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FINAL MINUTES
27 August 2014
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34537
Table of Contents
Folio Date Particulars
34538 27.08.2014 Ordinary Meeting Minutes
34560 31.07.2014 Organisational Services Monthly Report - July 2014
34578 31.07.2014 Strategic Financial Monthly Report - July 2014
34594 27.08.2014 Policy - Debt Recovery Policy
34603 05.08.2014 Minutes - Natural Environment Advisory Committee Meeting
34608 04.08.2014 Minutes - Sustainable Futures Advisory Committee Meeting
Declaration of Potential Conflict of Interest
Nil.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34538
ORDINARY MEETING
MINUTES
1. ATTENDANCE:
Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J Bonanno, L G
Bonaventura, F A Gilbert, A N Jones, G J Martin, D J Perkins and R D Walker were in
attendance at the commencement of the meeting. Also present was Mr B Omundson (Chief
Executive Officer) and Mrs M Iliffe (Minute Secretary).
The meeting commenced at 10.00 am.
2. ABSENT ON COUNCIL BUSINESS:
Crs T A Morgan and P F Steindl who are attending the 17th
Parks and Leisure Australia
National Conference in Cairns.
3. APOLOGIES:
Nil
4. CONDOLENCES:
Nil
5. CONFIRMATION OF MINUTES:
5.1 ORDINARY MEETING MINUTES - 20 AUGUST 2014
THAT the Ordinary Meeting Minutes held on 20 August 2014 be confirmed.
Moved Cr Casey Seconded Cr Gilbert
CARRIED
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34539
6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:
Nil
7. MAYORAL MINUTES:
Nil
8. CORRESPONDENCE AND OFFICERS’ REPORTS:
8.1 ORGANISATIONAL SERVICES MONTHLY REPORT - JULY 2014
Author Director Organisational Services
Purpose
To review the attached Organisational Services Monthly Review Report for July 2014.
Officer's Recommendation
THAT the Organisational Services Monthly Review Report for July 2014 be received.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Walker Seconded Cr Martin
CARRIED
8.2 STRATEGIC FINANCIAL REPORT FOR THE MONTH OF JULY 2014
Author Director Organisational Services
Purpose
To adopt Council’s Strategic Financial Report for the month of July 2014.
Background/Discussion
Under Part 9 Section 204 of the Local Government Regulation 2012, Council is required to
present the financial report at a meeting of the local government once a month.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34540
The financial report must state the progress that has been made in relation to the local
government’s budget for the period of the financial year up to a day as near as practicable to the
end of the month before the meeting is held.
Following a review by Queensland Treasury Corporation, a new template has been developed
to provide a strategic overview of the financial results for the month. July is the first month the
new reporting template is being used.
Consultation and Communication
Council, Chief Executive Officer, Directors, Executive Manager Governance and Finance,
Manager Financial Services
Resource Implications
Nil.
Risk Management Implications
Nil.
Conclusion
Being the first month of the financial year, any existing budget variances will most likely be
corrected through the course of the financial year, or be assessed and adjusted in the September
2014 budget review.
Council is cognisant of the current economic climate and will be paying particular attention to
how the various revenue streams are tracking throughout the year. Expenditure items will also
be monitored to ensure that the budgeted efficiency dividends are achieved.
Officer's Recommendation
THAT the attached Strategic Financial Report for the month of July 2014 be adopted.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Walker Seconded Cr Perkins
CARRIED
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34541
8.3 DEBT RECOVERY POLICY
Author Director Organisational Services
Purpose
To adopt Council’s Debt Recovery Policy.
Background/Discussion
The key objectives of the Debt Recovery Policy are to:
Ensure a fair, consistent and accountable approach to council’s debt management and
collection practices;
Recognise the importance that debt recovery has on the capacity of council to deliver
services to the community;
Maximise the collection of outstanding debts;
Establish timelines of communications and debt collection itself which will deliver
consistency of service;
Maximise the cost effectiveness of collection processes.
Council needs to carefully monitor the level of overdue rates and other amounts due to it, and
be vigilant in the recovery function, as outstanding amounts can cause disruption to the
provision of services and facilities. Rather than letting the level of overdue rates and other
amounts escalate over time, it is preferable to constantly and consistently apply a fair,
appropriate and vigilant recovery process.
It is sound administrative practice to adopt a policy that provides a uniform approach and not
only assists staff in responding to enquiries but also demonstrates transparency by making clear
the obligations of ratepayers and processes used by Council in assisting them meet their
financial obligations.
Consultation and Communication
Chief Executive Officer, Directors, Executive Manager Governance and Finance, Manager
Financial Services, Revenue Coordinator, Senior Legal Counsel, Internal Auditor.
