Financial Statements in support of Annual Return 2018/19 · • Explanation of significant variations between 2017/18 and 2018/19 • Details of earmarked reserves held at 31. st

Financial Statements in support of Annual Return

2018/19

1

CONTENT Page

EXPLANATORY FOREWORD 3 - 5

BUDGET ANALYSIS 5 - 6

NOTICE OF APPOINTMENT 7

ANNUAL RETURN FIGURES WITH EXPLANANATION 8 OF SIGNIFICENT VARIANCES

BANK RECONCILIATION 9 - 15

INCOME AND EXPENDITURE ACCOUNT 16

BALANCE SHEET 17

NOTES TO I & E ACCOUNT 18 - 23

Further information on the Accounts can be obtained from:

Falmouth Town Council The Old Post Office The Moor FALMOUTH Cornwall TR11 3QA

2

EXPLANATORY FOREWORD

The Council is required by The Accounts and Audit Regulations 2015 to:

• complete the Annual Return after 31st March 2019 as set out in ‘Governance andAccountability for Smaller Authorities in England (the Practitioners’ Guide)’ published bythe Joint Practitioners Advisory Group (JPAG) in the form requested by proper practices.This Comprises the:

o Annual Governance Statement (Section 1 of the Annual Return);o Accounting Statement (Section 2 of the Annual Return);o External Auditors Report and Certificate (Section 3) ando Annual Internal Audit Report for the year ended 31st March 2019.

• certify the Accounting Statements (certified by the Responsible Financial Officer);• consider at a meeting of the full authority the internal audit work during the year, the

Annual Governance Statement and the Accounting Statements;• approve the Annual Governance Statement at the meeting of the full authority in advance

of approving the Accounting Statements (minuted, signed and dated by the Chair andClerk on the day of approval);

• approve the Accounting Statements at the meeting of the full authority (minuted, signedand dated by the Chair on the day of approval); the Annual Governance Statement andthe Accounting Statements can be considered and approved at the same meeting so longas it is clear from the minute references that they were approved in the right order.

• publish on a public website the approved, signed and dated statements to allow for thedate of commencement for the exercise of public rights to cover the first 10 working daysof July. It must publish the:

o Annual Governance Statemento Accounting Statementso Declaration that the statement of accounts is unauditedo Notice of commencement of the period for the exercise of public rights

• send the Annual Return and working papers to the external auditor for Limited Assurancereview as soon as approved

Following completion of the Limited Assurance review the Council shall;

• publish the certified Annual Return (including any continuation pages of the ExternalAuditor Certificate and Report) by 30th September 2019 alongside a Notice of Completionof the Limited Assurance review.

The Council is required to provide additional information to enable the external audit of the Annual Return and this document includes this information. They consist of:

• A copy of the Notice of the Date of Commencement of Public Rights• Explanations for negative response to assertions in Section 1 of the Annual Return• Full explanation for any ‘no’ or ‘not covered’ responses in the Annual Internal Audit

Report• Explanation of significant variations between 2017/18 and 2018/19• Details of earmarked reserves held at 31st March 2019• Bank Reconciliation at 31st March 2019• Income and Expenditure Account

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• Balance Sheet• Supporting notes to the above

The principal activities of the Council in the year were:

• A voice for the community. Providing democratic community representation andencouraging a dialogue with residents to better understand their needs and keeping theminformed e.g. newsletters and surgeries.

• Providing and supporting heritage and culture, including town events and events ofregional and national significance; administrative support for Falmouth Week and othercommunity events; event and traffic management support for the comprehensivecalendar of outside events.

• Acting as the local Burial Authority and maintaining cemetery sites and burial records tosupport this function.

• Managing public buildings. Providing office rentals and meeting room hire and developingcommunity event space.

• Providing and supporting face to face information and support services with a centralisedco-located service provision for the community with partner agencies and providers.

• Providing a successful Town Management service which works alongside and in harmonywith the Falmouth Business Improvement District service.

• Provision of nine free to use public conveniences and continued capital improvements tothe facilities.

• Engaging with the Climate Change Emergency agenda and supporting the work of PlasticFree Falmouth and others

• Providing and supporting good quality open space provision at The Bowly TrelawneyRoad, Dracaena Playing Fields, Kimberley Park and Trescobeas Park. Co-ordinating BeachManagement

• Providing and supporting play provision, including football, at The Bowly Trelawney Road,Dracaena Playing Fields and Sports Pitches, Kimberley Park and Trescobeas Park andcontinuing to engage with community groups to assist with the replacement of skate-parkfacilities within the Town and developing an outdoor community gym.

