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8/19/2019 Fi End User Manual Ver 0.8
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SAP END USER MANUAL – FI
BLESS
SAP END USER MANUAL - FI
Version 0.5
for
Balmer Lawrie and o. L!d
This is a hardcopy of document maintained on electronic media. It is the latest version
Do"#men! Release No!i"e
No!i"e No.$ FI/I/01
A#!%or $ Ambarish Ganguly (T! "mployee I# $ %&'&)*
lien! $ +almer ,a-rie o. ,td
Pro&e"! $ !A Implementation
#2"3T 4","A!" 3TI"3otice 3o. 5 FI'I'0(lient5 +almer ,a-rie o. ,tdro6ect5 !A Implementation#ocument details5
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3ame 7ersion #escription
+almer ,a-rie $ ser
2anual 8 FI
7ersion
0.)
ser manual #ocument for FI
module end users
4evision details5
Actionta9en
(add/del/ch
recedingage 3o.
3e-age 3o.
4evision#escription
hange 4egister serial numbers covered5
The documents or revised pages are sub6ect to document control.
lease 9eep them up8to8date using the release notices from the distributorof the document.
These are con:dential documents. nauthori;ed access or copying isprohibited.
Pre)ared *+$ Am*aris% ,an#l+ Da!e$(.0/./0(
A))ro1ed *+$ Da!e$
A#!%ori2ed *+$ Da!e$
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#2"3T 4"7I!I3 ,I!T3otice 3o. 5 FI/I/01
lient5 +almer ,a-rie o. ,td
ro6ect5 !A Implementation#ocument details5 FI $ "nd ser 2anual4elease 3otice 4eference (for release*5
4ev.3o
4evision#ate
4evisiondescription
age3o.
revpage3o
Action Ta9en
Addenda
3e-
4elease3otice
reference
( IN3R4DU3I4N 34 SAP EAS AESS MENU SREEN.............................6
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/ SAP S3ANDARD 344L BARS 7 I4NS..................................................... A4UN3S REEIVABLE......................................................................(0
3.1 CUSTOMER MASTER...............................................................................................................10
%.1.1 F#015 4"AT" !T2"4 2A!T"4 4"4#......................................11%.1.& F#0&5 /2"3T!..................................................................?8 A4UN3S PAABLE...........................................................................6
4.1 VENDOR MASTER....................................................................................................................76
=.1.1 FC015 4"AT" A 7"3#4 2A!T"4 4"4#........................................''=.1.& FC0&5 7"3#4 2A!T"4 #ATA................................................B
4.2 PASSING VENDOR INVOICE...................................................................................................91
=.&.1 F+?05 "3T"4 7"3#4 I37I"...........................................................B1=.&.& F+?)5 7endor redit 2emo..................................................................B?
4.3 PAYMENT TO VENDOR..........................................................................................................101
=.%.1 F8)%5 !T TGI3G A>2"3T.......................................................101=.%.& F8)5 !T A3# 4I3T.......................................................................10=.%.% F1105 A>2"3T!D AT2ATI A>2"3T 4G4A2...........................11=.%.= F8='5 reate #o-n ayment 4euest................................................1%=.%.) F8=5 7"3#4 #@3 A>2"3T $ @ith payment reuest..................1=1=.%.? F8=5 7"3#4 #@3 A>2"3T $ -ihtout payment reuest.............1==
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=.%.' F8)=5 lear 7endor #o-n ayment....................................................1)0=.%. F8==5 lear 7endor line items............................................................1)%
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( IN3R4DU3I4N 34 SAP EAS AESS MENU SREEN
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/ SAP S3ANDARD 344L BARS 7 I4NS
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Im)or!an! F#n"!ion 9e+s
F#n"!ion:e+
Des"ri)!ions
F1
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A4UN3S REEIVABLE
.( US34MER MAS3ER
All business transactions are posted to and managed by means of accounts. >ouhave to create a master record for each account that you need. The masterrecord contains data that controls ho- business transactions are entered in theaccount and ho- posting data is processed. In the master recordD you can alsostore all the data that you need for conducting business -ith the customer.
ustomer master records are used by both the :nancial accounting department
(accounts receivable processing* and the sale department (!#*. This documentDho-everD only discusses the general data in and the :nancial accounting aspectof customer master records. lease refer !# ser 2anual regarding creation of ustomer 2aster -ith !ales Area #etails.