Resource Implications
The Debt Recovery Policy clearly sets out the timings and actions to be followed for the
recovery of outstanding debts owing to council.
Risk Management Implications
The review of the Debt Recovery Policy is undertaken to ensure that risk around outstanding
debtors is mitigated as much as possible.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34542
Conclusion
Council has a responsibility to recover monies owing to it in a timely and efficient manner to
finance its operations and ensure effective cash management. The attached Debt Recovery
Policy sets out a uniform approach, making it clear the obligations of debtors and the processes
used by council in assisting them to meet their financial obligations.
Officer's Recommendation
THAT the attached Debt Recovery Policy be adopted.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Walker Seconded Cr Jones
CARRIED
8.4 CARBON TAX REMISSION
Author Director Organisational Services
Purpose
To account for the effect of the repeal of the Carbon Tax Legislation by the Federal
Government.
Background/Discussion
On 17 July 2014, The Australian Parliament passed the Clean Energy Legislation (Carbon Tax
Repeal) Act 2014. The repeal of the Clean Energy Act, which took effect from 1 July 2014, has
the effect of removing any Carbon Tax Liability from that date. Any Carbon Tax Liability
arising prior to 1 July 2014 is unaffected by the repeal of the Legislation.
In order to meet the additional costs associated with paying the Carbon Tax, Council previously
increased its Waste Facilities Operations Levy, levied pursuant to Section 94(1)(b)(ii) of the
Local Government Act 2009, on rateable land to fund some of the costs associated with
operating waste facilities.
Council is under no legal obligation to refund or remit any component of the Waste Facilities
Operations Levy charged for the 2014/2015 financial year. This charge was set, in good faith
at Council’s budget meeting in the reasonable expectation that the Carbon Tax Liability would
continue. Once Council has adopted the budget for the financial year, there is no power to
amend or alter the Rating Resolutions as set out in Section 94(2) of the Local Government Act.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34543
Under Section 9 of the Local Government Act, Council can make an ‘ex gratia’ payment to
ratepayers to refund monies which had been intended to be collected through the Waste
Facilities Operations Levy to meet Carbon Tax Liabilities.
It is therefore proposed, that a credit of $18.46 be included on the second half yearly Rates
Notices, to be issued in February 2015, for all rateable assessments.
Consultation and Communication
Chief Executive Officer and Directors, Manager Waste Services, Executive Manager
Governance and Finance
Resource Implications
This money had been levied to meet Carbon Tax Liabilities which are no longer applicable.
Risk Management Implications
Nil
Conclusion
The Carbon Tax Legislation, which had previously imposed a liability on Council, has been
repealed. As a result, funds levied to offset some of the cost of this liability are no longer
required. Council is unable to amend its Rating Resolutions adopted at the Special Budget
Meeting on 25 June 2014, however, a proposed ‘ex gratia’ payment of $18.46 is to be included
as a credit for all rateable assessments on the second half yearly Rates Notice to be issued in
February 2015.
Officer's Recommendation
THAT an ‘ex gratia’ payment of $18.46 be included as a credit for all rateable
assessments on the second half yearly Rates Notice to be issued in February 2015. This
is to remit funds levied for Carbon Tax Liabilities which are no longer applicable.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Bonaventura Seconded Cr Bonanno
CARRIED
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34544
8.5 AMENDMENT TO MACKAY WASTE SERVICES' COMMERCIAL FEES
AND CHARGES DUE TO CARBON PRICE REPEAL
Author Manager Waste Services
Purpose
To seek Council's approval to amend relevant 2014/2015 Waste Services' Commercial Fees and
Charges in relation to the repeal of the Clean Energy Act 2011.
Background/Discussion
In 2011, the Australian Government introduced the Clean Energy Act 2011 along with its
subordinate Legislation. This Legislation introduced the Carbon Pricing Mechanism (CPM) as
a financial instrument to manage the nation’s carbon emissions.
The Legislation placed a price for each CO2-e tonne emitted. The price was initially set at fixed
rates for the first three years, followed by a market based pricing scheme. The Legislation
included landfills as liable facilities, if they triggered a nominated threshold. The threshold for
landfills was set at 25,000 CO2-e tonnes per annum. Modelling was undertaken that
demonstrated Hogan’s Pocket Landfill would in fact generate emissions that triggered the
liability threshold.
Further modelling was undertaken to estimate the potential Carbon Price Liability to Council so
that costs created by this liability could be recovered when waste is presented for disposal.
Council strategy to recover costs for the liability was for Municipal Solid Waste (MSW)
liabilities to be recovered through the Waste Facilities Operations Levy and Commercial &
Industrial (C&I) Waste and Construction & Demolition (C&D) Waste would be recovered via
the commercial gate charges at the time of disposal. Accordingly, those fees were adjusted to
recover the potential liability of the CPM.