• Providing award winning parks and gardens.• Providing community environmental education and enforcement services.• Provide community youth services in conjunction with the Dracaena Centre. Engaging

with local educational institutions and providing educational outreach workshops forstudents.

• Assisting and funding local charitable organisations to provide support for young andvulnerable members of the community.

• Providing the renowned Falmouth Art Gallery, acting as custodians for the communitycollection of art works and actively engaging with local education providers to further thelearning streams available by holding workshops and other free to access services and inso doing enhance community ownership of the collection.

• Supporting local businesses and commercial activity. Including provision of the public wi-fi, local shuttle bus services, Shop-Mobility and the Shop Watch Radio NotificationScheme.

• Provide community safety. Such as public realm CCTV and Shopwatch Radios. Andengaging with the Safer Falmouth Initiative.

• Engaging with Cornwall Council regarding the further devolution of communityenvironmental assets to provide the best local management and delivery options.

4

• Continuing to actively engage with local partners for shared priorities with the public andprivate sector to pursue devolved and joint delivery of services for the direct benefit ofthe community.

• Continuing the development of the Neighbourhood Plan• Be a responsible employer and ensure continued development and training opportunities

for employees and councillors.• Protect and improve the maritime and historical heritage and environment of Falmouth

whilst promoting sustainable and necessary development e.g. supporting the CornwallCouncil Place Shaping Initiative and acting as the responsible body for community grantapplications.

The Members of the Council during the year were.

Name Office held in 2018/19 Ward R J Bonney Boslowick G Chappel Penwerris L D Coley Smithick S D Eva Boslowick G F Evans CC MBE Arwenack A Gillett Penwerris A J Jewell CC Boslowick M McCarthy CC Penwerris P A Minson Boslowick M Morgan Trescobeas R J O’Shea Arwenack A Parker Arwenack J Robinson Smithick B M A Ross Trescobeas D W Saunby CC Trescobeas J N Spargo

Town Mayor

Chair of Licensing Chair of Cultural Services Vice - Chair of Cultural Services Chair of Planning

Chair of Staffing Committee Vice – Chair of Licensing Chair of Finance and General Purposes Deputy Mayor Vice – Chair of Staffing Vice – Chair of Finance and General Purposes

Vice – Chair of Planning Smithick

Budget Comparison for 2018/19

Budget Actual Variance £000’s £000’s £000’s

Income: Precept 1,762 1,762 - Cultural Services 94 167 (73) Cemetery 43 47 (4) Bank Interest 9 9 - Other Income 275 351 (76)

TOTAL 2,183 2,336 (153)

Variations in the budgeted and actual income are due to;

• A private donation towards the continued provision of the free to access Falmouth ArtGallery and the Councils continued efforts to work closely with its partners in the field ofCulture working on various partnership projects which have benefitted from GrantFunding

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• An increase in cemetery income due to an agreed increase in charges. • S106 funding towards the implementation of play schemes and other community

infrastructure projects.

Budget Actual Variance £000’s £000’s £000’s Expenditure: Corporate Services 464 546 (82) Town Management 34 32 2 Mayoral and Civic 16 12 4 Grants and S 137 Payments 75 71 4 Cultural Services 395 406 (11) Cemetery Services 58 112 (54) Parks and Open Spaces 76 120 (44) Buildings 281 448 (167) Public Conveniences 80 81 (1) Other Operating Costs 474 582 (108) Capital 230 206 24

TOTAL 2,183 2,616 (433)

Variations in the comparison between budget and actual expenditure were due in the main part to the following:

• Increased legal and professional costs due to the continuation of service devolution and building development.

• Continued upgrading of the Council’s digital systems and increased monitoring costs to aid digital security.

• Increased staffing costs due to job evaluation • Increased NDBR costs due to loss of tenant • Repairs and enhancements to the cemetery site to include works towards the

construction of a ground management depot • Continuation of significant building refurbishment works to facilitate the shared service

accommodation required following devolution. • Installation of free out-door gym facilities

6

FALMOUTH TOWN COUNCIL

NOTICE OF COMMENCEMENT OF PERIOD FOR THE EXERCISE OF ELECTORS RIGHTS

ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2019

The Local Audit and Accountability Act 2014 Sections 26 and 27 The Accounts and Audit Regulations 2015 (SI 2015/234)

1. Date of Announcement – 6th June 2019 2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR)

needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd. The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review. Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2019, these documents will be available on reasonable notice by application to:

(b) A.M. Williams, FCIS, Town Clerk and Responsible Financial Officer

Falmouth Town Council, The Old Post Office, The Moor, Falmouth, TR11 3QA. Telephone – 01326 315559 Email – [email protected]

commencing on (c) Monday 17th June 2019

and ending on (d) Friday 26th July 2019 3. Local government electors and their representatives also have:

• The opportunity to question the appointed auditor about the accounting records; and

• The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority. The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

4. The smaller authority’s AGAR is subject to review by the appointed auditor under the

provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015. The appointed auditor is:

PKF Littlejohn LLP (Ref: SBA Team) 1 Westferry Circus Canary Wharf London E14 4HD ([email protected])

5. This announcement is made by (e) __________________________________________

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mailto:[email protected]

mailto:[email protected]

FALMOUTH TOWN COUNCILEXPLANATIONS FOR VARIANCESFOR YEAR ENDING 31ST MARCH 2019

Explanation required?Less than £250? - NOMore than 15% - YESLess than 15% - NO

1 1,043,234 581,438 - 461,796 NA NA2 1,695,575 1,762,398 66,823 3.94 No3 442,186 573,968 131,782 29.80 Yes4 797,293 857,232 59,939 7.52 No5 120,615 120,615 - 0.00 No6 1,681,649 1,638,010 - 43,639 -2.59 No7 581,438 301,946 NA NA NA8 514,182 165,372 NA NA NA9 5,214,736 5,404,257 189,521 3.63 No

10 1,772,749 1,717,749 - 54,999 -3.10 No

BOX 3£

Figure in 2018 column

442,186

Figure in 2019 column

573,968

Variance (2019 figure less 2018

131,782

Less £

Receipt of private donation

50,000

Receipt of further donation towards acquisition

7,000

s106 funding towards play scheme

21,188

Unexplained 53,593.35 % 12.12 Confirm unexplained amount is less than 15% of 2018 figure

Yes

Variance (2019 less 2018)

% (Variance divided by 2018 figure multiplied by 100)

EXPLANATIONS

Box 2018 - Restated 2019

8


Bank Reconciliation as at 31st March 2019 £

Balances per Bank Statements and Petty Cash as at 31st March 19

Deposit Account 138,154.91Current Account 10,781.60Mayor's Account 4,130.42CCLA PSDF 150,000.00Petty Cash - Town Council 325.86Petty Cash - Art Gallery 180.86Petty Cash - Library 67.83Barclays VISA 0.00

303,641.48

Less:Unpresented Cheques ( as attached) 143,745.06

Plus:Unpresented Receipts ( as attached) 5,476.06

Adjusted Bank and Cash Balance as at 31st March 18 165,372.48

Reconciliation between Boxes 7 & 8 on the Annual Return

Figure in Box 8 of the Annual Return 165,372.48

Less Creditors as at 31st March 2019 -101,668.54

Plus Debtors as at 31st March 2019 238,241.97

Figure for Box 7 of the Annual Return 301,945.91

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Date: Page:1Time:

No TypeDate Debit Credit Balance84353 PP 31/05/201886034 PP 31/03/201987494 PA 21/09/201887967 PA 03/10/201890384 PP 02/01/201990821 PP 15/01/201991381 PP 07/02/201991383 PP 07/02/201991384 PP 07/02/201991599 PP 14/02/201992112 PP 05/03/201992123 PP 05/03/201992126 PP 05/03/201992134 PP 05/03/201992312 PP 22/03/201992314 PP 22/03/201992316 PP 22/03/201992317 PP 22/03/201992319 PP 22/03/201992320 PP 22/03/201992321 PP 22/03/201992324 PP 22/03/201992326 PP 22/03/201992330 PP 22/03/201992331 PP 22/03/201992332 PP 22/03/201992333 PP 22/03/201992334 PP 22/03/201992335 PP 22/03/201992336 PP 22/03/201992337 PP 22/03/201992338 PP 22/03/201992339 PP 22/03/201992568 BR 31/03/201992569 BR 31/03/201992570 BR 31/03/201992648 PP 31/03/201992649 PP 31/03/201992650 PP 31/03/201992651 PP 31/03/201992657 PP 31/03/201992658 PP 31/03/201992659 PP 31/03/201992660 PP 31/03/201992661 PP 31/03/201992662 PP 31/03/201992663 PP 31/03/201992664 PP 31/03/201992665 PP 31/03/201992666 PP 31/03/201992667 PP 31/03/201992668 PP 31/03/201992669 PP 31/03/201992670 PP 31/03/201992671 PP 31/03/201992672 PP 31/03/201992673 PP 31/03/201992674 PP 31/03/201992675 PP 31/03/201992676 PP 31/03/201992677 PP 31/03/201992678 PP 31/03/201992679 PP 31/03/201992749 JC 31/03/2019