Pro"essDes"ri)!ion
3ransa"!ion
odes
3-ode Des"ri)!ion
ustomer 2aster F#01
#01
reation of ne- customer (-ithout salesArea #etails*
reation of ne- customer (-ith !ales Area#etails*
,"A!" 4"F"4 !# !"4 2A3A,F#0&/#0
&hange ustomer 2aster #ata
F#0%/#0%
#isplay ustomer 2aster #ata
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.(.(FD0($ REA3E US34MER MAS3ER RE4RD
1. "nter transaction code F#01 in the transaction bar or follo- the follo-ing
navigation path58 Accounting→ Financial Accounting8 Accounts4eceivable2aster 4ecordsreate
&. "nter the customer account group and the company code and clic9 enter.
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%. n the General Data screen in the Create Customer pageD enter the reuired dataas follo-s
Address Tab
Des"ri)!ion R'4' User A"!ion andVal#es
Title ompany
3ame 4 astrol India vt.,imited
!earch Term 1 4 32,00100
!treet/
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Control Data Tab
Des"ri)!ion R'4' User A"!ion and
Val#es
Industry 4 I,"ther Fields
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Payment Transactions Tab (Bank Details)
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=. 3eEt clic9 on company code data . n the Company Code Data screenin the Create Customer pageD enter the reuired data
Account Management tab:
Des"ri)!ion R'4' User A"!ion and
Val#es
4econciliationAccount
4 !elect the appropriate4econciliation account(G,ode8 &%00)010*
!ort Cey 4 00&
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Payment transactions Tab:
Des"ri)!ion R'4' User A"!ion and
Val#es
Terms of payment "nter the customerspeci:c terms ofpayment.
ayment
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Correspondence Tab (All entries are optional)
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Insurance Data Tab (all entries are optional)
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it!!olding Ta" Tab (optional)
). 3eEt clic9 on I3 #etails . n the CI# Details Data screen in the CreateCustomer pageD enter the reuired data
$"cise Duty Tab
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%ales Ta"&%er'ice Ta" Tab
it!!olding ta" tab
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.(./FD0/$ ;AN,E US34MER MAS3ER DA3A
1. "nter transaction code F#0& in the transaction bar or follo- the follo-ing
navigation path58 Accounting→ Financial Accounting8 Accounts4eceivable2aster 4ecordshange
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&. "nter the ustomer code and ompany code for -hich the master record needs tobe changed
%. 2a9e necessary hanges and save the customer data
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.(.FD0$ DISPLA US34MER MAS3ER DA3A
1. "nter transaction code F#0% in the transaction bar or follo- the follo-ing
navigation path58 Accounting→ Financial Accounting8 Accounts4eceivable2aster 4ecords#isplay
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&. "nter the customer code and company code for -hich the master data is to bevie-ed and clic9 enter.
./ D4
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Field R'4' Des"ri)!ion'A"!ion
#ocument #ate 4 "nter the document date#ocument Type 4 #efault (else enter # for #o-n payment*
ompany code 4 #efault (else enter 1000*
osting date eriod 4 "nter the current date and period
urrency 4 I34
4eference 4 Invoice 4ef. of customer
#oc.
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!ince this is a reuestD there is no simulation reuired. #irectly posting has to be
done. In order to post the document clic9 on save button. A message saying thatthe document has been posted in company code -ill be displayed -ith documentnumber
././F-/>$ D4
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Field R'4' Des"ri)!ion'A"!ion
4eference 4 Invoice 4ef. of customer
#oc.
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&. lic9 on to proceed to the reuests list
!elect the relevant do-n payment reuest (1=00000&?&* and clic9 on reate #o-n
ayment pushbutton.
%. The document gets simulated as sho-n belo-5
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To simulate document for General ledger vie-D go to #ocument !imulate
General ledger vie-
If the document simulated is o9ayD then in order to post the document clic9 on bac9
button and then clic9 on save button. A message saying that the document has
been posted in company code -ill bedisplayed -ith document number.
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Field R'4' Des"ri)!ion'A"!ion
Amount 4 Amount in I34
TeEt 4 3arration (To be entered in the given
format*+an9L+ranchL#ra-er3ameL,odgmentode
"E5
+an9 harges +an9 harges Amount
ro:t enter 4 "nter ro:t enter
TeEt 4 3arration (To be entered in the givenformat*+an9L+ranchL#ra-er3ameL,odgment
ode"E5
Assignment 4 sed for entering heue number
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lic9 "nter to proceed and enter the follo-ing details5
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&. The document can be simulated before actual posting by clic9ing on and
then on and the follo-ing -ill be displayed5
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%. To simulate document for General ledger vie-D go to #ocument !imulate
General ledger vie-
=. If the document simulated is o9ayD then in order to post the document clic9 on
bac9 button and then clic9 on save button. A message saying that the
document has been posted in company code -ill be displayed -ith document
number.
