FI-Day 1&2 Sessions

7/31/2019 FI-Day 1&2 Sessions

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FI - ORGANIZATIONAL STRUCTURE

Client

This is the self contained and top most technical, commercial organisational units in SAPwith separate master data and own set of tables.

Define Company (OX15).

A company in SAP refers to the smallest organisational unit for which individualfinancial statement can be drawn according to the legal and commercial requirements. Acompany can accept more than one company code and also these companies code use thsame operative chart of account and same fiscal year variant, in addition above thesecompanies code can use different currencies also. Path: Sap easy access tools customizing img (implementation guide) execute projects reference img tab (spro) enterprise structure definition financiaaccounting define company

Click on new entriesCompany TATAGC (maximum 6 digit alpha numeric)Company name TATA GROUP OF COMPANIESDetailed informationStreet MG RoadP.No 12345

Postal code 123456City MumbaiCountry IN (India)Language EN (English)Currency INR (Indian Rupee)Press enter key and click on save. Note: when we click on save button system will display a request dialogue box. Here whave to given the short description regarding what are the activities we had done in previous. Then system will create short description of our request number.

Short description creation

Click on create level (F8) short description company click on save click oncontinue (tick mark)Come back to easy access


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Define company code (OX02)

Company code is the smallest organisational unit in FI with contained accounts enablingthe drawing up of financial statement and commercial requirement of the country whereinthe companys code is operating. Each company code is assigned to an operative chart o

accounts and fiscal year variant and the same chart of account and fiscal year variant can bused in more than one company code. Here all companies assigned same fiscal year varianwill follow the same the business calendar.

Path: Spro Img Enterprise structure Definition Financial accounting Editcopy, delete, check company code (click on active button)Double click on edit company code dataClick on new entriesCompany code TAST (any 4 digit of alpha numeric)Company name TATA STEELStreet Hyderabad

Country INCurrency INR Language ENClick on address field NameTitle COMPANY Name TATA STEELSearch term AStreet addressStreet/house no MG RoadPostal code / city 123456 HyderabadCountry INRegion 01 (Andhra Pradesh)Click on save

Note: just like you can create any number of company code like TATA MOTORS, TATAFINANCE, TATA CONSULTANCY etc. press F8 for next entry.Come back in to easy access

Assign company code to company (OX16)

Path: Spro img enterprise structure assignment financial accounting assigcompany code to company.Click on positionCompany code TASTCode CopmanyTAST TATAGCPress enter key and click on save.Click on continue buttonCome back to easy access


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Define Business Area (OX03)

In FI this internal organisational units represents a separate operational responsibility.Separate business area financial statements (both Balance sheet and P&L statements) can

be created for internal purposes.Path: Spro img enterprise structure definition financial accounting define business area.Click on new entries

Business Areas DescriptionTAHY HydrabadTAPU PuneTACU Calcutta

Press enter key and saveFiscal year settings (OB29)

Fiscal year is nothing but period normally made up to 12 month for which company drawup their financial statements and values their inventory. There is no any conditionregarding the fiscal year is a calendar year or non-calendar year and also the fiscal year ineed not necessarily to contain 12 month (periods), in case if the fiscal year is less than 1 periods then its called shortened fiscal year.

Fiscal year Variants (OB29)

Fiscal year variants helps in defining the relationship between the calendar and fiscal yearsit is specifying the number on of posting periods and special posting periods required in

fiscal year. There can be maximum 12 posting periods and 4 special periods in GeneralLedger (GL) accounting.Special Periods: Besides the normal 12 posting periods, SAP allows for defining maximumof 4 more posting periods it is known as special periods. This periods is used for year-enclosing activities.