OBJECTIVE Purchase Payment 5616.00 -5616.0018222 1200 to 1230 - petty cash 235.28 -235.28

KENNALCON Purchase Payment 1075.42 -1075.42LIFTMAN Purchase Payment 236.70 -236.70

GYDELINE Purchase Payment 180.00 -180.00INTENT Purchase Payment 960.00 -960.00

KGERRY Purchase Payment 1361.00 -1361.00JBLUKELTD Purchase Payment 17707.18 -17707.18

DATASHARP Purchase Payment 240.99 -240.99GREENHAM Purchase Payment 301.39 -301.39

CLASSIC Purchase Payment 1038.06 -1038.06CURLEW Purchase Payment 175.00 -175.00

BGELECTRICPurchase Payment 296.40 -296.40BHGS Purchase Payment 110.45 -110.45

SHANLY Purchase Payment 506.25 -506.25DEANEARL Purchase Payment 616.00 -616.00

NICKFOULKEPurchase Payment 1440.00 -1440.00FIRESAFETY Purchase Payment 660.00 -660.00

INFINITUS Purchase Payment 574.80 -574.80SHANLY Purchase Payment 492.75 -492.75

PLANSUPPORPurchase Payment 817.08 -817.08BG Purchase Payment 469.20 -469.20

SKENTLE Purchase Payment 270.00 -270.00WESTCOUNTPurchase Payment 348.84 -348.84

RICHARDS J Purchase Payment 135.00 -135.00RICHARDS S Purchase Payment 135.00 -135.00

PASSMORE Purchase Payment 3666.07 -3666.07PENRYNPLASPurchase Payment 78.26 -78.26

1925 Cookes and Pascoe - Cemetery In 1150.00 1150.001925 P Minson - mayors charity ball 195.00 195.00

18188 Purchase Payment 3.64 -3.641924 Mark Pellow - cemetery Income W 410.00 410.00

18186 Purchase Payment 65.00 -65.0018187 Purchase Payment 42.00 -42.00













Purchase Payment 0.10 -0.1018013 Purchase Payment 16.00 -16.00


-90.0118194 Purchase Payment 20.00 -20.00

Ref Details17442 Purchase Payment 90.01

Date To : 31/03/2019** NOTE: All values shown on this report are in the Bank Account's operating Currency **

Bank Code : 1200 Bank Name : Deposit Account

26/05/2019 Falmouth Town Council15:44:02

Bank Report - Unreconciled Date From : 01/01/1980

10

92811 BP 31/03/201992812 BP 31/03/201992813 BP 31/03/201992814 BP 31/03/201992815 BP 31/03/201992816 BP 31/03/201992817 BP 31/03/201992818 BP 31/03/201992819 BP 31/03/201992820 BP 31/03/201992821 BP 31/03/201992822 BP 31/03/201992823 BP 31/03/201992824 BP 31/03/201992825 BP 31/03/201992826 BP 31/03/201992827 BP 31/03/201992828 BP 31/03/201992829 BP 31/03/201992830 BP 31/03/201992831 BP 31/03/201992832 BP 31/03/201992833 BP 31/03/201992883 PP 31/03/201992884 PP 31/03/201992885 PP 31/03/201992886 PP 31/03/201992888 PP 31/03/201992889 PP 31/03/201992890 PP 31/03/201992891 PP 31/03/201992892 PP 31/03/201992893 PP 31/03/201992894 PP 31/03/201992895 PP 31/03/201992897 PP 31/03/201992898 PP 31/03/201992899 PP 31/03/201992900 PP 31/03/201992901 PP 31/03/201992902 PP 31/03/201992903 PP 31/03/201992904 PP 31/03/201992905 PP 31/03/201992906 PA 31/03/201992907 PP 31/03/201992908 PP 31/03/201992909 PP 31/03/201992910 PP 31/03/201992911 PP 31/03/201992912 PP 31/03/201992913 PP 31/03/201992914 PP 31/03/201992915 PP 31/03/201992916 PP 31/03/201992917 PP 31/03/201992918 PP 31/03/201992919 PP 31/03/201992920 PP 31/03/201992921 PP 31/03/201992922 PP 31/03/201992923 PP 31/03/201992924 PP 31/03/201992925 PP 31/03/201992926 PP 31/03/201992927 PP 31/03/201992928 PP 31/03/201992968 BR 31/03/201992977 PP 31/03/201992978 PP 31/03/201992979 PP 31/03/201992980 PP 31/03/2019