./.8F->$ LEARIN, US34MER D4
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&. "nter customer account codeD document dateD posting dateD ompany codeDcurrencyD etc. as given belo-5
Field R'4' Des"ri)!ion'A"!ion
#ocument #ate 4 "nter the document date
#ocument Type 4 #efault (else enter # for #o-n payment*
ompany code 4 #efault (else enter 1000*
osting date eriod 4 "nter the current date and periodurrency 4 I34
4eference 4 Invoice 4ef. of customer
#oc.
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%. 3o- clic9 enter and select the relevant do-n payment document to be clearedagainst5
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=. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted.
). The simulated vie- -ill be as follo-s58
%imulated document 'ie+
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%imulated General ,edger 'ie+
lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to
post the document. A message-ill be displayed on posting of the document.
. US34MER INV4IIN, AND REDI3 MEM4
ustomer Invoices -ill be entered mostly through the !# route of !ales rderD #elivery and:nally +illing.
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Field R'4' Des"ri)!ion'A"!ion
osting Cey 4 "nter osting Cey $ ustomer #ebit
ustomer Account 4 ustomer Account 3umber
Amount 4 "nter the Amount
ayment Terms "nter the ayment Terms
+aseline #ate 4 "nter the +aseline #ate
Assignment "nter teEt
TeEt "nter narration
osting Cey 4 "nter osting Cey $ G, redit
Account 4 "nter G, Account $ 4evenue Account
Amount 4 Amount in I34
ro:t enter 4 "nter the ro:t enter
TeEt 3arration
Assignment "nter TeEt
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lic9 "nter
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lic9 "nter
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&. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted
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&. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted
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lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to
post the document. A message-ill be displayed on posting of the document.
..FB5$ US34MER REDI3 MEM4
1. "nter transaction code F+') in transaction bar or follo- the follo-ing navigation
path Accounting → Financial Accounting → Accounts 4eceivable → #ocument
"ntry→ redit 2emo
"nter the follo-ing information5
Field R'4' Des"ri)!ion'A"!ion
#ocument #ate 4 "nter the document date
#ocument Type 4 #efault (else enter # for #o-n payment*
ompany code 4 #efault (else enter 1000*
osting date eriod 4 "nter the current date and period
urrency 4 I34
4eference 4 Invoice 4ef. of customer
#oc.
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&. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted
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%. The simulated entry -ill loo9 li9e5
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lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to
post the document. A message-ill be displayed on posting of the document.
..8F-/$ LEARIN, US34MER LINE I3EMS
1. learing of do-n payments/on account payments from customer involves settingoH payments against invoices debited to the customer account. This is animportant activity since only balance amount (after ad6ustment -ith do-npayments/on account payments*D is to be either recovered or ad6usted againstsubseuent dispatches (in case do-n payment received/on account receipts fromcustomers is more than sales invoice amount*.#o-n paymentsD having credit balance are reported as advance from customerand the debit balances as !undry #ebtors. It is important that payments receivedin advance are cleared against invoices.
"nter transaction code F8%& in transaction bar or follo- the follo-ing navigation
path Accounting → Financial Accounting → Accounts 4eceivable → Account →
lear
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&. "nter customer account codeD clearing dateD ompany codeD currencyD !pecial G/,indicatorD 3ormal I (boE chec9ed* and additional selections. Then clic9 on rocessopen items tab.
Field R'4' Des"ri)!ion'A"!ion
Account 4 "nter ustomer ode
learing date 4 "nter the clearing date
ompany ode 4 "nter ompany ode
urrency 4 "nter I34
!pecial G, Indicator 4 "nter !pl. G, indicator JAK for do-npayment from customer
3ormal I 4 !hould be chec9ed
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%. After clic9ing on the rocess items tab the follo-ing screen -ill appearD of -hich-e have to select the manner of clearing the open items standardD partial or
4esidual items. @e -ill select artial payment for clearing open itemspartially.
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Step1:
Select All
Step2:
Deactivate items
Step3: click on
invoice to be
cleared
Step 4&7:
Select
Step5&8:
Activate items
Step6: click on
payment to be
cleared
Step: !nter
t"e di## amt $to
remain open%
Step1: '"eck
i# (nassi)ned
is *ero
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=. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted.
