FINANCE ACCOUNTING HANDBOOK - DVUSD Portal

FINANCE

ACCOUNTING

HANDBOOK

FINANCE &

ACCOUNTING

HANDBOOKJanuary 2013

&

ACCOUNTING

HANDBOOK

TABLE OF CONTENTS

ACCOUNTING

Parts of an Account Code ............................................................................................................................ Page 2 Fund Definitions ............................................................................................................................................. Page 3 Object Codes .................................................................................................................................................... Page 4 Interest Distribution ..................................................................................................................................... Page 6 Petty Cash ......................................................................................................................................................... Page 6 Invoice for Miscellaneous Receipts ........................................................................................................ Page 6 Use Tax ............................................................................................................................................................... Page 7 Donation Procedures ................................................................................................................................... Page 7 Journal Entry ................................................................................................................................................... Page 7 Sample Journal Entry ............................................................................................................................ Page 8-10 BUDGET REPORTS

iVisions Reports (iVisions Portal Users) ........................................................................................... Page 12 IVEE Reports ................................................................................................................................................. Page 14 TRAVEL AND TRANSPORTATION

Out-of-Valley Travel Procedures .......................................................................................................... Page 16 Completing Authorization For Employee/Student to Travel Out-Of-Valley ............. Page 17 Sample Reimbursement ........................................................................................................................... Page 19 Travel Expense Claim Form ................................................................................................................... Page 20 Sample Travel Expense Claim Form ................................................................................................... Page 22 District Transportation Charges ........................................................................................................... Page 23 Example Mileage Reimbursement Travel Claim Form ................................................................ Page 25 In-District Mileage Chart ......................................................................................................................... Page 26 MISCELLANEOUS

Community Schools/Education ............................................................................................................ Page 29 Use of Facilities transfers ........................................................................................................ Page 29 Use of Facilities Fee Schedule ................................................................................................ Page 30

Matching Employee Benefits ................................................................................................................. Page 33 Property & Liability Insurance .............................................................................................................. Page 34 Property Damage/Theft Reporting ..................................................................................................... Page 35 Extra-Curricular $1 fee/Tax Credit $$ ............................................................................................... Page 36 Gifts ................................................................................................................................................................... Page 37 APPENDECIES

BLANK FORMS ....................................................................................................................... APPENDIX A Authorization for Employee/Student to Travel Out of Valley Travel ................. Page A-1 Travel Expense Claim .............................................................................................................. Page A-2 Petty Cash Reimbursement .................................................................................................. Page A-3 Invoice for Miscellaneous Expenses.................................................................................. Page A-4 Journal Entry Request ............................................................................................................. Page A-5 Revolving Check Disbursement .......................................................................................... Page A-6 Miscellaneous Receipts Revenue Report ........................................................................ Page A-7 High School Recap to Reimburse (HS Cash Report) ................................. Pages A-8 to A-12 Purchasing Card Transaction Log .................................................................................... Page A-13

Table of Contents January 2013 i

TRANSPORTATION LODGING AND MEAL REIMBURSEMENT RATES ....................... APPENDIX B Mileage .......................................................................................................................................... Page B-1 In-state Lodging and Meal Rates ........................................................................................ Page B-1 Out-of-State Lodging and Meal Rates ............................................................................... Page B-2 Meal Expense Breakdown for partial day travel/reimbursement ..................... Page B-24

Table of Contents January 2013 ii

FINANCE AND

ACCOUNTING

DVUSDFin/Acct/Manual/hm January 2013 Page 1

ACCOUNT CODE BREAK DOWN

PARTS OF AN ACCOUNT CODE

FUND (3 digits) How the money was obtained

PROGRAM (3 digits) This element provides the framework for classifying

expenditures by objective to determine cost.

FUNCTION (4 digits) What department is spending/receiving the money

OBJECT (4 digits) What type of expenditure

UNIT (3 digits) Used to designate a specific school or the district office


FUND DEFINITONS

Maintenance and Operations (M&O)

001

Fund used for supplies, travel, overtime/substitutes/extra duty, repairs and other purchased services. In DVSD, this is a bottom-line budget and is a combination of a per student amount, sub allocation and addenda. In 2012-13, the per student amounts are Pre K-6 ($41.80), 7-8 ($63.20) and 9-12 ($83.15).

Campus Improvement Team (CIT)

001 This budget is part of the M&O fund but is tracked separately from the school's regular M&O budget. These expenditures must be included in the school's Campus Improvement Plan (CIP).

Capital 610 Fund used for land, buildings, furniture, equipment, textbooks, library books, software and instructional aids.

The Revenues Expenditures

Restrictions Suggestions

Use of Facilities 515 From the rental of

facilities. None

Take care of custodial/maintenance needs first before addressing other

needs.

Community Schools 520 From tuition received

from students for classes or programs.

Must be used for Community Schools

programs.

If you have "excess" cash, you may start a program and only charge $1. This satisfies the definition of a Community

Schools program and allows you to spend some of the "excess"

cash.

Tax Credits 525 From tax credit donations.

Must be used for an extra-curricular activity or for a couple of years some of the funds may be used for short-term

capital expenses.

Re-code some addenda to your undesignated Tax Credit account. This will free up money in your

M&O budget that can then be spent with fewer restrictions.

Auxiliary Operations 526

From various student fees and bookstore activities:

1. Extra-curricular fee2. Parking Fees 3. Dual enrollment fees 4. Fine

arts gate receipts 5. Other student fees (e.g. AP Exams, Science Fees)

Parking fees have restrictions but the

other fee accounts do not.

None

Athletics 527 From athletic events None Win! With honor and without

steroids.

Gifts and Donations 530 From donations of $100

or more None…unless specified

by the donor.

Use these funds for expenses that tend to be considered more

controversial and/or "farthest" from the students.

Insurance 550 From insurance claims and/or any restitution

received. None

Typically these funds will be used for expenses related to theft,

vandalism or property damage.

Lost Book 555 From monies received for

lost or damaged books.

May be used for books, book repair or

software. None

Student Activities 850 From monies raised by the effort of students.

All expenditures must be approved by

students.

Student approval must be documented in the minutes of a club meeting and a copy of the minutes must accompany the

requisition.


EXPENDITURE OBJECT CODES M&O Type Teacher 6111 Certified Substitute 6112 Certified Addendum 6117 Extra Duty Pay – Certified 6121 Certified Sub Filling a Vacancy 6122 Classified – Regular Staffing 6151 Classified Substitutes 6152 Overtime 6153 Classified Addendum 6157 Temp/Extra Duty (Classified) 6161 Classified Sub Filling a Vacancy 6162 Health/Dental Insurance 6210 OASI (Social Security) 6221 State Retirement Contributions 6231 Worker’s Compensation 6260 Purchased Services 6301 Admissions/Registration(non-student) 6302 Legal 6310 Repairs 6430 Computer Repairs 6431 Rentals 6441 Permits 6495 Contract Pupil Transportation 6510 Telephone 6531 Postage 6533 Printing 6550 Tuition 6563 Travel 6580 Supplies and Materials 6610 Warehouse Supplies 6611 Items for Resale 6612 DVUSD Catering 6615 Memberships 6810 Miscellaneous 6890 Refunds 6891 Student Travel 6895 DO NOT USE Admissions/Registration 6300 DO NOT USE NOW INCLUDED IN 6301 6399


Capital Type

Lease 6442 Library Books 6641 Textbooks 6642 Instructions Aids 6643 Software License 6644 Software 6645 Unprinted Materials 6646 Land Improvements 6710 Building Improvements 6720 Vehicles Non-Pupil 6732 Buses 6733 Athletic/Band Uniforms 6734 Furniture/Equipment (under $5,000) 6735 Smallwares (Food Service) 6736 Computer Hardware (under $5,000) 6737 Furniture/Equipment (=>$5,000) 6738 Computer Hardware (=>$5,000) 6739 DO NOT USE Now included with 6735 6731


INTEREST DISTRIBUTION

Once each year, generally in September, interest will be allocated to the Student Activities Fund. Interest income earned in the other funds is used to pay for credit card and banking services fees so these fees do not have to be paid by the individual schools. The interest rate is based on the rate the County Treasurer has earned during the previous year. PETTY CASH FUND

Each school is given $300 for its petty cash fund and must prepare a requisition for $2,000 with up to five different account codes payable to the principal for the school year. The body of the requisition will say “To reimburse the (school name) Petty Cash Fund”. You will receive your first check for $300 in August. Petty Cash Fund money is to be used on an emergency basis for items that cannot be ordered with a purchase order or P-Card. Schools will collect and maintain receipts as the money is spent and list the account code and reason for the expense on each receipt unless it is self-explanatory. When approximately $250 worth of receipts have been collected, the school will complete a “Petty Cash Reimbursement Form”. See page A-3. Sub-total the value of all receipts with the same account code so each unique account code is only listed once on the form. You may include a tape or a separate listing. At the end of the school year you will turn in all of your remaining receipts and any remaining cash to the Finance Department. The receipts plus the cash must equal $300. INVOICE FOR MISCELLANEOUS EXPENSES

An “Invoice for Miscellaneous Expenses” is used when the payee would not be expected to accept a purchase order or submit an invoice such as a parent refund. All other vendors should submit an invoice. This form will be completed and submitted with a requisition. Each form should be made out to the payee. When the check issued is for a service and the school receives the check, the school will have the payee complete and sign the bottom of the form. Return a signed copy to the Accounts Payable Department.

Note: It is very important to complete the section of where to send or mail the check.


USE TAX Use tax is a tax paid to the Arizona Department of Revenue on purchases of tangible personal property stored, used, or consumed in Arizona, but which has not been subjected to sales tax in another state. This is paid only if the vendor does not include sales tax on their invoice. It was instituted to protect local businesses from unfair competition from businesses located in other states. A 5.6% use tax is charged on all out-of-state purchases EXCEPT on the following:

• Registrations

• Library books

• Items for resale

• Repair service

• Rental equipment and supplies

• The vendor charges tax on their invoice

• The vendor has an in-state representative

• Warranty, maintenance, and service contracts

• Charges for delivery, installation, or other customer services

DONATION PROCEDURES Cash Donations The school/department deposits the money into a Fund 530 account. If the donation is $100 or more, a Receipts for Donations form is completed and sent to Shelly Goettl in Fiscal Services. After Governing Board approval, the donor receives a “Thank You” letter on behalf of the Board. Non-Cash Donations The school/department completes the Receipts for Donations form and sends it to Purchasing. Purchasing assigns a value to the item(s) and, if the value is $100 or greater, sends the form to Shelly Goettl in Fiscal Services. After Governing Board approval, the donor receives a “Thank You” letter on behalf of the Board. Donations under $100 do not need to be submitted to the District Office. JOURNAL ENTRY The Journal Entry form should be used for all journal entries except for payroll expenditures. This includes:

1. Correcting the account code for a deposit 2. Re-coding of purchase orders, warehouse requisitions, p-cards, catering, field trips,

etc. 3. Intra-fund transfers


SAMPLE

School:

Requester:

Date:

Account to Charge:

Name:

Account # 5 2 5 0 0 0 1 3 2 6 1 7 0 0 x x x

Account to Credit:

Name:

JOURNAL ENTRY REQUEST

9/4/2012

DV Elementary

Accounting Clerk

Band

Band

Account # 8 5 0 0 0 0 3 5 2 6 1 7 0 0 x x x

Amount $

iVision Reference #:

Reason for JE: Recode Deposit 9/20.

Should have been deposited into the 850 acct. Fee for Disneyland

Trip.

626

300.00

REV 7/30/12


hkmock

Rectangle

SAMPLE

School:

Requester:

Date:

Account to Charge:

Name:

Account # 5 3 0 0 0 0 1 0 1 0 6 6 1 0 x x x

Account to Credit:

Name:


9/4/2012

DV Elementary

Accounting Clerk

Account # 8 5 0 0 0 0 3 5 7 7 6 6 1 0 x x x

Amount $


Reason for JE: Please recode Aug-Pcard T Smith. Coded incorrectly.

881

525.00

REV 7/30/12


hkmock

Rectangle

SAMPLE

School:

Requester:

Date:

Account to Charge:

Name:

Account # 5 2 5 0 0 0 1 4 6 0 6 8 9 5 2 X X

Account to Credit:

Name:


9/4/2012

Awesome High School

Accounting Clerk

Baseball

Baseball

Account # 8 5 0 0 0 0 3 5 0 5 1 7 0 0 2 X X

Amount $


Reason for JE: Please transfer amount to your school for Baseball tournament

375.00

REV 7/30/12


hkmock

Rectangle

REPORTSINSTRUCTIONS

EPORTS AND

INSTRUCTIONSAND

INSTRUCTIONS


iVisions Financial Reports

A. Opening iVisions Website

1. Open Internet Explorer or other web browser

2. Enter the web address ivisions.dvusd.org in directly into the address bar of the

web browser. (You cannot get there if you type it in the search engine such as

Google, Yahoo or Ask.com)

B. Login

1. Click on LOGIN located on right hand side of screen (just below first blue

horizontal bar)

2. Type in your Novell username and your Novell password. If you have forgotten

your Novell password, call the helpdesk at 7-5140 to have your Novell password

reset.

