FH Health Research Intelligence Unit How to Write Successful Proposals and Grants

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Slide 2 FH Health Research Intelligence Unit How to Write Successful Proposals and Grants Slide 3 How to Write Successful Research Grant Applications Slide 4 Rosa Haywood (604-587-4436), Research Ethics Coordinator, Research Ethics Board.Rosa Haywood Susan Chunick (604-587-4681), Director, Research Administration and Development (RAD). Susan Chunick Michael Wasdell (604-587-4637), Grant Facilitator-Writer. Rae Spiwak (604-587-4438), Epidemiologist. Who we are: Camille Viray (604-587-4628), RAD Administrative Assistant. Slide 5 Slide 6 RESEARCH ETHICS BOARD STATUS REPORT 01 September 2008 Total Studies 492 (From 2005 September 01 to Date) ACTIVE STUDIES =200 PENDING APPROVAL = 29 Active Studies by Department Area Access & Utilization 1 Family Medicine 2Nursing4Planning1 Acute Programs 2Finance1Obstetrics7 Professional Practice 6 Administration2 Food & Nutrition 2 Occupational Therapy 1Psychiatry14 Biomedical Engineering 1 Health Services 3Oncology7 Public Health Prevention 1 Cardiology31 Infection Control 1 Operating Room 1 Residency Facility 2 Chronic Care 1 Internal Medicine 2Orthopaedics17Respiratory2 Critical Care (ICU) 8 Material Management 1 Palliative Care 2 Social Work 3 Decision Support Services 1Medicine6Pathology1Surgery2 Elder Research 2 Mental Health 7Pediatrics6 Workplace Health 8 Emergency4 Multiple Sclerosis 12 People Services 1 Non FH Research 3 Environmental Health 2Nephrology6Pharmacy9 Ethics1Neurology1Physiotherapy2 Slide 7 FH Health Research Intelligence Unit How can we help? Epidemiologist Specifying the research goal, objectives and hypothesis Specifying the research goal, objectives and hypothesis Identifying measurable outcomes Identifying measurable outcomes Specifying the variables for analysis Specifying the variables for analysis Identifying sources of data Identifying sources of data Developing data collection tools for quantitative or qualitative studies Developing data collection tools for quantitative or qualitative studies Developing the statistical analysis plan Developing the statistical analysis plan Analyzing the data Analyzing the data Understanding how to use statistical software, such as SPSS Understanding how to use statistical software, such as SPSS Grant Facilitator-Writer Conducting a search for funding opportunities Conducting a search for funding opportunities Automatic notification of new funding sources and deadlines Automatic notification of new funding sources and deadlines Identifying a research team Identifying a research team Preparing letters of intent Preparing letters of intent Identifying resources required for conducting research Identifying resources required for conducting research Formulating the research budget Formulating the research budget Writing the grant application in collaboration with researchers Writing the grant application in collaboration with researchers Understanding FH and funding agency requirements regarding preparation of specific documents Understanding FH and funding agency requirements regarding preparation of specific documents Slide 8 The Great Idea Putting your ideas for research down on paper will allow you to articulate clearly your ideas to others Putting your ideas for research down on paper will allow you to articulate clearly your ideas to others Create a program proposal to help present your idea to others. Create a program proposal to help present your idea to others. Create a program outline that will enable people who are not involved in the study to understand exactly what you plan to do Create a program outline that will enable people who are not involved in the study to understand exactly what you plan to do Review the literature to ensure that your proposal is unique Review the literature to ensure that your proposal is unique Obtain feedback from experts, colleagues and stakeholders Obtain feedback from experts, colleagues and stakeholders Slide 9 Develop a Project Management Plan Prepare an up to date resume/curriculum vitae Prepare an up to date resume/curriculum vitae Identify appropriate sources of funding Identify appropriate sources of funding Select funding source Select funding source Develop a timeline for development of research proposal and submission of letter of intent and application for funding Develop a timeline for development of research proposal and submission of letter of intent and application for funding Identify the research collaborators Identify the research collaborators Prepare the budget Prepare the budget Prepare the grant application package Prepare the grant application package Submit grant application to RAD office to obtain signature of authorizing Executive Submit grant application to RAD office to obtain signature of authorizing Executive signature Submit for and obtain approval by FH Research Ethics Board prior to or in tandem with application for funding. Submit for and