On 17 July 2014, the Australian Parliament passed the Clean Energy Legislation (Carbon Tax
Repeal) Act 2014. The repeal of the Clean Energy Act, which took effect from 1 July 2014, has
the effect of removing any Carbon Tax Liability from that date. Any Carbon Tax Liability
arising prior to 1 July 2014 is unaffected by the repeal of the Legislation.
Council adopted its Commercial Fees and Charges on 11 June 2014 prior to the repeal of the
Legislation. These fees and charges were set in good faith by Council in the reasonable
expectation that the CPM liability would continue. With the subsequent repeal, Council can act
to amend the Commercial Fees and Charges commensurately with the removal of the CPM
liabilities, however, it must be noted that Council has no obligation to refund or remit any
component of the fees that relate to the CPM liabilities.
The table below contains the relevant fees and charges that contained a carbon price
component, the current adopted charge and the modelled carbon price component for that
specific fee. For clarity, no Municipal Solid Waste (MSW) charges contained a CPM recovery
component, as this waste stream had the CPM component recovered through the Waste
Facilities Operations Levy and, consequently, there are no adjustments to the gate charges in
relation to the residential self-haul charges.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34545
The following table specifies the Waste Services' Commercial Fees and Charges that included a
carbon component. For each adopted Waste fee, the table demonstrates the carbon component
of that fee and the fee when it is rounded with the carbon component removed. All fees include
G.S.T.
PAGET WASTE STATION - Commercial
Waste Stream
Adopted 2014/201
5 Fee
2014/2015 Carbon
Component
Adjusted 2014/2015 Fee (Less Carbon
Component)
Adjusted 2014/2015 Fee (Less Carbon) Rounded
% Change from
Adopted to
Rounded
Commercial
General Commercial (per tonne)
CI $160.00 $15.28 $144.72 $145.00 -9.6%
Paget Construction & Demolition Waste (per tonne)
CD $140.00 $1.98 $138.02 $138.00 -1.4%
Asbestos Disposed of at Paget (per tonne) Maximum Amount of 250 kg)
CD $424.00 $1.95 $422.05 $422.00 -0.5%
HOGAN'S POCKET Commercial
Hogan's Pocket Gate Charge (per tonne)
CI $130.00 $15.28 $114.72 $115.00 -11.8%
Hogan's Pocket Construction & Demolition Waste (per tonne)
CD $110.00 $1.99 $108.01 $108.00 -1.8%
Special
Putrescible/Offensive/ Noxious Wastes (per tonne)
CI $232.00 $15.11 $216.89 $217.00 -6.5%
Requested Deep Burial, e.g. Legal Records, Insurance Claims (per tonne)
CI $232.00 $15.11 $216.89 $217.00 -6.5%
Approved Contaminated Soil (per tonne)
CD $250.00 $1.98 $248.02 $248.00 -0.8%
Asbestos Disposed of at Hogan's Pocket (per tonne)
CD $250.00 $1.98 $248.02 $248.00 -0.8%
Other Approved Contaminated Materials (per tonne)
CI $270.00 $15.27 $254.73 $255.00 -5.7%
OTHER WASTE FACILITIES
General Commercial - Uncompacted (per m3)
CI $65.00 $10.81 $54.19 $54.00 -16.6%
General Commercial - Compacted (per m3)
CI $75.00 $10.60 $64.40 $64.00 -14.1%
The changes to the fees are varied as it reflects the modelled carbon emission for the specific
charge as carbon emissions are not uniform across all Waste streams.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34546
To enable the systems change, it is recommended that the effective date of any amendment
occurs on a Monday and it is recommended that the amendments are effective from Monday, 1
September 2014.
In relation to the fees paid since 1 July 2014, it is recommended to Council to proceed with
remitting a refund to all payers of the CPM component. However, it should be noted, it may be
challenging to identify all clients that have paid the respective charges. The difficulty occurs
when the client pays by cash or card as their identification is not recorded.
In summary, Council has the following three options available for the treatment of the CMP
component that has been paid since 1 July 2014:
1. Provide no refunds.
2. Provide a credit of the carbon component of the relevant Commercial Waste Fees and
Charges to all account holders only.
3. Provide a credit of the carbon component of the relevant Commercial Waste Fees and
Charges to all account holders and provide a refund to non-account holders that make a
claim within the 2014-2015 financial year where they can provide supporting
information of the transaction.
In terms of transparency and community expectation, it is recommended that Option 3 should
be offered. Remaining funds will be managed in accordance with accounting standards that
apply to Council.
Consultation and Communication
Waste, Health & Regulatory Portfolio Councillor, Director Engineering and Commercial
Infrastructure, Director Organisational Services, Manager Financial Services, Executive
Manager Governance and Finance, Manager Business Services and Project Accountant.