Path: Spro Img Financial accounting (new) Financial accounting global setting(new) Ledgers Fiscal year and posting periods Maintain fiscal year variants

Click on new entries

FV Description No. posting No. posting period No. special periodTE Apr-Mar 4 spl 12 12 4 (maximum)

Press enter keySelect your fiscal year variant code (TE) and double click on period folder Click on new entries

Month Day Period Year shift


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04 (April) 30 1 005 (May) 31 2 006 (June) 30 3 007 (July) 31 4 0

08 (Aug) 31 5 009 (Sept) 30 6 010 (Oct) 31 7 011 (Nov) 30 8 012 (Dec) 31 9 001 (Jan) 31 10 -102 (Feb) 28 11 -103 (Mar) 31 12 -1

Press enter key and save

Assign company code to fiscal year variants (OB37)

To find out your company code click on position and type TASTFiscal year variants TEPress enter key and saveCome back to easy access

Open and close posting period

In simple term open period can be refers that a period which are going to start posting. Iyou do not want to post any business transaction on that particular period we can keep tha period in close posting.

Path: Spro Img Financial accounting (new) Financial accounting global settings(new) Ledgers Fiscal year and posting period Posting period.

A) Define variants for open posting periods (OBBO)

Path: same

Click on new entriesVariants NameTEPO (any 4 code) Posting period variants

Press enter key and saveCome back

B) Open and close posting period (OB52)


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Path: same

Click on new entriesVariant A/C typ From P1 Year To P1 Year From P2 Year To P2 Year TEOP + 1 2008 12 2008 13 2009 16 2009

Press enter key and saveC) Assign variants to Company code (OBBP)

Path: same

Click on PositionCompany code Variants

TASE TEOPPress enter key and save

Field Status Groups

The field status of an individual field or a group of field is marked into a Field StatusGroup which is then assigned to individual GL master records.

Path: Spro Img Financial accounting (new) Financial accounting global settings(new) Ledgers Fields

Define Field Status Variants (OBC4)

Path: Same

Select 0001 field data variants then click on copy as (F6) icon at the time it will be displain the following manner.

FSTV Field status name0001 Field status for 0001

Now you have to change in this following manner

FSTV Field status nameSTTV (any 4 code) Field status for TAST

Press enter key and click on copy all then (tick mark)Click on save

If you want to view the status group select your field status variants STTV.Double click on Field Status Group folder then double click on G001 then double click oGeneral Data .


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Select Text as Required entry, Assignment Number as Optional entry and others areremaining Suppress.Double click on Additional Account Assignment Group.Select Business Area as Required entry and others are remaining Suppress.Come back click on save again come back

Assign company code to field status variants (OBC5)

Path: Same

Click on positionCompany code TASTField status variants FSTVPress enter key and save.

CHART OF ACCOUNT

Chart of account is the list of all GL account used in one or more company codes forrecording the business transaction. For each GL account, the chart of account contain thereference number (account number), account name and other technical and functionadetail.

Types of chart of account

Group Chart of Account: it is used for consolidation purpose all company codes withdissimilar operative chart of account falling under a company, it is also known asCorporate chart of account.

Country Chart of Account: it contains the GL accounts to meet the specific statutory orlegal requirements of a company from where a company code operates. Country chartof accounts other wise known as Alternate Chart of account.Operative chart of account: A chart of account must be assigned to each of thecompany codes and this chart of account is using for maintain the regular activities ofthe company.

Operating chart of account settings

Path: Spro Img Financial accounting General ledger accounting General ledgeaccounts Master data Preparation

A) Edit chart of accounts list (OB13) Path: Same

Click on new entriesChart of account CHAC (any 4 code)Description Operating Chart of Account


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Maintain language EnglishLength of GL account number 8 (maximum)Press enter key and save.Come back wise

B) Assign company code to chart of account (OB62)

Path: Same

Click on positionCompany code TASTChart of account CHACPress enter key and saveCome back wise

Define Account Group (OBD4)

Path: SameClick on new entries

Chart of account Account group Name From account To accountCHAC LI Liabilities 100001 200000CHAC AS Assets 200001 300000CHAC IN Incomes 300001 400000CHAC EX Expenses 400001 500000

Press enter key and save

Come back wiseDefine Retained Earnings Account (OB53)

Path: SameAssign chart of account CHAC

P&L Statements AccountsX 100001

Press enter key two times and ignore the warning message.