C. Access Workflow

1. Click on My Workflow (in top blue bar almost to the center of the bar) and click

OK when Connection Group Name is current year (i.e. FY1213, FY1314)

D. Run a Budget Report (Current budget revenue and expenses)

1. Click and open

General Ledger

Reports

General Ledger Report Writer

2. Select the date range of the report you wish to run

Suppress Detail

If checked this will show acct code/acct name/balance only

If left unchecked this will show all detail

Hint: Your report will only show the ending balance as of the end date you select and

not the ending balance as of the current date.

3. Select the report you wish to view/print by clicking to add a checkmark in the

box to the left of the report

4. Click Show Report. You can choose to open or save the report.

E. Review an Individual Line Item Budget/Revenue; Expense and Detail

1. Click and open

General Ledger

Transaction Inquiry

Account Detail

2. Enter the account number in the Filter section

Example:515.000.1010.????.111

You must use periods instead of dashes and the ???? will show all detail

3. Click Apply

4. Scroll to the right until you see the YTD column

5. Click on the amount in the YTD column to se e the detail for that account code

Amounts that are “blue” on this screen are a link to drill down further.


To review specific Purchase Orders by Account A. Select Purchasing & Payables

1. Select Reports 2. Select Purchase Orders by Account 3. Selection Criteria Account Mask enter account code 4. Select date range of the report you wish to run 5. Click Show Report

To review specific Warehouse Req’s by Account

A. Select Warehouse

1. Select Reports

2. Select Orders by Account

3. Selection Criteria Account Mask enter account code

4. Select date range of the report you wish to run

5. Click Show Report To review specific pay periods

A. Select General Ledger 1. Select Reports 2. Select General Ledger Report Writer 3. Select the date range from the cut off periods

(from the Hourly/Substitute/Extra Duty Pay Schedule from Payroll Dept) Example: If you would like to see pay period (Voucher) 6 select the following dates: from

date 08/20/2011 to date 09/02/2011

This will show all paid amounts for this pay period


IVEE Financial Reports

Budget Report with Current Budget and Expenses A. Click/double click and open

General Ledger

Reports

General Ledger Report Writer

B. Filter Criteria b. Select your DAC c. Click Apply Selection

C. Select a Report

1. Click anywhere on the applicable line 2. Click Actions 3. Select Print Selected Report

D. Selecting Report Information 1. In the Print Reports pop-up, select Print GL Report

2. Click OK – Report viewer will open 3. Select page(s) to print


TRAVELTRANSPORTATION

TRAVEL ANDTRANSPORTATION

TRANSPORTATION


TRAVEL PROCEDURES

OUT-OF-VALLEY TRAVEL and PROCEDURES

Any district employee who wishes to attend a seminar, conference, workshop or other job-related function, (including chaperoning for a field/student activity trip) outside of Maricopa County must complete an “Authorization for Employee/Student to Travel Out-of-Valley” form. The form and all required authorization including the traveler’s supervisor, funding supervisor and Superintendent, must be obtained BEFORE any travel

arrangements are made. Overnight student trips must be approved by the Governing Board prior to making any travel arrangements. The employee must complete the following to be reimbursed:

1. Complete AUTHORIZATION FOR EMPLOYEE/STUDENT TO TRAVEL OUT OF VALLEY form.

2. Obtain supervisor approval. 3. Complete requisition for reimbursement to each traveler (Use employee name as

the vendor) and submit AUTHORIZATION form and requisition to the Accounts Payable Coordinator in the District Finance Department.

4. Complete a DEER VALLEY UNIFIED SCHOOL DISTRICT #97 TRAVEL EXPENSE CLAIM form after travel is complete, for reimbursement of travel expenses. (See page 16)

5. Submit CLAIM form with necessary receipts, such as airline ticket, lodging, registration and incidentals (taxis, parking, etc.), to: Accounts Payable Department Attention Debbie Habgood. Receipts must have dates. Meal receipts are not required. Traveler will be reimbursed the allowable per diem amount delegated by the Arizona Office of Administration based on the amount of time employee was on qualifying travel status. Detailed instructions for submitting a travel claim on page 16.

Substitutes – Traveler must arrange for substitute, if required. Vehicle Rental – Traveler must arrange for out of town vehicle if needed and may use a District P-Card for vehicle rental. Registration – May be made by the District Purchasing Department or traveler at traveler's option.


INSTRUCTIONS FOR FILING OUT AUTHORIZATION FOR EMPLOYEE/STUDENT TO TRAVEL OUT-OF-VALLEY

1. Name of Traveler, Position and School/Department: Fill in the name of the district employee traveling out of valley, his/her position and department

2. Fill in the Total number of days away and the DATES you will be absent from your job.

3. From: Fill in the time you are leaving, the day of the week you are leaving, and the date. To: Fill in the time you are returning, the day of the week you are returning, and the date you are returning.

4. EDUCATIONAL PURPOSE

To attend: Fill in the name of the conference, workshop or function. Located at: Fill in the location including the state and city and conference center or location. Reason for Attending: Provide information regarding how this training is relevant to your position and professional growth. If the AUTHORIZATION is for student travel, provide information regarding the educational value of the trip for the students.

5. COST OF TRAVEL

Travel will be by (method of transportation): Check one of three boxes �� District Vehicle: traveler makes his/her own arrangements. �� Private Car: complete insurance company and policy number. �� Other: specify plane, train or bus and provider.

6. ESTIMATED COST

A. Transportation 1. District Vehicle – no requisition needed and no cost 2. Private Car - no requisition needed but estimated cost must be completed.

Reimbursement will be made using a travel claim and actual miles driven using a daily odometer reading.

3. Other a. If traveler pre-pays the fares (personally or with a P-Card), no

requisition is needed but cost must be completed. Reimbursement will be made on a travel claim.

b. If District is paying the fare directly to a transportation provider, a separate requisition will be required and the estimated cost must be completed. Traveler may also pay for transportation using a District P-Card. If a P-Card is used please indicate that on the AUTHORIZATION form.

B. Registration: 1. If traveler prepays the registration with P-Card or separate Purchase Order,

no requisition is needed but the cost must be included on the form. 2. If the District is sending a purchase order a separate requisition is required

and the cost must be included on the form.


C. Meals/Lodging Costs

1. Traveler is required to pay for these expenses and will be reimbursed after

the trip on a travel claim.

2. The Department of Administration (State of Arizona) establishes travel

guidelines for Arizona school districts. Meals and lodging will only be

reimbursed when an employee is on qualifying travel status. An employee is

considered to be on travel status when 50 miles or more from their regular

work site or traveling outside of Maricopa County for six hours or more.

Note: See Appendix B in order to estimate meals/lodging costs.

D. Other: Estimated cost for other reimbursable expenses must be completed (i.e.

taxi, airport parking, car rental, etc.)

7. TRAVEL FINANCED BY (Account Code): account code and amount will be filled in

by the administrator funding your travel. The account code and amount must be on

the authorization form before approval is obtained. Your immediate supervisor and

the administrator funding the travel (may be same person) must sign off in the

“Approved By” area.

8. Requisition: After traveler receives all authorization the traveler or budget

authority representative (secretary/accounting clerk/etc) must complete a

requisition for reimbursement to the traveler in iVisions. Use the traveler name

as the vendor and use object code 6580 for travel reimbursements.

For example XXX.XXX.XXXX.6580.XXX.

The total amount of the requisition should equal the total of the ESTIMATED COST

less any cost paid for using a District P-Card. See page 15 for example.

The requisition must be entered no less than three weeks prior to the first date of

travel.

.


SAMPLE

Deer Valley Unified School District No. 9720402 North 15th AvenuePhoenix, Arizona 85027

AUTHORIZATION FOR EMPLOYEE/STUDENT TO TRAVEL OUT-OF-VALLEY(MARICOPA COUNTY)

Date of Governing Board Approval:

❐ Approved ❐ Disapproved Date:




IMPORTANT: This form must be properly completed and returned to Nancy Pittman in the District Office NOT LESS THAN THREE (3)WEEKS before the date of departure and/or registration deadline. Student Out-of-State travel must be approved by the Governing Board.

NAME OF TRAVELER: POSITION:

School/Department:

Total number of days away: From: To:DateDate

COST OF TRAVEL:

Travel will be by:

❐ District Vehicle

❐ Private Car

Insurance Company: _____________________________

Policy Number:__________________________________

❐ Other: ______________________________________

ESTIMATED COST:

Transportation: $ _____________Requisition Number: __________

Registration: $ _____________Requisition Number: __________

Meals and Lodging: $ _____________

Other: (taxi, parking, car rental etc.) $ _____________

TOTAL: $ _____________

TRAVEL FINANCED BY:(ACCOUNT CODE)

EDUCATIONAL PURPOSE:

To attend: _____________________________________

_____________________________________________

Located at: ____________________________________

_____________________________________________

Reason for attending: ____________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

Number of students attending: _____________________

Immediate Supervisor

Budget

Superintendent

DVUS BUS 001 (Rev. 5/98) DISTRIBUTION: WHITE - Budget / Purchasing CANARY - Budget PINK - OriginatorCATALOG NO. 00220

(for student out-of-state travel)

Authorized Funding Signature(Not required if funded by Immediate Supervisor)

(Plane, Train or Bus)

SupervisorapprovalrequiredAuthorized fundingapproval required ifnot immediatesupervisor

Budget and Superintendentapproval completed atDistrict Office

The requisitionfor travelreimbursementfor this requestwould be for$1,700 or thevalue of theestimatedreimbursableexpenses.

Suzie Smith 6th Grade

Deer Valley Elementary School

Four 7/18/12 7/21/12

National STEM Conference/Convention

San Diego, CA

San Diego Convention Center

To learn newest

curriculum advances for elementary STEM education and

how to apply curriculum in the classroom to achieve

maximum learning and share

ideas with colleagues from

other states and education

environments.

0

Southwest Airlines✔

$200.00

P-Card

$500.00

P-Card

$1,500.00

$200.00

$2,400.00

0 0 0 0 0 0 0 0 0 0 6 5 8 0 0 0 0

HOW TO FILL OUT YOUR TRAVEL EXPENSE CLAIM FORM

1. Under column marked DATE, fill in the date you are leaving, every date you

will be gone, and the date you are returning.

2. Under Departed From/Arrived At, fill in the city you are leaving from

(Phoenix, AZ), the time you are leaving, the city you are arriving in, and the

time you are arriving. ON THE DAY YOU RETURN, fill in the same

information.

3. Fill in Private Vehicle Mileage if appropriate (employee will be reimbursed at

44.5 cents per mile) Odometer reading is required. Traveled route must be

the most direct one. In district (between schools) use the approved mileage

chart from the Finance Department.

4. Under Meals, see Appendix B for reimbursement schedule. No receipts are

necessary.

a. You must leave by 6 AM to receive reimbursement for breakfast on the

first day. Lunch is included if you are at the conference or in route

between 10 AM and 2 PM. To receive dinner reimbursement on the last

day, you would need to be at the conference or in route home at 7 PM or

later.

b. No reimbursement is made for any meal(s) included in the cost of

registration.

5. Under Lodging, see Appendix B for reimbursement schedule. If the cost of the

room is more than the allowable amount and it is a conference-designated hotel, a

copy of the conference brochure must accompany the lodging receipt to receive any

payment over the allowable amount. Original receipts for lodging are required

for reimbursement. Lodging receipts must have notation if expense is shared

with another traveler.

6. Under Transportation, fill in the cost of airline tickets, or other

transportation costs if paid for by the traveler. Attach flight ticket and

receipts.

7. Under Other Allowable Expenses, fill in incidental costs (taxis, parking, car

rental, etc.). Receipts must be submitted with claim. Also use this column for

registration costs. Original receipts are required for these expenses.

Personal telephone calls are not reimbursable.

8. Under Amount Claimed, add up the totals horizontally, for meals and lodging,

and other expenses.

9. On the Grand Total line, add up all five columns to calculate the Total Amount

Claimed


10. Fill in Account Code from Travel Authorization Form.

11. Fill in Purpose of Travel.

12. The administrator who is funding your travel should sign on the approval

line.

13. Attach ORIGINAL receipts and one copy of all receipts to claim form.

14. Sign and date claim form. Send it to the Accounts Payable Coordinator in the District Finance Department.

Reimbursement rates for Out-of-Valley Travel are in accordance with the Arizona Department of Administration. To use Appendix B, the index to calculate meal/lodging allowances

1. Find the applicable state and city in the Meal/Lodging Index 2. Use that allowance to determine the reimbursable amounts for the travel. 3. If the city is not listed, refer to the county in which it is located. 4. If neither the city not the county appears on the index, the lodging default rate is

$60.00 per traveler, per night and the meal rate is $34 per traveler, per day.

REMEMBER: If the cost of the room is more than the allowable amount and it is a conference-designated hotel, a copy of the conference brochure must accompany the lodging receipt to receive any payment over the allowable amount. Contact the Accounts Payable Coordinator at 623-445-5041 (55041) if you have any questions concerning lodging, airfare or any travel. Travelers cannot use a District P-Card to purchase meals while on travel status. Meals while on travel status must be paid by the traveler and claimed on the reimbursement form Reimbursement could take approximately 2 weeks after proper submission of paperwork to be processed and delivered. Meals/Lodging - Will NOT be prepaid by the District for employee travel (except for student/field trips). Rates refer to Arizona Accounting Manual Section II-D-V-I dated 01/01/2008 (Appendix B). There is an exception for conference lodging for employees staying at a conference-designated hotel. Reimbursement will be made if a conference brochure indicating the lodging location and rate is submitted with the lodging receipt.


