CONSTRUCTION OF GSM BASE STATION & TOWER FOR REGTel , CANADA

PROJECT MANAGERSULEMAN MUHAMMED BASHIRU

PROJECT TEAM MEMBERS OGUNYALE DAYO STEPHEN ABOABA AKINTUNDE ALMOTHANA DAWOUD

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Overview2

The Need

Map Of Regina, SK, Canada Source: Google Earth

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JUSTIFICATION

OPPORTUNITY• Number of

Students and Staff on Campus are in excess of 12,000

• About 7000 REGTel customers currently reside within the campus

PROBLEM • Experiencing

congestion at REG-03 & REGTel -08 between 10 am – 4 pm (peak utilisation)

• 18% Reduction in Number Customers since January, 2015

REVENUE• Upon Completion, the

project can generate $384,000 monthly ($40 x 9600 customers).

• Considering running cost and administrative expenses, the payback period is expected to be two (2) years

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Project Objectives

● Provide competitive quality of services for existing and potential customers within the university and its environs.

● To decongest REGTel-03 site located west of University of Regina and REGTel-08 located north of University of Regina by 40% and 30% respectively.

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Project Objectives Contd.

● Provide opportunity to justify REGTel sales drive. Sales can be increased by at least 19 percent within the university community.

● To serve as a hub site and back up site for REGTel-03 and REGTel-08.

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Constraints

Bulk of the tools used will be rented

Storage of Materials

Scheduling the arrival of materials to maximise storage space

Training of Adhoc staff

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Assumptions

Acquire licenses to build from Authorities

The project was planned & should be tracked at an activity level

Duration estimation was done based on availability of resources

It is the responsibility of the project manager to ensure that progress is made per established plans

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Acceptance Criteria

All cables from tower top to the shelter will be channelled through cable tray

Earthing value of the site must not exceed 4.7 Ohms

Steel Reinforcement must be grade 50 deformed bars and shall be covered with concrete overlay of minimum thickness of 75mm

The Intensity of the Aviation warning light should not be below 10 Candela

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Acceptance Criteria Contd.

Earth/Soil compaction ratio should be maintained during backfilling

The Shelter should have proper anti-static flooring and straps

All edges of slabs and tower base must be bevelled at 45 degrees

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Project Organization Chart

Executive Director{James Peters}

Engineering Management & Administration

Lawyers

Human Resource

Officer

Supply & Procurement

Procurement Officers

Project Coordinator

Project Manager

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EngineeringElectrical Engineer Civil Engineer

Laborers

CAD Technicians

Riggers

Rebar Workers

Carpenters

RF Engineer Microwave Engineer

Project Organization Chart Contd.

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Project Scope

Scope

Planning

Design

Supply of Materials

Project Implementation & Control

Site Testing & Commissi

oning

Procurement

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High Level Requirements Site Selection

Site Survey

Site Purchase

Soil Test

Civil Works Mobilisation

to site Excavation Reinforcement Formwork Casting Tower Rigging

Installation Electrical

Installation Microwave

Installation RF Installation Access Control Base Station

Commissioning

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WBS SUMMARY1.0 Construction 1.1 Site survey & Designs

1.1.1 Site Survey & Selection 1.1.2 Soil Test 1.1.3 Design Drawings

1.2 Civil works1.2.1 Marking Out & Measurement1.2.2 Excavating1.2.3 Foundation for Tower1.2.4 Erecting Tower

1.3 Site preparations1.3.1 Supply of Temporary Water, Shelter, Power

2.0 Installation and Testing 2.1 Electrical Installation

2.1.1 Earthing of site2.1.2 Aviation Warning Light

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WBS SUMMARY Contd. 2.2 RF/ Microwave Installation

2.2.1 RF Installation2.2.2 Microwave Instation

2.3 Acceptance Testing and Commissioning2.3.1 Base Station Commissioning & Testing2.3.2 Site on Air

3.0 Procurement/Supply of Materials 3.1 Procurement 3.2 Supply and Transportation of Materials4.0 Management and Administration 4.1 Project Management 4.2 Permits

4.2.1 Building Permit4.2.2 Frequency Reuse Permit4.2.3 Public Safety Permit

4.3 Adhoc Staff recruitment

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Project Stakeholders

Project Sponsor, Executive Management

Project Team City of Regina Government Agencies University of Regina Authorities Canada Transport Civil Aviation

Authority

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Risk Categories

Technical Nature of Soil

Human Resource Absenteeism & Sick calls

Workplace accident/hazards

Resignation

External Land litigation

Delay in Licensing, Permit Approvals

Unfavorable Weather condition.

