PHI GAMMA DELTA

DePaul University

ANNUAL REPORT

ACADEMIC YEAR 2012-2013

Editor:

Brandon Davis, Recording Secretary

Submitted to the Phi Gamma Delta Headquarters staff.

May 22, 2013

Introduction

I. Mission Statement

"Phi Gamma Delta exists to promote lifelong friendships, to

reaffirm high ethical standards and values, and to foster

personal development in the pursuit of excellence. Phi

Gamma Delta is committed to provide opportunities for each

brother to develop responsibility, leadership, scholarship,

and social skills in order to become a fully contributing

member of society.”

II. History

The DePaul colony of Phi Gamma Delta was founded on

October 26, 2011. On October 27, 2011, the men that

accepted bids into the Delta Colony hosted a “Meet the Fiji’s”

event in which the men were shown off to the DePaul Univer-

sity community. Josh Moore and Adam Thomas began the

colony with 24 men accepting membership to Phi Gamma

Delta.

In January of 2012, DePaul FIJI sent three representatives to

the annual Academy convention in St. Louis, Missouri, where

they brought back information about governing the newly

established colony, proper recruiting techniques and a

network of over 600 brothers. The men attended many

events during the winter quarter including homecoming and

multiple community service opportunities. Four additional

men joined the ranks and became the Beta class for the Delta

colony.

After many months of planning, during the spring quarter of

2012, the colony held its first philanthropy event entitled The

RED Event. The RED Event celebrated a milestone for the

colony as its first ever philanthropy event, fundraising over

1200 dollars to benefit the American Red Cross. The men

also took part in Vincentian Service Day and the Fraternity

and Sorority Life Week, both planned by DePaul faculty, staff

and students.

Although the summer months generally mean no work for

many organizations, the Delta Colony pushed ahead and

made plans for the upcoming year. In addition to these

plans, the colony also attended the bi-annual Ekklesia that

took place in New Orleans, Louisiana. The three men that

attended the conference learned more about dynamic

recruitment, colony life and presented the colony to the

expansion committee of Phi Gamma Delta.

Throughout this 2013-2014 academic year, the momentum

increased as the men saw their way towards chartering. The

colony proved successful with recruitment with a 100

percent retention rate, initiating 11 new men. Several

community service events were highly attended, as well as

participation in other Greek lettered organizations. The

colony is currently working on their petition to charter and is

hopeful for a chartering weekend in the fall of 2013.

III. Executive Leadership

The executive leadership, more commonly referred to as the

Cabinet, serve as the lead in guiding the colony towards

future success. See Appendix A for organizational chart.

Each cabinet member is responsible for the growth and

well-being of the committees and chairs that he oversees.

The following five roles comprise the cabinet of the Delta

Colony.

1. President: The president is charged with overseeing the

colony as it relates to the fraternity experience. The

president works with the cabinet team to develop initiatives

and guides that promote the success and well-being of the

colony. The president specifically oversees the risk

management chairman and he also serves as the judicial

board chairman.

2. Treasurer: The treasurer oversees the financial success of

the colony. He is responsible for laying and collecting dues

as approved by the general body. The treasurer specifically

oversees the fundraising chairman, the philanthropy

chairman, and the social chairman.

3. Recording Secretary: The recording secretary manages all

internal communications. He is charged with the

administrative robustness of the colony through the

procurement of minutes covering all Colony meetings and

compilation of records. The recording secretary specifically

oversees the Bylaws committee, community service

chairman, the recruitment chairman, and the scholarship

chairman.

4. Corresponding Secretary: The corresponding secretary is

responsible for communicating with those outside of the

colony. This includes but is not limited to IFC, PHC, MGC,

FSL Life Advisor, campus press and other student

organizations. He also prepares materials for parents of

potential new members and communication with

International Headquarters. The corresponding secretary

specifically oversees the graduate relations and publications

committee and the Interfraternity Council chairman.

5.Historian: The historian is guarded with the safekeeping of

the ritual. The Historian works with each individual brother to

maintain the secrets of the colony and ensure the knowledge

of the ritual to each man. The historian specifically oversees

the brotherhood chairman, the intramurals chairman, and the

pledge education chairmen.

