Finance Reporting User Group ForumSeptember 14th, 2010

financereporting@ttuhsc.edup g@

Reporting Forum Agenda

• Finance Reporting Revamp Overviewp g p

• Survey Points

• Website Preview

• HSC Finance Folder• HSC Finance Folder

• Finance Report Examples

• Survey Results

Finance Reporting Revamp

Over the next few months, the Finance Reporting T ill t f ld ll d HSCTeam will create a new folder called HSC Finance. The folder will eventually replace HSC B i Aff i Th l i tBusiness Affairs. The goal is to

• Organize the reportsg p

• Remove excess reports

• Address reporting concerns

• Provide report information / training• Provide report information / training

Finance Reporting User Group Role

• Provide insight into daily and monthly g y yreporting needs

• Suggest improvements and enhancements

• Provide feedback

How do we accomplish the role of the Finance Reporting User Group?Finance Reporting User Group?

Email financereporting@ttuhsc.edu with thoughts p g@ gand suggestions – Don’t have to wait for a survey!

H d I l t ?• How do I locate…?

• Folder structure and naming suggestionsg gg

• Any FYI or insights into your needs

General Survey Points

• Too many reports• Too many reports

• Duplicate reports

• Simplify Simplify SimplifySimplify Simplify Simplify

Specific Survey Points

• Default fiscal year• Default fiscal year

• Add the fiscal period description

• Provide bread crumbs

Training Survey Points

• Which report do I need?

• Preview a report

• Report explanations

Wh d I t t?• Who do I contact?

Finance Reporting Website

The goal of the new Finance Reporting b i i id l i fwebsite is to provide a one-stop location for

report information / updates/ documentation.

HSC Finance Report Examples

• Operating Transactions Grouped By Fund

• Open Encumbrances by Item and Sequence

• Budget Account Pool Summary

How often do you visit Cognos Connection for financial information?Connection for financial information?

Rate your overall experience within the HSC Business Affairs folderHSC Business Affairs folder

How do you access financial reports?

Rate the organizational structure within HSC Business Affairs folder?HSC Business Affairs folder?

How often do you review the below reports with their rating?reports with their rating?

Operating Transactions – Weekly - Good

Statement of Changes (Fund Balance) – Monthly - Good

Department Budget Summary – Monthly - GoodDepartment Budget Summary Monthly Good

Budget Account Pool Summary – Monthly - Good

E b R t M thl G dEncumbrance Reports – Monthly - Good

Trial Balance (Balance Sheet) – Monthly - Good

Income Statement – Monthly - Good

Invoice / Check Information – Not necessary - Good

Rate the top 3 parameters for the majority of your financial reports.majority of your financial reports.

Most often used: FUND

Second most often used: ORGANIZATION

Third most often used : DEPARTMENT

Do you need a parameter for organization if you have the department parameter?

What is your preferred default format when running a report?when running a report?

How often do you convert a report into Excel?Excel?

Do you use the reports in the Basics folder?folder?

Do you use the reports in the Chart of Accounts folder?Chart of Accounts folder?

Please mark any of the below training options you would like offered.options you would like offered.

How would you like to be notified of upcoming finance reporting changes?upcoming finance reporting changes?

Thank you for attending the Finance Reporting User GroupFinance Reporting User Group

Forum

Please contact financereporting@ttuhsc edufinancereporting@ttuhsc.edu

with any comments or suggestions