SAMPLE

Traveler: For the period from: to:

Travel by (Check one): [ ] Common Carrier Transportation (Attach Passenger [ ] Personal Car - License No.

Receipt Stub, the last page of your ticket stub.) [ ] School District Vehicle - Vehicle No.

Place Time Place Time Start End Meals Lodging

Totals

Rate Per Mile 44.5 cents

PO #: Mileage Amount Claimed

GRAND TOTAL

I hereby certify that the travel and/or per diem recorded herein was accomplished in the performance of official duties; that the information given is true in all respects and that no claimagainst the district has before been made for any part thereof, or paid from any other source of funding.

Approval:(Signature of Traveler) (Date) (Signature of Supervisor)

Arrived AtDeparted From OtherAllowableExpenses

AmountClaimed

Trans-portation

DEER VALLEY UNIFIED SCHOOL DISTRICT #97TRAVEL EXPENSE CLAIM

ALL EXPENDITURES ARE TO BE ITEMIZED ON A DAILY BASIS (One line per day)

Date MileagePer DiemPrivate Vehicle Mileage

Odometer Reading

X

Suzie Smith July 18, 2012 July 21, 2012

July 18 Phoenix, AZ 12:00p Chicago, IL 5:30p

July 19

July 20

July 21 Chicago, IL Phoenix, AZ2:00p 3:30p

141.00

141.00

141.00

30.00

59.00

29.00

59.00

65.00Cab&Parking

Shuttle10.00

94.00

200.00

200.00

181.00

177.00 423.00 75.00 675.00

675.00177.00 423.00 75.00

12000001

Page 22

DISTRICT TRANSPORTATION CHARGES 1. All trips using a school vehicle (except for the micro bus) will be charged 25

cents per mile. In addition the school will pay for any fuel if purchases. 2. All other trips using a district vehicle (including handicapped buses) or a charter

bus will be charged for the use of that transportation with the following exceptions:

A. Regularly scheduled athletic practices and events. B. Special Olympics C. In-district CBI trips. D. Regional and State competitions for Speech and Debate, Theater, Mock Trial,

Academic Decathlon, Choir, and Speech/Debate. E. Three solo ensembles for concert band and the Fall State competition for

Marching Band.

3. The account code to be charged must be entered on the “Field Trip Request” form. After completion of the trip, the Transportation Department will calculate the cost of the trip and the charge will be made to the applicable account. Any monies that are collected for the field trips must be deposited into the appropriate fund (Student Activities, Community Education, etc.). NO REQUISITIONS ARE NEEDED TO PAY FOR FIELD TRIP TRANSPORTATION COSTS.

4. All costs for the use of transportation (including summer trips) will be calculated

at the following rates:

Buses - $2.00 per mile and $24.00 per hour for the driver Additional information on charges should be obtained from the Transportation Department.

5. District vehicles may not be driven out of state. 6. No vans may be rented that are larger than 10 passenger vans.

7. To obtain a charter bus, a non-stock requisition must be submitted to the

Finance (budget) Department prior to the trip. If trip is outside Maricopa County, an “Authorization to Travel Out-of-Valley” form must also be completed (athletic trips excluded). All chartered buses must be on the Purchasing Department’s approved list.

8. Athletic trips

B. If a school requests a charter bus then the school will pay the additional cost


C. If a district bus is not available then the school does not pay the additional cost for a charter bus.

D. If a trip is out of state, then the school will pay for any out-of-state costs (i.e. mileage, driver, time, etc.)

IN-DISTRICT MILEAGE REIMBURSEMENT 1. Mileage for authorized travel using a personal vehicle while conducting District

business required for an employee’s position will be reimbursed 44.5 cents per mile.

2. See the attached Travel Expense Claim form filled out for mileage reimbursement


SAMPLE





Totals



GRAND TOTAL



Arrived AtDeparted From OtherAllowableExpenses

AmountClaimed

Trans-portation




Odometer Reading

Susie Smith September 4, 2012 September 7, 2012

TEECHR

9/4/2012 District Office Diamond Canyon 16 $0.00

Diamond Canyon Greenbrier 21 $0.00

Greenbrier Mountain Ridge 5 $0.00

9/5/2012 O'Connor HS Boulder Creek HS 13 $0.00

Boulder Creek HS District Office 15 $0.00

9/7/2012 Sunrise New River 21 $0.00

New River West Wing 18 $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

109

0.445

$48.51

$48.51

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$48.51

120006

4

09/11/2012Page 25

DEER VALLEY UNIFIED SCHOOL DISTRICT NO.97 MILEAGE CHART FOR PREPARATION OF TRAVEL CLAIMS 2012-2013

44.5 CENTS PER MILE

DO AN AE BE CS CE CC DM DE DW DC ES GP GB HL LB LS ME MS NR

DO - 16 9 5 16 2 8 13 6 1 16 1 16 8 7 8 8 5 5 22

AN 16 - 22 19 2 18 20 10 15 17 3 17 2 21 22 17 21 18 17 6

AE 9 22 - 4 22 8 3 20 8 8 22 9 22 3 2 5 4 5 5 25

BE 5 19 4 - 19 6 6 18 7 5 19 7 19 3 4 4 5 1 2 23

CS 16 2 22 19 - 18 20 10 15 17 4 17 3 21 22 17 21 18 17 5

CE 2 18 8 6 18 - 8 15 8 1 18 3 18 7 6 9 8 3 5 20

CC 8 20 3 6 20 8 - 17 6 9 20 9 20 5 4 3 1 7 6 24

DM 13 10 20 18 10 15 17 - 15 13 10 16 10 20 19 16 18 17 18 13

DE 6 15 8 7 15 8 6 15 - 6 15 7 15 8 8 3 4 5 5 20

DW 1 17 8 5 17 1 9 13 6 - 17 2 17 8 7 8 9 5 5 22

DC 16 3 22 19 4 18 20 10 15 17 - 17 2 21 22 17 21 18 17 7

ES 1 17 9 7 17 3 9 16 7 2 17 - 17 9 8 7 8 6 5 21

GP 16 2 22 19 3 18 20 10 15 17 2 17 - 21 22 17 21 18 17 7

GB 8 21 3 3 21 7 5 20 8 8 21 9 21 - 2 5 3 4 4 25

HL 7 22 2 4 22 6 4 19 8 7 22 8 22 2 - 4 2 4 4 24

LB 8 17 5 4 17 9 3 16 3 8 17 7 17 5 4 - 3 7 6 21

LS 8 21 4 5 21 8 1 18 4 9 21 8 21 3 2 3 - 5 5 26

ME 5 18 5 1 18 3 7 17 5 5 18 6 18 4 4 7 5 - 2 22

MS 5 17 5 2 17 5 6 18 5 5 17 5 17 4 4 6 5 2 - 23

NR 22 6 25 23 5 20 24 13 20 22 7 21 7 25 24 21 26 22 23 -

NC 5 13 13 10 14 6 10 12 5 5 14 6 14 12 11 7 9 9 8 18

PM 3 16 6 3 16 4 5 15 4 3 16 4 16 5 4 6 5 2 1 20

PH 4 14 7 5 14 6 7 13 3 4 14 4 14 6 5 5 6 3 2 18

SV 7 21 2 5 21 9 1 20 5 8 21 9 21 4 3 4 2 6 5 25

SH 7 15 8 8 15 9 7 15 1 7 15 8 15 8 8 3 5 6 6 20

SR 4 17 6 2 17 2 7 16 6 4 17 5 17 5 4 8 7 1 2 21

SS 12 6 17 14 6 13 13 3 8 12 7 13 6 15 14 10 16 12 12 9

TE 10 17 5 7 17 11 2 15 4 10 17 10 17 6 4 2 3 8 6 20

VM 2 17 8 4 17 1 9 16 7 2 17 3 17 6 6 10 8 3 5 21

WW 14 18 7 11 18 15 5 16 10 13 19 14 18 10 9 9 7 12 10 18

DVM 3 14 8 5 14 3 7 13 4 3 14 3 14 6 5 5 6 4 4 18

DSM 6 19 3 1 19 6 5 18 6 6 19 6 19 2 2 5 3 2 1 23

HCM 9 19 5 7 19 9 1 18 6 9 19 10 19 6 4 3 2 7 6 24

BGH 3 14 8 5 14 3 7 13 4 3 14 3 14 6 6 6 6 4 3 18

BCH 15 2 21 18 3 17 19 9 14 16 3 16 3 20 21 16 20 17 16 6

DVH 5 19 3 1 19 5 5 18 6 5 19 6 19 2 2 5 3 2 1 23

MRH 8 19 4 6 19 9 1 17 5 8 19 9 19 5 3 2 1 6 5 23

SOH 6 14 9 9 14 8 8 14 1 6 14 7 14 9 9 4 6 5 7 19


DEER VALLEY UNIFIED SCHOOL DISTRICT NO.97 MILEAGE CHART FOR PREPARATION OF TRAVEL CLAIMS 2012-2013

44.5 CENTS PER MILE

NC PM PH SV SH SR SS TE VM WW DVM DSMHCMBGH BCH DVH MRH SOH

DO 5 3 4 7 7 4 12 10 2 14 3 6 9 3 15 5 8 6

AN 13 16 14 21 15 17 6 17 17 18 14 19 19 14 2 19 19 14

AE 13 6 7 2 8 6 17 5 8 7 8 3 5 8 21 3 4 9

BE 10 3 5 5 8 2 14 7 4 11 5 1 7 5 18 1 6 9

CS 14 16 14 21 15 17 6 17 17 18 14 19 19 14 3 19 19 14

CE 6 4 6 9 9 2 13 11 1 15 3 6 9 3 17 5 9 8

CC 10 5 7 1 7 7 13 2 9 5 7 5 1 7 19 5 1 8

DM 12 15 13 20 15 16 3 15 16 16 13 18 18 13 9 18 17 14

DE 5 4 3 5 1 6 8 4 7 10 4 6 6 4 14 6 5 1

DW 5 3 4 8 7 4 12 10 2 13 3 6 9 3 16 5 8 6

DC 14 16 14 21 15 17 7 17 17 19 14 19 19 14 3 19 19 14

ES 6 4 4 9 8 5 13 10 3 14 3 6 10 3 16 6 9 7

GP 14 16 14 21 15 17 6 17 17 18 14 19 19 14 3 19 19 14

GB 12 5 6 4 8 5 15 6 6 10 6 2 6 6 20 2 5 9

HL 11 4 5 3 8 4 14 4 6 9 5 2 4 6 21 2 3 9

LB 7 6 5 4 3 8 10 2 10 9 5 5 3 6 16 5 2 4

LS 9 5 6 2 5 7 16 3 8 7 6 3 2 6 20 3 1 6

ME 9 2 3 6 6 1 12 8 3 12 4 2 7 4 17 2 6 5

MS 8 1 2 5 6 2 12 6 5 10 4 1 6 3 16 1 5 7

NR 18 20 18 25 20 21 9 20 21 18 18 23 24 18 6 23 23 19

NC - 6 6 12 5 9 7 8 6 11 5 10 9 5 13 10 9 3

PM 6 - 1 5 5 2 10 7 4 13 2 3 6 2 15 3 5 5

PH 6 1 - 6 4 4 9 6 4 12 1 4 6 1 13 4 5 4

SV 12 5 6 - 7 7 14 3 8 5 7 4 3 6 20 4 2 8

SH 5 5 4 7 - 7 8 3 8 11 5 8 6 6 14 8 5 1

SR 9 2 4 7 7 - 12 9 2 13 3 3 9 3 16 3 8 8

SS 7 10 9 14 8 12 - 11 11 14 9 13 12 9 5 13 12 7

TE 8 7 6 3 3 9 11 - 10 8 7 6 1 7 16 6 1 4

VM 6 4 4 8 8 2 11 10 - 14 4 5 9 3 16 5 8 9

WW 11 13 12 5 11 13 14 8 14 - 12 10 6 12 17 10 6 12

DVM 5 2 1 7 5 3 9 7 4 12 - 5 8 1 13 5 7 6

DSM 10 3 4 4 8 3 13 6 5 10 5 - 6 5 18 1 5 9

HCM 9 6 6 3 6 9 12 1 9 6 8 6 - 7 18 4 1 7

BGH 5 2 1 6 6 3 9 7 3 12 1 5 7 - 13 5 7 7

BCH 13 15 13 20 14 16 5 16 16 17 13 18 18 13 - 18 18 13

DVH 10 3 4 4 8 3 13 6 5 10 5 1 4 5 18 - 4 9

MRH 9 5 5 2 5 8 12 1 8 6 7 5 1 7 18 4 - 6

SOH 3 5 4 8 1 8 7 4 9 12 6 9 7 7 13 9 6 -

revised 11/10/09


MISCELLANEOUS

MISCELLANEOUSMISCELLANEOUS


COMMUNITY SCHOOLS/EDUCATION

Community Schools (Fund 520) transfers 5% of all fund 520 revenues

Transferred to the district’s M&O budget. 10% of fund 520 revenues (Community Ed Preschool, Before/After Day Care and Summer Camp) This is an automatic transfer. Transferred to the school’s fund 515. 0% to 15% of other fund 520 revenues

This is a voluntary transfer. Transferred to the school’s fund 515. 5% of Community Education vendor program revenues

Transferred to the school’s fund 515 account.