Retained Earning A/cOp bal XX+proft c/yr XX-div paid XXClo bal XX


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Define Retained Earnings Account (OB53)

Path: SameAssign chart of account CHAC

P&L Statements AccountsX 100001

Press enter key two times and ignore the warning message.Click on save. Come back

GENERAL LEDGER ACCOUNTING

FI General ledger

This sub-module is integrated with all other sub-modules within FI and outside FI

Some General ledger account List

Liabilities (100001 200000) Assets (200001 300000)S Ref- No Name of GL Accounts S Ref-No Name of GL Accounts1 100001 Retained Earnings Account 1 200001 Land2 100002 Share Capital Account 2 200002 Building3 100003 General Reserve Account 3 200003 Plant4 100004 Secured Loan Account 4 200004 Machinery5 100005 SBI Loan Account 5 200005 Furniture6 100006 Unsecured Loan Account 6 200006 Asset Under construction7 100007 SBI Over Draft Account 7 200007 Cash Account8 100008 Sundry Creditors Account 8 200008 SBI Bank Account9 100009 Rent Outstanding Account 9 200009 ICICI Bank Account-CITI10 100010 Advance Received Account 10 200010 HDFC Bank Account11 100011 Bills Payable Account 11 200011 HDFC Check Deposit12 100012 Bills Discounting Account 12 200012 Sundry Debtors13 100013 Accumulated Depreciation 13 200013 Bills receivable Account14 100014 HDFC Check issue Account14 200014 Advance paid Account15 100015 Input tax Account (Purchase) 15 200015 Loan to ABC Company16 100016 Input Surcharge Account 16 200016 Telephone Deposit Accou17 100017 Input Education-cess 17 200017 Showroom Advance18 100018 Output tax Account (Sales) 18 200018 Petty Cash book 19 100019 Output Surcharge Account20 100020 Output Education-cess21 100021 TDS on Rent Account22 100022 Surcharge on TDS Account


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23 100023 Education-cess on TDS

Incomes (300001 400000) Expenses (400001 500000)S Ref- No Name of GL Accounts S Ref-No Name of GL Accounts1 300001 Sales Account 1 400001 Purchase Account2 300002 Purchase Return Account 2 400002 Sales return Account3 300003 Sales of Scrap Account 3 400003 Salaries Account4 300004 Insurance clime received 4 400004 Wages Account5 300005 Rent received Account 5 400005 Fright Account6 300006 Interest received Account 6 400006 Telephone bill Account7 300007 Exchange rate gain Account 7 400007 Electricity bill Account8 300008 Cash discount received 8 400008 Printing and Stationary9 300009 Sales of Assets Account 9 400009 Rent Account10 300010 Profit on sales of Assets 10 400010 Consultation Fee Account

11 400011 Interest paid Account12 400012 Cash Discount paid Account13 400013 Exchange rate loss Account14 400014 Bank charges Account15 400015 Bills Discounting charges16 400016 Depreciation Account17 400017 Loss on Sales of Assets18 400018 Assets Retirements Account

GL Account Creation (FS00)

Path: Sap easy Access Accounting Financial Accounting General ledger Master records GL Accounts Individual processing Centrally.

GL Accounts 100001 (Retained earnings Account)Company code TASTClick on Create fieldsType/DescriptionSelect Account Group - Liabilities Balance sheet AccountShort text Retained earningsLong text Retained earning AccountsClick on Control Data tabAccount currency INR

Only balance in local currency


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Line item displaySort key 001 (posting date)Click on create/bank/interest/tax tabField Status Group G001 (General)

Note: if you want to create another GL account click on type/description tab change the Gaccount number in to 100002 press enter key and create GL account.