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Risk Categories

Cost Inflation Material Storage

Delay in Funding

Schedule Delay in Supply of Material

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Risk Assessment Matrix

Risks Impact Degree of Impact

Probability of Occurrence

Response Plan and Risk Owner

Delay in Licensing, Permit Approval

• Delay the starting date.

• Delay the schedule.

High Medium Follow up on the licensing office to know the updates (PM & Legal)

Workplace incident and Hazards

Reduce skilled workers availability

High Medium • Acquire PPEs

• Train team on those PPEs (HSE)

Inflation Increase the project budget

High Low Purchase critical materials ASAP (Procure Finance)

Delay in material supply

Extend project schedule and budget

Medium Medium Always check inventory level(Supply Chain Officer)

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Project Schedule Summary

Project duration is 217 days

Project Start date is 18th April 2016

Project Finish date is 14th February 2017

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Milestones Schedule

Milestone 1Site Survey & Design • August 22, 2016Milestone 2

Permits & Licensing• September 14,

2016

Milestone 3Procurement &

Payment• October 12,

2016 Milestone 4Adhoc Staff & Recruitment

Milestone 5Supply &

Transportation of Materials

• October 21, 2016

November 3, 2016

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Milestones Schedule Contd

Milestone 6Civil Works • January 2, 2017Milestone 7

Electrical Installation• January 13,

2017

Milestone 8RF & Microwave

Installation• January 13,

2017Milestone 9

Testing

Milestone 10Acceptance Testing &

Commissioning

January 18, 2017

January 20 2017

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Project Summary –Cost Estimates

Work Package Labour Cost ($) Material Cost ($)

Site Survey & Design

79,160 32,105

Permit & Licensing 7,112 12,663.6Site Preparation 1,120 25,760Procurement and

Payment33,392 231,675

Adhoc Staff Recruitment

6,360 300

Supply/Transportation of

materials

15,600 13,850

Civil Work 39,760 20,960Electrical

Installation10,484 8,250

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Project Summary – Cost Estimates Contd.

Work Package Labour Cost ($) Material Cost ($)

RF & Microwave Installation

3,144 58,400

Testing 2,032 3,500Site landscaping 2,820 -

Acceptance Testing & Commissioning Total

1,088 -

Project closing 81,680 -

Total 283,752 407,463.60

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Project Cost Baseline

BAC = $691,215.60Cost Baseline: $793,215.60Available Budget : $950,000

Project Cost Baseline

$793,215.60 Contingency

Reserves$102,000

Labor Cost $283,752

Material Cost

$407,463.60

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Cumulative Budgeted Cost

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Cumulative Budget Cost ($)

Cumulative Budget Cost ($)

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Change Management

Change Control Board, CCB, is chaired

by Project

Sponsor, James Peters

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Change Management Contd.

Change request will be logged in the

change control

register

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Change Management Contd.

If a change

is approved by the CCB, the project

manager will

update and re-

baseline project

documentation as necessar

y

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Change Management Steps

• Any Stakeholder

• Project Manager

Evaluate the

Change

• Project Manager

• Requester• Project Team

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Change Management Steps Contd.

• Project Manager

• CCB• Project Manager

Implement Change • Project Manager

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Lessons Learnt

Withdrawal of Team Member

Adopt Progressive Elaboration

Delegation of Duties

Regular Engagement of Stakeholders

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Appendix

Analysis of Schedule for the project

Contact: sulemamu@uregina.ca

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Thanks For Your Attention

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