PARKS, FORESTRY, TRAILS & RECREATION COMMITTEE

MEETING — AGENDA

12781 VELP AVENUE

COMMITTEE MEETING ROOM

Tuesday, November 14, 2017

1) CALL MEETING TO ORDER

2) APPROVE AGENDA

3) APPROVE MINUTES OF SEPTEMBER 12, 2017 MEETING

6: 00 P.M.

4) PUBLIC FORUM (NON -AGENDA ITEMS): Issues brought before the Committee for

which no referral shall be made or action shall be taken

5) PUBLIC COMMENT ON AGENDA ITEMS

6) PARKS & RECREATION UPDATES

7) 2018 CAPITAL PROJECTS — REVIEW OF 2018 BUDGET APPROVED

8) 2019 CAPITAL PROJECTS — REVIEW/SUBMITTAL PROCESS

9) SUNSET BEACH — RIPRAP/ STAIR/ CHANGING STATION UPDATE ON PROJECTS

10) SENSIBA WILDLIFE AREA — TRAIL, MAINTENANCE

11) STADIUM DISTRICT DOLLARS — FUTURE PROJECTS — GENERAL DISCUSSIONS

12) HOWARD SUAMICO HISTORICAL SOCIETY FACILITY — FUTURE USES —

VILLAGE ASSISTANCE — UPDATE

13) CLOSED SESSION

19. 85( I)( c) Considering employment, promotion, compensation or performance evaluationdata of any public employee over which the governmental body has jurisdiction or exercisesresponsibility.

1. Employee Evaluation Process

14) ADJOURNMENT

Note: A majority ofmembers ofthe Village Board may be in attendancefor informationgathering and sharing.

Any person wishing to attend who, because of a disability, requires special accommodations, should contact the Suamico Village office at ( 920) 434-2212 with as much advanced notice as

possible, so that accommodations can be made.

Approved by:

fia V LVillage Administrator

PARKS, FORESTRY, TRAILS & RECREATION COMMITTEE

MINUTES

Tuesday, September 12, 2017 6: 00 P. M.

Members Present: Steve Andrews, Gary Lonzo, Ruth Lund, Katrina Nordyke, Dick SachsJim Servais

Absent: Roy KrouseStaff: Steve Kubacki/Administrator & Nikki Hilker/Recreation Director

1) CALL MEETING TO ORDER

Meeting was called to order at 6: 00 P. M. by Vice Chair, Ruth Lund

2) APPROVE AGENDA

Motion was made by Dick Sachs to approve the agenda with moving item number7 c) up to the first discussion item; second by Gary Lonzo.

Motion carried 6- 0.

3) APPROVE MINUTES OF JULY 11, 2017 MEETING

Motion was made by Steve Andrews to approve the minutes; second by Dick SachsMotion carried 6- 0.

4) PUBLIC FORUM (NON -AGENDA ITEMS): Issues brought before the Committee

for which no referral shall be made or action shall be takenNone

5) PUBLIC COMMENT ON AGENDA ITEMS

None

6) PARKS & RECREATION UPDATES

Program updates were reviewed with the committee.

7) DISCUS SION/RECOMMENDATION

a) BASKETBALL COURT DONATION LOCATION

b) PARK BENCH DONATION AT IDLEWILD PARK

Steve Schuette has contacted staff in regards to placing a bench in memory of hismother at Idlewild Park.

Motion was made by Gary Lonzo to approve the donation and work with Nikki on thelocation and placement; second by Jim Servais. Motion carried 6- 0.

c) HOWARD FIRE 1 YEAR TRIAL REVIEW

Motion was made by Dick Sachs to accept report and note the good workingrelationship, and the village and committee would like to continue it; second by GaryLonzo.

