FiNAC ERPPRODUCT FEATURES

Datamation Systems (Pvt) Ltd in operation for over 3 decadesFiNAC Built on :Feedback from over 2000 professional end usersMore than 100 developers & ICT Professionals employed400 Clients and 1200 modules successfully implemented

FiNAC GENERAL LEDGER- User defined Accounting periods- Supports Multicurrency- Support 24 Accounting Periods- Provides for 12 months of budgeting- Consolidation for a global business decentralized by- Region, Country, City, Branch, Sub branch etc.- Hierarchy of cost centers- User defined Accounts- Supports unlimited notes & sub notes- Copy chart of accounts to new cost centers- Bank Reconciliation thorough EDI data transfer- Automatic calculation of Realized Gain/Loss- Monthly revaluation

- Cheque Printing Facility for multiple banks- On-line Voucher printing- Integration of third party software- Facility to export internal reports to other file formats- Automatic entry numbering- Batch posting- Cash Flow Statement- Audit Trails- Automatic reversal of accruals- Graphical chart reflecting expense analysis- Fixed asset schedule- Handling of undefined debit / credit

- Trial balance / Ledger listing

- Note Balance /Payments / Receipt / Petty Cash book

- Journal book

- Ratio analysis / Sensitivity analysis

- Bank Reconciliation statement

- Cash Flow Statement

- Manufacturing account / Income Statement / Balance sheet

REPORTS

SHIPMENTCOSTING- Maintain Import Charge Categories & Import Charges.- Maintain Foreign Currency Details & Daily Rates.- Facility to create unlimited number of item codes.- Maintain shipment ports & country details.- Maintain comprehensive supplier information database.- Maintain comprehensive agent information database.- Maintain HS Code details.- Facility to enter & keep track of supplier Quotation Details.- Create Pre Costing sheets with information about Item Cost, Freight & Insurance Charges,etc.- Automatic calculation of Company, Distributor & Dealer wise profit margins through the system.- System will automatically calculate the Net Landed Cost, Distributor Price, Dealer Price & Retailer Price. This will provide the necessary information to compare & to validate the Quotations.- Facility to enter & keep track of Supplier Performa Invoice details.- Facility to create Purchase Orders based on the Performa Invoices send by the suppliers.- Purchase Order mailing facility.- Create Post Costing Sheets based on the Goods Receive Notes & the actual import costing values.- Facility to create Sample Purchase Orders.- Keep track of LCs

FiNAC Shipment Costing System offers a comprehensive solution to meet the unique requirements of import costing activities in organizations. FiNAC Shipment Costing System provides customizable & user friendly transactions with pre-costing entries, post-costing entries, quotations, Performa invoices, purchase orders, LC documents and ready-to-use report set which are customizable according to the customer requirement

INVENTORY MANAGEMENT & PURCHASING- Ability maintain multi locations- User defined stock re-order levels and quantities- Facility of searching items by all relevant details- Stock item image viewing- View item status at any given time- Generate POs with comprehensive information- Previous price information- Automatic entry numbering- Purchase Order can be recalled at the time of GRN, thus reducing the data entry- Matches PO with related source documents such as good Receipt note a & Good Return Note- GRN Returns are interrelated with the GRN

- FIFO & Weighted average costing- Maintain serial / batch wise age- Real time update of stock quantities- Automatic calculation of user define taxes- Physical stock reconciliation- Damage stock maintenance- Stock adjustments through the high authority users- Audit Trails- Intercompany / Sample issue note- Conversion of Unit of Measurement- Tracks transaction history- Item dash board

- Purchase Order register / Demand sheet

- Supplier / Item wise GRN listing

- Bin card / Location wise stock details

- Reorder report

- Movement / Age analysis

- FIFO / Serial / Batch stock details

REPORTS

- Daily / Monthly Sales report- Sales analysis - Customer / Item- Sales forecast- Pending quotations / sales orders- Not delivered invoices

- Contribution statement- Pro�tability statement- Sales representative incentive- Target vs. Achievement

REPORTS

SALES MODULE- Multiple Price levels- Supports Multicurrency- Sales Orders can be raised before actual invoicing takes place- If insufficient stocks, facilitating to generate an invoice without dispatch- Generate invoice with comprehensive information- Credit control- Facilitates multiple modes of payment- Control sales returns with invoice quantities- Parameterized taxing methods- Track sales by sales person- Assigning sales targets

- Invoice balance reconciliation- Outstanding statement (Detail / Summary)- Due list- Credit limit analysis- Exceeding credit limits / periods- Customer balance con�rmation reports

- Customer reminder letters- Customer History- Age analysis- Statement of accounts- Daily collection sheet

REPORTS

ACCOUNT RECEIVABLESAND PAYABLES- Create and maintain an unlimited number of Debtors- Supports Multicurrency- Active & Inactive Debtors- Create and maintain unlimited debtor groups- Customer wise price structure- Maintain Credit Limit & Credit Period- Ability to setoff against actual outstanding- Supports unidentified credits- Automatic entry numbering- Parameterized taxing methods- Settlement Discounts- Automatic calculation of Realized Gain/Loss- Partial settlements- Facility to accept bank charges at the time of transaction- Debtor's age wise analysis with user definable age groups- Payment reminder- Ability to define late payment charges through Debit / Credit notes- Balance confirmation notice- Maintain Advance, Refunds, Overpayments- Integrated with other modules- Audit Trails