BIFFA Purchase Payment 81.33 -81.33VAUX Purchase Payment 520.00 -520.00

PROLUDIC Purchase Payment 26024.71 -26024.71SWPLAY Purchase Payment 112.80 -112.80

18235 Purchase Payment 78.01 -78.01PSDF PSDF - Income to the 29/03/19 94.40 94.40






















TARQ Tarq's Arc - NR 192.00 -192.0018190 Purchase Payment 20.00 -20.00

Standard LifeStandard Life AVC 65.00 -65.00Fal Mat Falmouth MAT - EM 126.00 -126.00

CC CC - Pensions 12555.17 -12555.17Unison Unison 79.20 -79.20

HMRC March HMRC - NI 7730.85 -7730.85HMRC March HMRC - Student Loans 142.00 -142.00

BOI DP - Art Yolander Mack 10.73 -10.73HMRC March HMRC - PAYE 4908.60 -4908.60

BOI DP - Art Sue Bovington 15.60 -15.60BOI DP - Art Suzie Baker 13.00 -13.00

BOI DP - Art Philip Cox 9.75 -9.75BOI DP - Art Sarah Lyons 18.53 -18.53

BOI DP - Art Natalie Wright 5.20 -5.20BOI DP - Art Penny Macbeth 20.80 -20.80

BOI DP - Art Kirstyn Smith 37.38 -37.38BOI DP - Art Mags Jowett 28.28 -28.28

BOI DP - Art Helga Abb 2.93 -2.93BOI DP - Art Keri Scott 9.75 -9.75

BOI DP - Art Deb Collinson 16.25 -16.25BOI DP - Art Dee Frost 9.75 -9.75

BOI DP - Art Alisa Poll 31.20 -31.20BOI DP - Art Debbie Sayers 4.55 -4.55

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92981 PP 31/03/201992982 PP 31/03/201992983 PP 31/03/201992984 PP 31/03/201992985 PP 31/03/201992986 PP 31/03/201992987 PP 31/03/201992988 PP 31/03/201992989 PP 31/03/201992990 PP 31/03/201992991 PP 31/03/201992992 PP 31/03/201992993 PP 31/03/201992994 PP 31/03/201992995 PP 31/03/201992996 PP 31/03/2019

End of Report

Bank Balance : 1849.40 143082.63 -141233.231849.40 143082.63 -141233.23







JBRODIE Purchase Payment 8814.95 -8814.9518236 Purchase Payment 1390.10 -1390.10

OTS Purchase Payment 1774.83 -1774.83CLEARFLOW Purchase Payment 174.00 -174.00

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Date: Page:1Time:

No TypeDate Debit Credit Balance92563 BR 31/03/201992564 BR 31/03/201992565 BR 31/03/201992645 BP 31/03/201992646 BP 31/03/201992647 BP 31/03/2019

2213.91End of Report

Bank Balance : 2346.34 132.43 2213.91

18/19-PO327Naomi Morant - Expenses claimed 15.80 -15.8018/19-PO342Sara Baistrocchi -expenses incurre 94.36 -94.36

1267 CS - Library Income w/e 310319 185.90 185.9018/19-PO327Richard gates - expense claimed L 22.27 -22.27

160.441268 J Phillips - Vince Tutton Painting 2000.00 2000.00

Ref Details1268 AG - Shop Sales w/e 310319 160.44


Bank Code : 1210 Bank Name : Current Account

Date From : 01/01/1980


Bank Report - Unreconciled

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Date: Page:1Time:

No TypeDate Debit Credit Balance86419 BP 14/08/201892438 BP 25/03/2019

End of Report

Bank Balance : 530.00 -530.00530.00 -530.00

-40.00000394 Ms F Gwyn - Mayoral attendance 490.00 -490.00

40.00Ref Details000360 D&C Police - refreshments for cad


Bank Code : 1211 Bank Name : Mayors Account

Date From : 01/01/1980


Bank Report - Unreconciled

14

Date: Page:1Time:

No TypeDate Debit Credit Balance92578 VR 27/03/201992579 VR 27/03/201992580 VR 27/03/201992581 VR 27/03/201992582 VR 29/03/201992583 VR 29/03/201992584 VR 29/03/201992585 VR 29/03/201992586 VR 29/03/201992587 VR 30/03/201992588 VR 30/03/201992589 VR 30/03/201992590 VR 30/03/201992591 VR 30/03/201992592 VR 30/03/201992593 VR 30/03/201993002 VR 30/03/2019