Park, Forestry, Trails & Rec minutes, 9/ 12/ 17

Motion carried 6- 0.

d) FITNESS COURT

STAFF REPORT:

The City of San Francisco has a unique outdoor fitness court that allows residents tolead a healthy lifestyle without the cost of a gym membership. These fitness courtsare now trending in parks all across the US and they are offering up a small grant

10, 000) to communities that are interested in installing this type of feature to theirexisting parks in 2018. The cost of a fitness court is $ 90,000, plus the installation, on a 38x38 ft. concretepad. The fitness court is bolted to the ground, with a few cables for one feature,

leading to easy maintenance. The pieces are powder -coated for rust resistance with a5 -year warranty on the court and a 1 - year warranty on parts.

Hold and reserve for donors or healthcare agencies to fund;

Need to maintain what we have;

It is good for the community, but at a cost; Not worthy of a capital budget; Add to wish list and add more individual version as a part of the park or

trails.

8) 2018 BUDGET UPDATE

Have background information on budgeted items for committee to review.

Discussion will continue at the next meeting.

9) ADJOURNMENT

Motion was made by Gary Lonzo to adjourn; second by Steve Andrews. Motion carried 6- 0.

Meeting adjourned at 7: 25 P.M.

Typed from notes by Jean De Bauche

2

Park, Forestry, Trails & Rec minutes, 9/ 12/ 17

Suamico Parks & Recreation Updates

November 2017

1) Programs

a. Alzheimer' s Assoc. " Effective Comm. Strategies" October 11 - Completed

b. Senior Halloween Dinner & Dance October 26 - Completed

c. Lifesaving Senior ID Event October 26 - Completed

d. Ninja Classes November 4 — December 16

e. Babysitter' s Course Ages 11 — 15 November 10 & 11

f. Downtown Chicago November 11

g. Wonder of Movement November 6 & 13

h. The Wonder of Movement January 8 & 22

i. Behind the Lines in World War II April 11 & 18

j. AARP Drivers Safety April 18, 2018

k. Painting with Encaustics April 25

1. Senior Summer Picnic June 28

m. Foot Care Services for Seniors Ongoingn. Medicare Informational Sessions Ongoingo. Senior Cards Ongoingp. Tae Kwon Do Ongoingq. Cheerleading Ongoingr. Weight Watchers Ongoings. Oil Painting Ongoingt. Stained Glass Art Ongoingu. Dance Ongoing

2) Other

a. Eagle scout project updates

1) Sunset Beach, Riley VanZeeland, donations have been coming in strong. 2) Carl Verlanic will be presenting his pian to the Park and Rec. Committee

in the coming months. b. Flowers were from Enchanted Florist, Steve Schultz' s Las Vegas Revue was once

again a hit, and the event was held at the Rock Garden with new record

attendance. Our two large donors of the event were Blaney Funeral Home & Cremation Services and Tenderhearts Assisted Living, LLC.

c. I am currently working on Bird City USA application. d. I ordered color -changing cups with our logos that have been passed out at Zoo

Boo.

e. Attended 2017 WPRA conference, served as a session moderator, provided

decorations for our 2018 conference promotion, and assisted with tradeshow

booth.

f. Met with Green Bay Packers staff in reference to the 2018 WPRA conferencebeing held at the KI. Got a sweet tour, and have an amazingly cool eventscheduled to take place there!

3) HSYSA Updates

a. Received quotes for electric to be added to the concession stand that HSYSA has

funded, and presented this to them at the October 11 meeting. It was approvedand the work has been completed.

b. Fall baseball and flag football have both wrapped up their seasons. c. In light of the many issues with receiving background checks, removing volunteer

coaches, and challenges that come with the whole process, HSYSA has been

instructed by me that the Village will no longer be conducting background checksfor their programs. HSYSA has agreed to the new process that will becomeeffective in 2018. All present background checks conducted in 2017 will remain

good through 2018, unless we have special circumstances that require a new one

processed.

d. With the conclusion of all sports, HSYSA volunteers are working on thesubmission of their 2017 financial report that will be shared with the Village

Board in December.

