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7/30/2019 FINE USE OF EXCEL
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Slide 1 of 33Ver. 1.0
Swift Foundation - PowerPoint
In this session, you will learn to:
Create a Presentation
Save a Presentation
Add Slides to a Presentation
Use the PowerPoint GalleriesWork with Themes
Use the Various Presentation Views
Insert Clip Art and Pictures
Create a Table
Insert a Table from Microsoft Word
Objectives
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Swift Foundation - PowerPoint
Create a Presentation
Template:
Is a predefined presentation that includes backgrounds andcolor schemes.
Can be customized for individual use.
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Swift Foundation - PowerPoint
Demo : Creating a New Presentation Using a Template
Problem Statement:
You have to make a presentation to a group of companystakeholders, but you do not have enough time to create atotally new presentation.
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Swift Foundation - PowerPoint
Demo : Creating a New Presentation Using a Template (Contd.)
Solution:
To solve the preceding problem, you need to perform thefollowing tasks:
Display the available templates in PowerPoint 2007.
Apply the Introducing PowerPoint 2007 template.
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Swift Foundation - PowerPoint
Save a Presentation
The Save Command
Is used to save a newly created presentation or to save thechanges you make to an existing presentation.
The Save As Command
Is used to save an existing presentation with a new file nameor a new file format or to save it to a new location.
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Swift Foundation - PowerPoint
Save a Presentation (Contd.)
File Formats:
Presentation File Formats:
PowerPoint Presentation (.pptx)
PowerPoint Macro-Enabled Presentation(.pptm)
PowerPoint 97-2003 Presentation(.ppt)
Template File Formats:
PowerPoint Template (.potx)
PowerPoint Macro-Enabled Template (.potm)
PowerPoint 97-2003 Design Template (.pot)
Slide show File Formats:
PowerPoint Show (.ppsx)PowerPoint Macro-Enabled Show(.ppsm)
PowerPoint 97-2003 (.pps)
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Swift Foundation - PowerPoint
Demo: Saving Presentations
Problem Statement:
You want to create a backup of the existing presentation andthen make changes to the copy that you created.
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Swift Foundation - PowerPoint
Demo: Saving Presentations (Contd.)
Solution:
To solve the preceding problem, you need to perform thefollowing task:
Make a copy of the presentation that was created from an existingpresentation.
Make a copy of the presentation that was created from the Wordoutline.
Save the presentation that was created from an existing template.
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Swift Foundation - PowerPoint
Add Slides to a Presentation
Slide Layout:
Is a predefined template that determines the placement of textand content on a slide.
Contains placeholders for text, picture, and other slidecontent.
Can be used to create a new slide or can be applied on anexisting slide.
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Swift Foundation - PowerPoint
Add Slides to a Presentation
The following figure shows the Default Slide Layouts.
Default layouts
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Swift Foundation - PowerPoint
Demo: Adding New Slides to a Presentation
Problem Statement:
You want to create a presentation about the annual financialoverview of your company. You want to add a slide for theagenda for the presentation. You also want to do a year-on-year comparison of the financial data of the last two years. You
want to use this opportunity to introduce the new manager whois taking charge of the finance department. You have a copy ofhis resume with his photograph. Although you might not fill allof this information in immediately, you want to haveplaceholders.
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Swift Foundation - PowerPoint
Demo: Adding New Slides to a Presentation (Contd.)
Solution:
To solve the preceding problem, you need to perform thefollowing task:
Insert a Title And Content slide in the financial overview.pptx file.
Insert a Comparison slide and a Picture With Caption slide.
Save the presentation.
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Swift Foundation - PowerPoint
Use the PowerPoint Galleries
Galleries:
Are libraries that contain a set of predefined styles.
Are available for most of the functional groups on the Ribbon.
Quick Stylesgallery
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Swift Foundation - PowerPoint
Work with Themes
Themes:
Are design templates that provide a consistent visual look andfeel for presentations.
Can be applied to all slides or only to the selected slides in aPresentation.
Affect the background color of a slide and also that of adiagram, table, or any other component in the slide.
Have three formatting components: Theme Colors, ThemeFonts, and Theme Effects.
Can be applied using the options in the Themes gallery.
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Swift Foundation - PowerPoint
Work with Themes (Contd.)
The following figure shows the Default Themes.
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Swift Foundation - PowerPoint
Work with Themes (Contd.)
Background Styles:
Are built-in background fill variations that affect only thebackground of a presentation slide.
Are available as thumbnails in the Background Styles Gallery.
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Swift Foundation - PowerPoint
Demo: Applying a Theme and Background Style to a Presentation
Problem Statement:
You have a look at a PowerPoint presentation created by yourcolleague and are going to make changes before finalizing it.You find that the presentation has been designed with differentcolor combinations. You want to enhance the presentation so
that the color schemes have a consistent look across all theslides and so that it is visually appealing.
