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eLearning Programme - Final Financial Statement
Instructions
* The budget should cover the entire period of the eLearning
grant.
* The budget should be coherent with the activities detailed in
section 3.
* All amounts should be provided in euros.
* Please adhere strictly to the format provided in the tables,
and check carefully the figures provided.
* Normally you should enter information in the yellow boxes
* Information in the green boxes is calculated for you
* The worksheets are protected and you can move between unlocked
cells with "Tab"
* Insert extra lines where necessary (but in the middle of the
tables to preserve the automated calculation rules)
(this can only be done through the menu "Insert/rows" when you
are in one of the unlocked cells, as the worksheets are
protected)
* If you really need to, you can unprotect a worksheet through
the menu "Tools/Protection/Unprotect sheet"
* Erase the example in the table before filling it
1. Complete B. Expenditure and revenues
* Fill-in the information for each cost category
* When complete, the total budget presented underI. Expenditure
must match that underII. Revenue
2. Complete part I of A. Financial summary
* Fill-in the column "original approved budget" on the basis of
the grant agreement or amendment
3. Complete part III of A. Financial summary
* Fill-in the details of the budget distribution between each
participating organisation
* Make sure the totals are consistent with those in column
"Actual expenditure" under I. "Overview of Expenditure"
4. Complete part IV of A. Financial summary
* Before completing these forms, please read carefully the grant
agreement and all the documents on financial management
(explanatory note in the application form, FAQs)
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* Fill-in the details of the distribution of revenues between
each participating organisation
* Make sure the totals are consistent with those under II.
"Overview of Income"
5. Complete part V of A. Financial summary* Fill-in the details
of the interests generated by the pre-financing for each
partner
6. Complete C. List of invoices
* Fill-in all the details according to the instructions given.
Add as many lines as necessary.
7. Complete D. Signature
* Enter the name of the person authorised to sign for the
budget
* Enter his / her function
8. Printout the forms
* Make sure you print all the relevant worksheets: choose the
option 'Print' & 'Entire workbook' (or Ctrl + p if you have
Macros enabled)
* Put all the forms together:
A. Financial summary
B. Detailed budget form
C. List of invoice
D. Signature
9. Sign and date the signature form
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Reference of grant agreement: 20..-. / 001-001
General instructions
* The expenditure should cover the entire period of the
eLearning grant.
* The expenditure should be coherence with the workplan in
Section 3.3.
* All amounts should be provided in euros.
* NB: Expenditure (table 1) = Revenue (table 2)
I. Overview of expenditure
Originalapproved
budget
Actual
expenditure(these figures must be
equal to totals in other
tables)
Variation
fromapproved
budget
% change
fromapproved
budget
Final
Communitygrant
requested
Type of costs Costs () Costs () Costs () ()
1. Staff costs 0.00 0.00 #DIV/0! 0.00
2. General expenditure 0.00 0.00 #DIV/0! 0.00
3. Travel and subsistence 0.00 0.00 #DIV/0! 0.00
4. Conferences and seminars 0.00 0.00 #DIV/0! 0.00
5. Production, dissemination and information costs 0.00 0.00
#DIV/0! 0.00
6. Other 0.00 0.00 #DIV/0! 0.00
TOTAL(identical to the total in Table 2) 0.00
* Please adhere strictly to the format provided in the tables,
and check carefully the figures provided (Report containing
calculation errors will be delayed in the
payment process).
0.00 #DIV/0!0.00
FINANCIAL SUMMARY
Project acronym:
0.00
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II. Overview of income
Actual
budget
Specific subsidies
0.00
0.00
0.00
0.00
0.000.00
Total 0.00
Revenue generated by the project
0.00
0.00
0.00
Total 0.00
Self-financing by the applicant
0.00
III. Breakdown of expenses incurred by partner (Euro)
Add entries to this summary for additional participating
institutions, if necessary.
TOTAL P1 P2 P3 P4 P5 P6
Type of costs
1. Staff costs 0.002. General expenditure 0.00
3. Travel and subsistence 0.00
4. Conferences and seminars 0.00
5. Production, dissemination and information costs 0.00
6. Other 0.00
TOTAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00
IV. Breakdown of the sources of finance within the
partnership
0.00(identical to the total in Table 1)TOTAL
a) Registration fees
b) Sale of publications
c) Other
Total
Sources
Total: totals must correspond to table 1 'Actual
Expenditure'
f) Other sources
d) National/regional/local public institutions
a) Community grant
b) European Commission: other programmes or actions
c) International public institutions
e) Private companies
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TOTAL
Own
contribution
eLearning
grant
Other
contributio
ns (1)
Various
income (2)
Beneficiary and partners - Name of the organisations
1. 0.00
2. 0.00
3. 0.00
4. 0.00
5. 0.00
6. 0.00
Total (the grant total should be equal to the total
amount entered in table 1) 0.00 0.00 0.00 0.00 0.00(1) Including
all international, national, regional or local funding, as well as
private funding and other sources
(2) Including all revenues generated by the project
(registration fees, sale of publications and other)
V. Interest earned on pre-financing
Partner
1.
2.
