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AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the execution of contract renewals with West Thomson Reuters for online legal research services and print resources in the Hays County Law Library and District Courts offices.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 18, 2018
LINE ITEM NUMBER 084-690-00.5213 084-680-00.5448
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Barron INGALSBE N/A
SUMMARY Per Section 323.023 of the Texas Local Government Code, Law Library funds may be used for the purchase of electronic research and print materials for use by Judges, patrons and County residents representing themselves in legal matters. The Law Library contracts for WestlawNext and print legal products, provided by Thomson Reuters, expire on September 30, 2018. Both contracts were signed in September 2016. The WestlawNext renewal contract includes the addition of an additional computer terminal and increased services. The print resources contract includes O'Connor's print titles; Thomson Reuters acquired O'Connor's books this year. In addition, the print resource contract includes print titles for the District Courts office. The WestlawNext contract is a one-year renewable contract and the print resource contract is a three-year renewable contract. The Law Library currently uses WestlawNext services and print resources from Thomson Reuters and respectfully requests the Courts consideration to renew the contracts. The required funding was budgeted in the FY 2019 Law Library fund budget.
084-690-00.5213: Books & Periodicals $18,770.88 084-690-00.5448: Contract Services $38,135.88
26FILED: SEPTEMBER 18, 2018HAYS COUNTY COMMISSIONERS’ COURT Resolution #33063
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Thi ttachment i · incorporated by refer ence into and made a part of Ute underlying r der Form.
ccount # 1000367313 Account 'ame HAYS COUNTY LAW LIBRARY
Sub/Full S"c # Print Products O uanti rv New or Eris ti ne
15347784
21021830
13510785 21069760
17408489
42537416
42537404
42537438
42537414
42537394
42537400
42537442
42537426
42537396
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42537432
14691538
40614276
42537420
42537435
6/1118
Texas Rules of Court - State. (Vol. I, Texas Court Ru les) 6
West's Texas Digest, 2d (Key Number Digest) 1
Texas Jurisprudence, 3d 1
Texas Local Government Code (West's Texas Statutes and Codes) 1
Texas Cases, 3d 1
O'Connor's Texas CPRC Plus 2
O'Connor's Texas Probate Law Handbook 1
O'Connor's Texas Crimes and Consequences 1
O'Connor's Texas Causes of Action 1
O'Connor's Texas Civil Appeals 1
O'Connor's Texas Civil Forms 1
O'Connor's Texas Criminal Codes Plus 8
O'Connor's Texas Family Law Forms 1
O'Connor's Texas Forms * Real Estate 1
Texas Civi l Practice Statutes and Rules Annotated (Texas Annotated Series) 1
O'Connor's Texas Rules of Civil Trials 4
O'Connor's Texas Family Code Plus 7
Texas Business Statutes Annotated (Texas Annotated Series) 1
Beyer s Texas Property Code Annotated 1
O'Connor's Texas Estates Code Plus 1
Davis's Texas Estate Planning Forms 1
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Acct# 1003226965 Quot.e # Date 08/29/2018 ---------PO#
Name/Subscriber HAYS COUNTY LAW LIBRARY Bill To Acct# 1003226965
• • • :;i:I
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The ProFlex Addendum/ Attachment includes a list of your Pro Flex Products, billing allocation method, and applicable locations you elected. Additional attachments include the list of your personnel to whom passwords are to be issued and other data applicable to your order. For concurrent Patron Access subscribers at multiple locations, the concurrent access will be limited by the quantity of Patron Access users by location, as identified on the ProFlex Addendum/Attachment
Banded Products Subscriptions
You certify that you have a total of_2 __ attorneys (partners, shareholders, associates, contract or staff attorneys, of counsel, and the like), corporate~ personnel or full-time-equivalent students. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater, we reserve the right to increase your charges as applicable.
I Internal Corporate Use Only
Tecbnic.al Contact for Westlaw Patron Access
Technical Contact Name (please print): _M_e_lo_d_y_B_a_rl'_o_n __________________________ _
Telephone: 512-393-7709
E-Mail Address: [email protected]
Current Account#: 1 003226965 ---------------------------------------------Patron Access: IP Address:
IP Address Range
• Orders submitted without IP Address information may delay set up and access
For Internal Office Use Only OF Instructions: Max Concu = # oftenns/Eml to WTC/Blk Ancil/1 term = 5 = 1 w/fech cont = 59
ProFlex Renewals
S M # PROS ftw dP S I . p d C M bl Ch P Fl W ub at! ro ex, est aw ' 0 are an ract1ce o utions ro ucts urrent onl IY 811?CS •
• I am aware that the Renewal Term Monthly Charges wiU be based on the Monthly Charges in effect the month before the Renewal Term starts. This amount may be different from the Current Monthly Charges shown above.