LGAQ legal opinion (Number: TFC:JPH:aa:AA3968) dated 28 July 2014.
For awareness, Council has been contacted by some clients about its position on the repeal of
the Legislation and its charges. A media release was issued on the matter on 18 July 2014
informing the community of Council’s intentions on how this matter will be managed.
Resource Implications
If the Waste Services Commercial Fees and Charges are amended to remove the CPM
component, there will be an impact in terms of achieving the revenue forecast for the
2014/2015 budget as this was included in the 2014/2015 operational budget. However, this will
be offset by the abolition of the CPM liability that Council would have incurred for the
2014/2015 financial year.
Risk Management Implications
The Australian Consumer and Competition Commission (ACCC) will monitor, and enforce
reasonably, expected price reductions on behalf of the Australian Government. Council by
acting in a transparent manner will demonstrate that it has acted in good faith to manage this
matter.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34547
Conclusion
Amending the Commercial Fees and Charges by removing the CPM component will ensure
that Council complies with the amended Legislation and will continue Council’s transparency
on the management of the CPM. In addition to this action, refunding and providing credit of the
CPM component paid to the relevant clients should occur.
Officer's Recommendation
THAT the following specific Waste Services' Commercial Fees and Charges be amended
for the 2014/2015 financial year commencing on Monday 1 September 2014:
PAGET WASTE STATION - Commercial
Current Adopted
2014/2015 Fee
Amended
2014/2015 Fee
Commercial
General Commercial (per tonne) $160.00 $145.00
Paget Construction & Demolition Waste (per tonne) $140.00 $138.00
Asbestos Disposed of at Paget (per tonne) Maximum Amount of 250 kg)
$424.00 $422.00
HOGAN'S POCKET
Commercial
Hogan's Pocket Gate Charge (per tonne) $130.00 $115.00
Hogan's Pocket Construction & Demolition Waste (per tonne)
$110.00 $108.00
Special
Putrescible/Offensive/Noxious Wastes (per tonne) $232.00 $217.00
Requested Deep Burial, e.g. Legal Records, Insurance Claims (per tonne)
$232.00 $217.00
Approved Contaminated Soil (per tonne) $250.00 $248.00
Asbestos Disposed of at Hogan's Pocket (per tonne) $250.00 $248.00
Other Approved Contaminated Materials (per tonne) $270.00 $255.00
OTHER WASTE FACILITIES
General Commercial - Uncompacted (per m3) $65.00 $54.00
General Commercial - Compacted (per m3) $75.00 $64.00
AND THAT a credit of the Carbon Price Mechanism Component of the relevant
Commercial Waste Fees and Charges is provided to all account holders and a refund be
provided to non-account holders that make a claim within the 2014/2015 financial year
where they can provide supporting information of the transaction.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Bonaventura Seconded Cr Gilbert
CARRIED
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34548
8.6 ATTENDANCE AT 2014 CONFERENCES
Author Chief Executive Officer
Purpose
This report is to request that Council nominate its delegates to attend forthcoming conferences
between August and October 2014.
Background/Discussion
Council is required to nominate its delegates to attend a range of LGAQ and State Government
conferences/events throughout the year. These conferences are attended by Councillors as part
of their professional development and as an opportunity to gain insight into initiatives and
projects which could then be implemented to the benefit of the region. The conferences to
which it is proposed to send Councillors are in line with their portfolios.
Consultation and Communication
Mayor and Councillors.
Resource Implications
Cost of attendance is catered for in the current budget.
Risk Management Implications
Nil.
Conclusion
Attendance at these conferences is recommended.
Officer's Recommendation
THAT Council approve attendance of the Councillors as listed at the various conferences
as follows:
Date of
Event Organisation Event and Where Crs to Attend
15-17
September
DestinationQ DestinationQ Forum, Sunshine Coast Cr Greg Martin
27-30
October
LGAQ 118th
LGAQ Annual Conference, Mackay
Entertainment & Conference Centre, Mackay
Cr Deirdre
Comerford &
Cr Kevin Casey as
Delegates.
All other Councillors
as Observers.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34549
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Casey Seconded Cr Gilbert
CARRIED
9. CONSIDERATION OF COMMITTEE REPORTS:
9.1 DRAFT MINUTES NATURAL ENVIRONMENT ADVISORY
COMMITTEE
File No NEAC Minutes
Author Acting Manager Parks and Environment
Purpose
Attached is a copy of the draft Natural Environment Advisory Committee Meeting Minutes
dated 5 August 2014, for consideration of committee recommendations.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34550
Officer's Recommendation
THAT the draft Minutes for the Natural Environment Advisory Committee meeting
dated 5 August 2014 be received.