1) Just like we can create any number of GL account2) Assets and Liabilities are Balance Sheet account3) Incomes and expenses are Profit and Loss account4) Activate the only balance in Local currency check box in control data for Balance

sheet account only. It does not need for Profit and Loss account.Assign the Field status group G005 for Cash and Bank accountingRemaining all GL account Assign G001

GL Documents types number ranges settings (OBA7)

Path: Spro Img Financial Accounting new Financial account global settings Documents Documents type Define documents types entry view

Click on positionDocuments type SADouble click on SA documents type and click on number range informationCompany code TASTClick on change IntervalsClick on Insert intervals

No Year From Number To Number 01 2009 1 100000Press enter key and Save. (Tick mark)Come back wise

Tolerance for GL documents posting (Amount limitation for users)

Path: Spro Img Financial Accounting new GL accounting new Businesstransaction Open item clearing Clearing differences

A) Define Tolerance Group for GL Accounts (OBAO)

Click on new entriesCompany code TASTTolerance group Tolerance for GLPress enter key and SaveCome back wise

B) Define Tolerance group for Employees (OBA4)


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Click on new entriesGroup Company code TASTAmount for documents 9999999999 (for unlimit)

Amount per open item account item 999999999Cash discount per line item 5%Permitted payment differencesRevenue 100Expenses 10 0Press enter key and SaveCome back wiseAssign users for tolerance groupUsername Tolerance GroupBlank Blank Present we are not doing this because we are not creating tolerance group

Enter Global parameters of a Company code (OBY6)

In the global parameters we can view the what are the activities we are assigned to ourcompany code

Path: Spro Financial Accounting new Financial accounting global settings Globa parameters for company code Enter global parameters

Click on positionCompany code TAST (Tick mark)Select our company code and double click Activate Business area for Financial statementsActivate Propose Fiscal year Activate Define default value dateActivate Negative Posting permittedPress enter key and SaveCome back wise

GL Documents Posting

Transaction

1) Share capital received 1000000 on 01-04-2009 by Cash2) Cash deposit in SBI 200000 on 2-04-20093) Paid salaries 10000 by cash on 01-05-2009All these GL documents posted to TAHY business area

GL Documents


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Cash account Dr 1000000To Share capital account 1000000

SBI account Dr 200000To Cash account 200000

Salaries Account 10000To Cash 10000

Posting Case of GL account

Debit Key 40 Credit Key 50

GL Documents Posting Process (F-02)

Path: Sap easy access Accounting Financial Accounting General ledger

Posting General posting

Documents date 01-04-2009Type SA Company code TASTPosting Date - 01-04-2009 Period 01 Currency INR Documents header text Share capital DocumentsPost key 40 Account Cash AccountPress enter keyAmount 1000000 Business area - TAHYText Share capital Received by cashPost key 50 Account Share capital AccountPress enter keyAmount - * (Copy Previous amount)Text - + (Copy previous text)Click on more fieldBusiness area TAHY (Tick mark)Press enter keyGo to Documents in Menu bar Select Simulate (Shift+F9)Check the entries and Save (Cltr + S).

Display of GL Documents (FB03)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Display

Documents Number Put blank Company code TASTFiscal year 2009Click on documents list tabPress F8 for execute


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Press enter key

Now system displays a details box this dialogue box we call layout. Now in this layoucontain the different type of column related of our documents. If you want insert any newcolumn in this layout click on Change layout field on Application tool bar. Now system

displays the two types of columnDisplays column: These column are already displayed in our layout

Column sets: These column are not displayed in our layout

Now select one of the column in column sets (User name) select left arrow and then clicon SaveSave layout. Keep / and Your nameIf you want to view the full documents double click on each documents number.

Display of GL Account balance(FS10N)Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display balances

GL accounts Cash accountCompany code TASTFiscal year - 2009Business area TAHYPress F8 for execute

Display of GL Line items (FBL3N)

In this line items systems displays a particular GL account activities. This mean in whichDocuments, which documents date, which documents type, which branch, How much weare debiting and Crediting etc..