). The simulated vie- -ill be as follo-s58
%imulated document 'ie+
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%imulated General ,edger 'ie+
lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to post the
document. A message -ill be displayed onposting of the document.
..5N43ED I3EMS
No!ed i!ems are special G, transactions -ith informational character -hich only
remind the user about due payments or payments to be made and are notdisplayed in the general ledger or added to it.
nly one line item is updated if a noted item is created. 3o oHsetting/double entry ismade hence no ;ero balance chec9 is made. 3oted items are administered as openitems in the accounts payable/receivable and the special G, account. >ou shouldtherefore al-ays activate the line item display for these accounts.
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#s!omer down )a+men! re#est is a noted item as a reminder. This is a statisticalnoted item no transaction :gures are updated for do-n payment reuests. ,i9e alldo-n payment special G/, transactionsD do-n payment reuests can be paid T
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..6FBL5N$ DISPLA';AN,E US34MER LINE I3EMS
1. To vie- the entries in the customer accountD follo- the follo-ing navigation pathor use T8ode F+,)3.
&. "nter the details as follo-s and clic9 on eEecute button (or press F*.
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%. The ustomer line item -ill be displayed in the follo-ing manner
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Tic9 on Jnormalitems !pecialG/, transactionsKand noted items
'lick +all
items,
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.8 IN4MIN, PAMEN3S FR4M US34MER
rocessing customer8incoming payments in a company involves payments
received against invoices. In this scenario the customer invoice is posted beforethe payment is received. The invoice is cleared -ith the payment by processingopen line items. @ith this clearingD the selected open items are cleared as closeditems.
Pro"essDes"ri)!ion
3ransa"!ion
odes
3-ode Des"ri)!ion
Incoming ayment F8& Incoming ayments
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+alance advanceamount is sho-n as
open item
learing documentsho-s closed items
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.8.(F-/C IN4MIN, PAMEN3S
1. "nter transaction code F8& in the transaction bar or follo- the follo-ing path from
the navigation menu5 Accounting → Financial Accounting → Accounts 4eceivable→ #ocument "ntry → Incoming ayments ( F8& *
&. pdate the follo-ing data in the incoming payment screen as follo-s and then
clic9 on the rocess open items tab.
Field R'4' Des"ri)!ion'A"!ion
#ocument #ate 4 "nter the document date
#ocument Type 4 "nter the document type
ompany ode 4 "nter the company code
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%. In the process open items screenD perform the steps as indicated
Tata onsultancy !ervices ,imited age '%
Step1:
Select All
Step2:
Deactivate
items
Step3: 'lick on
invoice #or -"ic"
payment is received
Step4:
Select
Step5:
Activate
items
Step7: 'lick on doc(ment
overvie-
Step6: !nter cas"
disco(nt. i# re/(ired
ress enter
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=. After #ocument overvie- button in clic9ed upon the follo-ing screen -ill appear.#ouble clic9 on ban9 line item 001 (amount -as initially entered as 4e. 1 in the:rst screen*.
). After clic9ing the ban9 line itemD the line item entry screen -ill open. "nter M N O in
amount :eld and clic9 on enter .The amount :eld -ill be :lled automatically.
hec9 if the amount :eld displayed automatically is eual to the cheue amount. Then Go toD #ocument !imulateD to vie- the transaction before posting.
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?. After the simulated transaction is vie-ed and found o9ayD the document can be
posted by clic9ing on post button. A message saying that the document hasbeen posted -ill appearD displaying the document number
.
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3o- run the transaction MF+,)35 #isplay/hange customer line itemsO to vie- theabove incoming payment -ith clearances .
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General ledger 'ie+ o* incoming payment document posted (-B.)
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#ocumentsplitting onaccount ofdiH pro:tcenters
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8 A4UN3S PAABLE
8.( VEND4R MAS3ER
All business transactions are posted to and managed by means of accounts. >ouhave to create a master record for each vendor account that you need. Themaster record contains data that controls ho- business transactions are enteredin the account and ho- posting data is processed. In the master recordD you canalso store all the data that you need for conducting business -ith the vendor.
7endor master records are used by both the :nancial accounting department(accounts payable processing* and the purchasing department (22* in your
company. This documentD ho-everD only discusses the general data in vendormaster records and the :nancial accounting aspect of vendors. lease refer 22ser 2anual regarding creation of 7endor 2aster -ith urchase rganisationdetails.