Renewal Term Monthly Charges begin at the end of your Minimum Tenn or current Renewal Term. You are also responsible for all Excluded Charges. Excluded Charges are charges for accessing Westlaw data or Practice Solutions services that are not included in your subscription. Excluded Charges may change after at least 30 days written or online notice.
If you elect to terminate any of your ProFlex Products and/or locations, the Total Monthly Charges will not be adjusted.
Initial below to select the Renewal Term.
____ 12 month Renewal Term. Monthly Charges for the first 12 months will be __ % over the Monthly Charges in effect at the end of the current Minimum or Renewal Term.
____ 24 month Renewal Term. Monthly Charges for the first 12 months will be __ % over the Monthly Charges in effect at the end of the current Minimum or Renewal Term. Monthly Charges for _the second 12 n:ionths will be __ % over the first 12 months. I , '.
____ 36 month Renewal Term. Monthly Charges for the first 12 months will be __ % over the Monthly Charges in effect at th~ end of the current Minimum or Renewal Term. Monthly Charges for the second 12 months will be __ % over the first 12 months; Monthly Charges for the third 12 months will be __ % over the second 12 months.
Post Renewal Term for Government Subscribers. At the end of the Renewal Term, your Monthly Charges will increase by 7%. Thereafter, the Monthly Charges will increase 7% every 12 months unless we notify you ofa different rate at least 90 days before the annual increase. You are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written or online notice. Either of us may cancel the Post-Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan, MN 55123-1803.
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Aulomatic Renewal Term for Non-Government Subscribers Only. Your subscription will automatically renew at the end of the Minimum Tenn. Each Automatic Renewal Term will be 12 months in length ("Automatic Renewal Tenn") and include a 7% price increase unless we notify you ofa different rate at least 90 days before each Automatic Renewal Term begins. You are also responsible for all Ex:cluded Charges. Ex:cluded Charges may change after at least 30 days written or online notice. Either ofus may cancel in writing at least 60 days before an Automatic Renewal Term starts. Send your notice of cancellation to Customer Service, 610 Oppennan Drive, P.O. Box: 64833, Eagan MN 55123-1803. If you elect to terminate any of your ProFlex: Products and/or locations, the Total Monthly Charges will not be adjusted.
Online/CD-ROM Product.1 to be Lapsed
Full Svc# Online/CD-ROM Product.1 Account#/Location 41221123 Patron Access Select 1003226965
Westlaw Roaming
If you access Westlaw regulated dala, you receive roaming access by default. Roaming access permits users located outside your designated IP address range to access Westlaw regulated data. We may block roaming access at our option. You may choose to block roaming access by initialing below.
Initial to block roaming access
Miscellaneous
I. Charges, Payments & Tans. You agree to pay all charges in full within 30 days of the date of invoice. You arc responsible for any applicable sales, use, value added tax: (VAT), etc. unless you are tax: cx:empt. If you are a non-government subscriber and fail to pay your invoiced charges, you are responsible for collection costs including attorneys' fees .
2. Settling• Disputed Balance. Payments marked "paid in full", or with any other restrictive language, will not operate as an accord and satisfuction without our prior written approval. We reserve our right to collect any remaining amount due to us on your account. Partial payments intended to settle an outstanding balance in full must be sent to: Customer Service, 610 Oppennan Drive. P.O. Box: 64833, Eagan, MN 55123-1803, along with a written explanation of the disagreement or dispute. This address is different from the address you use to make account payments.
3. Credit Verification. If you are applying for credit as an individual, we may request a consumer credit report to determine your creditworthiness. lfwe obtain a consumer credit report, you may request the name, address and telephone number of the agency that supplied the credit report. If you are applying for credit on behalf of a business, we may request a current business financial statement from you to consider your requesl
4. E,:clnded Charges. If you access Westlaw data or Practice Solutions services that are not included in your subscription you will be charged our then current rate. Excluded Charges will be invoiced and due with your nex:t payment For your reference, the current Ex:cluded Charges schedules are located at hup://static.le.!!.alsc,Ju11om 1homsorn-eu1crs om/static/agrecmcnt/schedule-a-westlaw.pdf and http·//1cgaJsolutions com/schcdule-a-concourn>:casc:noteboolc-hosted. Ex:cluded Charges may change ai\ er at leas1 30 days written or online notice.