All of these transfers will be done in January and August. If you do not submit your voluntary transfer in January for the 1st half of the year you may still submit the request in August for the entire year. $150 per student for the KDG Extended Day program is transferred into the school’s fund 515 account. $75 per student is transferred in September and the remaining $75 per student is transferred in February. Use of Facilities Transfers (Fund 515) Rental charge 50% transferred to the school’s fund 515 account. 45% transferred to the facilities grant account. 5% transferred to district to help with M&O salaries. Utilities charge 100% transferred to district’s utilities budget. Custodial charge 100% transferred to school’s fund 515 account.


CLASS I: DVUSD Schools/Functions/Personnel, PTA, PTO, PTSA, Boosters Classroom

a. No charge during regular school hours. b. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. Cafeteria, Multi-Purpose Room, Media Center, Lecture Hall


or when special clean up or set up is required. Gymnasium


or when special clean up or set up is required.

Fields/Outside Courts/Parking Lots/On-Campus Sidewalks



High School Fields/Outside Courts



High School Auditorium

a. $27 per hour technical supervisor required. b. $9 per hour technical (student) personnel. c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours

or when special clean up or set up is required. High School Stadium

a. $27 per hour technical supervisor required. b. $9 per hour technical student personnel. c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours


ADDITIONAL FEES MAY BE CHARGED DEPENDING ON EQUIPMENT,

SPECIAL PERSONNEL COSTS AND UTILITY USAGE.

CLASS II: Non-profit or civic activities, sports leagues, youth organizations, colleges, churches,

homeowners associations. Classroom

a. $10 per hour for all classrooms. b. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. Cafeteria, Multi-Purpose Room, Media Center, Lecture Hall

a. $15 per hour.


b. $27 per hour per custodian when necessary for hours outside the normal custodial working hours, or when special clean up or set up is required.

Gymnasium a. $25 per hour (2 hour minimum) b. $15 per hour Wrestling Room c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. Fields/Outside Courts

a. $5 per hour (K-6, K-8 schools without lights) b. $10 per hour (Middle Schools and K-6 with lights) c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. Utilities are not included in the fee and will be charged separately.

Parking Lots/On-Campus Sidewalks

a. $5 per hour. (K-6, K-8 Schools) b. $10 per hour (Middle Schools & High Schools) c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. High School Fields/Outside Courts

a. $10 per hour per field. b. $10 per hour Batting Cages Utilities are not included in the fee and will be charged separately. c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. High School Auditorium

a. $50 per hour (2 hour minimum) b. $27 per hour technical supervisor required c. $9 per hour technical student personnel d. $10 per hour Black Box Room e. $10 per hour Dressing Rooms f. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. High School Stadium

a. Lights $125 per hour (2 hour minimum) b. Without lights $75 per hour (2 hour minimum) c. $27 per hour technical supervisor required. d. $9 per hour technical student personnel. e. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,


ADDITIONAL FEES MAY BE CHARGED DEPENDING ON EQUIPMENT,

SPECIAL PERSONNEL COSTS AND UTILITY USAGE.

CLASS III: Commercial or Profit Making Organizations

Classroom

a. $20 per hour. b. $27 per hour per custodian when necessary for hours outside the normal custodial working hours, or when special clean up or set up is required.

Cafeteria, Multi-Purpose Room, Media Center, Lecture Hall a. $30 per hour. b. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. Gymnasium

a. $50 per hour (2 hour minimum)


b. $30 per hour Wrestling Room c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. Fields/Outside Courts

a. $10 per hour. (K-6, K-8 schools without lights) b. $20 per hour. (Middle Schools and K-6 with lights) c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours, or when special clean up or set up is required. Utilities are not included in the fee and will be charged separately.

Parking Lots/On-Campus Sidewalks

a. $10 per hour (K-6, K-8) b. $20 per hour (Middle Schools & High Schools) c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. High School Fields/Outside Courts

a. $20 per hour per field. b. $15 per hour Batting Cages Utilities are not included in the fee and will be charged separately. c. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. High School Auditorium

a. $100 per hour (2 hour minimum) b. $27 per hour technical supervisor required. c. $9 per hour technical student personnel. d. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,

or when special clean up or set up is required. e. $20 per hour Black Box Room f. $20 per hour Dressing Rooms

High School Stadium

a. Lights $250 per hour (2 hour minimum) b. Without lights $150 per hour (2 hour minimum) c. $27 per hour technical supervisor required. d. $9 per hour technical student personnel. e. $27 per hour per custodian when necessary for hours outside the normal custodial working hours,


ADDITIONAL FEES MAY BE CHARGED DEPENDING ON EQUIPMENT, SPECIAL

PERSONNEL COSTS AND UTILITY USAGE.

Goods and Services Contributed

A person, group or organization may contribute goods or render services as full or partial payment of the user fee. The value of the goods will be determined by the District based upon established market price, trade in value, posted prices or where these methods prove impractical, appraisal or barter may be employed so long as the procedure is advantageous to the District. The value of services rendered shall be based upon the hourly wages of a beginning employee of this or another Arizona School District performing similar functions as determined by the District. Should disagreement between the contributor and the District occur as to the value of the goods or services offered, the District reserves the right to refuse to accept the offer.


MATCHING EMPLOYEE BENEFITS All funds/budgets/accounts are charged for employee benefits. Currently, these benefits are 7.65% for social security (2012), 11.14% for state retirement (2012-13) and 0.25% for worker’s compensation (2012-13) for a total of 19.04%. Example: An employee is paid $500 from a Community Education account. Assuming

the employee is part of the state retirement plan, this account will be charged $592.20.


PROPERTY AND LIABILITY INSURANCE Procedures for Property Insurance If damage from the incident exceeds $1,000, file a police report and complete a “Property Damage /Theft Report”. Order replacement items using normal requisition procedures and code the first $1,000 (a deductible) to a school account (normally capital). Code the balance to 550-000-1010-XXXX-[school number]. If the incident is less than $1,000, the school is responsible for the entire cost to repair or replace the property. Prohibited Activities (Insurance Exclusions)

1. Trampolines, mini-trampolines or similar jumping devices

2. Ownership, maintenance, operation, use, loading or unloading of any aircraft, hot air balloon, glider or vehicle designed for travel in the air. Travel on commercial airlines is allowable. Tethered hot air balloon “rides” are okay.

3. Ownership, maintenance, operation or use of horses or any other saddle animals or

any animal drawn vehicle.

4. Skiing, scuba diving or rodeo activities.

5. Ownership, maintenance, operation or use of watercraft greater than 26 feet in length. Procedures for Filing a Liability Claim All school districts have liability insurance. This insurance does not cover all accidents, only those where the district is liable (i.e. a negligent employee or faulty equipment). If someone wants to file a liability claim the individual (or the school) needs to contact the Finance Department and a claim form will be mailed to the individual. Request for a Certificate of Insurance Many times when you use someone’s facility or equipment, they will request a certificate of insurance from the school district. This is something we request from Valley Schools Insurance Trust for each individual event. It is not something we maintain on file. The information needed to obtain the certificate is as follows:

1. A copy of the contract/agreement for the activity/event.

2. Certificate Holder (requestor) name and full address. Include contact person if applicable.


3. One sentence description of the activity. Include date and location of activity, number of students and adults participating, etc.

4. Your school name and contact for activity, in case more information is needed.

5. Where to send the certificate (i.e. back to the district or directly to the certificate holder).

Valley Schools Insurance Trust (VSIT) Notification Procedures Property Losses/Vandalism (if there is any chance the loss will be $1,000 or more) Contact the local police Glendale 623-930-3000 Maricopa County Sheriff 602-876-1000 Peoria 623-773-8311 Phoenix 602-262-6151 Contact one of the following in this order Jeff Long 602-826-5588 Larry Ruffe 602-361-0620 Scott McCleary (VSIT) 623-692-8931 Tom Bock (VSIT) 623-694-6351 Answer Now Emergency Line 602-331-1222 Complete District Property Damage/Theft report (revision date 7/18/05) (a police report# is necessary) There is a $1,000 deductible per incident. Liability Claim DVUSD has liability insurance which does not pay for every injury, there must be negligence. Follow these procedures if there is a good likelihood that an incident will lead to the filing of a liability claim: Contact one of the following in this order Dale Splittberger 623-445-5020 Lorri McGuffin 623-445-5023 Lori Fiedler (VSIT) 602-206-4858 Tom Bock (VSIT) 623-694-6351 Complete incident report, gather all witness statement, gather related documents such as student records, contracts, etc.


EXTRA-CURRICULAR $1 FEE/TAX CREDIT $$ Extra-curricular Fee At the April 25, 2000, Governing Board Meeting, a $1 extra-curricular activity fee was approved to be charged to each student. Not only will this money remain at the school to be used for extra-curricular activities, but it will enable all extra-curricular activities to be eligible for the tax credit. (The Tax Credit Committee determined that fees paid for daytime field trips will not be eligible for a tax credit.) Accounting for the Extra-curricular Fee The account code for the $1 fee is 526-000-1010-1700-xxx Accounting for the Tax Credit Any tax credit money that we collect as part of a regular fee such as Kindergarten Enrichment, fees for a fieldtrip to Prescott, etc.; will remain in the appropriate account to cover that fee. However, when any new money is received, the funds will be deposited into Fund 525. Appropriate function codes will be established to account for various extra-curricular activities. [Functions 3500-3799 are used only for Fund 850 – Student Activities.] This accounting will enable us to determine how much new money each school receives.


GIFTS

Article 9, Section 7 of the Arizona Constitution prohibits a gift of public funds by any public entity, including school districts. A district expenditure is not an illegal gift of public funds if

1. The money is used for a public purpose 2. The District receives a sufficient benefit or consideration for the money spent

Non-cash charitable activities such as food or clothing drives sponsored by students or employees are fine but we should not be expending public funds or look as though we are spending those funds to generate donations for a charity. DVUSD funds may not be used to subsidize fundraising expenses or to increase donations.

41-776. Gifts and donations for employee recognition A state department or agency may accept gifts and donations from public and private entities for the conduct of employee recognition programs. Gifts and donations for employee recognition programs are subject to the requirements of title 35, chapter 1, article 3 and title 41, chapter 23.


APPENDIX A

BLANK FORMS

DVUSD Forms Appendix A

Deer Valley Unified School District No. 9720402 North 15th AvenuePhoenix, Arizona 85027

AUTHORIZATION FOR EMPLOYEE/STUDENT TO TRAVEL OUT-OF-VALLEY(MARICOPA COUNTY)

Date of Governing Board Approval:





IMPORTANT: This form must be properly completed and returned to Nancy Pittman in the District Office NOT LESS THAN THREE (3)WEEKS before the date of departure and/or registration deadline. Student Out-of-State travel must be approved by the Governing Board.

NAME OF TRAVELER: POSITION:

School/Department:

Total number of days away: From: To:DateDate

COST OF TRAVEL:

Travel will be by:

❐ District Vehicle

❐ Private Car

Insurance Company: _____________________________

Policy Number:__________________________________

❐ Other: ______________________________________

ESTIMATED COST:

Transportation: $ _____________Requisition Number: __________

Registration: $ _____________Requisition Number: __________

Meals and Lodging: $ _____________

Other: (taxi, parking, car rental etc.) $ _____________

TOTAL: $ _____________

TRAVEL FINANCED BY:(ACCOUNT CODE)

EDUCATIONAL PURPOSE:

To attend: _____________________________________

_____________________________________________

Located at: ____________________________________

_____________________________________________

Reason for attending: ____________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

_____________________________________________

Number of students attending: _____________________

Immediate Supervisor

Budget

Superintendent

DVUS BUS 001 (Rev. 5/98) DISTRIBUTION: WHITE - Budget / Purchasing CANARY - Budget PINK - OriginatorCATALOG NO. 00220

(for student out-of-state travel)

Authorized Funding Signature(Not required if funded by Immediate Supervisor)

(Plane, Train or Bus)





Totals



GRAND TOTAL



Arrived AtDeparted From Other Allowable Expenses

Amount Claimed

Trans-portation




Odometer Reading

Appendix-2

Date:

Payable To:

P.O. #

Account to be Charged

(group by account code)

Please attach all receipts with account code noted.

Administrator Signature

PETTY CASH REIMBURSEMENT

Amount

Total Reimbursement $

all receipts with account code noted.

Amount

DVUSD Forms January 2013 Appendix-3

Deer Valley Unified School District #97

INVOICE FOR MISCELLANEOUS EXPENSES

SCHOOL/DEPARTMENT: REQ #:

ACCOUNT CODE: DATE: (17 DIGIT)

ADMINISTRATOR’S SIGNATURE:

PAYABLE TO:

DESCRIPTION OF PAYMENT:

SEND TO:

MAIL TO: AMOUNT $:

Individuals NOT employed with DVUSD must complete this section.

Social Security #: Rate or Fee:

Date of Services: Total Hours/Day:

Signature:

All DVUSD employees must be paid through Payroll.