Path: Sap easy access Accounting Financial Accounting General ledger Accounts Display/ change line items

GL Accounts Cash accountCompany code TAST

Multiple documents Posting

Paid salaries through bank on 01-05-09 for this following Business areas

Hyderabad TAHY - 2000Mumbai TAMU - 2000Banglore TABG - 2000


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Pune - TAPU - 2000

Multiple Documents Posting procedures (FB50)


Posting Enter GL Accounts documents postings (FB50)Click on Company code tabCompany code TASTDocuments date 31-05-2009Posting date 31-05-2009Documents header text Salaries Paid

GL Account D/C Amount in documents Text Business areaSalaries Account Debit 1000 Salaries Paid TAHYSalaries Account Debit 1000 Salaries Paid TAMU

Salaries Account Debit 1000 Salaries Paid TABGSalaries Account Debit 1000 Salaries Paid TAPUPress enter two timesCash Account Credit 4000 Salaries Paid

Press enter key and Click on Simulate tab and SaveIn any GL Documents maximum posting line items is 999

Business area Overview report

Go to FS10N for display of GL Accounts balanceGL Accounts Salaries AccountCompany code TASTFiscal year - 2009Business area Press F8 for execute Now Go to Environments in Menu bar select Business area Overview ReportFrom Period 2To Period 2

Work list Preparation

This work list we are using for view the group wise balances

Go to FS00 Create the following GL Accounts1- Salaries Accounts2- Telephone Bill


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3- Electricity Bill4- Printing and Stationary

Work list Preparation for Administrative Expenses

Path: Sap easy access Img Financial Accounting General ledger accounting GL Accounts Balances Maintain work list for display balances.

Double click on GL AccountsClick in create fieldWork _list TAST _ADM (Any code) Name Work list Preparation (Tick mark)

(Administrative Expenses)Value400005400006

400007400008Press enter key and Save

Go to (FB50) Post the following GL documents on 30-05-2009 in Hyderabad Business are

Salaries Accounts - 1000Telephone Bill - 1000Electricity Bill - 1000Printing and Stationary 1000

To Cash - 4000

Display of work list wise (Group wise balance) balance

Go to FS10N for displaying GL balances

GL Accounts Company code TASTFiscal year - 2009Click on activate work list tabGL Account work list TAST ADMNBusiness area TAHYPress enter keyPress (F8) for execute Now you will get the 4000 cumulative balances. If you want to view the GL Accoun balances Double click on 4000


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Deletion of GL Accounts

Actually once GL account created in SAP its not possible to delete that GL Account onlyits possible when the GL have (No posting at all)

Delete the GL Accounts (OBR2)

Path: Spro Img Financial Accounting GL accounting GL Accounts Mastedata Delete Delete GL Accounts

Activate Delete GL AccountsGL Accounts Select GL a/cActivate with General Master dataActivate in Company code TASTActivate Test RunPress F8 for execute

Come back and Deactivate Test Run check box and again Press F8 for executeClick on Yes

Blocking of GL Accounts

If you block any GL accounts and the time it is not possible to post any value in to that GLAccounts

Blocking Procedures

Go to FS00 Select any GL account and Click on Change field

Click on block fieldActivate the Blocked for posting check box in Company code dataPress enter key and Save it

Go to F-02 Try to post some value in salaries account at the time you will get the followingmessagesAccount is TAST is blocked for Postings

Unblock GL Accounts

Go to FS00 Select the Salaries Account

Click on change fieldsClick on block field and Deactivate the Blocked for PostingCheck in the Company code and Save it.

Blocking of Chart of Accounts

If you block the chart of account on the time its not possible to create any GL Accountunder this Chart of Accounts


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Go to OB13 for chart of accounts list click on positionChart of Account CHACDouble click on the Chart of AccountsActivate the Blocked Check box and Save it

Go to FS00 try to Create a GL Accounts on the time you will get the followings messagesChart of accounts CHAC Blocked creation of new GL Account Possible

Unblock Chart of Account

Go to OB13 for chart of accounts listClick on positionChart of account company code CHACDouble click on your chart of Account and Deactivate the Blocked check box and Save

HOLD DOCUMENTS

This hold documents we are using for incomplete documents


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Go to F-02 enter the following documents on 15-05-09

Salaries Account 1000To Cash account 2000

(Its an incomplete documents)Documents Date 15-05-09 Type SA Company code TASTPosting Date 15-05-09 Period 02 Currency INR Header text Hold DocumentsPost key 40 Accounts Salaries AccountsPress enter keyAmount 1000 Text Hold DocumentsPost key 50 Account Cash AccountPress enter keyAmount 2000 Business area TAHY