4) Parks Updates

a. RFQ has been sent out and ads ran in the Press Gazette & the Press on October 20

27 for Calavera Diamond 1 fence replacement. Quotes were due by November3.

b. I received quotes for surfacing it, and for dusk -to -dawn light for the % basketball

court. Working with our donor this will be a spring project. c. The bench approved by this committee has been added to Idlewild Park in

memory of Nancy Schuette. d. Electrical outlets at the Idlewild shelter have been repaired.

e. Working on replacing the zip -line feature at Calavera Springs Park. At this point, I will be replacing the cross bars, and components of the hand piece. The costwill be around $ 1500 versus the total replacement cost of $4300. It will be trickyto rebuild the existing unit, but can be accomplished with a significant costsavings.

f. We replaced a broken swing at Whisper Ridge Park. g. The landscaping of the entryway from Harbor Lights Road to Festival Foods Way

is complete.

h. The Idlewild open air shelter has been cleaned and stained. Not 100% positive,

but I think the crew is real excited to do this again in 2020. Pretty sure everyonehad stained arms and armpits from this project, but they did an amazing job, nevercomplained, and trust me, it was not easy.

i. Lighting has been added to the Idlewild Park Shelter, the scoring booth andconcession stand at diamond 3.

j. Both shelters floors have been stripped, buffed, and waxed.

k. Microwaves have been replaced at both shelters.

1. Storage racks have been put up at the Calavera shop to get equipment andsupplies off the floor.

in. Storage cabinet was placed at Calavera, one is for basic supplies (paper toweling, toilet paper, etc.) for our renters, and the other is for our crew stocked with

additional cleaning supplies that we do not give renters access to.

n. Working on tweaking a landscaping design for the Emergency Rescue Squadmemorial on Velp Avenue. With that being an entry area into Suamico, my hopeis to work to make it look well kept, as I work with resident Pat Williams.

o. 2018 trip planning is ongoing. Working on RFQ for busses, and aligningattractions to secure group pricing.

p. Walking path on Harbor Lights Rd. & Lakeview Drive has been crack -sealed.

PARK & REC COMMITTEE - 11/ 14/ 201;1 -

AGENDA ITEMS: Item 7 - 2018 Approved Capital Projects- See Attached

List

Item 8 - 2019 Capital Projects - Review/ Submittal Process - See

attached "Draft Process"

4111 of J, !ln

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Item 12- Howard Suamico Historical Society Facility - Futures Uses -

Village Assistance - Update

ITEM 7 - 2018 CAPITAL PROJECTS - REVIEW OF 2018 BUDGET

APPROVED

1. CHASE BOAT - SAILING PROGRAM ® $0,000

REALLOCATION OF ADDITIONAL SAIL BOAT FUNDING FROM PREVIOUS YEAR

2. TORO MOWER REPLACEMENT - $29,000

FUllDIllG

3. FI E ANS PA K/ DTIC E Y `TILLAGE

TRAIL/ KAYAK- CANOE LAUNCH/ PARKING/ LIGHTING

TIF # 2 FUNDING - $ 50,000 - ALSO $ 50,000 +/- MATCH FROM THE WDNR STEWARDSHIP GRANT

FUNDING

TOTAL $ 100,000+/- PROJECT - TIES INTO THE DAN WORTH- VICKERY VILLAGE PHASE 2 PROJECT

WHEN WE GET TO THE POINT IN TIME NEXT YEAR WHEN WE GET READY TO START PUTTING THE 2019

PARK & REC CAPITAL BUDGET REQUEST TO THE VILLAGE BOARD, WE WOULD RECOMMEND THE

FOLLOWING PROCESS:

1. ADMINISTRATIVE STAFF PUTS TOGETHER A LIST OF THE POTENTIAL PROJECTS/ EQUIPMENT TO

BE TENATIVELY PLACED IN THE 2019 BUDGET FOR CONSIDERATION

2. VILLAGE ADMINISTRATION REVIEWS THIS LIST & APPROVES SUBMITTAL OF APPROPRIATE

CAPITAL REQUESTS

PARK & REC COMMITTEE REVIEWS THESE REQUESTS, TOURS THE APPROPRIATE PARK FACILITIES

AND APPROVES & RECOMMENDS THE PROJECTS/ EQUIPMENT TO BE CONSIDERED BY THE

VILLAGE BOARD DURING THE 2019 BUDGET REVIEW PROCESS.