School:

Requester:

Date:

Account to Charge:

Name:

Account #

Account to Credit:

Name:


Account #

Amount $


Reason for JE:

REV 7/30/12


Deer Valley Unified School District #97Revolving Check Disbursement

DATE: CHECK #:

PAID TO:

AMOUNT:

FOR: OFFICIALS SECURITY

REGISTRATION/ MEALS & LODGING TOURNAMENT FEES

EVENT:

ACCT CODE:

RECEIVED BY:

DATE:


School Name & # Date-Bank Validation

Account Code: Fund/Function xxx-xxxx Description Amount

TOTAL DEPOSIT -

DEER VALLEY SCHOOL DISTRICT

MISCELLANEOUS RECEIPTS REVENUE REPORT

BANK ACCOUNT #2238-2484


EXAMPLE

Date PO #

Check # Account Code Amount

BCHS ATHLETIC REVOLVING ACCOUNT

RECAP TO REIMBURSE

Tournament Fees 6895

Meals/Lodging 6895

Officials 6301

Security 6301

Total to be reimbursed -

Object Codes to use:

Sub-total of Account Codes

DVUSD Forms September 2012 Appendix A - 8

EXAMPLE

Date PO #


BGHS ATHLETIC REVOLVING ACCOUNT

RECAP TO REIMBURSE


Meals/Lodging 6895

Officials 6301

Security 6301





EXAMPLE

Date PO #


DVHS ATHLETIC REVOLVING ACCOUNT

RECAP TO REIMBURSE


Meals/Lodging 6895

Officials 6301

Security 6301





EXAMPLE

Date PO #


MRHS ATHLETIC REVOLVING ACCOUNT

RECAP TO REIMBURSE


Meals/Lodging 6895

Officials 6301

Security 6301





EXAMPLE

Date PO #


SDOHS ATHLETIC REVOLVING ACCOUNT

RECAP TO REIMBURSE


Meals/Lodging 6895

Officials 6301

Security 6301





Deer Valley Unified School District Purchasing Card Transaction Log

ITEM # TRANSACTION DATE MERCHANT NAME DESCRIPTION OF ITEMS TOTAL DISTRICT ACCOUNT CODE:

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

LOG TOTAL *

Date

Supervisor Signature Date

CARDHOLDER IS RESPONSIBLE FOR ENSURING ALL CREDITS ARE MADE TO THEIR ACCOUNT FOR RETURNS OR INCORRECT CHARGES

x_____________________________________________________Required - Ensures supervisor has audited and authorized this document for payment, as submitted by the cardholder. The

products/services listed are for the use of the District. Appropriate documentation is attached verifying the product/service

purchas

CARDHOLDER MUST SUBMIT THE FOLLOWING TO ACCOUNTS PAYABLE DEPT: 1) TRANSACTION LOG 2) MONTHLY STATEMENT 3) RECEIPTS ***THESE ITEMS MUST BE TURNED IN BY THE 15TH

OF THE MONTH***

* If Log Total differs from Statement, explanation must be attached

x_____________________________________________________Required - Certifies the purchase and receipt of the listed materials using the BOA Purchasing Card. Items are for District use

and meet District specifications, and were purchased within the procedures of the Purchasing Card Policies and Procedures

Manua

Cardholder Signature

Statement Mo/Yr: Cardholder Name: School/Site:

P-Card #: Department:

TRANSPORTATION,LODGING

REIMBURSEMENT

APPENDIX B

TRANSPORTATION,LODGING AND

MEAL

REIMBURSEMENTRATES

TRANSPORTATION, AND

REIMBURSEMENT

Appendix B

ARIZONA ACCOUNTING MANUAL

SECTION II–D–V-I

PAGE 1

DATE 01/01/2008

SUBJECT State of Arizona Travel Policy

Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates

THE FOLLOWING RATES APPLY TO EMPLOYEES TRAVELING ON OFFICIAL STATE BUSINESS:

1. Personal Vehicle Mileage Reimbursement: 44.5 cents per mile effective 11/15/06 2. Privately–owned aircraft: 99.5 cents per mile. Requires prior GAO approval.

Based on the shortest air routes from origin to destination. Landing and parking fees are allowed except at the location where the aircraft is normally based.

3. In–State Lodging and Meal Rates: Effective 11/15/06

State Primary Destination County Begin End Lodging Meal

Default Rate All cities not listed below

All counties not listed below $60 $34

Arizona Grand Canyon / Flagstaff Coconino (Except The City Limits Of Sedona) Oct 1 Oct 31 $81 $39

Grand Canyon / Flagstaff Coconino (Except The City Limits Of Sedona) Nov 1 Feb 28 $65 $39

Grand Canyon / Flagstaff Coconino (Except The City Limits Of Sedona) Mar 1 Sep 30 $81 $39

Kayenta Navajo $71 $49 Phoenix / Scottsdale Maricopa Oct 1 Dec 31 $103 $54 Phoenix / Scottsdale Maricopa Jan 1 Mar 31 $141 $54 Phoenix / Scottsdale Maricopa Apr 1 May 31 $109 $54 Phoenix / Scottsdale Maricopa Jun 1 Aug 31 $74 $54 Phoenix / Scottsdale Maricopa Sep 1 Sep 30 $103 $54

Sedona

City Of Sedona Which Falls Within Yavapai And Coconino Counties Oct 1 Feb 28 $107 $59

Sedona

City Of Sedona Which Falls Within Yavapai And Coconino Counties Mar 1 May 31 $118 $59

Sedona

City Of Sedona Which Falls Within Yavapai And Coconino Counties Jun 1 Sep 30 $107 $59

Sierra Vista Cochise $66 $34 Tucson Pima Oct 1 Dec 31 $83 $44 Tucson Pima Jan 1 Mar 31 $119 $44 Tucson Pima Apr 1 Sep 30 $83 $44 Yuma Yuma $71 $34

Appendix B - 1



PAGE 2

DATE 01/01/2008


Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates 4. Out–of–State Lodging and Meal Rates: Effective 11/15/06


Alabama Birmingham Jefferson And Shelby $80 $39

Gulf Shores Baldwin Oct 1 May 31 $88 $34 Gulf Shores Baldwin Jun 1 Jul 31 $107 $34 Gulf Shores Baldwin Aug 1 Sep 30 $88 $34

Huntsville Madison And Limestone $71 $39

Montgomery Montgomery $73 $34 Arkansas Hot Springs Garland $87 $44 Little Rock Pulaski $76 $49

California

Antioch / Brentwood / Concord / Lafayette / Martinez / Pleasant Hill / Richmond / San Ramon / Walnut Creek Contra Costa $104 $44

Bakersfield / Delano (Naval Weapons Center And Ordinance Test Station / China Lake / ) Kern $70 $39

Barstow / Ontario / Victorville San Bernardino $87 $54

Benicia / Dixon / Fairfield / Vacaville / Vallejo Solano $87 $39

Brawley / Calexico / El Centro / Imperial Imperial $75 $34

Chico / Orville Butte $68 $34 Clearlake Lake $65 $39 Death Valley Inyo $76 $44 Fresno Fresno $79 $49

Los Angeles

Los Angeles / Orange And Ventura, Edwards AFB $110 $59

Mammoth Lakes Mono $101 $49

Mill Valley / San Rafael / Novato / Corte Madera / Sausalito / Tiburon / Larkspur Marin $104 $49

Modesto Stanislaus $79 $44 Monterey Monterey $111 $59 Napa Napa $129 $59 Oakhurst Madera Oct 1 Jan 31 $64 $34 California Oakhurst Madera Feb 1 Aug 31 $75 $34

Appendix B - 2



PAGE 3

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Oakhurst Madera Sep 1 Sep 30 $64 $34 Oakland Alameda $94 $54 Palm Springs Riverside Oct 1 Dec 31 $105 $54 Palm Springs Riverside Jan 1 Apr 30 $131 $54 Palm Springs Riverside May 1 Aug 31 $88 $54 Palm Springs Riverside Sep 1 Sep 30 $105 $54 Point Arena / Gualala Mendocino $71 $49 Redding Shasta $78 $39 Sacramento Sacramento $103 $54 San Diego San Diego $131 $59 San Francisco San Francisco $140 $59 San Luis Obispo San Luis Obispo $102 $49

San Mateo / Foster City / Belmont San Mateo $98 $49

Santa Barbara Santa Barbara Oct 1 Jun 30 $130 $54 Santa Barbara Santa Barbara Jul 1 Aug 31 $169 $54 Santa Barbara Santa Barbara Sep 1 Sep 30 $130 $54 Santa Cruz Santa Cruz Oct 1 May 31 $101 $49 Santa Cruz Santa Cruz Jun 1 Aug 31 $126 $49 Santa Cruz Santa Cruz Sep 1 Sep 30 $101 $49

Santa Monica City Limits Of Santa Monica $170 $59

Santa Rosa Sonoma $108 $59 South Lake Tahoe El Dorado Oct 1 Nov 30 $122 $49 South Lake Tahoe El Dorado Dec 1 Mar 31 $144 $49 South Lake Tahoe El Dorado Apr 1 Jun 30 $106 $49 South Lake Tahoe El Dorado Jul 1 Sep 30 $122 $49 Stockton San Joaquin $75 $39

Sunnyvale / Palo Alto / San Jose Santa Clara $110 $54

Tahoe City Placer $98 $54 Truckee Nevada $87 $54 Visalia / Lemoore Tulare And Kings $70 $44 West Sacramento Yolo $75 $39 Yosemite National Park Mariposa Oct 1 Mar 31 $129 $59 Yosemite National Park Mariposa Apr 1 Aug 31 $85 $59 Yosemite National Park Mariposa Sep 1 Sep 30 $129 $59 Colorado Aspen Pitkin Oct 1 Nov 30 $108 $59 Aspen Pitkin Dec 1 Apr 30 $225 $59 Aspen Pitkin May 1 Aug 31 $127 $59 Aspen Pitkin Sep 1 Sep 30 $108 $59

Boulder / Broomfield Boulder and Broomfield $93 $49

Appendix B - 3



PAGE 4

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Colorado Colorado Springs El Paso $80 $39 Cortez Montezuma Oct 1 May 31 $70 $34 Cortez Montezuma Jun 1 Aug 31 $86 $34 Cortez Montezuma Sep 1 Sep 30 $70 $34 Crested Butte / Gunnison Gunnison Oct 1 Nov 30 $84 $44 Crested Butte / Gunnison Gunnison Dec 1 Jan 31 $240 $44 Crested Butte / Gunnison Gunnison Feb 1 Apr 30 $222 $44 Crested Butte / Gunnison Gunnison May 1 Sep 30 $84 $44

Denver / Aurora

Denver / Adams / Arapahoe / Jefferson Counties $127 $44

Douglas County Douglas $84 $49 Durango La Plata Oct 1 May 31 $81 $44 Durango La Plata Jun 1 Sep 30 $106 $44 Fort Collins / Loveland Larimer $80 $39

Glenwood Springs / Grand Junction Garfield / Mesa $69 $44

Montrose Montrose Oct 1 May 31 $64 $34 Montrose Montrose Jun 1 Sep 30 $79 $34

Silverthorne / Breckenridge Summit Oct 1 Nov 30 $92 $49

Silverthorne / Breckenridge Summit Dec 1 Apr 30 $140 $49

Silverthorne / Breckenridge Summit May 1 Sep 30 $92 $49

Steamboat Springs Routt Oct 1 Nov 30 $95 $49 Steamboat Springs Routt Dec 1 Mar 31 $169 $49 Steamboat Springs Routt Apr 1 Sep 30 $95 $49 Telluride San Miguel Oct 1 Jan 31 $150 $54 Telluride San Miguel Feb 1 Apr 30 $192 $54 Telluride San Miguel May 1 Sep 30 $119 $54 Vail Eagle Oct 1 Nov 30 $127 $59 Vail Eagle Dec 1 Mar 31 $301 $59 Vail Eagle Apr 1 Sep 30 $127 $59 Connecticut Bridgeport / Danbury Fairfield $113 $59 Cromwell / Old Saybrook Middlesex $79 $39 Hartford Hartford $99 $44 Lakeville / Salisbury Litchfield $90 $59 New Haven New Haven $89 $59 New London / Groton New London $94 $59

Putnam / Danielson / Storrs / Mansfield Windham / Tolland $71 $54

Delaware Dover Kent Oct 1 May 31 $76 $39

Appendix B - 4



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DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Dover Kent Jun 1 Sep 30 $86 $39 Delaware Lewes Sussex Oct 1 Jun 30 $73 $34 Lewes Sussex Jul 1 Aug 31 $106 $34 Lewes Sussex Sep 1 Sep 30 $73 $34 Wilmington New Castle $102 $34 Florida Altamonte Springs Seminole $80 $34 Bradenton Manatee Oct 1 Jan 31 $89 $34 Bradenton Manatee Feb 1 Mar 31 $131 $34 Bradenton Manatee Apr 1 Sep 30 $89 $34 Cocoa Beach Brevard Oct 1 Dec 31 $93 $39 Cocoa Beach Brevard Jan 1 Mar 31 $103 $39 Cocoa Beach Brevard Apr 1 Sep 30 $93 $39 Daytona Beach Volusia Oct 1 Jan 31 $83 $34 Daytona Beach Volusia Feb 1 Mar 31 $138 $34 Daytona Beach Volusia Apr 1 Jul 31 $91 $34 Daytona Beach Volusia Aug 1 Sep 30 $83 $34 Fort Lauderdale Broward Oct 1 Dec 31 $126 $49 Fort Lauderdale Broward Jan 1 Mar 31 $172 $49 Fort Lauderdale Broward Apr 1 May 31 $126 $49 Fort Lauderdale Broward Jun 1 Sep 30 $94 $49 Fort Myers Lee Oct 1 Dec 31 $81 $44 Fort Myers Lee Jan 1 Apr 30 $127 $44 Fort Myers Lee May 1 Sep 30 $81 $44 Fort Pierce Saint Lucie Oct 1 Jan 31 $89 $44 Fort Pierce Saint Lucie Feb 1 Mar 31 $129 $44 Fort Pierce Saint Lucie Apr 1 Sep 30 $89 $44