Members, Finances | Colony Operations

1. Membership

Roster:

Aaron Kane

Alejandro Aguina

Brandon Davis

Brian Byrne

Brian Toth

Chase Pool

Damian Stachowski

Graham Gilreath

Jack Sachanda

Jeff Manners

Jeremy Escondo

John Daly

Joseph Pitsor

Kevin Aguilar

Kevin Vargas

Kolton Kozlowski

Kyle Bennett

Malcolm Herbert

Mike Cannella

Nick Buckner

Pedro Mata

Sean McShane

Seniors: 2

Juniors: 3

Sophomores: 14

Freshman: 2

TOTAL: 22

2. Finances

Money in Colony Treasury: \915

Money Owed by Brothers and Pledges: \2,850

Money Payable to IHQ: \0

Money Payable to Other Accounts: \0

Money in Chartering Savings Account: \250

3. Colony Operations

Is the Roster up-to-date on PhiGam.Org?

Yes

Are Weekly Cabinet Meetings held?

Yes

Are Weekly Committee Meetings held?

Yes

Does the PL attend meetings?

Yes

Number of bids extended this month

0

Philanthropy | Community Service

1. Philanthropy

Phi Gamma Delta events

Fletcher Flag Football Tournament

DePaul University events

Anchor Slam [Delta Gamma]

Chi O Cup [Chi Omega]

Cornhole for Cancer [Phi Kappa Psi]

Date Night Auction [Delta Gamma]

DemonTHON [Dance Marathon]

Dream Girl [Pi Kappa Alpha]

Eat Your Heart Out [Alpha Phi]

I Love the 80s Talent Show [Alpha Omicron Pi]

Lip Sync Competition [Sigma Phi Epsilon]

Paddy Murphy Dodgeball Tournament [Sigma Alpha Epsilon]

Puzzlepalooza [Alpha Xi Delta]

Red Dress Gala [Alpha Phi]

Relay for Life [Colleges Against Cancer]

Save Second Base Kickball Tournament [Alpha Epsilon Pi]

Spike Out Arthritis [Alpha Omicron Pi]

Turtle Tug [Delta Zeta]

Variety Show [Chi Omega]

Total Philanthropy Dollars raised: \1170.00

2. Community Service

Total Hours Logged: 1015

Service Events

American Red Cross Blood Drive

Bank of America Marathon

Bank of America Shamrock Shuffle

CARA 10 Miler

Chicago Animal Care and Control

Cinco de Miler

Fletcher Flag Football

Food Rescue with the Catholic Charities of Chicago

Hustle Up the Hancock

Newton Ready to Run 20 Miler

NSCS Valentines Day Card Making

Pasos al Futuro

School of Choice Benefit Day

Softball Hall of Fame Dinner

Stroller 5K

Vincentian Service Day

Brotherhood | Member Education

1. Brotherhood Events

Baseball Game

BBQ at a Brothers

Beach Day

Brotherhood Lock In

Camping in the Suburbs

Chicago Auto Show

Football on the Quad

Founders Day Grilling

Game Night

Movie Night

Paintball Trip

Pasta Night

Poker Night

2. Member Education

Alcohol Education | Trainings

Alcohol Abuse [Office of Health Promotion and Wellness]

TIPS [Field Secretary]

Health | Well-Being Education

Nutrition | Health [Office of Health Promotion and Wellness]

Leadership Trainings

DISC [Field Secretary]

Event Planning

Programming at DePaul [Office of Student Involvement]

Recruitment Trainings

Buy In or Get Out [David Stollman]

Dynamic Recruitment [Director of Chapter Development]

Relationship Education

Relationships 101 Panel [Sorority Members]

Recruitment

1. Planning For Recruitment

Summer Plans:

The Delta Colony at DePaul University will be sending 4

brothers to attend the Summer Recruitment Workshop at

Headquarters. The brothers who will be attending will be

heading up the “Recruitment Team” and will be overseen by

the Recording Secretary and the President. This team will be

responsible for all aspects of Recruitment, including:

- Recruitment Planning

- Names List

- Event Execution

- Bid Night

2. Fall Recruitment Plans

Events:

IFC Kickoff

Wing Night at Buffalo Wild Wings

BBQ at a Brothers House

Bowling

Cubs Game

Cornhole Tournament

Football Game

Goals:

The Recruitment Chairman has set goals to expand the

influence of Phi Gamma Delta across campus and to gain

men who exemplify such standards.

1. Recruit a minimum of 10-15 men during the “rush” period.

2. Retain 100 percent of those men who accepted a bid.

Graduate Relations | Communications

1. Graduate Relations

Graduate Brother events

Phi Gam Pro-Am Golf Outing

2. Communications

DePaul FIJI Website [depaulfiji.org]

The Corresponding Secretary and the Recording Secretary

worked towards finalizing a website for the Delta Colony at

DePaul University. The website is live, but has not yet been

broadcasted because the petition is a part of the pages.

