FINANCE AND BUDGET COMMITTEE MEETING JANUARY 20, 2020

City of Dillingham Page 1 of 2 January 20, 2020

REGULAR MEETING AGENDA 5:30 PM / CITY COUNCIL CHAMBERS

1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES

a. Minutes of October 30, 2019

4. APPROVAL OF AGENDA 5. STAFF REPORTS

a. Quarterly Financial Report 6. UNFINISHED BUSINESS

7. NEW BUSINESS a. FY21 Budget workshop schedule b. Accounts Receivable Write-offs c. Set Regular Meeting Schedule

8. PUBLIC/COMMITTEE COMMENT(S)

9. ADJOURNMENT

Page 1 of 10

FINANCE AND BUDGET COMMITTEE MEETING JANUARY 20, 2020

City of Dillingham Page 2 of 2 January 20, 2020

QUARTERLY REVIEW FINANCIAL STATEMENTS

Finance & Budget Committee Council Workshop

Jan-Feb-Mar April May

April-May-Jun August September

Jul-Aug-Sept October November

Oct-Nov-Dec January February ANNUAL REVIEW

Finance & Budget Committee Staff Report

Report on Full and True Value October November

Review Senior Exemption List After February 15 PFD Deadline March

Accounts Receivable Write-offs January February

Finance & Budget Committee’s To Do List

DATE ASSIGNED

TASK CURRENT STATUS

COMPLETION DATE

9/21/2019 Fee Schedule Update

9/21/2019 Tariff Schedule

9/21/2019 Vehicle Replacement Plan

9/21/2019 IT Plan

9/21/2019 FY20 Budget Revision #1

9/21/2019 Long-Term Financial Plan

9/21/2019 Facility Inventory

FINANCE AND BUDGET COMMITTEE MEETING OCTOBER 30, 2019

Finance and Budget Committee Meeting October 30, 2019 City of Dillingham Page 1 of 2

1. CALL TO ORDER The Finance and Budget Committee met on Wednesday, October 30, 2019, in the City Council Chambers, Dillingham, AK. Andy Anderson called the meeting to order at 5:30 p.m. 2. ROLL CALL Committee members present and establishing a quorum (a quorum being four): Andy Anderson Tod Larson Alice Ruby Anita Fuller Curt Armstrong – Absent Aksel Buholm – Absent

3. APPROVAL OF MINUTES

a. Minutes of October 21, 2019

MOTION: Alice Ruby moved and Anita Fuller seconded the motion to approve the minutes of October 21, 2019.

VOTE: The motion passed unanimously by voice vote. 4. APPROVAL OF AGENDA MOTION: Alice Ruby moved and Anita Fuller seconded the motion to approve the agenda. VOTE: The motion passed unanimously by voice vote. 5. STAFF REPORTS

The FY19 audit is going well.

6. UNFINISHED BUSINESS a. FY2020 Budget Revision

Ordinance 2019-06 Budget Revision No, 1 was reviewed. The bottom line with all changes reflects a net increase of $45,670. Consistency at the landfill was identified as an issue needing to be addressed. The city’s IT needs were evaluated.

b. Medical Insurance / HRA Review

HRA plan was reviewed from 2014; year the city first joined. Management costs, and participant payouts were examined to determine total cost

trends. The Committee will recommend that council to renew plan with no changes, and

revisit options again next year.

7. NEW BUSINESS a. Allocation of Investment Income

Investment income allocation will be done quarterly. Three funds were evaluated to see if they are obsolete. It is recommended the

funds be dissolved and be rolled over into the general fund. An investment allocation plan will be explored.

Page 3 of 10

FINANCE AND BUDGET COMMITTEE MEETING OCTOBER 30, 2019

Finance and Budget Committee Meeting October 30, 2019 City of Dillingham Page 2 of 2

b. DMC 4.30.050 C

Procurement code has a limitation of $500 requirement for the requisition process. Business policy was changed to $1,000. Municipal Code was never updated to reflect the current policy. Code takes priority over policy.

A procurement policy review is recommended. Code Review Committee to look at amending the one item until a complete policy

review can be done. 8. PUBLIC/COMMITTEE COMMENT(S) Alice Ruby: stated Bryce Edgmon will hold a local meeting next week. 9. ADJOURNMENT The meeting adjourned at 7:48 p.m. __________________________ Andy Anderson, Chair ATTEST: _________________________________ Lori Goodell, City Clerk Approved: _________________________

Page 4 of 10

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Page 9 of 10

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4 of

4

Page 10 of 10