AND THAT
1) Council allocate $29,000 for Community Environmental Grants as follows:
Queensland Wader Study Group - $2,000 for Shorebird monitoring in the
Mackay region
Mackay and District Turtlewatch Association - $22,000 for Flatback Turtle
monitoring/research project in association with JCU
Mackay Conservation Group – $5,000 for a series of 6 guided walks of
ecologically or socially significant sites around Mackay.
Total funding allocation recommended $29,000
2) That Council notes the Committee's request that all future expenditure from the
levy is discussed with the committee prior to adoption of the Council budget.
FURTHER THAT Council notes the NEAC recommendations 3), 4), and 5) as
below and refers these to the CEO for appropriate action.
3) That an induction process be developed for new committee members.
4) That a process be developed for considering whether significant trees should be
removed. This process should include an assessment by Council’s aborist and
the matter should be referred to the NEAC.
5) That a Council report/briefing be prepared outlining the process to be followed
to declare local weeds and the cost implications, and that Council seriously
consider a local declaration of the 5 weeds recommended in the MWRPMG
report.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Jones Seconded Cr Gilbert
CARRIED
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34551
9.2 DRAFT SUSTAINABLE FUTURES ADVISORY COMMITTEE MEETING
MINUTES - 4 AUGUST 2014
Author Executive Officer Sustainability and Collaboration
Purpose
To present to Council the draft Sustainable Futures Advisory Committee Meeting Minutes
dated 4 August 2014 for information purposes.
Officer's Recommendation
THAT the draft Minutes for the Sustainable Futures Advisory Committee Meeting of 4
August 2014 be received.
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Gilbert Seconded Cr Jones
CARRIED
10. RECEIPT OF PETITIONS:
Nil
11. TENDERS:
11.1 PREFERRED SUPPLIER ARRANGEMENT - SUPPLY AND DELIVERY
OF PLUMBING FITTINGS
Author Manager Procurement and Plant
Purpose
To present to Council tenders submitted for MRC 2014-056 Preferred Supplier Arrangement –
Supply and Delivery of Plumbing Fittings.
Background/Discussion
Preferred Supplier Arrangements have proven to be a cost-effective means of supplying high
usage items utilised by council’s operation departments whilst satisfying legislative
requirements.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34552
Considerable delays to operational activities would be incurred if tenders were to be obtained in
each instance, as stipulated under section 226 Local Government Regulation 2012. In order to
gain cost efficiencies and competitive market rates due to the economies of scale achieved by
aggregating demand, council issued the Request for Tender MRC 2014-056 Preferred Supplier
Arrangement – Supply and Delivery of Plumbing Fittings.
Prior to the release of this tender a review was completed of all of Councils preferred supplier
arrangements to establish where these may be combined to gain greater efficiencies. Previously
Council issued seven tenders for a variety of water and sewerage components with the same
suppliers tendering separately to each one. By combining these seven tenders Council reduces
tender and contract management requirements as well as reducing the impact on suppliers by
only having to submit one tender rather than seven times.
The proposed commencement date for this contract is 1 September 2014, for a twenty-four (24)
month period, with a clause for rise and fall after each twelve (12) months and a twelve month
extension period.
Tenders were invited on the 12 April 2014, via council’s website and advertised locally in the
Daily Mercury seeking submissions for the Supply and Delivery of Plumbing Fittings.
The following responses were received by the closing date of 6 May 2014 at 10.00am:
Cadia Group Pty Ltd - NSW Based
DEKS Industries - Victoria Based
Dowdens Pumping and Water Treatment - Mackay Based
Elster Metering Pty Ltd - Queensland Based
HydroMet Pty Ltd - Queensland Based
Iplex Pipelines Australia Pty Ltd - Queensland Based
NQ Water Services Pty Ltd - Mackay Based
Pentair Water Solutions Pty Ltd - Queensland Based
QLD Plumbers Supplies Pty Ltd - Mackay Based
Rapid Clamps Pty Ltd - Queensland Based
Tradelink Plumbing - Mackay Based
Vinidex Pty Ltd - Queensland Based
An initial compliance check was conducted on 20 May 2014 to identify submissions that were
non-conforming with the requirements of the Request for Tender (RFT). This includes
compliance with the contractual requirements and provision of requested information.
The evaluation panel held further evaluations on the 13, 18 & 24 June 2014. Following these
evaluations Tender Information Requests (TIR) were issued to the following respondents:
Cadia Group Pty Ltd requesting further information on three items.
DEKS Industries requesting price clarification on five items
Dowdens Pumping & Water Treatment requesting pricing on two items
Elster Metering Pty Ltd regarding Contractual Terms and Conditions of the Agreement.
HydroMet Pty Ltd requesting pricing on two items
Iplex Pipelines Australia Pty Ltd regarding Contractual Terms and Conditions of the
Agreement.