Bank Code : 1240 Bank Name : Barclay Visa Account


Bank Report - Unreconciled Date From : 30/11/2009

25.003755 paintbrushes / artists 14.74 14.74

Ref Details3754 Debs Collinson 321 C 25.00

3756 receipt 1438 vince tutton 1080.00 1080.003757 KS977 / beach hut 12.50 12.503758 no reference 5.40 5.403759 KJ167 / cards 19.60 19.603760 no reference 5.10 5.103761 no reference 30.00 30.003762 cards 2.60 2.603763 fal cat / 2 x angels in 16.00 16.003764 Amy lanyon Mug 8.50 8.503765 postcards / card 4.68 4.683767 card 2.10 2.103768 alfred wallis book 30.00 30.003769 YM76 16.50 16.503770 SL301 - pendant 5.50 5.50

1280.32 1280.32End of Report

3766 No other reference and no copy o 2.10 2.10Bank Balance : 1280.32 1280.32

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FOR YEAR ENDING 31ST MARCH 2019

RESTATED2017/18 2018/19

£ Note £INCOME

1,695,575 Precept 1,762,397.85108,079 Art Heritage and Culture 1 167,253.67

52,961 Cemetery 2 46,856.898,483 Bank Interest 8,482.81

272,663 Other Income 3 351,374.15

2,137,761 Total Income 2,336,365.37

EXPENDITURE435,021 Corporate 4 546,420.92

91,990 Town Management 5 31,643.0311,789 Mayoral & Civic 11,788.7780,352 Grants & S.137 Payments 6 70,537.90

392,960 Art Heritage and Culture 1 406,417.4457,806 Cemetery 2 112,144.46

118,359 Parks & Open Spaces 120,388.48503,987 Municipal Buildings (Inc PO) 7 447,652.79134,421 Public Conveniences 8 80,977.56522,539 Other Operating Costs 9 581,817.04100,312 Capital Expenditure 10 206,068.86

2,449,537 Total Expenditure 2,615,857.25

(311,796) Excess of Income over Expenditure in the Year (279,491.88)

294,617 Transfers (to)/from Earmarked Reserves 11 147,855.61

(17,179) Movement on General Fund in the Year (131,636.27)

162,522 General Fund Balance Brought Forward 12,522.14(150,000)

12,522 General Fund Balance Carried Forward (119,114.13)


INCOME AND EXPENDITURE ACCOUNT

Year End Reports 2018-19.xlsx16

RESTATEDYear Ended Note Year Ended

31st March 18 31st March 19£ £

Current Assets-

125,655 Debtors 12 101,385.5142,587 Recoverable VAT 55,101.70

9,118 Recoverable PAYE/NI 13 9,118.1228,423 Payments in Advance 72,636.64

514,181 Cash & Bank 165,372.48

719,963 Total Current Assets 403,614.45

Current Liabilities(17,479) Receipts in advance (7,378.45)

(121,048) Creditors and Accruals (94,290.09)

(138,527) Total Current Liabilities (101,668.54)

581,438 Total Assets less Liabilities 301,945.91

Represented By:568,916 Earmarked Reserves 421,060.04

Long Term Investment Fund 150,00012,522 General Fund Balance 14 (119,114.13)

581,438 301,945.91

Note - restated 17/18 re classiification of LAPF - now Asset


BALANCE SHEET AS AT 31ST MARCH 2019

17

NOTES TO THE INCOME & EXPENDITURE ACCOUNT The Income & Expenditure Account for 2018/19 presents the total income and expenditure of services provided by the Council during the financial year. 1. CULTURAL SERVICE

2017/18 2018/19 Income Shop Sales 42,601 29,754 Commission 4,710 4,682 Donations/Misc/Workshops 7,862 62,041 Grants/Sponsorship 52,906 70,903 108,079 167,380 Expenditure Salaries 284,348 287,329 Telephone/Postage/Stat 5,303 3,944 Consumables and Store Materials 27 54 Printing/Art Work 2,499 3,718 Publications/Subscriptions 1,108 7,190 Conservation/Collection Management 1,977 6,566 Marketing/Publicity 8,088 17,500 Insurance 10,427 10,666 Exhibition Costs 32,781 21,443 Seminar/Travel/Transportation etc. 1,677 905 Gallery Equipment 300 1,526 Education/Workshops 15,652 14,710 Photography/Repro fees 200 114 Stock/resale items 12,458 10,073 Funded Projects 16,116 20,679 392,960 406,417 Capital 1,522 32,492

394,482 438,909 Cost of Service 286,403 271,529

2018/19 has again seen the cost of delivering a ‘Cultural Service’ decrease, this time by £14,874, due in the main to the private donation gifted to the Council during this financial year. The Council also received a second private donation, which together with match funding, was used to acquire a WOA in accordance with the Council’s acquisition policy. The Council continues to increase its hours of operation for the devolved Library service, supporting this with a mix of staffed and volunteer roles.