Pro"essDes"ri)!ion
3ransa"!ion
odes
3-ode Des"ri)!ion
7endor 2aster FC01
C01
reation of ne- 7endor (-ithout urchase rgdetails*
reation of ne- 7endor (-ith urchase rg
details*,"A!" 4"F"4 22 !"4 2A3A,
FC0&/C0&
hange a 7endor 2aster 4ecord
FC0%/C0%
#isplay a 7endor 2aster 4ecord
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Account Group 4 #2
%. "nter the data in the respective screens of reate 7endor age as follo-s5
Address Details
Field Name R'4' User A"!ion and
Val#es
Title 4 ompany
3ame 4 7endor 3ame
!earch Term 1 4 !earch Term!treet/
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Control page (all /elds are optional)
Payment transactions page (All /elds are optional)
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Accounting in*ormation page
Field Name R'4' User A"!ion and Val#es
4econciliationAccount
4 1)&0&010 (4elevant G,account*
!ort Cey 4 001
rev Acct 3o 7"3#41 (ld !ystem Acct3umber*
Interest Indicator 4/ 4euired for FiEed #eposit7endors
Interest Freuency 4/ 4euired for FiEed #eposit7endors
ther :elds
Payment transactions accounting page
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Field Name R'4' User A"!ion and Val#es
ayment Terms 4
hec9 #ouble Invoice
ayment 2ethods 4 in case of cheue
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$"cise Duty
it!!olding Ta"
TaE "Eemption (all :elds are optional*5
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After "ntering the I3 #etails clic9 on bac9 button and clic9 on save to createthe vendor. A message saying that the vendor has been created -ill be displayedDalong -ith the 7endor code assigned.
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8.(./F:0/$ ;AN,E A VEND4R MAS3ER RE4RD
1. "nter transaction code F90& in the transaction bar or follo- the follo-ing
navigation path58 Accounting→ Financial Accounting8 Accounts ayable2aster4ecordshange
&. "nter the 7endor code and the company code and select the parameters for -hichthe master data needs to be changed.
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%. 2a9e necessary changes and save the vendor master data.
8.(.F:0$ DISPLA VEND4R MAS3ER DA3A
1. "nter transaction code FC0% in the transaction bar or follo- the follo-ing
navigation path58 Accounting→ Financial Accounting8 Accounts ayable2aster
4ecords#isplay
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&. "nter the 7endor code and the company code and select the necessaryparameters for -hich the data needs to be vie-ed.
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%. After vie-ing the vendor master data clic9 in the eEit button.
8./ PASSIN, VEND4R INV4IE
This scenario describes the procedure for posting invoices. All the documentsconcerned are FI documents. >ou can use these standard :nancial accounting functionsto enter business transactions in general and subsidiary ledgers. #uring this processDthe system generates accounting documents and updates the transaction :gures in thegeneral and subsidiary ledgers.
Pro"essDes"ri)!ion
3ransa"!ion
odes
3-ode Des"ri)!ion
7"3#4 I37I" F+?0 "nter 7endor Invoice (General*2I4 lease 4efer 22 !"4 2A3A,
F+?) 7endor redit 2emo
8./.(FB60$ EN3ER VEND4R INV4IE
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1. "nter transaction code F+?0 in the transaction bar or follo- the navigation path5
Accounting Financial Accounting Accounts ayable #ocument "ntry
Invoice
&. "nter the reuired data in the vendor invoice entry screen
In'oice Basic Data %creen
Field R'4' Des"ri)!ion'A"!ion
7endor 4 7endor ode
Invoice #ate 4 #ate of the vendor invoice
osting #ate 4 osting date in the !A system
4eference 4 7endorKs invoice number
Amount 4 Invoice amount
urrency 4 #ocument/invoice currency
alculate TaE The system calculates the input taEautomatically.
TaE ode If alculate taE is clic9edD select the taEcode
+usiness lace 4 ress F= and !elect
!ection ode 4 ress F= and !elect
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Field R'4' Des"ri)!ion'A"!ion
+aseline #ate 4 #efault
ayment terms 4 #efault from 7endor 2asterD can be
changedayment +loc9 4 !elect free/bloc9ed for payment
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it!!olding Ta" Tab
Field R'4' Des"ri)!ion'A"!ion
@ithholding TaE code Appears -here speci:ed in vendor master(!elect appropriate @ithholding taE code*
%. lic9 on simulate tab to vie- the simulated invoice before actual posting
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=. After the simulated document is vie-ed and found to be in orderD clic9 on postbutton to save the document. A message
-ill be displayed saying that thedocument has been posted in the company codeD along -ith the documentnumber.
