain) and a research data finder (Etsin).www.fairdata.fi
RESEARCH DATA
InstitutionalCRISes
Data repositories
National Research Funding Database
The database aims to gather all information related to research funding process. The information will be harvested from the funders’ registers.Funders will join during 2019. https://wiki.eduuni.fi/display/CSCTTV/National+Research+Funding+Database
Current situation in Finland: national databases as silos
RESEARCH INFORMATION HUB 2020
Connected metadata for publications, researchdata and other research activities, research
infrastructures, funding, researchers and organizations
INTEROPERABILITY OF SERVICES”Services have up-to-date information available”
INFORMATION RETRIEVAL”Overview for research in Finland”
INFORMATION USERS”Open access to public information”
Research.fi portal will provide a comprehensive picture of the research being conducted in Finland.
Search criteria can be specified in, for example, field of science, thematic areas, ongoing projects or
experts.
STATISTICS AND VISUALIZATION Up-to-date facts and figures aboutresearch
NEW APPLICATIONS
Open information to be utilized in new applications supporting theresearchers work. Eg. CV-tools
INFORMATION PROVIDERS”Once the information has been input it can be utilizedin several systems’’
UNIVERSITIES
UNIV. OF APPLIED SCIENCES
RESEARCH INSTITUTIONS
FUNDERS
PUBLISHERS
INFRASTRUCTURES
REPOSITORIES
ORCID
Metadata used and enriched in national
and local systems (e.g. funders).
www.research.fi
Information elements in the Research Information Hub – targetedschedule
19
2019 2020
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Publications (VIRTA)
Funding decisions (from funders)
Research infrastructures
Research data
Researchers
Other research activities
Planning and piloting
Implementation Information available in web portal and API
Towards a Nordic research information infrastructure?
Earlier Nordic collaboration in Research Information Management
21
Bibliometric reports
NordForsk has funded development of research
performance indicators and analyses in the framework of
the Noria-net. The network has produced three reports (2011, 2014,
and 2017) based on Web of Science (WoS) to measure
and compare research in the Nordic countries.
The Nordic List
The Nordic countries have shared experiences,
harmonized the national publication channel lists, and implemented the Nordic list,
an integrated register for publication channels. The
project was funded by NordForsk and The
Presidency of the Nordic Council between 2016-2018.
Integration of nationalpublication data
Norway, Finland, Belgium(Flanders) and Spain implemented a pilot
project in the frameworkof EU Cost Action
ENRESSH network. Thepilot demonstrated theuse of the Finnish VIRTA system as a solution for
integrating nationalpublication databases
Next steps
•Collaboration will continue in the framework of both ENRESSH and Nordic
countries
•Cooperation to be strengthened also with other initiatives that aim at the
integration of publication metadata at European level (e.g. OpenAIRE, EuroCRIS)
•Nordic meeting in Finland in May 2018:
oThe stakeholders of national CRIS systems decided to continue the collaboration in terms of publication databases, publication channels lists and comparative bibliometric analyses
22
NordRIS project proposal
A funding proposal sent to NordForsk,
November 2018:
Nordic Research Information
System (NordRIS)
Integrated data and analysis on
publications to support responsible
research evaluation, statistics and
science policy in the Nordic countries.
23
Denmark •SFU – Danish Agency for Science and Higher Education, Ministry for Higher
Education and Science
Finland •TSV – Federation of Finnish Learned Societies
•OKM – Ministry of Education and Culture
•CSC – IT Center for Science
Iceland •RANNIS – The Icelandic Centre for Research
Norway •NSD – Norwegian Centre for Research Data
•UHR – Universities Norway
•Unit (Cristin) - to be confirmed
•NIFU - Nordic Institute for Studies in Innovation, Research and Education
Sweden •VR – The Swedish Research Council
•KB – The National Library of Sweden
Europe •ENRESSH - European Network for the Research Evaluation in Social
Sciences and Humanities
•DOAJ - Directory of Open Access Journals
Stakeholders:
24
Aims of the NordRIS project
25
Announcement
The next euroCRIS Membership Meeting will be held at CSC in
Espoo/Helsinki, May 27-29, 2019
"Taking steps towards international CRIS systems"
https://www.eurocris.org/
26
Announcement
The next euroCRIS Membership Meeting will be held at
CSC in Espoo/Helsinki, May 27-29, 2019
"Taking steps towards international CRIS systems"
https://www.eurocris.org/
27
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https://www.youtube.com/c/CSCfi
https://www.linkedin.com/company/csc---it-center-for-science
Hanna-Mari Puuska
Development Manager
+358 50 3818 568
Thank you!