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Swift Foundation - PowerPoint
Demo: Applying a Theme and Background Style to a Presentation (Contd.)
Solution:
To solve the preceding problem, you need to perform thefollowing task:
Apply the Equity theme.
Modify the Equity theme elements.
Apply the Style 6 background style.
Save the presentation.
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Swift Foundation - PowerPoint
Use the Various Presentation Views
Types of Presentation Views:Normal:
Is the default view in PowerPoint.
Is used to create and edit slides.
Slides Sorter:
Enables you to view all slides in your presentation at the sametime.
Is used to move, copy, delete, and hide slides.
Notes Page:Enables you to view the contents of the Notes pane in full pageformat.
Is used to edit the notes content.Slide Show:
Shows a presentation on-screen, one slide at a time.
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Swift Foundation - PowerPoint
Insert Clip Art and Pictures
Clip Art:
Is a collection of pictures, photographs, movies, and sounds.
Is available in PowerPoint as Clip Art gallery.
Can be inserted using the Clip Art button in the illustrationgroup of Insert tab.
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Swift Foundation - PowerPoint
Insert Clip Art and Pictures (Contd.)
The following figure shows a Clip art inserted from the ClipArt gallery.Clip Art button
Clip Art
Clip Artgallery
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Swift Foundation - PowerPoint
Demo: Inserting Clip Art and a Picture
Problem Statement:
Your companys financial consultant has provided you with the
companys current financial status. As part of finalizing the
financial presentation you have created, you have decided toadd a few final touches. You would like to add the financial
consultants photo on slide 1 of the presentation. Also, youwant to add a visual element on slide 4 to make the slide moreappealing.
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Swift Foundation - PowerPoint
Demo: Inserting Clip Art and a Picture (Contd.)
Solution:
To solve the preceding problem, you need to perform thefollowing task:
On slide 4, insert a party-themed clip art image.
On slide 1, insert the financial consultants image under her name.
Save and close the presentation.
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Swift Foundation - PowerPoint
Create a Table
PowerPoint enables you to create tables in two ways:
Using the Insert Table button from the Tables group on theInsert tab:
Enables you to create tables dynamically by selecting the numberof rows and columns.
Using the Draw Table button from the Tables group on theInsert tab:
Enables you to draw tables manually.
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Swift Foundation - PowerPoint
Create a Table (Contd.)
The following figure shows a dynamically created table.
Draw Table button
Selected numberof rows and columns
Insert Table button
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Swift Foundation - PowerPoint
Problem Statement:
The finance department has given you to insert the latestrevenue details and asked you to include them in apresentation you are working on. You need to create a table todisplay the organizations revenue details.
Quarter Projected Actual
Q1 $125K $200K
Q2 $180K $250K
Total $305K $450K
Demo: Inserting a Table
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Swift Foundation - PowerPoint
Solution:
To solve the preceding problem, you need to perform thefollowing task:
On slide 3, insert a table that contains four rows and threecolumns.
Enter the data in the table.Save and close the presentation.
Demo: Inserting a Table (Contd.)
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Swift Foundation - PowerPoint
Insert a Table from Microsoft Word
External objects can be used in an application in two ways:
Linking:
Data is physically stored in the source file, which is the file that
originally contains the object.
Embedding:
A copy of the data is physically embedded in the destination fileand does not change if you modify the source file.
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Swift Foundation - PowerPoint
Problem Statement:
You are preparing a presentation on the financial highlights ofyour organization. As you were collecting some old data, youfound that some of the information that you need to present isstored as a table in a Word document. You want to get the
information into your presentation without having to manuallyenter it.
Demo: Inserting a Table from a Word Document
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Swift Foundation - PowerPoint
Solution:
To solve the preceding problem, you need to perform thefollowing task:
On slide 5, insert a table from a Microsoft Word document.
Save the presentation.
Demo: Inserting a Table from a Word Document (Contd.)
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Swift Foundation - PowerPoint
Test Your Understanding
In which file format you will save your presentation to use itas a template?
Which tab on the Ribbon contains the options to insert atable?
Which view enables to change the position of a slide in apresentation?
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Swift Foundation - PowerPoint
Summary
In this session, you learned that:
A Template is a predefined presentation that can becustomized.
A PowerPoint presentation can be saved as a presentation, atemplate, or a slide show.
A Slide Layout is a predefined template for a slide.
Themes are design templates that provide consistentbackground styles, fonts, and effects in a presentation.
A PowerPoint presentation can be viewed in four views:Normal, Slide Sorter, Notes Page View, and Slide Show.
You can add pictures in your presentation using the ClipArtgallery.
In a PowerPoint presentation a table can be inserteddynamically or manually.
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Swift Foundation - PowerPoint
Summary (Contd.)
An application can use an external object by linking it or byembedding it. PowerPoint uses external objects by embeddingthem.