Press enter key Now go to Documents in Menu bar Select Hold Temporary Documents No-01 (Give anynumber)Click Hold Documents tabComplete the posting of Hold DocumentsThe remaining 1000 posted to wages accountGo to F-02 Follow same proceduresGo to Documents in Menu bar Select Get Hold DocumentsTemporary Documents Number 01Press enter keyPost key 40 Account Wages AccountPress enter keyAmount 1000Click on Simulate and Save

PARK DOCUMENTS

Park documents we are using for a post dated documents

Go to F-02 enter the following documents on 15-05-09

Salaries Account 1000To Cash account 1000

Documents Date 15-05-09 Type SA Company code TASTPosting Date 15-05-09 Period 02 Currency INR Header text Salaries PaidPost key 40 Accounts Salaries AccountsPress enter key two timesAmount 1000 Text Salaries Account


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Post key 50 Account Cash AccountPress enter timesAmount 1000 Business area TAHY Now go to Documents in Menu bar Select Park

Display of Park Documents (FBV3)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Parked Documents DisplayCompany code- TAST Documents No Fiscal year 2009Click on Documents list tab

Posting of Parked Documents (FBV0)


Documents Parked Documents Post/DeleteCompany code TASTDocuments No Fiscal year 2009Click on Documents list tabPress F8 for executeDouble click on your Parked Documents number Click on Save it

Go to FBV2 for change the Parked Documents

REFERENCE DOCUMNETS

No 1 : Sample Documents

Sample documents is nothing but a documents templates is valued for only one companycodeStep1:Sample documents type number ranges settings

Go to OBA7 for documents type list and click on positionDocuments types X2

Double click on X2 documents typeClick on number range information tabCompany code TASTClick on Change IntervalsClick on insert intervals.

No Year From Number To Number X2 2008 100001 200000


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Press enter key and save.Come back

Sample Documents Preparation (F-01) (for wages)

Path: Sap easy access Accounting Financial Accounting General ledger Posting Reference documents Sample documents.

Document Date 05.04.2008 Type AB Company code - TASTPosting Date 05.04.2008 Period 01 Currency - INR Documents header text Wages PaidPstkey 40 Account Wages accountAmount 100 Business area - TAMUText Wages paidPst key 50 Account Cash Account

Press enter keyAmount - *Business area TAMUText - +Press enter key and saveMessage: Documents 100001 was stored in company code TAST

Display of Sample Document (FBM3)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference documents Sample documents Display

Documents No Company code TASTFiscal year 2008Click on documents list tabPress F8 for execute

Sample documents Posting in GL

Go to F-02 for GL documents PostingClick on Post with Reference tabDocument No 100001Company code TASTFiscal year 2008Press enter key No1: Change the documents date, Posting date in to current date. No2: Change the Document type in to SA No3: Change the Period in to Current periodDouble click on first line item


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Documents types X1Double click on X1 documents typeClick on number range information tabCompany code TASTClick on Change Intervals

Click on insert intervals. No Year From Number To Number X1 2008 200001 300000

Press enter key and save.Come back

Go to FS00 Create Rent account under expenses.

Recurring documents preparation for Rent (template documents) (FBDI)

Path: Sap easy access Accounting Financial Accounting General ledger PostinReference documents Recurring documents.

Company code TASTFirst run 01.04.2008Last run 31.03.2009Interval in month 01 (per month)Run date 01Documents type SADocuments header text Rent paid

Pstky 40 Account 400009 (Rent account)Press enter key tow timesAmount 10000Text Rent paidBusiness area TAMUPstky 50 Account 200007 (Cash account)

Press enter keyAmount *Text +Business area TAMU

Press enter key and simulate the documentsClick on save. (Note the documents number 200001) Note: Just like this you can prepare any number of Templates like Salaries, Installm payment, Rent etc.

