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Finding savings in your Finding savings in your collections budget during collections budget during tough timestough times
Presented by:
Jane Schmidt,Head, Collection ServicesRyerson University [email protected]
Created with Wordle
Session outlineSession outlineFinding savings where you least
expect itMethods for reviewing resourcesInvolving faculty/users (and when
not to)Defending your decisionsStrategies for recovering lost
funding in the future Going back to the trough (or, how to
do this on a cyclical basis)
Don’t panic!Don’t panic!Start early – take control of the
situation and ensure there is leadership
TRANSPARENCY!!!Gather factsStick to itBeware “robbing Peter to pay Paul”Anticipate backlash, be prepared
to respond to it
Think big - reviewing Think big - reviewing databasesdatabasesWho is involved?
1. Liaison/collections librarians2. ER and Serials Review Committee
(or other acquisition decision making body)
3. Faculty Use judgment when involving faculty.
Don’t be alarmist – especially during initial evaluation stage.
Reviewing databases Reviewing databases (cont.)(cont.)Review and rank all electronic
resources:◦marginal ◦important ◦essential
Over-compensate – identify more savings than you need
Create tiers Understand and explain potential
impact
Reviewing databases Reviewing databases (cont.)(cont.)What is involved?
◦Ranking relevance to reference staff and subject liaisons
◦Reviewing usage data where available
◦Evaluate cost per download◦Determine overlap◦Evaluate availability of same/similar
information in other products
Reviewing databasesReviewing databasesOther cost savings (that don’t
involve cancellation):◦seat reduction◦replace TOC services with RSS feeds◦internal-use resource reduction◦discovery layer services can replace
abstract and index only products
Next up … mid-impactNext up … mid-impactSerials
◦major source of savings – approx $266K over four years!
◦print serials require significant staff time
◦review recent consortia package deals – are you still paying for this content individually?
◦don’t fear repercussions – monitor them and act accordingly
Mid-impact (cont.)Mid-impact (cont.)Standing orders
◦warning: time consuming to review◦hidden bonus = weeding!◦weeding = savings. See:
http://www.clir.org/pubs/abstract/pub147abst.html
Memberships◦what exactly is the privilege that
comes with membership?
Little things add upLittle things add upApproval plan tweaksAcross-the-board monograph
purchasing reductionWish lists
Little things add up (cont.)Little things add up (cont.)bindingbook jacketsstreamline vendors (i.e. Amazon
shipping)
Save what you can – while Save what you can – while you canyou canWhat about inflation?When robbing Peter to pay Paul
is a good thingWhat defines a base budget v. a
one time only purchase?
Breaking the newsBreaking the newsGeneral announcements
◦Newsletters◦Website◦Blog
Group communication to whole faculty
One-to-one liaison to liaison
Breaking the newsBreaking the newsBe honest, but firmProvide factsProvide alternatives
AdvocacyAdvocacyFaculty associationsDemonstrate efficiency (i.e.
willing to make cuts when it makes sense)
Illustrate impactDemonstrate valueOpen Access
Déjà vu … all over againDéjà vu … all over againAnother 3%? Again?Start from square one, and see
what you missed the first timeBe determined – not half hearted
Remember …Remember …Ensure you got what you asked
forKeep track of what you gave up –
there will be brighter days ahead!Desperate times call for
desperate measures – nothing can’t be “undone”
Thank you!Thank you!
Questions?