obtain approval by FH Research Ethics Board prior to or in tandem with application for funding.FH Research Ethics BoardFH Research Ethics Board Slide 10 How we can help - HRIU For assistance with any of the above steps, contact the FH grant facilitator-writer, Michael Wasdell, 604-587-4637 who can: For assistance with any of the above steps, contact the FH grant facilitator-writer, Michael Wasdell, 604-587-4637 who can:Michael WasdellMichael Wasdell Provide overall project management to ensure that FH internal and agency requirements for funding applications are met Provide overall project management to ensure that FH internal and agency requirements for funding applications are met Co-ordinate the development of the research proposal with the FH epidemiologist, Rae Spiwak, 604-587-4438 Co-ordinate the development of the research proposal with the FH epidemiologist, Rae Spiwak, 604-587-4438 Collaborate in the writing of the grant application Collaborate in the writing of the grant application Slide 11 Planning for the Grant Application Funding Cycles Funding Cycles Unique, Annual, Semi-Annual, etc. Unique, Annual, Semi-Annual, etc. Application Process Application Process Announcement Request for Applications (RFA) Announcement Request for Applications (RFA) Letter of intent - LOI Letter of intent - LOI Signals to the agency that you will be submitting an applicationSignals to the agency that you will be submitting an application Some agencies may request a brief synopsis of the proposal to screen out inappropriate applicantsSome agencies may request a brief synopsis of the proposal to screen out inappropriate applicants Time between RFA and LOI may only be 1 or 2 monthsTime between RFA and LOI may only be 1 or 2 months Full application Full application Time between letter of intent and full application is usually 2-3 monthsTime between letter of intent and full application is usually 2-3 months Award Announcement Award Announcement May be up to 6 months May be up to 6 months Slide 12 Planning for the Grant Application Having adequate time to prepare your application is essential Having adequate time to prepare your application is essential It is best to have your research ideas developed, team identified and proposal written in advance of the RFA It is best to have your research ideas developed, team identified and proposal written in advance of the RFA Unfortunately, this does not happen frequently Unfortunately, this does not happen frequently Keep in mind that the time from RFA to funding decision can be up to one year Keep in mind that the time from RFA to funding decision can be up to one year Tip begin at least 6 months in advance of deadline Slide 13 Where to find funding National and regional agencies for health research (eg., CIHR, MSFHR, BCMSF) National and regional agencies for health research (eg., CIHR, MSFHR, BCMSF) Provincial branches and associations of health agencies (eg., Canadian Lung Association, Canadian Cancer Society, Heart and Stroke Foundation) Provincial branches and associations of health agencies (eg., Canadian Lung Association, Canadian Cancer Society, Heart and Stroke Foundation) Professional Associations Professional Associations Health/Disease based Associations Health/Disease based Associations Slide 14 http://www.fraserhealth.ca/Professionals/Research/Investigator/Documents/GrantFacilitationEpidemiologist.pdf FH HRIU consultation request form contains a listing of funding agencies. Community of Science Funding Opportunities Database. Community of Science Funding Opportunities Database. web based web based 400,000 listings 400,000 listings Contact Rosa Haywood FH Funding Resources News Now has monthly updates of new funding opportunities Slide 15 Grant Matchmaking Your research matches the objectives of the funder Your research matches the objectives of the funder They have made previous awards in your area of research They have made previous awards in your area of research They make awards to your institution They make awards to your institution You meet basic investigator eligibility You meet basic investigator eligibility They have sufficient funds They have sufficient funds The application deadline is achievable The application deadline is achievable Slide 16 Request for Applications Understanding the funding formats Understanding the funding formats Operating grants Operating grants Team grants Team grants Seed/development grants Seed/development grants Randomized controlled trials Randomized controlled trials Research synthesis Research synthesis Environmental scans Environmental scans Workshops Workshops Special initiatives and priority announcements Special initiatives and priority announcements Slide 17 Strategy Consider all the funding formats with respect to your proposal Consider all the funding formats with respect to your proposal Select several funding programs to increase your chances Select several funding programs to increase your chances Think of ways to build a program of research Think