3.
4.
5.
6.
Total 0.00
Interest earned on pre-
financing
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Reference of grant agreement: 20..-. / 001-001
I. EXPENDITURE
1. Staff
Staff cost accounting is based on REAL COSTS : actual daily
salary/fee multiplied by the number of working days.
Please itemise one single staff cost expenditure per line
indicationg: the partner, the name of the person concerned, his/her
role.
a) Category A (project manager, administrator, expert,
consultant, etc.)
Partner/Role in the
project/name of the staff
Number of
persons xNumber of days y
Amount in EURO
per day zTotal =x*y*z Notes
0.00
Example - Partner n.1 0.00
Project manager - Mr Smith 0.00 Jan-Nov 2006
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total actual expenditure Community grant
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 0 0 Total (a) category A 0.00
b) Category B (assistance functions, etc.)
Role in the project
Number ofpersons
x
Number of days
y
Amount in EUROper day
z
Total=x*y*z Notes
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total 0 0 Total (b) category B 0.00
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Reference of grant agreement: 20..-. / 001-001
c) Category C (secretaries, etc.)
Role in the project
Number of
persons
x
Number of days
y
Amount in EURO
per day
z
Total
=x*y*z Notes
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total actual expenditure Community gra
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0.00
0.00
0.00
0.00
0.00
Total Total (c) category C 0.00
Total Section 1 (a+b+c) 0.00 0.0
2. General expenditure
Normal overhead costs of the organisation, typical examples:
communication costs, infrastructure costs (rent, electricity,
etc.), office supplies,
They may not include any eligible direct costs (travels, staff ,
etc).
General costs may not exceed a maximum of 7% of the total
eligible direct costs of the project.
Total
a) Office supplies / photocopies
b) Telephone, fax, post and telecommunications charges
c) Computer equipment
Total Section 2 (a+b+c) 0.00
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Reference of grant agreement: 20..-. / 001-001
3. Travel and subsistence costs in connection with
implementation of the project
- For conferences or seminars
organised as part of the project, they should be entered under
Section 4c1-4c3 of the form.
Compulsory information:name of the traveller, place of stay,
cost for each travel and justification must be clearly stated and
documented in the table below and in the list of invoices.
a) Travel
Number of persons x
Number of
journeys
y Mode of transport
Average cost per
journey
z
Total
=x*y*z Notes
Partner n.1
1 Plane 0.00 es. Mr Smith to Helsinki, kick off meeting
25-26/10/2006
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0 00
Total actual expenditure Community grant
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Reference of grant agreement: 20..-. / 001-001
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total (a) travel 0.00
b) Subsistence (accommodation and meals)
Number of persons
x
Number of
nights
y
Average cost per
day
z
Total
=x*y*z Notes
Partner n.1
1 1 0.00 es. Mr Smith to Helsinki, kick off meeting
25-26/10/2006
0.00
0.00
0.00
0.00
0.00
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Reference of grant agreement: 20..-. / 001-001
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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Reference of grant agreement: 20..-. / 001-001
0.00
0.00
0.00
0.00
Total (b) subsistence 0.00
Total section 3 (a+b) 0.00 0.
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Reference of grant agreement: 20..-. / 001-001
4. Costs in connection with conferences and seminars
Details of the calculation method should be given in Annex C for
all amounts
Total
a) Premises hire
Total (a) premises
hire 0.00
b) Equipment hire
Type of equipment
Number of
days hired
x
Average cost per
day
y
Total
=x*y
0.00
0.00
0.000.00
0.00
0.00
0.00
Total (b) equipment 0.00
c) Travel/subsistence costs for participants and speakers
Origin Number of persons
European Commission / Executive Agency(a)
Other institutions, agencies and official bodies of the
European
Union (e.g. Council, European Parliament, etc.)(a)
Country in which the conference/seminar is being held
Other EU Member States(b)
Other EFTA-EEA countries (Iceland, Liechtenstein, Norway)(b)
Other countries(b)
Total number of persons 0
Total actual expenditure Community
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Reference of grant agreement: 20..-. / 001-001
and their country of origin in Annex C
Compulsory information:
name of the person travelling, place of stay, cost for each
travel, justification must be clearly stated and documented in the
table below and in the list of invoices.
c1) Travel expenses of conference participants and speakers
Number of persons
x
Mode of
transport
Average cost per
journey
y
Total
=x*y Notes
Partner n.1
1 Plane 0.00 es. Mr Smith to conference (XYZ) 25-26/11/2006
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total actual expenditure Community gra
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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Reference of grant agreement: 20..-. / 001-001
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total (c1) travel 0.00
c2) Local transport
Number of persons
x
Mode of
transport
Average cost per
journey
y
Total
=x*y Notes
Partner n.1
1 train 0.00 es. Mr Smith to conference (XYZ) 25-26/11/2006
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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Reference of grant agreement: 20..-. / 001-001
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0 00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total (c2) local
transport 0.00
c3) Subsistence (accommodation and meals for conference
participants and speakers)
Number of persons
x
Number of
nights
y
Average cost per
day
z
Total Notes
Partner n.1
1 2 0.00 es. Mr Smith to conference (XYZ) 25-26/11/2006
0.00
0.00
0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
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0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total (c3) subsistence 0.00
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Reference of grant agreement: 20..-. / 001-001
d) Interpretation
Languages from/into which interpretation will be required:
. interpretation from:
..........................................................................