NQ Water Services Pty Ltd requesting pricing on two items
Pentair Water Solutions Pty Ltd regarding Contractual Terms and Conditions of the Agreement
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34553
QLD Plumbers Supplier Pty Ltd requesting pricing on two items
Rapid Clamps Pty Ltd requesting samples of 2 items
Tradelink Plumbing requesting clarification and samples of 4 items
Vinidex Pty Ltd requesting clarification on pricing for 3 items.
All replies were received. Follow up meetings were held with the evaluation panel on the 9 &
23 July to discuss TIR responses and review samples.
In evaluating the conforming submission received, the evaluation panel considered:
Value for Money - 90%
Local Content - 10%
Following the review of the submissions and TIR’s, the evaluation panel acknowledged that all
respondents were capable of supplying the items tendered for to Council specifications and that
all respondents will be awarded items on this tender.
The evaluation of the tender was conducted by:
Water Maintenance Team Leader - Water Network
Civil Services Coordinator - Water Network
Manager Business Services - Business Services
Warehouse Supervisor - Procurement and Plant
Contracts Officer - Procurement and Plant
Consultation and Communication
Prior to releasing the Request for Tender, all operational branches were consulted to ensure all
requirements were specified in the tender documentation
Resource Implications
The Preferred Suppliers Arrangement – Supply and Delivery of Plumbing Fittings contract is a
schedule of rates contract, which is utilised on an as required basis, and funding is to be
provided from relevant department budgets.
Based on the usage as detailed in the tender documents and utilising the rates of the
recommended providers, the contract has the potential total value of approximately
$3,394,259.69 excluding GST for the 24 month period.
The comparison of rates between the current seven contract suppliers and the recommended
suppliers tendered schedule of rates, indicates the following increases and/or decreases over the
term of twenty-four months:
Preferred
Supplier
Arrangement
Current contract
totals (Excl GST)
New contract
totals (Excl GST)
Difference (Excl
GST)
Percentage
Increase /
Decrease
Valves (Ball,
Check, Gate and
Sluice)
$396,406.00 $365,166.58 $31,239.42 8% decrease
Gunmetal Bands, $295,608.00 $302,981.36 ($7,373.36) 2% increase
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34554
Preferred
Supplier
Arrangement
Current contract
totals (Excl GST)
New contract
totals (Excl GST)
Difference (Excl
GST)
Percentage
Increase /
Decrease
Cock TPFNR’s,
Ferrule Bends and
Repair Clamps
Polythene Pipe
and Fittings
$93,338.59 $84,358.37 $8,980.22 10% decrease
Water Meters and
Fittings
$982,193.76 $1,013,572.50 ($31,378.74) 3% increase
Plumbing Fittings $169,873.36 $153,752.38 $16,120.98 9% decrease
PVC Pipe and
Fittings
$249,736.69 $249,261.22 $475.47 Nil change
Ductile Iron Pipe
and Fittings
$1,248,322.52 $1,225,167.28 $23,155.24 2% decrease
CONTRACT
TOTAL
$3,435,481.92 $3,394,259.69 $41,219.23
Risk Management Implications
The conditions of contract provide sufficient remedies and warranties to council based on the
risk profile of the goods being provided.
The recommended respondents are required to provide all relevant insurance and compliances
prior to the executing of their contracts. This includes:
Product Liability - $20,000,000.00
Public Liability - $20,000,000.00
Workcover - As required by law
Technical Information Sheets - As requested
Conclusion
It is recommended that MRC 2014-056 Preferred Supplier Arrangement – Supply and Delivery
of Plumbing Fittings for a twenty-four month period and a twelve month extension period, with
the availability for the provision of rise and fall after each twelve months period be awarded to:
Cadia Group Pty Ltd - 31 Items
DEK Industries - 5 Items
Dowdens Pumping and Water Treatment- 58 Items
Elster Metering Pty Ltd - 22 Items
HydroMet Pty Ltd - 9 Items
Iplex Pipelines Australia Pty Ltd - 145 Items
NQ Water Services Pty Ltd - 19 Items
Pentair Water Solutions Pty Ltd - 107 Items
QLD Plumbers Suppliers Pty Ltd - 21 Items
Rapid Clamps Pty Ltd - 7 Items