8././FB65$ VEND4R REDI3 MEM4
1. "nter transaction code F+?) in the transaction bar or follo- the navigation path5
Accounting Financial Accounting Accounts ayable #ocument "ntry
redit 2emo
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). "nter the reuired data in the vendor invoice entry screen
In'oice Basic Data %creen
Field R'4' Des"ri)!ion'A"!ion
7endor 4 7endor odeInvoice #ate 4 #ate of the vendor invoice
osting #ate 4 osting date in the !A system
4eference 4 7endorKs invoice number
Amount 4 Invoice amount
urrency 4 #ocument/invoice currency
alculate TaE The system calculates the input taEautomatically.
TaE ode If alculate taE is clic9edD select the taEcode
+usiness lace 4 ress F= and !elect
!ection ode 4 ress F= and !elect TeEt Fill in document teEt
G/, Account 4 "nter the General ledger account
#/ 4 !elect #ebit/redit
Amount in #ocumenturrency
4 "nter the gross amount. The systemcalculates the input taE automatically.
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Field R'4' Des"ri)!ion'A"!ion
TaE ode 4 TaE code relevant for line item
ost enter 4 1010001 for eEample
ro:t enter 4 !elect relevant pro:t centerD say100010%001 (automatically pic9ed if costcenter is entered*
Payments Tab
Field R'4' Des"ri)!ion'A"!ion
+aseline #ate 4 #efault
ayment terms 4 #efault from 7endor 2asterD can bechanged
ayment +loc9 4 !elect free/bloc9ed for payment
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it!!olding Ta" Tab
Field R'4' Des"ri)!ion'A"!ion
@ithholding TaE code Appears -here speci:ed in vendor master(!elect appropriate @ithholding taE code*
?. lic9 on simulate tab to vie- the simulated invoice before actual posting
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'. After the simulated document is vie-ed and found to be in orderD clic9 on postbutton to save the document. A message
-ill be displayed saying that thedocument has been posted in the company codeD along -ith the documentnumber.
8. PAMEN3 34 VEND4R
rocessing vendor outgoing payments in a company involves payments to bemade against invoices. In this scenario the vendor invoices are received beforethe payment is made. The outstanding invoice is cleared -ith the paymentmade by processing open line items. @ith this clearingD the processed openitems are cleared as closed items.
8..(F-5$ P4S3 4U3,4IN, PAMEN3
1. "nter transaction code F8)% in the transaction bar or follo- the follo-ing path from
the navigation menu5 Accounting → Financial Accounting → Accounts ayable → #ocument "ntry → utgoing ayments → ost ( F8)% *
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&. pdate the follo-ing data in the post outgoing payment screen as follo-s and
then clic9 on the rocess open items tab.
Field name R'4'
Des"ri)!ion
#ocument #ate 4 "nter #ocument #ate
osting date 4 osting date of the document
#ocument Type 4 #ocument type to be used (C*
ompany ode 4 ompany ode (1000*
urrency 4 #ocument currency
4eference 4eference
#oc.
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%. After clic9ing on the process open items tabD the follo-ing screen -ill appear. @ecan process open items using !tandard !creen/artial ayment !creen etc.erform the follo-ing steps as indicated on the artial payment(say* screen
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Step1:
Select AllStep2:
Deactivate
items
Step3: 'lick on
invoice #or -"ic"
payment is to be
made
Step4:
SelectStep5:
Activate
items
Step6: 'lick on doc(ment
overvie-
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=. After #ocument overvie- button in clic9ed upon the follo-ing screen -ill appear.#ouble clic9 on ban9 line item (amount -as initially entered as 4e. 1 in the :rstscreen*. The amount is to be edited in the screen as follo-s by entering N (for theamount to be pic9ed up automatically orD enter the eEact amount*.
). After the amount is enteredD clic9 on document !imulateD to vie- the simulated
document.
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?. After the simulated document is vie-ed and found o9ayD the document can be
posted by clic9ing on post button. A message saying that the document hasbeen posted -ill appearD displaying the document number
.
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'. 3o- run the transaction MF+,135 7endor line item displayO to vie- the aboveoutgoing payment -ith clearances .