The Trident Newsletter

Two issues of “The Trident” newsletter have been published

this academic year. The newsletter is targeted for Graduate

brothers, but the colony also shares it with the Fraternity and

Sorority Life community, friends and family.

Social Media

Twitter and Facebook are being utilized as an output for

outreach, not only for the DePaul community, but also our

graduate brother community.

Internal Communication

The Recording Secretary sends weekly emails that contain

information pertinent to the brothers. In addition, brothers

have many platforms through which they can communicate

effectively.

Scholarship

1. Fall Quarter 2012

Overall GPA

Cumulative: 2.76

Quarterly: 3.17

Rank

Below All Mens Average [3.084]

Below All Fraternity Average [2.898]

6 of 8 All Fraternity, 4 of 6 IFC Fraternities

18 of 26 in Fraternity and Sorority Life Community

2. Winter Quarter 2013

Overall GPA

Cumulative: 3.09

Quarterly: 2.66

Rank

Below All Mens Average [3.169]

Below All Fraternity Average [2.81]

6 of 9 All Fraternity, 6 of 6 IFC Fraternities

20 of 26 in Fraternity and Sorority Life Community

3. Spring Quarter 2013

Information now available at this time. Classes will end on

June 14, 2013.

4. Libary Hours

Total Library Hours: 656

5. Scholarship Program

Implementation

This year, the Scholarship Chairman and the Recording

Secretary composed a document that acted as a fully working

scholarship program to monitor brothers’ progress and

academics in and out of the classroom. The plan called for

mandatory study hours, GPA performance reviews, and

support from fellow brothers.

The Scholarship program called for the following things:

Pledge Requirements

All potential new members undergoing pledge education

must adhere to the following:

- Achieve a pledge quarter GPA of 2.5 to initiate.

- Attend study sessions in the library at a minimum of 4

hours per week.

- Meet with academic/scholarship advisor when needing to

discuss academic progress and relevant concerns.

Brother Requirements

Brothers are required to adhere to the following guidelines:

- Brothers must maintain a cumulative GPA of 2.5.

- Be involved with and attend study hours at the library.

- Mandatory of 15 per quarter

- Meet with an academic advisor at least once every quarter

to discuss academic progress and relevant concerns.

Goals and Accomplishments

I. 2011-2014 Strategic Plans

Introduction

“Developing the Foundation for the FIJI Gentlemen” is the

strategic plan for the Delta Colony of Phi Gamma Delta at

DePaul University for the period 2011-2014. The plan, which

has been built upon by Cabinet, Committee Chairmen, and

brothers, establishes the Colony’s priorities and will guide

its ongoing work in learning and success.

The strategic plan incorporates the Fraternities mission and

goals as foundational elements.

GOAL 1 Broaden, diversify, and strengthen our bond of

brotherhood.

RATIONALE TO GOAL 1 Brotherhood events encourage

brothers to attend, not as obligations, but to strengthen

bonds and socialize with brothers. As a result of the strong

events, better communication and a stronger brotherhood

will be formed.

GOAL 1 OBJECTIVES

1.1 Establish a reoccurring weekly brotherhood event.

1.2 Establish a weekly off-campus brotherhood event.

1.3 Establish a large-scale brotherhood event per quarter.

1.4 Create incentives to increate brotherhood attendance.

GOAL 2 Acquire men who are capable of leadership and high

scholastic achievement.

RATIONALE TO GOAL 2 Recruiting men of high quality is of

upmost importance in achieving success.

GOAL 2 OBJECTIVES

2.1 Develop a strong recruitment calendar.

2.2 Consistently recruit 15-20 men during fall recruitment.

2.3 Consistently recruit 5-10 men during winter recruitment.

2.4 Utilize referrals and contacts from brothers.

2.5 Institute a dynamic recruitment protocol.

GOAL 3 Serve the DePaul and Chicago community through

volunteer and philanthropic work.

RATIONALE TO GOAL 3 Service is one of the five values Phi

Gamma Delta. Serving the community through volunteer

opportunities on and off campus will allow brothers to follow

the Vincentian mission of St. Vincent de Paul.

GOAL 3 OBJECTIVES

3.1 Establish one weekly reoccurring community service

event.

3.2 Establish one quarterly community service event.

3.3 Establish one quarterly philanthropic event.

3.4 Collaborate with the American Red Cross to program

on-campus blood drives.

3.5 Maintain quarterly community service records for each

brother.

GOAL 4 Strengthen the financial means of the colony

through fundraising and dues collection.

