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Financial Reporting
Stefan Nyström, MAPer Dahlström, MA
Lead Partner Seminar
Statement of Expenditure (SoE)
A template where project partner state all expenditure, revenues and match funding incurred during a specific period.
The template will be made available through an online monitoring system
Supporting documents: Copies of invoices, timesheets etc.….
All partners must state their expenditure in EUR.
“Signed” by an authorized person
Please note, that each programme partner country establishes exactly what supporting documentation is required.
Statement of Expenditure (SoE)
Statement of Expenditure (signed by authorized person) Ledger for the current reporting period (every partner should
keep separate project accounts) Currency conversion sheet (for non-Euro partners) Time sheets (for part time project employees) Employment contracts (for full time project employees) Copies of all invoices and receipts Model to show the office costs distributed proportionally
including relevant supporting evidence Latest approved application and any further decisions Transaction List Partner Activity Report Other relevant documentation
Statement of Expenditure (SoE)
SoE
Project partner fills
in a SoE
Project partner
sends SoE to FLC
FLC conducts a
check of the
expenditure
FLC issue CoE and Checklist
FLC Sends CoE and
checklist to the Project
partner
First Level Control (FLC)-What do they do? Each project partner has a
designated FLC The FLC checks that the
project costs are following the EU- and NPA eligibility rules and National rules
Checking project expenditure in
accordance with the Eligibility rules
On the Spot visits
Reporting Irregularities
Certificate of Expenditure/ FLC
checklist
FLC
Centralized vs De-centralized System
Sweden Centralized
Finland Decentralized
Ireland Centralized
Northern Ireland
Centralized
Scotland Decentralized
Faroe Islands Decentralized
Greenland Centralized
Norway Decentralized
Iceland Centralized
What does the FLC do with the SoE? Perform first level control Project partner costs are following the EU- and NPA
eligibility rules and National rules Evidence of public/private match funding If necessary, a request for additional documentation
What does the FLC do with the SoE?
On the spot checks (according to decided methodology) Issue CoE and checklist Send CoE and checklist to project partner 2 months
On-the-spot check will ensure that expenditure declared is real and that products or services have been delivered
Certificate of Expenditure (CoE)
CoE
Project partner fills
in a SoE
Project partner
sends SoE to FLC
FLC conducts a
check of the
expenditure
FLC issue CoE and Checklist
FLC Sends CoE and
checklist to the Project
partner
Certificate of Expenditure (CoE)
Project partner sends CoE and FLC checklist to the Lead Partner (LP)
If necessary, any other documents agreed in the partnership
Please note, Lead Partners are expected to be the policemen in the partnership, ensuring that all costs can beconnected to eligible/approved project activities.
Reporting period
Contact details
Bank details
Overview of the total project claim per budget line
Summary of Certificates of Expenditure
Summary of Match Funding
Project Claim
LP will compile the Project claim A template via an online
monitoring system A list of supporting documents,
Activity report etc.. ”Signed” by an authorized
person Budget changes
Progress report, maximum 3 months
Project Claim
Project Claim
CoE FLC Checklist
Activity Report
Q&A
Thank you for listening!
Stefan Nyström, MAPer Dahlström, MA
Managing AuthorityTel.: +46 10 225 44 96
+46 10 225 45 05E-mail: [email protected]@lansstyrelsen.se
www.interreg-npa.eu