Tradelink Plumbing - 43 Items
Vinidex Pty Ltd - 108 Items
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34555
Officer's Recommendation
THAT Council award tender MRC 2014-056 Preferred Supplier Arrangement – Supply
and Delivery of Plumbing Fittings for a twenty-four month period and a twelve month
extension period with the availability for the provision of rise and fall after each twelve
months period to:
Cadia Group Pty Ltd 31 Items
DEK Industries 5 Items
Dowdens Pumping and Water Treatment 58 Items
Elster Metering Pty Ltd 22 Items
HydroMet Pty Ltd 9 Items
Iplex Pipelines Australia Pty Ltd 145 Items
NQ Water Services Pty Ltd 19 Items
Pentair Water Solutions Pty Ltd 107 Items
QLD Plumbers Suppliers Pty Ltd 21 Items
Rapid Clamps Pty Ltd 7 Items
Tradelink Plumbing 43 Items
Vinidex Pty Ltd 108 Items
Council Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Gilbert Seconded Cr Bonaventura
CARRIED
12. CONSIDERATION OF NOTIFIED MOTIONS
Nil
13. LATE BUSINESS:
13.1 MOTOR NEURON DISEASE (ALS) ICE BUCKET CHALLENGE
The Mayor thanked Jay and Dave from Sea FM for their Ice Bucket Challenge nomination and
showed a video of her completing the Ice Bucket Challenge this morning. The Mayor advised
she knows people who face the daily challenges of Motor Neuron Disease and was happy to
accept the nomination and make her donation to this worthwhile cause. The Mayor nominated
Crs Kevin Casey, Ross Walker and Greg Martin to complete the Ice Bucket Challenge with the
next 24 hours.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34556
13.2 BROKEN RIVER PLATYPUS WALK
Cr Casey attended on behalf of the Mayor the official opening of the Broken River Platypus
Walk - Stage 1 at Eungella National Park on Saturday 23 August 2014. Queensland Parks and
Wildlife Services have installed a 2 metre wide timber track with a viewing platform at the end
which will be accessible by most visitors and in future stages the two tracks will be joined.
13.3 TWILIGHT CITY IMAGINE MORE STREET PARTY
Cr Martin thanked and congratulated all involved in the City Centre Imagine More Street Party
held in Wood Street on Saturday 23 August 2014. With over 10,000 residents attending, it was
an event catered to the community and showcasing the City Centre businesses.
Cr Bonanno advised that Council were considering hold similar events throughout the City
Centre Revitalisation Project.
The Mayor commented that it was good to see such a large number of families enjoying the
activities and entertainment provided.
14. PUBLIC PARTICIPATION:
Nil
15. CONFIDENTIAL REPORTS:
Nil
16. MEETING CLOSURE
The meeting closed at 10.26 am.
17. FOR INFORMATION ONLY
17.1 DEVELOPMENT APPLICATION INFORMATION - 11.08.14 TO 17.08.14
For Council Information Only - No Decision Required.
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34557
Development Applications Received.
App No. Code /
Impact Address Applicant Description Officer
CON-2014-125
169 Whitehaven Drive, BLACKS BEACH
GMA Certification Group Pty Ltd - Mackay
Building Work - Boundary Setback for Dwelling
Andrea McPherson
CON-2014-126
7 Esperance Avenue, BLACKS BEACH
GMA Certification Group Pty Ltd - Mackay
Building Work - Site Coverage Relaxation for Dwelling House
Kathryn Goodman
CON-2014-127
82 Melba Street, ARMSTRONG BEACH
Anthony R Mansfield and Lorette V Mansfield
Building Work - Boundary Setback for Residential Storage Shed
Helle Jorgensen Smith
CON-2014-128
70 Ocean Avenue, SLADE POINT
Peter Town Homes Building Works - Side & Front Boundary Relaxation & >50% Site Coverage
Andrea McPherson
CON-2014-130
22 Bachelor Court, MARIAN
The Shed Company Mackay
Building Work - Boundary Setback for Residential Storage Shed
Kathryn Goodman
CON-2014-131
19 Benarid Drive, OORALEA
Development Planning & Approvals
Building Work - Boundary Setback for Residential Storage Shed
Darryl Bibay
MCUC-2013-372
Code 9 Finch Street, SLADE POINT
Powercat Holdings Pty Ltd
Health Care Centre Josephine McCann
MCUC-2014-170
Code 28 Adrian Street, WEST MACKAY
Jon P Waters and Helen T Chiconi
Dwelling House (Vicinity of Mackay Airport Overlay)
Andrea McPherson
MCUC-2014-171
Code 1 Billabong Crescent, BAKERS CREEK
Sandsky Developments