18

2. CEMETERY Cemetery income reduced by £6,105 due to a reduction in grant funding received. The Council continues to provide burial services FOC to minors and overall income slightly increased as fees levels were adjusted during the year.

Expenditure 2017/18 2018/19 Admin- Printing/Telephones/Insurance etc 2,425 2,482 Equipment R&R 4,034 1,791 Tree Management 805 1,681 Utilities – Electricity 4,362 4,029 Utilities – Rates and Water Rates 10,192 12,619 Bins and Notices 1,959 0 R&R – Buildings 3,156 7,641 Groundworks and Site Maintenance 15,020 44,694 Misc 10,174 8,689 Project Work 5,544 28,518 Acquisitions – land 137 0 57,806 112,144

The Council invested in changes to the entrance at the Swanpool Hill site to enable part of the car park on the to be used as a ‘depot’ with further investment going towards the construction of storage bays on this site for Grounds and Facilities Materials. Improvements to the draining sited within the lane running between the old Upper and Lower cemetery sites (Madeira Walk) have also been carried out.

3. OTHER INCOME

The Council received s106 funding towards two play schemes totalling £81,888. 4. CORPORATE EXPENDITURE

2017/18 2018/19 Salaries 185,492 306,260 Postage 1,449 1,161 Telephone 8,105 8,871 Printing/Stationery/Copier 5,278 6,334 Computer System Monitor and Maintenance 100,782 79,101 Publications 80 757 Advertising 1,978 1,503 Subscriptions 8,348 13,387 Conference/Training/Seminar 11,774 11,540 Insurance 9,256 7,917 Legal Fees etc. 19,986 34,047 Audit Fees 3,800 4,650 Bank Charges 1,242 1,340 Interest 67,611 65,615 Misc (inc sys test etc.)+PY adj 9,840 3,938 435,021 546,421

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The Council continues to invest in IT to provide up to date technology which assists with data management, security and efficiency. Salaries continue to be increased in line with NJC recommendations and Officer Salaries previously separated to a separate cost centre have now been incorporated with the corporate structure as the services are now delivered from one location. A senior managerial evaluation was completed, and backdated salary awarded. The Council’s legal costs are reflective of the continued devolution and building refurbishment works.

5. TOWN MANAGEMENT

2017/18 2018/19 Salaries 76,931 0 Utilities 935 0 Stationery and Postage 322 0 IT – Monitoring and Maintenance 9,974 0 Misc (inc operational) 3,017 1,498 Events 0 30,145 Professional /Subscriptions 811 0 91,990 31,643

Facility and officer costs for Town Management are transferred to Corporate Service, as all administration services are now delivered from one location. The Council have changed the way in which support towards events is awarded with the set up of a dedicated events budget, controlled by the Town Management office structure.

6. GRANTS AND SECTION 137 PAYMENTS

Under Section 137 of the Local Government Act 1972 the Council can spend up to £7.86 per head on the electoral role in each year for the benefit of people in the area on activities or projects not specifically authorised by other powers. There were 16,429(2017) registered electors, giving a sum permitted of £129,131.94. In addition, £12,500 was released to the Falmouth Festival Fund as match funding and the Council made the following organisational grants to further partnership working and meet the shortfall where other funding sources have been withdrawn; Visitor Information Centre £8,000; Dracaena Centre Youth Development £20,000, Falmouth Shuttle Bus Service £10,000 and Falmouth Twinning Association £1,500. The grants awarded under this or other powers during 2018-19 were as follows:

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Bosvale Community Centre - annual grant 1,000.00 Falmouth Age Concern - annual grant 1,000.00 Falmouth Benefits Advice Service 1,710.00 Phoenix Project - annual grant 2,000.00 Kernow First Medical 1,000.00 FLEET - (frontline emergency equipment trust) 354.00 Royal Naval Association S Sunday - annual grant 1,000.00 Falmouth Classics 1,000.00 Source FM - annual grant 2,000.00 Carnon Carers 200.00 Falmouth Poppy Appeal Organisers 250.00 Duchy Opera 500.00 Scruffy Mutt Theatre Ltd 900.00 Falmouth Stroke Club 650.00 Freddie Nielsen 1,000.00 Falmouth Firefighters Social Club 175.00 Fitta Tikka 500.00 Falmouth Poetry Group 300.00 Luke Richardson (Cornwall Schools Cricket Association) 500.00 Cornwall Animal Hospital Charity 500.00 Cruse Bereavement Care in Cornwall 500.00 Cornwall Hospice Care 500.00 Friends of Tregoniggie Woodland 110.00 Cornwall Air Ambulance Appeal 487.00

7. MUNICIPAL BUILDINGS - ALL

The Council continues to work on improvements to its corporate buildings. Further services have transferred, and the Council has now fully let all of the office hub units and commercial property it currently has available. Work continues on the conference/venue space which will be available for hire from the Autumn of 2019.

8. PUBLIC CONVENIENCES

The council continues to provide free to use public conveniences with the town. The facilities are currently leased from Cornwall Council pending full freehold transfer, which has still to be progressed. The Council has continued to invest in these facilities, continuing the upgrade to the hand washing units however it did not undertaken and building infrastructure improvements this year.

9. OTHER OPERATING COSTS

The Council continues to support all of the services previously taken on or devolved from Cornwall Council. These include the Neighbourhood Plan and Article Four; the established Town Shuttle Bus services and CCTV. The Council has also undertaken improvements to the surfacing of the remainder of the public right of way known as ‘Maderia Walk’ and ground levelling works to the space between The Old Post Office and The Municipal Buildings on The Moor.

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10. CAPITAL EXPENDITURE

The increase in capital expenditure is reflected by the construction of a large conservatory within the Old Post Office building.

11. EARMARKED RESERVES

FALMOUTH TOWN COUNCIL - EARMARKED RESERVES

EMR

Opening Balance 1st April 2018

Released Proposed

Additions @ Year End

Closing Balance as at 31st March 19

Corporate - CPF's future actuarial evaluation

Cemetery site acquisition 44,608.00 44,608.00 Cemetery site development 50,000.00 50,000.00 Cemetery J&C support for Friends and CMP 31,650.00 31,650.00

- Cultural Services Reserves

1 General 34,084.00 31,250.00 50,000.00 52,834.00 3 22,166.29 22,166.29

- General Council and Corporate - GBHS BID/FTC/GBHS 4,350.00 4,350.00 - Town Enhancements Reserve inc environment 2,001.40 2,001.40 - Council lor Community Chest Projects FTC 5,801.75 2,281.50 2,031.50 5,551.75 Council lor Community Chest Projects CC 1,550.00 550.00 1,000.00 2,000.00 Events Reserve INC FFCIC funds 15,000.00 10,000.00 5,000.00 Plant 15,000.00 0.00 0.00 15,000.00 CCTV Replacement Camera Reserve 6,000.00 6,000.00 CC 75,000.00 6,500.00 68,500.00

- Buildings CS building development 50,000.00 0.00 50,000.00

PO building development 100,450.00 100,450.00 - PO Building Rent Deposit HOLD 12,500.00 12,500.00

- Dracaena Site Improvement -

new skatepark project 250.00 250.00 -

Trescobeas future works and CC contributions 5,000.00 5,000.00 -

Kimberley Park - Various 50,000.00 50,000.00 -

Committed Reserves Various Projects 56,004.21 56,004.21 - -

568,915.65 213,387.11- 65,531.50 421,060.04 Balance at Year End 421,060.04 Movement @ YE 147,855.61-

£13073 - Falmouth Education Charity

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12. DEBTORS As at the 31st March 2019 the following debts were outstanding:

Cost Centre 2017/18 - £

2018/19 - £

Grant Receivable

4,735

52,730

Other Debtors 120,919 48,655 Totals 125,654 101,385

13. RECOVERABLE PAYE/NI/PENSION

Recovery of mainly statutory maternity pay from a previous period which is recoverable from HMRC.

14. GENERAL FUND

The progression of improvement works, and the loss of a private lessor and subsequent increased overheads, have had the cumulative effect of reducing the Council free reserve to £30,886. The Council continues to hold EMR’s to assist with planned projected works and the budget for 2019/20 includes a contribution to top up the General Reserves.

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Documents

Financial Statements in support of Annual Return 2018/19 · • Explanation of significant variations between 2017/18 and 2018/19 • Details of earmarked reserves held at 31. st