5. Auto Charge Credit Card/Electronic Funds Transfer Election Payment Terms. You may authorize us to automatically charge a credit card or debit and electronic fund transfer to pay charges due. Contact Customer Service at 1-800-328-4880 for authomation procedures. If you are authorizing, as part of this order. or have already authorized us to bill a credit card or debit card or make electronic fund transfer for West subscriptions on an ongoing basis, no further action is needed.
6. Returns and Refunds. You may return a print or CD-ROM product to us within 45 days of the original shipment date if you are not completely satisfied. Assured Print Pricing, Library Savings Plan, West Complete, Llbrary Maintenance Agreements, ePack, WestPaclc, Westlaw. CLEAR. Monitor Suite, ProView eBoolc, Software, West Lega]Edcenter, Practice Solutions, "TREWS, Peer Monitor and Data Privacy Advisor charges are not refundable. Please see http://staticJega]solutions.thomsonreuters.com/static/rctums-refunds.pdf or contact Customer Service at 1-800-328-4880 for additional details regarding our policies on returns and refunds.
7. Transportation Charges. Print and CD-ROM Products are shipped F.O.B. origin. Transportation charges will be added for expedited shipments made at your request and for international product delivery. Ex:pedited shipments and international product shipments will be charged at our then current carrier rate.
8. Applicable Law. If you are a state or local governmental entity, your state's law will apply and any claim may be brought in the state or federal courts located in your state. If you are a non-governmental entity, this Order Form will be interpreted under Minnesota state law and any claim by one of us may be brought in the state or federal courts in Minnesota. If you are a United States Federal Government subscriber, United States federal law will apply and any claim may be brought in any federal court
9. Thomson Reuters Genenl Terms and Conditions, apply to all products ordered, except print and is located at legalsolutions.comffhomsonRcuters-General-TermsConditions.pdf In the event of a conflict between the Thomson Reuters General Terms and Conditions and this Order Form, the terms of this Order Form control. This Order Form is subject to our approval.
10. Product Specific Terms. The following products have specific terms which are incorporated by reference and made part of this Order Form if they apply to your order. They can be found at legalsolutions.comfIR-General-Terms-Conditions-PST. pdf If the product is not part of your order, the product specific terms do not apply. If there is a conflict between product specific terms and the Order Form, the product specific terms control.
• Campus Research • Cb -ROM • Contract Express
Hosted Practice Solutions • Pro View cBooks • Time and Bill ing
West km software West Lega!Edcenter Westlaw WestlawDoc & Form Builder
• W estlaw Paralegal • Westlaw Patron Access • Westlaw Public Records
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ACKNOWLEDGMENT I warrant that I am authorized to accept these terms and conditions on behalf of Subscnber.
PrinttdNamc :-:De,b~ =r:-2§}.of s~ Title Com ro i ? p J ~ ' , cc: ( Date ~ - /'i?-20/c:} Signature X
For Crtdit Card Transactions only! Visa Master Card Am Ex
Card# Expir. Datt Total Amt to Cllargt for this Ordtr Subscri tion char cs for this order will be billed to our West account unless automatic credit card or electronic funds transfers have been authorized.
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West/CLEAR PROFLEX Attachment :t/~~j THOMSON REUTERS
Locations Account# Name Address City, State Zip
1003226965 ... HAYS COUNTY LAW LIBRARY PATRON ACCESS COURTHOUSE
712 STAGECOACH TRL STE 2026 SAN MARCOS, Texas 78666
'*** denotes pnmary location
West PROFLEX Products and ComJ:!onents Service Number Product Name Quantity User Type 42115618 Patron Access Related Documents 2 Cone User
42122480 Patron Acess Drafting Assistant 2 Cone User
42115625 Patron Access Know How 2 Cone User
42115623 Patron Access Litigation 2 Cone User
42115635 Patron Access Analytical Premiere 2 Cone User
42115621 Patron Access National Core 2 Cone User
Total Monthly Charge: $3,177.99
La d O r e/CD b L ti lDSe nm ,v oca on Account# Service Number Product Name
1003226965 41221221 Patron Access Select Concurrent Level 1 States 26-30 points (WestlawNext™ PRO)
Billing Method Centralized Billing by Usage Unless otherwise specified, the subscriber finn/organization will receive one combined monthly invoice and a copy of each participating account's location usage report-all mailed to the payer account office. Each location identified per West PROFLEX Addendum will be invoiced based on a usage allocation of the monthly rate.
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