Financial Management

Clark County School DistrictLas Vegas, Nevada

Clark County School District Facts Number of Students: 239,821 Number of Schools: 244

167 ES, 41 MS, 32 HS, 1 ES/MS, 2 MS/HS, 1 ES/MS/HS

Percent Free and Reduced: 39% Annual Budget: $40,000,000 Employees: 673 full time, 651 part time Daily Meals: 152,656

Types of Child Nutrition Programs Breakfast Program Lunch Program USDA Snack Program Summer Feeding

Types Of Meal Service Elementary schools

95 satellite schools receive prepackaged meals

62 schools are on the dish-up program 10 Self prep kitchens

Middle schools are self prep High schools are self prep and most are

not on the National School Lunch Program

Challenges Student population grows at a rate of

10% each year Open 10 – 12 new schools each year 76 year round schools Compete with the county’s major

employer, the casinos, for employees District covers 8,000 square miles

Challenges (continued)

Schools range in size from 14 to 3,000 students

Power shortages Controlled water usage

Expenditure Percentages

Paper/Supplies

Equipment

Miscellaneous

Benefits

Labor

Food

Labor 33 %

Benefits 11%

Miscellaneous 4%

Equipment 5%

Paper/Supplies 7%

Food 40%

Student Payments

Federal Funds

Other Services

High School Sales

Student Payments 28%

Federal Funds 54%

Other Services 3%

High School Sales 15%

Revenue Percentages

Daily Participation Breakfast:

22,111 Paid: 4,469 Reduced: 364 Free: 17,278

Lunch: 78,246 Paid: 26,499 Reduced: 7,962 Free: 43,785

•A La Carte sales

•High Schools: 14,558

•Middle Schools: 3,847

School Level Financial Tools All school level financial tools are

monitored by the school manager and the supervisor

Daily Income And Expense Summary All revenue Labor expenses including benefits All expenses

Daily Banking Armored Car Receipt Bank Bag Strip Bank Deposit Slip Cash Count Slip

School Level Financial Tools (continued)

School Level Financial Tools (continued)

Daily Production Records Express Cart Inventory

Used for ala carte sales and nutrition breaks in some of the high schools

Cart is inventoried before it leaves the kitchen and after it returns

Money is to match inventory of items sold

MCS software for point of sale, applications and AccuClaim

Computer Generated Reports Recap/Reconciliation Report Line Recap Student Collections Report Meal Summary

School Level Financial Tools (continued)

Supervisors’ Financial Tools

School level financial tools plus Monthly Income And Expense

Summary Monthly Profit And Loss Statement Comparison of the two reports for

each school Comparison of P&Ls for like schools

Financial Tools That I Use All of the school reports All of the Supervisors’ reports What is different?

The way I slice and dice the information

Always Remember

Financial reports will not help you if you do not use them.

The information that you need is constantly evolving. Financial reports must change as your needs change.