Fort Walton Beach / De Funiak Springs

Okaloosa And Walton Oct 1 Oct 31 $109 $39


Okaloosa And Walton Nov 1 Feb 28 $80 $39


Okaloosa And Walton Mar 1 May 31 $128 $39


Okaloosa And Walton Jun 1 Jul 31 $168 $39


Okaloosa And Walton Aug 1 Sep 30 $109 $39

Gainesville Alachua $79 $39 Gulf Breeze Santa Rosa Oct 1 Feb 28 $87 $34 Gulf Breeze Santa Rosa Mar 1 Sep 30 $103 $34

Jacksonville / Jacksonville Beach / Mayport Naval Station / Fernandina Beach / Atlantic Beach

Duval / City Of Jacksonville And Nassau $78 $44

Appendix B - 5



PAGE 6

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Key West Monroe Oct 1 Nov 30 $139 $59 Florida Key West Monroe Dec 1 Jan 31 $168 $59 Key West Monroe Feb 1 Mar 31 $214 $59 Key West Monroe Apr 1 Sep 30 $139 $59 Kissimmee Osceola Oct 1 Jun 30 $75 $34 Kissimmee Osceola Jul 1 Aug 31 $63 $34 Kissimmee Osceola Sep 1 Sep 30 $75 $34 Lakeland Polk $81 $34 Leesburg Lake Oct 1 Nov 30 $67 $39 Leesburg Lake Dec 1 Mar 31 $75 $39 Leesburg Lake Apr 1 Sep 30 $67 $39 Miami Miami-Dade Oct 1 Dec 31 $107 $54 Miami Miami-Dade Jan 1 Mar 31 $157 $54 Miami Miami-Dade Apr 1 Sep 30 $107 $54 Naples Collier Oct 1 Jan 31 $110 $59 Naples Collier Feb 1 Mar 31 $190 $59 Naples Collier Apr 1 Sep 30 $110 $59 Ocala Marion Oct 1 Dec 31 $77 $39 Ocala Marion Jan 1 Mar 31 $92 $39 Ocala Marion Apr 1 Sep 30 $77 $39 Orlando Orange Oct 1 Dec 31 $89 $44 Orlando Orange Jan 1 Mar 31 $114 $44 Orlando Orange Apr 1 Sep 30 $89 $44

Palm Beach

Boca Raton / Delray Beach / Jupiter / Palm Beach Gardens / Palm Beach / Palm Beach Shores / Singer Island And West Palm Beach. Oct 1 Jan 31 $110 $59

Palm Beach

Boca Raton / Delray Beach / Jupiter / Palm Beach Gardens / Palm Beach / Palm Beach Shores / Singer Island And West Palm Beach. Feb 1 Mar 31 $163 $59

Palm Beach

Boca Raton / Delray Beach / Jupiter / Palm Beach Gardens / Palm Beach / Palm Beach Shores / Singer Apr 1 Sep 30 $110 $59

Appendix B - 6



PAGE 7

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Island And West Palm Beach.

Florida Panama City Bay Oct 1 Feb 28 $79 $44 Panama City Bay Mar 1 May 31 $106 $44 Panama City Bay Jun 1 Jul 31 $127 $44 Panama City Bay Aug 1 Sep 30 $79 $44

Pensacola / Pensacola Beach Escambia $94 $44

Punta Gorda Charlotte Oct 1 Jan 31 $78 $39 Punta Gorda Charlotte Feb 1 Mar 31 $110 $39 Punta Gorda Charlotte Apr 1 Sep 30 $78 $39 Sarasota Sarasota Oct 1 Jan 31 $88 $44 Sarasota Sarasota Feb 1 Mar 31 $133 $44 Sarasota Sarasota Apr 1 Sep 30 $88 $44 Sebring Highlands $92 $34 St. Augustine St. Johns Oct 1 Jan 31 $92 $49 St. Augustine St. Johns Feb 1 Mar 31 $111 $49 St. Augustine St. Johns Apr 1 Sep 30 $92 $49 Stuart Martin Oct 1 Oct 31 $101 $44 Stuart Martin Nov 1 Jan 31 $119 $44 Stuart Martin Feb 1 Mar 31 $159 $44 Stuart Martin Apr 1 Sep 30 $101 $44 Tallahassee Leon $82 $39

Tampa / St. Petersburg Pinellas And Hillsborough Oct 1 Dec 31 $88 $49

Tampa / St. Petersburg Pinellas And Hillsborough Jan 1 Mar 31 $111 $49

Tampa / St. Petersburg Pinellas And Hillsborough Apr 1 Sep 30 $88 $49

Vero Beach Indian River Oct 1 Jan 31 $98 $44 Vero Beach Indian River Feb 1 Mar 31 $131 $44 Vero Beach Indian River Apr 1 Sep 30 $98 $44 Georgia Athens Clarke $81 $34

Atlanta Fulton / Dekalb And Cobb $124 $44

Augusta Richmond $72 $34 Columbus Muscogee $79 $34 Conyers Rockdale $71 $34

Duluth / Norcross / Lawrenceville / Braselton Gwinnett $72 $39

Jekyll Island / Brunswick Glynn $100 $44 Savannah Chatham $95 $44 Idaho Boise Ada $79 $44

Appendix B - 7



PAGE 8

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Coeur D'Alene Kootenai Oct 1 May 31 $65 $54 Coeur D'Alene Kootenai Jun 1 Aug 31 $95 $54 Coeur D'Alene Kootenai Sep 1 Sep 30 $65 $54 Idaho Sun Valley / Ketchum Blaine Oct 1 Jun 30 $71 $54 Sun Valley / Ketchum Blaine Jul 1 Aug 31 $82 $54 Sun Valley / Ketchum Blaine Sep 1 Sep 30 $71 $54 Twin Falls Twin Falls $71 $34

Illinois

Bolingbrook / Romeoville / Lemont / Lockport / Homer Glen / Mokena / New Lenox Will $76 $39

Chicago Cook And Lake Oct 1 Nov 30 $173 $59 Chicago Cook And Lake Dec 1 Apr 30 $138 $59 Chicago Cook And Lake May 1 Jun 30 $169 $59 Chicago Cook And Lake Jul 1 Aug 31 $141 $59 Chicago Cook And Lake Sep 1 Sep 30 $173 $59

Elgin / Aurora City Of Elgin / Kane $80 $39

Oak Brook Terrace Dupage $95 $44 Rockford Winnebago $65 $34 Springfield Sangamon $76 $44 Indiana Bloomington Monroe $84 $39 Brownsburg / Plainfield Hendricks $67 $39 Ft. Wayne Allen $68 $34

Hammond / Munster / Merrillville Lake $77 $39

Indianapolis / Carmel

Marion / Hamilton / Fort Benjamin Harrison Military Base $93 $39

Lafayette Tippecanoe $75 $34 Michigan City La Porte $75 $34 Nashville Brown $66 $44 South Bend St. Joseph $86 $39

Valparaiso / Burlington Beach Porter $75 $44

Iowa Cedar Rapids Linn $72 $34 Des Moines Polk $74 $39

Kansas Fort Riley / Manhattan Geary / Riley And Pottawatomie $67 $34

Kansas City / Overland Park

Wyandotte And Johnson $96 $39

Wichita Sedgwick $75 $44 Kentucky Boone County Boone $88 $39

Appendix B - 8



PAGE 9

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Kenton County Kenton $94 $39 Lexington Fayette $84 $44 Louisville Jefferson Oct 1 May 31 $94 $44 Louisville Jefferson Jun 1 Aug 31 $85 $44 Kentucky Louisville Jefferson Sep 1 Sep 30 $94 $44

Louisiana Baton Rouge East Baton Rouge Parish Oct 1 Mar 31 $94 $39

Baton Rouge East Baton Rouge Parish Apr 1 Jun 30 $80 $39

Baton Rouge East Baton Rouge Parish Jul 1 Sep 30 $94 $39

Covington / Slidell St. Tammany Parish Oct 1 Mar 31 $95 $44 Covington / Slidell St. Tammany Parish Apr 1 Aug 31 $70 $44 Covington / Slidell St. Tammany Parish Sep 1 Sep 30 $95 $44 Lake Charles Calcasieu Parish $71 $34

New Orleans

Orleans / St. Bernard / Jefferson And Plaquemine Parishes Oct 1 May 31 $148 $54

New Orleans

Orleans / St. Bernard / Jefferson And Plaquemine Parishes Jun 1 Sep 30 $102 $54

Shreveport Caddo And Bossier Parishes $66 $39

Maine Bar Harbor Hancock Oct 1 May 31 $67 $44 Bar Harbor Hancock Jun 1 Sep 30 $123 $44

Kennebunk / Kittery / Sanford York Oct 1 Oct 31 $81 $49

Kennebunk / Kittery / Sanford York Nov 1 Jun 30 $69 $49

Kennebunk / Kittery / Sanford York Jul 1 Aug 31 $108 $49

Kennebunk / Kittery / Sanford York Sep 1 Sep 30 $81 $49

Portland Cumberland, Sagadahoc Oct 1 Jun 30 $82 $39

Portland Cumberland, Sagadahoc Jul 1 Sep 30 $103 $39

Rockport Knox Oct 1 Jun 30 $60 $44 Rockport Knox Jul 1 Aug 31 $85 $44 Rockport Knox Sep 1 Sep 30 $60 $44

Maryland Aberdeen / Bel Air / Belcamp / Edgewood Harford $82 $39

Annapolis Anne Arundel $116 $59

Appendix B - 9



PAGE 10

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Baltimore City Baltimore City $148 $54 Baltimore County Baltimore $92 $49

Cambridge / St. Michaels Dorchester And Talbot Oct 1 Oct 31 $135 $49

Cambridge / St. Michaels Dorchester And Talbot Nov 1 Apr 30 $99 $49

Maryland Cambridge / St. Michaels Dorchester And Talbot May 1 Aug 31 $146 $49

Cambridge / St. Michaels Dorchester And Talbot Sep 1 Sep 30 $135 $49

Columbia Howard $104 $44 Frederick Frederick $85 $34 Hagerstown Washington $65 $34 La Plata / Indian Head Charles $70 $34

Lexington Park / Leonardtown / Lusby

St. Mary's And Calvert $82 $34

Ocean City Worcester Oct 1 May 31 $74 $59 Ocean City Worcester Jun 1 Sep 30 $159 $59

Washington DC Metro Area

Montgomery and Prince Georges Oct 1 Nov 30 $195 $59


Montgomery and Prince Georges Dec 1 May 31 $188 $59


Montgomery and Prince Georges Jun 1 Aug 31 $162 $59


Montgomery and Prince Georges Sep 1 Sep 30 $195 $59

Massachusetts Andover Essex $84 $54

Boston / Cambridge Suffolk / City Of Cambridge Oct 1 Oct 31 $203 $59

Boston / Cambridge Suffolk / City Of Cambridge Nov 1 Aug 31 $168 $59

Boston / Cambridge Suffolk / City Of Cambridge Sep 1 Sep 30 $203 $59

Burlington / Woburn Middlesex $104 $54

Falmouth City Limits Of Falmouth Oct 1 Jun 30 $85 $44

Falmouth City Limits Of Falmouth Jul 1 Aug 31 $128 $44

Falmouth City Limits Of Falmouth Sep 1 Sep 30 $85 $44

Hyannis Barnstable Oct 1 Apr 30 $80 $54 Hyannis Barnstable May 1 Jun 30 $95 $54 Hyannis Barnstable Jul 1 Aug 31 $124 $54 Hyannis Barnstable Sep 1 Sep 30 $80 $54 Martha's Vineyard Dukes Oct 1 Oct 31 $116 $59

Appendix B - 10



PAGE 11

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Martha's Vineyard Dukes Nov 1 May 31 $96 $59 Martha's Vineyard Dukes Jun 1 Aug 31 $175 $59 Martha's Vineyard Dukes Sep 1 Sep 30 $116 $59 Nantucket Nantucket Oct 1 Nov 30 $154 $59 Nantucket Nantucket Dec 1 May 31 $130 $59 Nantucket Nantucket Jun 1 Aug 31 $224 $59 Massachusetts Nantucket Nantucket Sep 1 Sep 30 $154 $59 Northampton Hampshire $88 $34 Pittsfield Berkshire Oct 1 Jun 30 $87 $54 Pittsfield Berkshire Jul 1 Aug 31 $104 $54 Pittsfield Berkshire Sep 1 Sep 30 $87 $54

