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File management and security. Keeping your computer files in order – and safe!. File management and security. Managing files Naming files Finding files on your computer Backing up Protecting your computer. Managing files. Don’t put everything onto your desktop! - PowerPoint PPT Presentation
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Paul Mundy www.mamud.com
File management and security
Keeping your computer files in order – and safe!
Paul Mundy www.mamud.com
File management and security Managing files Naming files Finding files on your computer Backing up Protecting your computer
Paul Mundy www.mamud.com
Managing files
Don’t put everything onto your desktop!
Don’t put everything into one directory!
Create directories and subdirectories for your work files
Put files into the correct subdirectory
Paul Mundy www.mamud.com
Managing files
In Windows Explorer Use Details view
View > Details Set all folders to
Details view Tools > Folder
Options… > View > Apply to all folders
Click here
Then here
Paul Mundy www.mamud.com
Managing files
In Details view Sort by Name,
Size, Type or Date
Click here to sort by Name
Click here to sort by Date
Paul Mundy www.mamud.com
Naming files
Give files an informative name So you know what is in them Include this information in filename
Informative title Date Author Language Version
Paul Mundy www.mamud.com
Naming files
Title_Date_Author_Language_Version
Nespak_progress report_Mar07_AB_en_1.doc
en = English
fa = Farsi
Paul Mundy www.mamud.com
Naming files
Version numbers Give each version a different number Don’t delete the old version until you are SURE
you are finished with it
Version 1
Version 2
Version 3
Nespak_progress report_Mar07_AB_en_1.doc
Nespak_progress report_Mar07_AB-KQ_en_2.doc
Nespak_progress report_Mar07_AB-KQ_en_3.doc
Paul Mundy www.mamud.com
Finding files on your computer Create directories and subdirectories for each
topic Name files using
Title_Date_Author_Language_Version Put the files in the correct subdirectories Use Details view in Windows Explorer
Sort by Name, Date, etc.
Paul Mundy www.mamud.com
Finding files on your computer Install Google Desktop Searches inside files on your computer http://desktop.google.com/
Task bar
Enter search here
Results of search
Paul Mundy www.mamud.com
Finding files on your computer Google
Desktop Search opens browser window
Click on links to open file
Paul Mundy www.mamud.com
Backing up
Disaster! Computer stolen… Fire… Virus attack…
You can lose ALL your work Your boss will be seriously annoyed…
Paul Mundy www.mamud.com
Backing up
Make a backup every Wednesday Backup all your files to
CD-ROM Portable hard drive USB stick
Label the CD-ROM with the date Keep in a safe place
Paul Mundy www.mamud.com
Protecting your computer
Would you leave your computer in the street?
Paul Mundy www.mamud.com
Protecting your computer
Make sure your computer is protected at all times
Lock it to your desk Lock the door and window when you leave in
the evening Protect your computer from viruses
Paul Mundy www.mamud.com
Protecting your computer
Viruses can Allow other people to use your computer without
you knowing Allow other people to read your files Damage your computer Delete ALL your files
Paul Mundy www.mamud.com
Protecting your computer
Viruses spread via The Internet Local area networks Floppy disks USB sticks CD-ROMs
Paul Mundy www.mamud.com
Protecting your computer
Antivirus software to buy Kaspersky
www.kaspersky.com McAfee
www.mcafee.com Norton www.norton.com
Free antivirus software Avast www.avast.com Avira www.free-av.com AVG www.avg.com BitDefender
www.bitdefender.com Microsoft Security
Essentials www.microsoft.com/Security_essentials