8../F-5C$ P4S3 AND PRIN3
1. "nter transaction code F8) in the transaction bar or follo- the follo- path from
the navigation menu5 Accounting → Financial Accounting → Accounts ayable →
#ocument "ntry → utgoing ayments → ost P rint Forms ( F8) *
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learing document sho-scleared line items
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&. In the :rst screen -e have to :ll the payment method and de:ne output control."nter the appropriate :elds and clic9 on enter payments tab
Field name R'4'
Des"ri)!ion
ompany ode 4 ompany ode (1000*
ayment method 4 "nter applicable payment methodD say5JK
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%. In the follo-ing screen enter the relevant payment detailsD ban9 selection andvendor selection for -hich the payment is being made and clic9 on process open
items tab
Field name R'4'
Des"ri)!ion
#ocument #ate 4 "nter document date
#ocument Type 4 #efault JCK
osting #ate 4 "nter posting date
osting eriod 4 #efault in line -ith the posting date
urrency 4 "nter currency JI34K
4eference "nter Invoice 3umber
#ocument
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Pa+ee De!ails
7endor 4 "nter 7endor ode
ompany code 4 "nter company code J1000K
=. !elect the vendor open item(s* for -hich the payment is to be made and clic9 ondocument overvie- button
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'. @e can vie- ho- document -ill be posted in the general ledger by clic9ing on
document !imulate General ,edgerD or if -e -ant to post clic9 on post button.
. The follo-ing general ledger vie- -ill be simulated and can be chec9ed beforeactual posting. If the simulated document is found o9ayD clic9 on bac9 button and
then clic9 on post to post the document.
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B. After -e post the document a message -ill be displayed mentioning the documentnumber (say 1)000001=* and after -e clic9 enter buttonD cheue printing -illbe initiated automatically. !elect the printer and print the cheue immediately.
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8..F((0$ PAMEN3S AU34MA3I PAMEN3 PR4,RAM
1. "nter transaction code F110 in the transaction bar or follo- the follo-ing path
from the navigation menu5 Accounting → Financial Accounting → Accounts ayable
→ eriodic rocessing → ayments
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&. "nter run date and identi:cation parameters for automatic payment program. Thecombination of 4un date and identi:cation should be uniue.
%. "nter the posting dateD document entry cut8oH dateD customerKs item due datecut8oHD company codeD payment methodD posting date of the neEt payment runand the vendor range for -hich the automatic payment is to be made.3ote5 ayment method is set at the vendor master. nly those vendors -hoKspayment method corresponds to the selection on the parameters screen -ill beselected
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=. In the Free selection :eld tabD -e can ma9e particular eEclusions -hile ma9ing thepayment. These particular eEclusions -onKt be considered -hile processingautomatic payment.
). "nter the vendor range for -hich -e -ant additional logs. hec9 the boEes for the
types of logs reuired. hec9 boEKs option & and % are mutually eEclusive (both & % cannot be selected*.
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?. 2aintain the rintout and data medium variantsD by selecting the appropriatevariant from the list of variants. After selection of the variantD save it and :nallyclic9 on status tab. !elect yesD -hen as9ed to save data (parametersde:ned*.
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'. After the parameters have been savedD -e -ill get the message saying thatdetails have been saved for the payment run. lic9 on proposal tab toschedule payment proposal.
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. For payment proposal -e can either enter a scheduled time or start immediatelyby clic9ing on respective chec9 boE. lic9 on enter.
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B. @e -ill get the message that the payment proposal has been scheduled. lic9 on
status tab to see the updated status of payment proposal.
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10.After the status is vie-ed -e -ill get to see the status as Mpayment proposal
createdO. @e have the options to display proposal D vie- proposal log and change proposal .
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11.n vie-ing the payment proposalD -e can see green indicators or red indicators.4ed oneKs indicate that the payment cannot be made for those items eitherbecause the invoices are bloc9ed for payment or because the paymentmethod/ban9 is absent in 7endor master. roposal log -ill give the
eEplanation -hy the particular item -as not considered for payment.
1&.#ouble clic9 on the payment proposal above to vie- the invoice -ise details.
1%.After the payment proposal is veri:edD the payment run can be carried out byclic9ing on schedule payment run tab.
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1=.Again the payment run can be scheduled at a particular date and time or can bestarted immediately by clic9ing on start immediately chec9 boE. lic9 on enterbutton to proceed.
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1).@e -ill get the message that the payment run has been scheduled. lic9 on status
tab to see the updated status of payment run.
1?.After the status is updated for the payment run -e -ill get the message that thepayment run has been carried out and posting orders have been generated. @e
can vie- the log for payment run by clic9ing on display payment run log .
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1'.After the payment log is vie-edD con:rm printout data medium (variant* selected.
lic9 on schedule print tab to proceed further.