Plymouth / Taunton / New Bedford Plymouth / Bristol $91 $49

Quincy Norfolk $111 $39 Springfield Hampden $90 $39 Worcester Worcester $87 $44 Michigan Ann Arbor Washtenaw $86 $39

Benton Harbor / St. Joseph / Stevensville Berrien $68 $44

Charlevoix Charlevoix $71 $44 Detroit Wayne $100 $44 East Lansing / Lansing Ingham And Eaton $75 $34 Flint Genessee $73 $34 Frankenmuth Saginaw $67 $39 Grand Rapids Kent $75 $34 Holland Ottawa $72 $39

Kalamazoo / Battle Creek Kalamazoo / Calhoun $75 $39

Mackinac Island Mackinac Oct 1 Jun 30 $65 $44 Mackinac Island Mackinac Jul 1 Aug 31 $88 $44 Mackinac Island Mackinac Sep 1 Sep 30 $65 $44 Midland Midland $85 $34 Mount Pleasant Isabella $68 $39 Muskegon Muskegon Oct 1 May 31 $64 $34 Muskegon Muskegon Jun 1 Aug 31 $80 $34 Muskegon Muskegon Sep 1 Sep 30 $64 $34

Ontonagon / Baraga / Houghton

Ontonagon / Baraga / Houghton $72 $34

Petoskey Emmet Oct 1 Jun 30 $67 $49 Petoskey Emmet Jul 1 Aug 31 $90 $49 Petoskey Emmet Sep 1 Sep 30 $67 $49 Pontiac / Auburn Hills Oakland $94 $39 Sault Ste Marie Chippewa $62 $34

Appendix B - 11



PAGE 12

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal South Haven Van Buren Oct 1 May 31 $63 $34 South Haven Van Buren Jun 1 Aug 31 $85 $34

South Haven Van Buren Sep 1 Sep 30 $63

$34

Traverse City And Leland Grand Traverse And Leelanau Oct 1 Jun 30 $66 $39

Michigan Traverse City And Leland Grand Traverse And Leelanau Jul 1 Aug 31 $103 $39

Traverse City And Leland Grand Traverse And Leelanau Sep 1 Sep 30 $66 $39

Warren Macomb $75 $34 Minnesota Coon Rapids / Ramsey Anoka $72 $39 Duluth St. Louis Oct 1 May 31 $71 $44 Duluth St. Louis Jun 1 Sep 30 $87 $44

Eagan / Burnsville / Mendota Heights / Lakeville / Inver Grove Heights Dakota $80 $44

Minneapolis / St. Paul Hennepin And Ramsey $113 $59

Rochester Olmstead $90 $39 Mississippi Gulfport / Biloxi Harrison Oct 1 Mar 31 $94 $39 Gulfport / Biloxi Harrison Apr 1 Aug 31 $63 $39 Gulfport / Biloxi Harrison Sep 1 Sep 30 $94 $39 Robinsonville Tunica $65 $39 Starkville Oktibbeha $70 $39

Missouri Kansas City Jackson / Clay / Cass And Platte $96 $44

Osage Beach / St. Robert / Ft. Leonardwood

Camden / Miller / Pulaski $70 $44

Springfield Greene $70 $34

St. Louis

St. Louis / St. Louis City And St. Charles $103 $54

Montana Big Sky / West Yellowstone Gallatin Oct 1 Jun 30 $73 $44

Big Sky / West Yellowstone Gallatin Jul 1 Aug 31 $96 $44

Big Sky / West Yellowstone Gallatin Sep 1 Sep 30 $73 $44

Butte Silver Bow $65 $39 Helena Lewis And Clark $67 $39

Missoula / Polson / Kalispell

Missoula / Lake / Flathead Oct 1 May 31 $73 $39

Missoula / Polson / Missoula / Lake / Jun 1 Aug 31 $90 $39

Appendix B - 12



PAGE 13

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Kalispell Flathead

Missoula / Polson / Kalispell

Missoula / Lake / Flathead Sep 1 Sep 30 $73 $39

Nebraska Omaha Douglas $84 $44

Nevada Incline Village / Crystal Bay / Reno / Sparks Washoe Oct 1 May 31 $101 $44

Nevada Incline Village / Crystal Bay / Reno / Sparks Washoe Jun 1 Aug 31 $139 $44

Incline Village / Crystal Bay / Reno / Sparks Washoe Sep 1 Sep 30 $101 $44

Las Vegas Clark Oct 1 Apr 30 $114 $59 Las Vegas Clark May 1 Aug 31 $100 $59 Las Vegas Clark Sep 1 Sep 30 $114 $59

Stateline / Carson City Douglas / Carson City Counties $83 $59

New Hampshire Concord Merrimack Oct 1 Oct 31 $92 $39 Concord Merrimack Nov 1 May 31 $72 $39 Concord Merrimack Jun 1 Sep 30 $92 $39 Conway Carroll Oct 1 Feb 28 $120 $44 Conway Carroll Mar 1 Jun 30 $97 $44 Conway Carroll Jul 1 Aug 31 $146 $44 Conway Carroll Sep 1 Sep 30 $120 $44 Durham Strafford $81 $39 Laconia Belknap Oct 1 Jun 30 $81 $34 Laconia Belknap Jul 1 Aug 31 $100 $34 Laconia Belknap Sep 1 Sep 30 $81 $34

Lebanon / Lincoln / West Lebanon / Franconia / Hanover / Holderness / Sunapee / Waterville Valley / North Woodstock / Plymouth

Grafton And Sullivan $116 $44

Manchester Hillsborough $90 $39 Portsmouth Rockingham Oct 1 Jun 30 $93 $39 Portsmouth Rockingham Jul 1 Sep 30 $121 $39

New Jersey Atlantic City / Ocean City / Cape May

Atlantic and Cape May Oct 1 Oct 31 $114 $49

Atlantic City / Ocean City / Cape May

Atlantic and Cape May Nov 1 Apr 30 $94 $49

Atlantic City / Ocean City / Cape May

Atlantic and Cape May May 1 Sep 30 $114 $49

Belle Mead Somerset $125 $39

Cherry Hill / Moorestown Camden And Burlington $82 $39

Appendix B - 13



PAGE 14

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Eatontown / Freehold Monmouth $106 $44 Edison / Piscataway Middlesex $109 $39 Flemington Hunterdon $100 $34

Newark

Essex / Bergen / Hudson And Passaic $116 $44

New Jersey Parsippany Morris $121 $44 Princeton / Trenton Mercer $133 $39

Springfield / Cranford / New Providence / Westfield / Clark / Summit / Linden Union $98 $44

Tom’s River Ocean Oct 1 May 31 $79 $34 Tom’s River Ocean Jun 1 Aug 31 $102 $34 Tom’s River Ocean Sep 1 Sep 30 $79 $34 New Mexico Albuquerque Bernalillo $70 $44 Los Alamos Los Alamos $75 $44 Santa Fe Santa Fe $83 $54 Taos Taos $69 $54 New York Albany Albany $103 $44 Binghamton / Owego Broome And Tioga $79 $34 Buffalo Erie $81 $49

Floral Park / Garden City / Glen Cove / Great Neck / Roslyn Nassau $159 $59

Glens Falls Warren Oct 1 May 31 $83 $44 Glens Falls Warren Jun 1 Aug 31 $129 $44 Glens Falls Warren Sep 1 Sep 30 $83 $44

Ithaca / Waterloo / Romulus

Tompkins And Seneca $90 $39

Kingston Ulster $94 $44 Lake Placid Essex Oct 1 Dec 31 $105 $49 Lake Placid Essex Jan 1 Jun 30 $94 $49

Lake Placid Essex Jul 1 Aug 31 $157 $49

Lake Placid Essex Sep 1 Sep 30 $105 $49

Manhattan (Includes The Boroughs Of Manhattan / Brooklyn / The Bronx And Staten Island)

The Boroughs Of Manhattan / Brooklyn / The Bronx / Richmond County Oct 1 Dec 31 $274 $59

Appendix B - 14



PAGE 15

DATE 01/01/2008





The Boroughs Of Manhattan / Brooklyn / The Bronx / Richmond County Jan 1 Jun 30 $214 $59


The Boroughs Of Manhattan / Brooklyn / The Bronx / Richmond County Jul 1 Aug 31 $196 $59

New York


The Boroughs Of Manhattan / Brooklyn / The Bronx / Richmond County Sep 1 Sep 30 $274 $59

Niagara Falls Niagara Oct 1 May 31 $63 $39 Niagara Falls Niagara Jun 1 Aug 31 $93 $39 Niagara Falls Niagara Sep 1 Sep 30 $63 $39 Nyack / Palisades Rockland $105 $44 Poughkeepsie Dutchess $103 $49 Queens Queens Oct 1 Dec 31 $177 $54 Queens Queens Jan 1 Apr 30 $152 $54 Queens Queens May 1 Jun 30 $163 $54 Queens Queens Jul 1 Aug 31 $153 $54 Queens Queens Sep 1 Sep 30 $177 $54

Riverhead / Ronkonkoma / Melville / Smithtown / Huntington Station / Amagansett / East Hampton / Montauk / Southhampton / Islandia / Commack / Medford / Stony Brook / Hauppauge / Centereach Suffolk $128 $59

Rochester Monroe $87 $39

Saratoga Springs / Schenectady

Saratoga And Schenectady Oct 1 Jun 30 $99 $39


Saratoga And Schenectady Jul 1 Aug 31 $160 $39


Saratoga And Schenectady Sep 1 Sep 30 $99 $39

Syracuse Onondaga $82 $39

Tarrytown / White Plains / New Rochelle / Yonkers Westchester $137 $54

Troy Rensselaer $83 $34 West Point Orange $98 $39

Appendix B - 15



PAGE 16

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal North Carolina Asheville Buncombe Oct 1 Oct 31 $82 $44 Asheville Buncombe Nov 1 Jun 30 $71 $44 Asheville Buncombe Jul 1 Sep 30 $82 $44

Atlantic Beach / Morehead City Carteret Oct 1 May 31 $67 $44

Atlantic Beach / Morehead City Carteret Jun 1 Aug 31 $96 $44

Atlantic Beach / Morehead City Carteret Sep 1 Sep 30 $67 $44

Chapel Hill Orange $80 $44 North Carolina Charlotte Mecklenburg $78 $44 Durham Durham $88 $44 Greensboro Guilford Oct 1 Apr 30 $90 $39 Greensboro Guilford May 1 Sep 30 $78 $39 Greenville Pitt $68 $34 Kill Devil Dare Oct 1 Dec 31 $60 $49 Kill Devil Dare Jan 1 Sep 30 $91 $49 New Bern / Havelock Craven $76 $39 Raleigh Wake $80 $49

Shalotte / Southport / Whiteville

Brunswick And Columbus $65 $34

Wilmington New Hanover $81 $44 Winston-Salem Forsyth $78 $39 Ohio Akron Summit $78 $44 Canton Stark $73 $39

Cincinnati Hamilton And Clermont $86 $49

Cleveland Cuyahoga $98 $49 Columbus Franklin $93 $44

Dayton / Fairborn Greene / Darke And Montgomery $80 $39

Hamilton Butler And Warren $82 $44 Mentor Lake $80 $39 Port Clinton Ottawa Oct 1 Jun 30 $60 $39 Port Clinton Ottawa Jul 1 Aug 31 $87 $39 Port Clinton Ottawa Sep 1 Sep 30 $60 $39 Rittman Wayne And Medina $72 $34 Sandusky / Bellevue Erie And Huron $91 $34 Toledo Lucas $73 $39

Youngstown Mahoning And Trumbull $75 $34

Oklahoma Oklahoma City Oklahoma $73 $44

Tulsa Tulsa / Creek / Osage / And Rogers $68 $39

Appendix B - 16



PAGE 17

DATE 01/01/2008



State Primary Destination County Begin End Lodging Meal Oregon Ashland / Crater Lake Jackson / Klamath $74 $39 Beaverton Washington $79 $39 Bend Deschutes $75 $39 Clackamas Clackamas $72 $34 Eugene / Florence Lane $84 $39 Lincoln City Lincoln Oct 1 Jun 30 $76 $44 Lincoln City Lincoln Jul 1 Aug 31 $100 $44 Lincoln City Lincoln Sep 1 Sep 30 $76 $44 Portland Multnomah $98 $44 Oregon Seaside Clatsop Oct 1 Jun 30 $77 $49 Seaside Clatsop Jul 1 Aug 31 $111 $49 Seaside Clatsop Sep 1 Sep 30 $77 $49

Pennsylvania Allentown / Easton / Bethlehem

Lehigh And Northampton $80 $39

Bucks County Bucks $95 $54 Chambersburg Franklin $66 $39

Chester / Radnor / Essington Delaware $88 $39

Erie Erie $79 $34 Gettysburg Adams Oct 1 Oct 31 $101 $49 Gettysburg Adams Nov 1 Mar 31 $72 $49 Gettysburg Adams Apr 1 Sep 30 $101 $49 Harrisburg Daupin $85 $39 Hershey City Of Hershey Oct 1 Feb 28 $82 $39 Hershey City Of Hershey Mar 1 May 31 $88 $39 Hershey City Of Hershey Jun 1 Sep 30 $139 $39 Lancaster Lancaster $83 $44