UPDATE

ON PROJECTS

IF YOU HAVE NOT HAD A CHANCE TO TAKE A LOOK AT THE PROJECTS COMPLETED AT THE SUNSET

BEACH PARK LOCATION, IT BEHOOVES YOU TO DO SO. RESIDENT ACCESS HAS BEEN SIGNIFICANTLY

IMPROVED BY THE ADDITION OF THE STAIRS. STAIR RAILS STILL NEED TO IN STALLED, BUT LARGELY THE

PROJECT HAS BEEN SUCESSFULLY COMPLETED. RIPRAP HAS BEEN REINSTALLED AND CONTOURED, IT

SIMPLY LOOKS GOOD, IT IS A BIG IMPROVEMENT. DAN, ANDY AND NIKKI WORKED LONG AND HARD

AND GOT THIS DONE!

1111, TIM, 11115 i'' i

IN ORDER TO EFFECTIVELY LAY DOWN THE CRUSHED LIMEROCK BASE,

IT IS zR1 SPRAY & KILL THE WEEDS1x

THEAr

ANNUAL BASIS. THIS DID NOT HAPPENPAST YEAR AND WE ARE

ATTEMPTINGI BETTER COO RDINATE/ COMMUNICATE WITH THE

YEAR.

WDNR TO GET THAT DONE SO THAT WE HAVE A BETTER END PRODUCT

NEXT

STADIUMITEM11 - ,. FUTURE PROJECTS - GENERAL

DISCUSSIONS

t as kII III,

1. NEW ZOO - $ 15,000

2. HISTORICAL SOCIETY BARN ROOF - $ 15,000

3. SUNSET BEACH IMPROVEMENTS - RIPRAP/ STAIRS ETC - $ 19, 000+/-

4. VOS MSC READERBOARD - $ 11, 000

5. FIRE STATION # 1 SPACE NEEDS STUDY $ 25,000 - WILL BE CONSIDERED FOR ALLOCATION

USED FOR ECONOMIC DEVELOPMENT, DEBT SERVICE OR DIRECT TAX

RELIEF TO YOUR TAXPAYERS.

PLACEDl'HIS IS JUST ON THE AGENDA'; R DISCUSSION PURPOSES AN

POSSIBLE BRAINSTO `_. FOR THE FUTURE.

FOR LOfIGTERfYlQTF LIFE i 1= i;LE If -TW°. '

THE COMMUNITY AS t AWHOLE

Uses — Will vary, Still in the process of being defined, Intention is for Historical Society Functions plussome rentals— Seasonal Use, no Heat, no Water, Will use Portapotties

Frequency — Week days and Weekends

Hours of use —Til Midnight

Music — Til 11 PM

Lighting — 3 lights on the Exterior & Interior Lighting

Scheduling/ Coordination/ Oversight — VOS — DPW, Law Enforcement/ Fire/ Other/ Historical Society

Rental Rate is being reviewed and use of such funds is being analyzed

Master Plan to be prepared — parking/ lighting/ landscaping/ sidewalks- trails/ drainage/ other-misc-etc

Agreement between the VOS & HSHS will be modified and brought back to the Village Board for

Approval

Intention of the VOS & HSHS that the uses are largely passive in nature and complimentary and

compatible in nature with the surrounding residential neighborhood.

Administration has been in contact with Law Enforcement staff and has reviewed the FFA event. We

have found that the FFA event was very cooperative and responded positively to all requests from theVOS on the night of their event. It should be noted that the HSHS did not charge the FFA for this event.

There was a DJ at the event and the doors were closed at the VOS request and the music ended by 10

PM as requested by the VOS, as well.

Both the VOS and HSHS will meet to continue discussions to address both short term and long term

planning on the site and will modify the existing VOS/ HSHS Agreement to address expectations of bothparties with VOS Village Board Approval. An Informational Meeting with Residential Neighbors will be

held prior to bringing this back to the Village Board.