of ways to build a program of research Scenario Scenario Apply for funding for an environmental scan. This helps you to identify a poorly researched area. Apply for funding for an environmental scan. This helps you to identify a poorly researched area. With this knowledge, you apply for a team planning grant to bring together key stakeholders and researchers with similar interest to identify a program of research With this knowledge, you apply for a team planning grant to bring together key stakeholders and researchers with similar interest to identify a program of research The team submits for a seed grant to obtain pilot data and demonstrate the feasibility of the research and the likelihood of success The team submits for a seed grant to obtain pilot data and demonstrate the feasibility of the research and the likelihood of success With a solid team, rationale and foundational data, you apply for an operating grant With a solid team, rationale and foundational data, you apply for an operating grant Slide 18 Eligibility Requirements Principal Investigator and/or Co-Investigators Principal Investigator and/or Co-Investigators Role - academic, clinical or decision making position Role - academic, clinical or decision making position Degree and profession Degree and profession Experience Experience Previous awardsPrevious awards PublicationsPublications Evidence of completed researchEvidence of completed research Years of research experienceYears of research experience Tips Tips For national funding agencies, partner with an experienced researcherFor national funding agencies, partner with an experienced researcher Consider participating as a co-investigator to establish track recordConsider participating as a co-investigator to establish track record Contact funding agency to review qualifications exceptions may be madeContact funding agency to review qualifications exceptions may be made Slide 19 Eligibility Requirements Institution Institution Academic Academic Health services Health services Government or government agency Government or government agency Community agency Community agency Institutional role - Sponsor Institutional role - Sponsor Administer and account for grant funds Administer and account for grant funds Research ethics review Research ethics review Academic oversight Academic oversight Facility and staff support Facility and staff support Appropriate research environment Appropriate research environment Slide 20 Eligibility Requirements Type of research Type of research Some agencies may request specific research formats and exclude others Some agencies may request specific research formats and exclude others Biomedical, Clinical, Health Services, PopulationBiomedical, Clinical, Health Services, Population Conclusion Oriented, Decision OrientedConclusion Oriented, Decision Oriented Other Other Geographic location Geographic location Country of citizenship Country of citizenship Residency Residency Co-Sponsorship Co-Sponsorship Slide 21 General Tips Review funding agency guidelines Review funding agency guidelines Make sure your proposal fits within the guidelines Make sure your proposal fits within the guidelines Look at funding allotment of past competitions to ensure that your financial request is reasonable Look at funding allotment of past competitions to ensure that your financial request is reasonable Check with agency to obtain updates on changes to guidelines and deadlines Check with agency to obtain updates on changes to guidelines and deadlines Follow all the rules and requests specified in the application guidelines Follow all the rules and requests specified in the application guidelines Is the proposal ethical? Is the proposal ethical? Slide 22 Preparing the Proposal Slide 23 Abstract Introduction (including statement of problem, goals, objectives and significance of research) Background or literature review Method Knowledge Dissemination List of References Personnel Budget Typical parts of a research proposal include Slide 24 Abstract Short paragraph that is a clear, logical summary of your proposal Short paragraph that is a clear, logical summary of your proposal Usually does not exceed 250 words Usually does not exceed 250 words Slide 25 Introduction Should begin with a capsule statement of what is being proposed and then should proceed to introduce the subject to a stranger. Should begin with a capsule statement of what is being proposed and then should proceed to introduce the subject to a stranger. Should not assume that your reader is familiar with your subject. Should not assume that your reader is familiar with your subject. Should be comprehensible to an informed lay reader. It should give enough background to enable the reader to place your particular research problem in a context of common knowledge and should show how its solution will advance the field or be important for some other work. Should be comprehensible to an informed lay reader. It should give enough background to enable the re...