Malvern / Frazer / Berwyn / Phoenixville Chester $106 $44

Mechanicsburg Cumberland $75 $49 Montgomery County Montgomery $114 $54 Philadelphia Philadelphia $138 $59 Pittsburgh Allegheny $100 $49 Reading Berks $78 $39 Scranton Lackawanna $71 $34 State College Centre $76 $39

Rhode Island

East Greenwich / Warwick / North Kingstown

Kent And Washington $99 $44

Jamestown / Middletown / Newport Newport Oct 1 Nov 30 $137 $59

Jamestown / Middletown / Newport Newport Dec 1 Feb 28 $83 $59

Appendix B - 17



PAGE 18

DATE 01/01/2008




Jamestown / Middletown / Newport Newport Mar 1 Sep 30 $137 $59

Providence Providence $144 $49 South Carolina Aiken Aiken $70 $34

Charleston

Charleston / Berkeley And Dorchester $92 $49

Columbia Richland $75 $39 Greenville Greenville $75 $44 Hilton Head Beaufort Oct 1 Oct 31 $120 $49 South Carolina Hilton Head Beaufort Nov 1 Feb 28 $80 $49 Hilton Head Beaufort Mar 1 Sep 30 $120 $49 Myrtle Beach Horry Oct 1 Feb 28 $67 $49 Myrtle Beach Horry Mar 1 May 31 $82 $49 Myrtle Beach Horry Jun 1 Aug 31 $118 $49 Myrtle Beach Horry Sep 1 Sep 30 $67 $49

South Dakota Hot Springs Fall River And Custer Oct 1 May 31 $61 $34

Hot Springs Fall River And Custer Jun 1 Aug 31 $89 $34

Hot Springs Fall River And Custer Sep 1 Sep 30 $61 $34

Rapid City Pennington Oct 1 May 31 $63 $39 Rapid City Pennington Jun 1 Aug 31 $106 $39 Rapid City Pennington Sep 1 Sep 30 $63 $39

Sturgis / Spearfish Meade / Butte And Lawrence Oct 1 Apr 30 $60 $39

Sturgis / Spearfish Meade / Butte And Lawrence May 1 Aug 31 $88 $39

Sturgis / Spearfish Meade / Butte And Lawrence Sep 1 Sep 30 $60 $39

Tennessee Brentwood / Franklin Williamson $82 $44 Chattanooga Hamilton $81 $39 Gatlinburg / Townsend Sevier And Blount $67 $44 Knoxville Knox $74 $44 Memphis Shelby $83 $44 Nashville Davidson $99 $49 Oak Ridge Anderson $72 $34

Texas Arlington / Fort Worth / Grapevine

Tarrant County And City Limits Of Grapevine $120 $39

Austin Travis $85 $49 College Station Brazos $73 $34 Corpus Christi Nueces $78 $39

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Dallas Dallas County And City Of Dallas Oct 1 Dec 31 $100 $54

Dallas Dallas County And City Of Dallas Jan 1 Apr 30 $111 $54

Dallas Dallas County And City Of Dallas May 1 Sep 30 $100 $54

El Paso El Paso $76 $39 Galveston Galveston $96 $44

Houston (L.B. Johnson Space Center)

Montgomery / Fort Bend And Harris $95 $54

Hunt County Hunt County $64 $34 Texas Killeen Bell $65 $34 Laredo Webb $88 $39 McAllen Hidalgo $75 $39 Plano Collin $81 $44 Round Rock Williamson $78 $39 San Antonio Bexar $103 $49 South Padre Island Cameron Oct 1 Feb 28 $71 $39 South Padre Island Cameron Mar 1 Aug 31 $96 $39 South Padre Island Cameron Sep 1 Sep 30 $71 $39 Waco Mclennan $76 $34 Utah Ogden Weber $61 $39 Park City Summit Oct 1 Nov 30 $68 $59 Park City Summit Dec 1 Mar 31 $135 $59 Park City Summit Apr 1 Sep 30 $68 $59 Provo Utah $69 $44

Salt Lake City Salt Lake And Tooele $90 $49

Vermont Burlington / St. Albans Chittenden And Franklin Oct 1 Oct 31 $95 $44

Burlington / St. Albans Chittenden And Franklin Nov 1 Apr 30 $81 $44

Burlington / St. Albans Chittenden And Franklin May 1 Sep 30 $95 $44

Manchester Bennington $79 $54 Montpelier Washington $88 $49 Stowe Lamoille Oct 1 Nov 30 $108 $59 Stowe Lamoille Dec 1 Feb 28 $125 $59 Stowe Lamoille Mar 1 Sep 30 $108 $59 White River Junction Windsor Oct 1 Feb 28 $89 $49 White River Junction Windsor Mar 1 Aug 31 $78 $49 White River Junction Windsor Sep 1 Sep 30 $89 $49

Virginia Charlottesville City Of Charlottesville, $87 $39

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State Primary Destination County Begin End Lodging Meal Albemarle

Chesapeake / Suffolk

Cities of Chesapeake and Suffolk Oct 1 Mar 31 $74 $39


Cities of Chesapeake and Suffolk Apr 1 Aug 31 $99 $39


Cities of Chesapeake and Suffolk Sep 1 Sep 30 $74 $39

Chesterfield / Henrico Counties

Chesterfield / Henrico $81 $44

Virginia Hampton City / Newport News

Cities of Hampton City and Newport News Oct 1 Mar 31 $73 $39

Hampton City / Newport News

Cities of Hampton City and Newport News Apr 1 Jun 30 $88 $39

Hampton City / Newport News

Cities of Hampton City and Newport News Jul 1 Sep 30 $73 $39

James City and York Counties, Williamsburg

James City and York Counties, City of Williamsburg Oct 1 Mar 31 $70 $49


James City and York Counties, City of Williamsburg Apr 1 Aug 31 $89 $49


James City and York Counties, City of Williamsburg Sep 1 Sep 30 $70 $49

Loudoun County Loudoun $131 $54

Lynchburg Campbell / Lynchburg City $68 $39

Manassas City of Manassas $87 $34

Norfolk / Portsmouth Cities of Norfolk and Portsmouth Oct 1 Oct 31 $94 $54

Norfolk / Portsmouth Cities of Norfolk and Portsmouth Nov 1 Mar 31 $77 $54

Norfolk / Portsmouth Cities of Norfolk and Portsmouth Apr 1 Sep 30 $94 $54

Richmond City City of Richmond $102 $49

Roanoke City Limits Of Roanoke $76 $39

Spotsylvania County / City Of Fredericksburg Spotsylvania $63 $44

Stafford / Prince William Stafford / Prince $80 $39

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State Primary Destination County Begin End Lodging Meal Counties William

Virginia Beach County Virginia Beach Oct 1 Mar 31 $68 $49 Virginia Beach County Virginia Beach Apr 1 May 31 $83 $49 Virginia Beach County Virginia Beach Jun 1 Aug 31 $129 $49 Virginia Beach County Virginia Beach Sep 1 Sep 30 $68 $49 Wallops Island Accomack Oct 1 Jun 30 $78 $44 Wallops Island Accomack Jul 1 Aug 31 $111 $44

Wallops Island Accomack Sep 1 Sep 30 $78 $44

Warrenton Fauquier $73 $39

Virginia Washington DC Metro Area

Cities of Alexandria, Fairfax and Falls Church; Arlington and Fairfax Oct 1 Nov 30 $195 $59


Cities of Alexandria, Fairfax and Falls Church; Arlington and Fairfax Dec 1 May 31 $188 $59


Cities of Alexandria, Fairfax and Falls Church; Arlington and Fairfax Jun 1 Aug 31 $162 $59


Cities of Alexandria, Fairfax and Falls Church; Arlington and Fairfax Sep 1 Sep 30 $195 $59

Washington

Anacortes / Camano Island / Coupeville / Mount Vernon / La Conner / Burlington / Friday Harbor

Skagit / Island / San Juan $74 $54

Bremerton Kitsap $74 $54 Everett / Lynnwood Snohomish $81 $49 Ocean Shores Grays Harbor $82 $39 Olympia / Tumwater Thurston $76 $44

Port Angeles / Port Townsend

Clallam And Jefferson Oct 1 Jun 30 $81 $54


Clallam And Jefferson Jul 1 Aug 31 $114 $54


Clallam And Jefferson Sep 1 Sep 30 $81 $54

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State Primary Destination County Begin End Lodging Meal Seattle King $136 $59 Spokane Spokane $70 $44 Tacoma Pierce $96 $54

Vancouver Clark / Cowlitz And Skamania $101 $44

Washington DC District Of Columbia

Washington DC (Also The Cities Of Alexandria / Falls Church And Fairfax / And The Counties Of Arlington And Fairfax / In Virginia; And The Counties Of Montgomery And Prince George's In Maryland) (See Also Maryland And Virginia) Oct 1 Nov 30 $195 $59

District Of Columbia

Washington DC (Also The Cities Of Alexandria / Falls Church And Fairfax / And The Counties Of Arlington And Fairfax / In Virginia; And The Counties Of Montgomery And Prince George's In Maryland) (See Also Maryland And Virginia) Dec 1 May 31 $188 $59

District Of Columbia

Washington DC (Also The Cities Of Alexandria / Falls Church And Fairfax / And The Counties Of Arlington And Fairfax / In Virginia; And The Counties Of Montgomery And Prince George's In Maryland) (See Also Maryland And Virginia) Jun 1 Aug 31 $162 $59

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Washington DC District Of Columbia

Washington DC (Also The Cities Of Alexandria / Falls Church And Fairfax / And The Counties Of Arlington And Fairfax / In Virginia; And The Counties Of Montgomery And Prince George's In Maryland) (See Also Maryland And Virginia) Sep 1 Sep 30 $195 $59

West Virginia Charleston Kanawha $87 $39 Huntington / Barboursville Cabell / Wayne $61 $39 Morgantown Monongalia $76 $39 Shepherdstown Jefferson $69 $39 Wheeling Ohio $71 $39 Wisconsin Appleton City Of Appleton $75 $39 Brookfield / Racine Waukesha / Racine $77 $39 Green Bay Brown $71 $39 Lake Geneva Walworth Oct 1 Oct 31 $120 $49 Lake Geneva Walworth Nov 1 Apr 30 $91 $49 Lake Geneva Walworth May 1 Sep 30 $120 $49 Madison Dane $84 $49 Milwaukee Milwaukee $87 $39 Sheboygan Sheboygan Oct 1 Jun 30 $68 $39 Sheboygan Sheboygan Jul 1 Aug 31 $77 $39 Sheboygan Sheboygan Sep 1 Sep 30 $68 $39 Sturgeon Bay Door Oct 1 Oct 31 $74 $44 Sturgeon Bay Door Nov 1 Jun 30 $60 $44 Sturgeon Bay Door Jul 1 Sep 30 $74 $44 Wisconsin Dells Columbia Oct 1 Jun 30 $60 $59 Wisconsin Dells Columbia Jul 1 Aug 31 $82 $59 Wisconsin Dells Columbia Sep 1 Sep 30 $60 $59 Wyoming Cody Park Oct 1 Apr 30 $60 $39 Cody Park May 1 Sep 30 $94 $39 Jackson / Pinedale Teton And Sublette Oct 1 Jun 30 $85 $49 Jackson / Pinedale Teton And Sublette Jul 1 Aug 31 $127 $49 Jackson / Pinedale Teton And Sublette Sep 1 Sep 30 $85 $49

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5. Meal Expense Breakdown for partial day travel:

Breakfast $ 7.00 $ 8.00 $ 9.00 $ 10.00 $ 11.00 $ 12.00 Lunch $ 10.00 $ 11.00 $ 13.00 $ 14.00 $ 16.00 $ 17.00 Dinner $ 17.00 $ 20.00 $ 22.00 $ 25.00 $ 27.00 $ 30.00 $ 34.00 $ 39.00 $ 44.00 $ 49.00 $ 54.00 $ 59.00

6. Long–Term Subsistence: At least 30 consecutive days in travel status outside a 50 mile radius of residence and post of duty.

Up to the first seven (7) days may be reimbursed at the allowable rates stated above if arrangements for housing cannot be made before travel.

In–State: Lodging $19.00 per night Meals $20.00 per day Not to exceed a total of: $39.00 per day

Out–of–State: Determined on a case–by–case basis. Please submit request to Arizona Department of Administration with sufficient details to determine appropriate rate.

7. Out–of–Country

For the current out–of–country rates you may contact the GAO at (602) 542-1750 or visit the Department of Defense website for the latest rates:

a. Go to the GAO website (www.gao.state.az.us) and click on the Travel link,

b. Click on the Current Out-of-Country / Alaska, Hawaii Lodging and Meal Index link. This will take you to Department of Defense website; then

c. Click on Per Diem Rates and click on Per Diem Rates again. Next find the OUTSIDE CONUS, NON-FOREIGN OVERSEAS AND FOREIGN rates and select the COUNTRY/STATE from the drop down menu.

d. Locate the travel destination and associated lodging and meal rates

The breakdown for partial day Meal for out–of–country can be done using the following percentages:

Breakfast 20% Lunch 25% Dinner 55%

Appendix B - 24

http://www.gao.state.az.us/�

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