CHEQUEMANAGEMENT- Maintain Cheque details- Deposited slip printing- Facilitate to allocate one Cheque number to multiple invoices without repeating- Amendment of Cheque deposit date- Facilitates trace of original invoice details- Advance Cheques- Capture surcharges at dishonor entry- In the debtor outstanding reports, post dated Cheque payments are shown separately- Cheque age analysis- Re-deposits

- Employee production target reports- Job status listing- Job pro�tability report- Raw material consumption variance analysis- Job pro�tability

REPORTS

MANUFACTURING AND JOB COSTING- Manufacturing process can be monitored stage wise- Ability to handle multiple production lines in multiple stages.- Batch wise production monitoring : each batch is assigned a job number and each job is monitored as it progresses through different stages. The total raw material/ packing material consumption for a particular job is maintained. A job can be sample manufacturing , a repair or a bulk production line.- The BOM/BOQ carries the recipe for a product. Total raw material/packing material /labour consumption per product.- Supports substitute raw material items for BOQ/BOM.- Ability to control the issuing of raw material stage wise: All raw materials will be issued against a particular job number stage wise. Enabling the system to cross check with the initially estimated amounts. A privileged user’s authorization is required when issuing additional raw material.- Monitor extra issues and out of the BOM issues against a particular job.- Monitoring actual labour hours spent on a particular job.- Calculate work in progress (WIP) stage wise.- Provided assistance and maintain complete quality assurance procedures.- Monitoring damages at each stage.- Monitor intermediate products and facility to transfer those to a new job/s- Providing up to date and accurate information for production planning.- Plan the production schedule with the sales forecast and re-order level status.- Tracking actual vs. estimates for job profitability.- Job tracking against a customer order or for in-house inventory.- Integration with General Ledger and Payroll- Wide range of MIS reports, customizable according to user requirements.

- Production forecasting reports- BOM/BOQ listing- Estimated entry information- Complete job details (Stage Wise)- Costing reports (Post/pre)- Production Reports (Detail/Summary)- Monthly production targets (Detail/Summary)

- Fixed Asset Register / History / Summary Disposal / Transfer detail report- Purchase & Revaluation Details report- Value addition report- WIP Capitalization report- Depreciation Detail report

REPORTS

FIXED ASSETMANAGEMENT- Multi user system- Maintain user access control- Track Asset Purchases/Automatic asset code/Purchase Date & Value/Scrap Value/ Useful Life time/ Warranty/Depreciation rate/ Location/Departments/ Disposals/WIP Items- Asset revaluation- Capitalize WIP items- Value addition to existing fixed assets- Sales / Disposals- Label printing facility- Generation of journal entries

- Compatible with any kind of Company structure in Sri Lanka- Contract Reports – Interview details / new recruitments/- Probation & Contract ending list etc…- Training & Performance Reports- General Reports such as Team meeting /- Accident & injury detail etc…

REPORTS

HUMAN RESOURCEMANAGEMENT- Application / Resumes recording- Required Skills & Qualities- Interview Scheduling & Feedback- Employee Skills & Qualification- Employee Performance Evaluation- Training & Seminars allocation- Training & against Test results- Accident/Injury Recording- Medical Checkups details- Disciplinary Actions Management

- Record Employee Termination &- Exit Interview details- Team Meeting & Memorandum- Organizational Policies- Leave Management- Employees equipment monitoring- Promotion & Transfers- Shift Allocation- Points based Employee grading

- Monthly Reports: Pay slip/ Payroll summary/ Loan details/coinage analysis etc…- Annual Reports: Individual & Company wise pay report- EPF & ETF reports- Tax Reports- General Reports such as Gratuity Summary / Bank transfer details & Customizable reports

REPORTS

PAYROLLMANAGEMENT- Salaries calculated on daily/weekly/monthly basis- Facilitate transfer data between the company and EPF/ETF board- Facilitate GL Transfers- Separate payment Transaction- Bonus/Increment /Leave Encashment process- Track Employee Gratuity entitlement- Data can be Exported/Imported using Excel sheets- Basic Salary reconciliation- Pay slip E mailing & data backup facility- Highly secured password control access levels- Master File & Transaction log- Facilitate to generate Dynamic Reports using selection- Multiple Payment modes- User defined Earning & Deductions- Time attendance data transfer- Loan Management- Employee Promotion & Transfers- Month End process- Bank Slips Transfer- Supports Multiple Companies- Supports HR information- Bank Remittance- Track the changes done on Employee Master Records

Mobile App for Leave Approval & Noti�cation

ADMINISTRATION- Manual / Automatic daily backups- Control user location access- Control user cost center access- User access controls- Printout copy flag and release options- User define tax combinations

Hotline : (+94) 777 899 899

Website: www.datamation.lk

Corporate Office : 15, Shrubbery Gardens, Colombo 04, Sri Lanka