1.In the schedule printout screenD feed the desired start date and time or chec9 thestart immediately boE to immediately start printing the cheues. Give a uniue
rint Qob name and then clic9 on enter button. A message -ill be displayed
con:rming the print 6ob .
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1B.Go to !0& and chec9 the spool reuest for cheue printing.
&0.F#r!%er de!ails. A proposal can be printedD displayedD editedD printed and ordeleted. hoose $dit button. >ou may also delete the entire proposal and rectifythe records and run proposal again.
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The follo-ing sections narrate the further features of Automatic Payment
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Dis)la+'Edi! Pro)osal will allow !%e )ro)osal !o *e edi!ed
S+s!em will dis)la+ all !%e !ransa"!ions !%a! are "#rren!l+ sele"!ed for !%e1endor
Dele!e Pro)osal for a#!oma!i" )a+men! !ransa"!ions
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#ouble clic9 onthe desired
item to beedited
#ouble clic9 on thedesired item to beedited
Items can bereallocated to adiHerent
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Dele!e Parame!ers for a#!oma!i" )a+men! !ransa"!ions
8..8F-8$ REA3E D4
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&. "nter the follo-ing details5
Field R'4' Des"ri)!ion'A"!ion
#ocument #ate 4 "nter the document date
#ocument Type 4 #efault (else enter CA for #o-n payment*
ompany code 4 #efault (else enter 1000*
osting date eriod 4 "nter the current date and period
urrency 4 I34
4eference 4 Invoice 4ef. of customer
#oc.
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Field R'4' Des"ri)!ion'A"!ion
Amount 4 Amount in I34
#ue n 4 "nter #ue #ate
TeEt 4 ,ine item teEt
Assignment 4 sed for entering heue number
%. lic9 enter and enter the follo-ing details5
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=. lic9 on ost to post the do-n payment reuest.
). #ocument number -ill get generated on posting 8
8..5F-8C$ VEND4R D4
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&. In the post do-n payment :rst screen enter the follo-ing :elds to post vendor
do-n payment. After entering the data as follo-s clic9 on to proceedfurther
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). If the simulation is found o9D then clic9 on post to create the do-n payment
document.
8..6F-8C$ VEND4R D4
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&. In the post do-n payment :rst screen enter the follo-ing :elds to post vendor
do-n payment. After entering the data as follo-s clic9 on enter to proceedfurther
%. "nter the vendor related data in the subseuent screen as follo-s
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=. After -e clic9 on display document overvie-D the -ithholding taE screen -ill popup. 7alidate to proceed further
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). After the document overvie- is generated follo-ing entry -ill be displayed5
?. lic9 on post to post the document to general ledger. After the document is posted
a message -ill be displayed saying that the document has been posted displayingthe document number.
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8..F-58$ LEAR VEND4R D4
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Field R'4' Des"ri)!ion'A"!ion
4eference 4 Invoice 4ef. of vendor
#oc.
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=. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted
!imulated vie-5
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General ,edger !imulation5
). lic9 on bac9 buttonD simulate the transaction and then clic9 on post button to
post the document. A message-ill be displayed on posting of the document.
8..CF-88$ LEAR VEND4R LINE I3EMS
1. "nter transaction code F8== in transaction bar or follo- the follo-ing navigation
path Accounting → Financial Accounting → Accounts ayable → Account → lear
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?. "nter vendor account codeD clearing dateD ompany codeD currencyD !pecial G/,indicatorD 3ormal I (boE chec9ed* and additional selections. Then clic9 on rocessopen items tab.
Field R'4' Des"ri)!ion'A"!ion
Account 4 "nter 7endor ode
learing date 4 "nter the clearing date
ompany ode 4 "nter ompany ode
urrency 4 "nter I34
!pecial G, Indicator 4 "nter !pl. G, indicator JAK for do-npayment from customer
3ormal I 4 !hould be chec9ed
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'. After clic9ing on the rocess items tab the follo-ing screen -ill appearD of -hich-e have to select the manner of clearing the open items standardD partial or
4esidual items. @e -ill select artial payment for clearing open itemspartially.
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Step1:
Select All
Step2:
Deactivate items
Step3: click oninvoice to be
cleared
Step 4&7:Select
Step5&8:
Activate items
Step6: click on
payment to be
cleared
Step: !nter
t"e di## amt $toremain open%
Step1: '"eck
i# (nassi)ned
is *ero
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. Go to document !imulate document/ !imulate General ,edgerD to vie- ho- the
document -ill be posted.
B. The simulated vie- -ill be as follo-s58
%imulated document 'ie+
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%imulated General ,edger 'ie+