Financial Permission Escalation System.

1

Sandesh Gawai Avinash Sanap

Bhausaheb Gadhawe

2

Project Guide

Project Members Prof. Priyanka Chaumwal

Introduction Aim Objectives Existing V/S proposed system Problem Statement Design & Implementation Details of hardware and software Major Results Future Scope Conclusion

3

Content:

“ Financial permission escalation System” is a system which means approving a budget from lower authority to higher authority.

• This system provides balancing of revenues and expenditure

• It provides control and assures oversight .• The mail goal of this system is Financial Planning and

Financial-Activity control.

4

Introduction:

The Project is aimed at developing fully automated budget approval system.

Employees submit bill to Manager. Bill passes through a workflow process. Manager and the employee – a) can view status of bill b)can generate reports Financial department will analyze the

proposed budget and credit it accordingly.

5

Aim:

Automate the processes of budget permission.

Analyze expenditure of particular department or an employee.

Create a convenient user interface for entering and storing detailed Information.

To speed up the managerial and administration work.

6

Objectives of the project:

MANUAL SYSTEM

TIME CONSUMING

SLOW DATA PROCESSING

NO USER-FRIENDLY ENVIRONMENT

LOT OF PAPER WORK

DIFFICULT DATA ACCESS

COMPUTERISED SYSTEM

TIME SAVING

FAST DATA PROCESSING

USER-FRIENDLY ENVIRONMENT

SAVE PAPER WORK

EASY DATA ACCESS

7

Existing V/S Proposed System

Nowadays, Employee requirement information manually entered into excel files and then stored in DB.

It requires lot of manpower and is time consuming.

This results in Clustered data. Poor analysis.

8

Problem statement:

• It provides user friendly interface.• User will login to the system and login will be

based on the role of user.• Access to the system will be based on roles.• Roles will be based on the type of department

the user belongs to.• Manager of the user may suggest changes to

the bill by writing directly to the employee .• Budget approved by manager will be

forwarded to Finance Dept.

9

Implementation:

The Finance Department will analyze the budget .

After accepting a budget , the system will generate a unique purchase order( PDF doc).

This will be stored in the Admin DB. Notification regarding approval process will

be sent by the system to manager and the employee.

10

Design:Administrator

EmployeeHe has

the Highest Priority. He issues all the rights to the users. He manages the system.

They have the Medium Priority. They perform their respective functions.

He has the Lowest Priority. He submits the bill to respective managers.

Manager

11

12

Use Case:

Permission

Employee

Admin Login

AdminAdmin Register Employee/Manager

Response

View Request

Manager

13

Activity DiagramLogin

RequestForBudgetApproval

ReviewBudget

FinalizeBudget

SendResponse

EmployeeFinanceTe

amManager

ProcessRequest

confirmResp

14

Data_Flow_Diagram -1

15

Data_Flow_Diagram-2

Hardware and software requirements:

Hardware requirements:DescriptionPC with 2 GB hard-disk and 256 MB RAM  Software requirements: The software specification for the system are listed below: LANGUAGE : JAVA. DEVELOPER : Netbeans 7.1 or higher DATABASE : SQL Server 2005/2008 OPERATING SYSTEM : Windows XP/VISTA/7 

16

This system helps to convert strategic plans into action. They specify the resources, revenues, and activities required to carry out the strategic plan for the management of budget in an organization.

 Provides an excellent record of organizational activities

 Improves resources allocation, because all requests are clarified and justified.

17

Major Results

This system can be extended to client-server applications for Android. The front-end of Java application can be mapped to Android allowing better access to system for all employees.

Employee fraud tracking and prevention by setting up a Employee Analysis System which can track unexpected/unexplained transactions  by risk assessing and auditing.

Provide Graphical View for Monthly and Annual Budget.

18

Future Scope:

This software provides financial control & budgetary control which can be used for any organization where systematic and faster budget management is required.

19

Conclusion:

20

Thank you Principal- Prof. .Head Of Department- Prof.Uday NayakProject Guide- Prof. Priyanka Chaumwal

21

Thank You …