Dual Occupancy Andrea McPherson
MCUCD-2008-229
Code 35 Leichhardt Road, MIRANI
Pioneer Lakes Pty Ltd
Permissible Change - Extension of Relevant Period - Material Change of Use - 173 multiple dwelling units and associated community facilities
Kathryn Goodman
ROLC-2014-163
Code 923 Stockroute Road, GREENMOUNT
Darren J North 1 x Rural Lot into 2 Lots Darryl Bibay
ROLC-2014-169
Code 4 Azure Drive, RURAL VIEW
Ignite Homes 1 Urban Residential Lot into 2 Lots Brogan Jones
Development Applications Entering Decision Making Period
App No. Code /
Impact Address Applicant Description Officer
MCUC-2013-406
Code 27 Paradise Street SOUTH MACKAY
Sandsky Developments
Material Change of Use - Multiple Dwelling Units (4)
Brogan Jones
MCUCD-2008-229C
Code 35 Leichhardt Road MIRANI
Pioneer Lakes Pty Ltd
Permissible Change - Extension of Relevant Period - Material Change of Use - 173 multiple dwelling units and associated community facilities
Kathryn Goodman
MCUI-2014-134
Impact 18 North Eton Road NORTH ETON
Gerard P De Thomasis
Dwelling House (4) Darryl Bibay
Development Applications Finalised
App No. Code /
Impact Address Applicant Description Officer
Approved Subject to Conditions
CA-IDAS-2009/311B
L 57 Flaherty Street ETON QLD 4741
Sunwater Limited
Request for Permissible Change - Change of Conditions -Material Change of Use - Public Utility (Extension to office and carparking area) AND Operational Works - Construction of Carparking area
Darryl Bibay
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34558
App No. Code / Impact
Address Applicant Description Officer
CON-ASPA-2014/123
356 Slade Point Road SLADE POINT QLD 4740
Total Building Consultants and Sandsky Developments
Building Work - Boundary Setback for Dwelling Helle Jorgensen Smith
CON-ASPA-2014/124
2 Matthews Street ANDERGROVE QLD 4740
Colin W Neaton Building Work - Boundary Setback for Residential Storage Shed
Kathryn Goodman
CON-ASPA-2014/127
82 Melba Street ARMSTRONG BEACH QLD 4737
Anthony R Mansfield and Lorette V Mansfield
Building Work - Boundary Setback for Residential Storage Shed
Helle Jorgensen Smith
MCUC-ASPA-2014/154
Code 57 Phoenix Crescent RURAL VIEW QLD 4740
Ignite Homes Dual Occupancy Josephine McCann
MCUC-ASPA-2014/158
Code 12 Wisteria Avenue BAKERS CREEK QLD 4740
Murphy Builders QLD Pty Ltd
Dual Occupancy Darryl Bibay
MCUC-ASPA-2014/161
Code 30 Hoffman Drive MARIAN QLD 4753
Tiffany J Keegan Home Based Business (Hair and Beauty Salon) Darryl Bibay
MCUC-ASPA-2014/167
Code 52 Conder Parade MIDGE POINT QLD 4799
Barry G Mortimer
Residential Storage Shed >85m2 on Rural Res Lot.
Josephine McCann
MCUC-ASPA-2014/85
Code 56 Horsburgh Road HAY POINT QLD 4740
NBN Co Limited Telecommunications Facility (NBN). Josephine McCann
MCUCD-IDAS-2007/515C
Code 50 Carlyle Street MACKAY QLD 4740
iPlan Town Planning Pty Ltd
Request for Permissible Change - Change of Conditions & Extension of Relevant Period - FROM: Motel (144 Rooms and Caretaker's/Managers Residence, Function Room and Restaurant) AND Catering Shop/Shop/Commercial PremisesTO: Motel/Multiple Dwelling Units (56 units comprising 112 keys) including ancillary facilities AND Catering Shop/Shop/Commercial Premises (227m2)
Shane Kleve
MCUI-ASPA-2014/113
Impact 52 Perry Street WEST MACKAY QLD 4740
Tempus Design Studio
Dwelling House (Airport Noise Exposure & Flood and Inundation)
Helle Jorgensen Smith
MCUI-ASPA-2014/22
Impact 39 Pacific Avenue SARINA QLD 4737
Sandsky Developments
Multiple Dwelling Units (8) Helle Jorgensen Smith
ROLC-ASPA-2014/67
Code L 967 Rosewood Drive RURAL VIEW QLD 4740
Plantation Palms Properties Pty Ltd
1 Urban Expansion & Open Space Lot Into 3 Lots
Matthew Ingram
Negotiated Decision
MCUC-ASPA-2013/436
Code 440 Bridge Road WEST MACKAY QLD 4740
Michael C Harris Preliminary Approval for Multiple Dwelling Units (12)
Kathryn Goodman
Negotiated Decision Refused
ROLC-ASPA-2013/428
Code 33 Hans Christian Street SARINA QLD 4737
Focus Pty Ltd 1 Rural Residential Lot into 9 Lots Josephine McCann
Confirmed on Wednesday 3 September 2014
………………………………………
MAYOR
FINAL MINUTES WEDNESDAY 27 AUGUST 2014
MIN/27.08.2014 FOLIO 34559
APPENDIX / ATTACHMENTS
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