RATIONALE TO GOAL 4 “Brotherhood begins when the bills

are paid.” Finances are required in order to allow program-

ming, brotherhood, and overall operational success of the

fraternity.

GOAL 4 OBJECTIVES

4.1 Develop a fundraising committee to better serve the

needs of the colony.

4.2 Establish two quarterly large-scale fundraisers.

4.3 Motivate brothers to pay dues on time.

4.4 Develop concrete budgets and maintain stability of

accounts.

GOAL 5 Increase graduate brother involvement in colony

events and meetings.

RATIONALE TO GOAL 5 Phi Gamma Delta is not for college

days alone. The fraternity experience expands beyond the

undergraduate years and into a lifelong commitment.

GOAL 5 OBJECTIVES

5.1 Establish relationships with Chicago area graduate

brothers.

5.2 Create and implement events specifically for alumni and

graduates.

5.3 Maintain a list of current Chicago and surrounding area

graduate brothers.

GOAL 6 Improve the scholastic ability of the colony through

academic programs and services.

RATIONALE TO GOAL 6 Scholarship is one of the core

attributes to Phi Gamma Delta. Strengthening academic

excellence will only enhance the fraternity experience for all

members.

GOAL 6 OBJECTIVES

6.1 Improve grade point averages for all colony members.

6.2 Secure Phi Gamma Delta’s academic rank as number one

among all fraternities.

6.3 Develop a scholarship program.

6.4 Host one academic speaker per quarter.

GOAL 7 Continue to develop a positive image of the “FIJI

Gentlemen” on the DePaul University campus.

RATIONALE TO GOAL 7 The FIJI Gentlemen exists because of

the social status and etiquette that each man exhibits.

GOAL 7 OBJECTIVES

7.1 Develop a sense of community through programs with

the Panhellenic, Multicultural Greek, and Interfraternal

councils.

7.2 Increase the image of Phi Gamma Delta through

individual and group actions of members.

7.3 Strengthen the relationships with the university commu-

nity including: faculty, staff, students, and administration.

II. Status Report

The fraternity has focused its efforts on all of the goals since

the creation of the colony in October 2011. During the

2012-2013 academic year, the following report outlines the

colony’s success in moving towards the strategic plan.

Progress has been made toward all seven goals. Of the 28

objectives set, 15, or 53 percent, were initiated. The follow-

ing is an abbreviated list of accomplishments related to each

strategic goal.

GOAL 1 Broaden, diversify, and strengthen our bond of

brotherhood.

1. Engaged in weekly brotherhood dinner session.

2. Engaged in off-campus brotherhood events, such as

paintballing and large conferences.

GOAL 2 Acquire men who are capable of leadership and high

scholastic achievement.

1. Successful winter pledge classes of 5 members, during

both winter quarter 2012 and winter quarter 2013.

GOAL 3 Serve the DePaul and Chicago community through

volunteer and philanthropic work.

1. Collaborated with service groups to maintain weekly

community service projects.

GOAL 4 Strengthen the financial means of the colony

through fundraising and dues collection.

1. Developed expense reports and tracking systems for

financial assessments.

GOAL 5 Increase graduate brother involvement in colony

events and meetings.

1. Communicated with graduate and BCA brothers to

promote meeting attendance.

GOAL 6 Improve the scholastic ability of the colony through

academic programs and services.

1. Developed a scholarship manual for the colony at DePaul

University.

GOAL 7 Continue to develop a positive image of the “FIJI

Gentlemen” on the DePaul University campus.

1. Collaborated with tri-council organizations for on-campus

programming.

PRESIDENT

Mike Cannella

JUDICIAL BOARD

RISK MANAGEMENT

Brian Toth

PHI GAMMA DELTA ORGANIZATIONAL CHART

DELTA COLONY - DEPAUL UNIVERSITY

TREASURER

Kolton Kozlowski

RECORDING

SECRETARY

Brandon Davis

CORRESPONDING

SECRETARY

Kevin Vargas

HISTORIAN

John Daly

FUNDRAISING

Nick Buckner

PHILANTHROPY

Aaron Kane

SOCIAL

Kyle Bennett

BYLAWS

RECRUITMENT

Jeff Manners

SCHOLARSHIP

Chase Pool

COMMUNITY

SERVICE

Pedro Mata

GRADUATE

RELATIONS AND

PUBLICATIONS

Brian Toth

IFC

Jack Sachanda

BROTHERHOOD

Brian Byrne

INTRAMURALS

Kevin Aguilar

PLEDGE

EDUCATION

Malcolm Herbert

and Damian

Stachowski

DePaul University

PHI GAMMA DELTA