. interpretation into:
..............................................................................
d1) Interpreters
Number of interpreters
x
Number of
days
y
Cost per day
z =x*y*z
Total (d1) interpreters 0.00
d2) Booths
Number ofdays
x
Cost per day
y =x*y
Hire of booths Total (d2) booths 0.00
e) External consultants' fees
Total
Number of consultants
x
Number of
days
y
Cost per day
z =x*y*z
Total (e) consultants 0.00
f) Reception staff
Total
Number of persons
x
Number of
days
y
Cost per day
z =x*y*z
Total (f) reception staff 0.00
Total actual expenditure Community gran
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Reference of grant agreement: 20..-. / 001-001
g) Documentation distributed to participants
Number of pages
x
Number of
copies
y
Unit price
z
Total
=x*y*z
Total (g ) documentation 0.00
h) Supplies
Type
Number
x
Unit price
y
Total
x*y
0.00
0.00
0.00
Total (h) supplies 0.00
i) Other running costs Total
......................................................................................................
......................................................................................................
......................................................................................................
......................................................................................................
......................................................................................................
......................................................................................................
......................................................................................................
......................................................................................................
Total (i) other costs 0.00
Total Section 4 (total
items (a) to (i)) 0.00 0
Community grantTotal actual expenditure
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Reference of grant agreement: 20..-. / 001-001
5. Production, dissemination and information costs
- Details of the calculation method should be given in Annex C
for all amounts
- N.B.: Do not include staff expenditure under this heading.
a) Production costs
Type (publications, books, CD-
ROM, video, Internet, etc.) (1)
Number of
pages
Number of copies
x
Unit price
y
Total
=x*y
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total (a) production 0.00
(1) Please give details of the content in the annex
b) Translation costs
Language
Number of
lines
x
Price per line
y Total
0.00
0.00
0.00
0.00
0.00
0.00
Total actual expenditure Community grant
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Reference of grant agreement: 20..-. / 001-001
Please give details in the annex. Total (c) distribution
0.00
d) Other dissemination costs (please specify)
......................................................................................................
......................................................................................................
Total (d) other
dissemination costs 0.00
Total Section 5
(a+b+c+d) 0 0
6. Other (please specify)
They may not include any eligible direct costs (travels, staff,
etc)
Details of the calculation method should be given in the annex
for all amounts
Total
.........................................................................
.........................................................................
.........................................................................
.........................................................................
.........................................................................
.........................................................................
.........................................................................
Total Section 6 0
Expenditure - grand total 0.00 0.00
II. REVENUE
1. Specific subsidies
(a) Community grant (eLearning initiative)
Actual revenue
0.00
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Reference of grant agreement: 20..-. / 001-001
(c) International public institutions
Please specify:
........................................................................
........................................................................
(d) National/regional/local public institutions
Please specify:
........................................................................
........................................................................
(e) Private companies
(f) Other sourcesPlease specify:
........................................................................
........................................................................
Total (1) subsidies
(total for items (a) to (f)) 0.0
2. Revenue generated by the project
(a) Registration fees
(b) Sale of publications
(c) Other
Please specify:
........................................................................
........................................................................
Total (2) revenue generated
by the projet (a + b + c) 0.0
Actual revenue
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Reference of grant agreement: 20..-. / 001-001
by the project 0.00
Revenue - grand total
(1+2+3) 0.00
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Reference of grant agreement: 20..-. / 001-001
List of financial supporting documents (payslips, invoices,
receipts, etc.) to annex for final payment (add as many lines as
necessary)
Section concerned (f.i.:
I.1.a for Expenditure /
Staff / Category A)
Document
date
Document
reference
Reference
Date/PeriodAmount Description
It is advisable to group all the financial supporting documents
by budget heading, category, and sub category and by partner
concerned.
Note that the accuracy of the financial reporting is a crucial
element in the process of assessing your final report: it has
an
important impact on the speed of the analysis and therefore on
the closure of the contract itself.
It is in your own interest to be as transparent and clear as
possible in compiling this annex and giving details as:
- Person implied and role in the project, in case of staff
costs, travel and subsistence;
- Date of the invoice;
- Document reference;
- Reference date period: this is particularly important for
Travel and Subsistence giving the starting and end dates of the
travelling;
- Amount;
- Description: any other information you could not provide in
the other columns (for example: in travel and subsistence the
departure city and destination).
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Section concerned (f.i.:
I.1.a for Expenditure /
Staff / Category A)
Document
date
Document
reference
Reference
Date/PeriodAmount Description
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Reference of grant agreement: 20..-. / 001-001
This page to be signed by the person legally authorised to act
on behalf of the co-ordinating institution
To be signed when submitting the final cost breakdown
Certified truthful and accurate
Name:
Position within the co-ordinating institution:
Date:
Signature:
Official stamp of the body
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