18 January 18School Board School Board Action Item Presentation1

ALICE WEST FLEET ELEMENTARY SCHOOL AT THOMAS JEFFERSON MIDDLE SCHOOL

FINAL DESIGN AND CONSTRUCTION CONTRACT AWARD-FULL GMP

18 January 18School Board

Proposed Final Design and GMP

2

• Staff presented the proposed final design and Guaranteed

Maximum Price (GMP) construction contract award as an

information item at the January 4, 2018 School Board meeting.

• The content in Exhibits A through I in this presentation are

consistent with those shown in the information item.

18 January 18School Board Calculated capacity: 752 | Gross SF per student: 148 gsf3

Space Program Summary

Pre K & Kindergarten:

First & Second Grades:

Third, Fourth & Fifth Grades:

Special Education + Specialty Programs:

Guidance + Administration + Teacher Support:

Art + Music:

Library:

Food Services (+ Extended Day):

Physical Education:

Net Square Footage:

Support, Structure & Circulation:

Gross Square Footage:

8,793 nsf 8 classrooms = 156.6

9,978 nsf 10 classrooms = 233.3

13,893 nsf 15 classrooms= 349.9

8,789 nsf 2 classrooms = 12

5,522 nsf

6,152 nsf

4,376 nsf

5,731 nsf

9,044 nsf

72,278 nsf

39,305 sf

111,583 gsf Total capacity: 752

Capacity Generating Classrooms

Exhibit A

18 January 18School Board Site plans: Final Design v/s Existing Condition4

Overall existing site plan Overall final site plan

Exhibit B

18 January 18School Board Final Design: Parking Levels5

112 spots104 spots

104 + 112 + 13 surface = 229 (not counting +/- 24 street spots on school side of SOG)

Upper level Lower level

Exhibit C

18 January 18School Board Final Design: First Floor Plan6

Exhibit D

18 January 18School Board Final Design: Second and Third Floor Plans7

Exhibit E

18 January 18School Board Final Design: Fourth Floor and Roof Plans8

Exhibit F

18 January 18School Board Proposed Project Budget9

Schematic Design1 Proposed Budget

Proposed GMP (Construction Costs)2 $46,350,000 $46,750,000

Owner (Soft) Costs4 $12,650,000 $12,250,000

Grand Total $59,000,000 $59,000,000

Notes:

1. School Board info on October 6, 2016 and approval on October 20, 2016.

2. Preliminary GMP submission was in excess of the estimated construction costs. Proposed value

includes the accepted VE and scope reductions. Proposed GMP also includes previously approved

early work Package 1 ($5,487,913) and Package 2 ($11,243,154).

3. Owner costs include design, project management, and other professional services fees,

utility/permitting fees, furniture, equipment, and project contingencies.

Exhibit G

18 January 18School Board Proposed Project Funding10

Schematic Design1 Proposed Funding

Major Construction Bonds $40,300,000 $40,300,000

Other (Operating)2 $800,000 $800,000

Subtotal $41,100,000 $41,100,000

County/School Board Joint Fund

• APS Funding $8,950,000 $8,950,000

• ACG Funding $8,950,000 $8,950,000

Subtotal $17,900,000 $17,900,000

Grand Total Funding Available $59,000,000 $59,000,000

Notes:

1. School Board info on October 6, 2016 and approval on October 20, 2016.

2. Furniture and equipment that cannot be bond funded.

Exhibit H

18 January 18School Board Proposed Joint Fund Items 11

Exhibit I

# DescriptionCurrent

Estimated Cost

1 Parking Deck and Other Improvements $ 12,880,000

2 Site Costs not Including Utilities $ 3,730,000

3 Publically Accessible Restrooms at Play Area $ 60,000

4 Utility Undergrounding N/A

5 Utility Improvements in the Right of Way $ 490,000

6 Emergency Responder Network $ 350,000

7 Connect Arlington Conduit $ 20,000

8 Repave S. Old Glebe $ 90,000

9 Offsite Transportation Improvements $ 280,000

Total $ 17,900,000

Notes:

1. Costs listed include construction, soft, and contingency costs.

18 January 18School Board Motion12

Following rigorous community input spanning the work of the

Thomas Jefferson Working Group (TJWG) and South Arlington

Working Group (SAWG), both the School Board and County Board

approved the use of the northwest corner of the Thomas Jefferson

Middle School site for a new elementary school at its December 3,

2015 and December 15, 2015 meetings, respectively. On April 7,

2016 the School Board identified Patrick Henry Elementary as the

school community that will occupy the new elementary school.

18 January 18School Board Motion13

Since April 2016 there have been numerous meetings with the

Building Level Planning Committee (BLPC), Public Facilities Review

Committee (PFRC), adjacent community members, County and

School Boards, and other project stakeholders. The School Board

approved the concept design for the new elementary school on July

20, 2016, and the schematic design on October 20, 2016. The

Arlington County Board approved the project’s Use Permit at its April

22, 2017 regular meeting. The proposed final design and

Guaranteed Maximum Price (GMP) contract award for the new

elementary school was presented by APS to the School Board for

Information on January 4, 2018.

18 January 18School Board Motion14

Having carefully reviewed the extensive input from the BLPC, PFRC,

various community groups and leaders, and the Superintendent’s

recommendation, I move that the School Board take the following actions

as illustrated in the exhibits presented at the January 18, 2018 School

Board meeting, which are identical to those shown at the January 4, 2018

meeting:

• Approve the final design for the project as generally described in

Exhibits A through F;

• Approve the total project budget, funding available, and joint fund items

as described in Exhibits G through I; and

• Award Phase 2 – Construction Phase Services (GMP) contract to

Whiting-Turner in the amount of $46,750,000 by increasing the existing

purchase order to include the added contract value.

18 January 18School Board 15 Views