Go to FBD3 For Recurring documents DisplayGo to FBD2 For Recurring documents ChangeGo to F.54 For Delete


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Recurring documents Run Program (F.14)

In first periodPath: Sap easy access Accounting Financial Accounting General ledger Peri

processing Recurring entries Execute.Company code TASTDocuments Number 200001Fiscal year 2008Settlement period 01.04.2008 to 30.04.2008Batch input Session name UBAID (any name)Press enter keyPress F8 for execute or click on execute button on the topAt the time you will get the following messageSession UBAID was created

Now Go to System in the Menu bar Services Batch input SessionSelect UBAID (Session Name)Click on Process tab.Process mode

1) Process/forgroundWhen ever our recurring documents have any changes like amount, date business area ethe time we are using this method.2) Display errors onlyThis method we are using when ever our recurring documents have some errors.Eg Any required data is missed.3) Back groundIf our recurring documents are done perfectly without any errors we are using this method.

O Display errors only radio button.Click on process tabClick on enter key until session over view displyCome back. Not: For paying rent the user have to run this program in every period.

Recurring documents with Run schedule

If you want to use these recurring documents for regular documents or weekly documents different dates in different month in this case we are using this run schedule.

Run Schedule preparation


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Path: Spro Img Financial Accounting (new) Financial Accounting global settingDocuments Recurring entries.

Define Run schedule (OBC1)

Path: SameClick on new entriesRun schedule DescriptionTAWP Weekly postingPress enter key and save.Come back

Enter the Run dates (OBC2)

Path: SameRun schedule TAWP ( )

Click on new entriesRun Dates07.04.200814.04.200821.04.200828.04.2008Press enter key and save.

Step2: Go to FS00 Create the wages account under expenses

Recurring documents for Wages (FBD1)

Path: Sap easy access Accounting Financial Accounting General ledger PostinReference documents Recurring documents.

Company code TASTDocuments type SADocuments header text Wages paid

Pstky 40 Account 400004 (Wages account)Press enter key tow timesAmount 5000

Text Wages paidBusiness area TAMUPstky 50 Account 200007 (Cash account)Press enter keyAmount *Text +Business area TAMU


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Press enter key and simulate the documentsClick on save. (Note the documents number 200002)Recurring document program run (F.14)

For week

Company code TASTDocuments Number 200001Fiscal year 2008Settlement period 01.04.2008 to 07.04.2008Batch input Session name UBAID (any name)Press enter keyPress F8 for executeRun the Session.

Display of Recurring Documents (FBD3)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents

Change of Recurring Documents (FBD2)


Display changes Recurring Documents (FBD4)


Deleting of Recurring Documents (F.56)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reference Documents Recurring Documents.

REVERSAL DOCUMNETS

Reversal reason for creation (0416)


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Path: Spro Img Financial Accounting new General ledger Business transactioAdjustments posting/ Reversal Define reason for reversal

Click on new entries

Reason TextA1 For wrong periodA2 For wrong date assignmentsA3 For wrong account AssignmentsA4 For wrong amount assignmentsPress enter key and Save

Individual Reversal documents

Go to F-02 Post the following documents on 30-05-09Salaries Account 10000

To Cash account 10000

Note on the Documents number 14

Actually we have to post the documents on 30-04-09 but user wrongly assigned it to 30-05

Individual Reversal Procedures (FB08)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reverse Individual Reversal

Documents No 14 Company code TASTFiscal year 2009 Reversal reason A1Click on Save

Display of Reverse Documents (FB08)

Go to documents in Menu bar Select Display

Note: All reversed documents will be posted in under AB documents type

Reversal of Reversal

Before going to do the reversal of reverse you should know the Reversal documents Num15

Go to F-02 click on Post with reference tab


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Documents No 15 Company code TASTFiscal year 2009Activate Generated Reverse PostingPress enter key and Change the documents type in to SAPress enter key and Save

Mass Reversal

This Mass reversal we are using when number of documents reverse of a time

Mass Reversal Procedures (F.80)

Path: Sap easy access Accounting Financial Accounting General ledger Documents Reverse Mass Reversal

Company code TAST

Documents No 17 to 20Fiscal year - 2009Reason for Reversal A1Activate Test RunPress F8 for executeComeback and Deactivate the Test run check box and again Press F8 for Execute