FFM Phase 2 Use Cases 20170630 Event Non-FFM Event Input(s) Output(s) / Outcome(s) 2 a. •Receive and process request for loading of budget information into the financial system

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DRAFT

FinancialManagementPhase2BusinessUseCasesJune30,2017

FinancialManagementPhase2BusinessUseCases

©2017TheMITRECorporation–allrightsreserved. |P a g e 2FederalGovernment–unlimitedusagerights. Version:20170630

TableofContents1BudgetFormulation-to-Execution...............................................................................................................................................................................................................3

UseCase1.4SpecialAuthorities(L3)..................................................................................................................................................................................................3

UseCase1.5ContinuingResolution(L1).............................................................................................................................................................................................62Acquire-to-Dispose....................................................................................................................................................................................................................................13

UseCase2.4RealProperty:StewardshipLand,HeritageAssets,Construction,andImpairment(L3).............................................................................................13

UseCase2.5LeaseholdImprovements(L2)......................................................................................................................................................................................27

UseCase2.7BulkPurchaseImmediatelyDistributed(L1)................................................................................................................................................................34

3Request-to-Procure...................................................................................................................................................................................................................................37

UseCase3.4ProcurementDuringContinuingResolution(L1).........................................................................................................................................................374Procure-to-Pay...........................................................................................................................................................................................................................................42

UseCase4.5LeasedProperty(L1)....................................................................................................................................................................................................42

UseCase4.6AcquiringServices(L1).................................................................................................................................................................................................55

UseCase4.7Novation(L2)................................................................................................................................................................................................................595Bill-to-Collect.............................................................................................................................................................................................................................................64

UseCase5.3AggregatedReceivablesforCustodialRevenues(L2)..................................................................................................................................................64

UseCase5.4ReceivableCollectionfromThirdPartyDebtor(L2)....................................................................................................................................................69

UseCase5.6MiscellaneousReceipts(L3).........................................................................................................................................................................................74

UseCase5.7AR/APNetting(L2).......................................................................................................................................................................................................776Record-to-Report.......................................................................................................................................................................................................................................82

UseCase6.3SupplementaryStewardshipReporting(L3)................................................................................................................................................................827Agree-to-Reimburse..................................................................................................................................................................................................................................84

UseCase7.3ReimbursableAgreementwithPrivateSectorwithPayments-in-Advance(L2)..........................................................................................................84

UseCase7.4ReimbursableAgreementfromtheBuyer’sPerspective(L1)......................................................................................................................................9010Book-to-Reimburse(Travel)....................................................................................................................................................................................................................94

UseCase10.3TravelSponsoredbyNon-GovernmentSource(L2)..................................................................................................................................................94



1BudgetFormulation-to-Execution

UseCase1.4SpecialAuthorities(L3)End-to-EndBusinessProcess:1BudgetFormulation-to-ExecutionBusinessScenario(s)Covered

• SpendingAuthorityfromOffsettingCollections(e.g.,DonationRevenues,ReimbursableRevenues)

• SpecialLimitationsfromBudgetFormulation

• DirectandGuaranteedLoanAuthority• ContractAuthority

BusinessActor(s) Primary:BudgetOffice;FinanceOffice;ProgramOfficeOther:OfficeofManagementandBudget(OMB);UnitedStatesCongress(Congress)

SynopsisBasedonappropriations,budgetapportionmentsarerequestedandreceived.Anticipatedbudgetaryresourcesfromcollections,reimbursements,andotherincomeareapportionedtotheagencyandbudgetaryresourcesareallottedbytheagencytoorganizationstoprovideservices.Asubsetofspendingauthorityfromoffsettingcollectionsfromreimbursableagreementsisrestricted,allowingthosefundstobeusedonlyforspecificpurposes.Budgetformulationnotesareincludedintheapportionmentthatreflectthislimitation.Budgetarycontrolsareestablishedtoenforcethelimitations.Directandguaranteedloanauthorityisprovidedthroughapprovedborrowingauthorityandapportionmentsthatcanbeallocatedtoappropriatefinancingaccounts,liquidatingaccounts,andprogramaccounts.Tosupportacontractthatmustbeawardedonthefirstdayofthesubsequentfiscalyear,contractauthorityisrequestedandreceivedforthethirdquarterofthebudgetyear.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovidersolutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheagencybudgethasbeenapprovedbyCongressandOMBwithoutenactmentofacontinuingresolution.8. AllloansimpactedbythedirectandguaranteedloanauthorityoccurafterenactmentoftheCreditReformAct.FFMSRIDReference(s) 1.1.2;1.3.1;2.1.1;2.1.2;2.1.3InitiatingEvent Anagencyreceivesitsbudgetapportionmentforthecomingfiscalyear.



USECASE1.4SPECIALAUTHORITIESTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)1 a. Requestandreceive

apportionmentandTreasuryAppropriationFundSymbol(TAFS),including:a) Spendingauthorityfrom

offsettingcollectionswithnotesonrestrictionofuse

b) Borrowingauthority,financingaccounts,liquidatingaccounts,andprogramaccounts

c) Contractauthorityb. Developbudgetoperating/spend

plancontainingorganizationallotmentsinformation

c. Requestbudgetinformationbeloadedintothefinancialsystem

(BFM.030.010BudgetOperating/SpendPlanDevelopment)

• Treasurywarrants• Restrictionsofuseofoffsettingcollectionsfromsomereimbursableagreements

• OMB-approvedapportionmentsincluding:§ Approvedbudgetauthority

fromoffsettingcollections§ Borrowingauthority,financing

accounts,liquidatingaccounts,andprogramaccounts

§ Contractauthority

• Budgetoperating/spendplanwithTAFSappropriationandapportionmentinformation,organizationallotmentinformation,including:§ Approvedbudgetauthority

fromoffsettingcollectionsrestrictedasspecifiedinbudgetformulationnotes

§ Borrowingauthority,financingaccounts,liquidatingaccounts,andprogramaccounts

§ Contractauthority• Requestforloadingofbudgetinformationintothefinancialsystem



USECASE1.4SPECIALAUTHORITIESTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)2 a. Receiveandprocessrequestfor

loadingofbudgetinformationintothefinancialsystem(FFM.010.010BudgetSet-upandMaintenance)

b. Establishbudgetaryresourcereportingattributesandaccountingsegments,includingTAFSandorganization(FFM.010.010BudgetSet-upandMaintenance)

c. Setupthefundscontrolstructureandlevels(FFM.010.020FundsAllocationandControl)

• Budgetoperating/spendplanwithTAFSappropriationandapportionmentinformation,organizationallotmentinformationincluding:§ Approvedbudgetauthority

fromoffsettingcollections§ Borrowingauthority,financing

accounts,liquidatingaccounts,andprogramaccounts

§ Contractauthority• Requestforloadingofbudgetinformationintothefinancialsystem

• Appropriatefundscontrollevelsandaccountingsegmentsestablishedwithreferencetosourceinformation

• Appropriateappropriationandapportionmentfundingentriescreatedwithreferencetosourceinformation

• Appropriatespendingauthorityandapportionmentfundingentriescreatedwithreferencetosourceinformation

• Appropriateborrowingauthority,financingaccounts,liquidatingaccountsandprogramaccounts,andapportionmentfundingentriescreatedwithreferencetosourceinformation

• Appropriatecontractauthorityentrycreatedwithreferencetosourceinformation

• Appropriateallotmentfundingentriescreatedwithreferencetosourceinformation

3 Postappropriatebudgetaryandproprietaryentriestothegeneralledger(GL)(FFM.090.020GeneralLedgerPosting)

• GLentries • AppropriateGLaccountsupdated

4 Providebudgetexecution-relatedfinancialmanagementinformation(e.g.,spendplanstatus,obligations)asscheduledorrequested(FFM.110.040FinancialPerformanceandOperationalReporting)

• Periodend• Budgettransactions

• Periodicbudgetexecution-relatedfinancialmanagementinformationwithreferencetosourceinformation



UseCase1.5ContinuingResolution(L1)End-to-EndBusinessProcess:1BudgetFormulation-to-ExecutionBusinessScenario(s)Covered

• ContinuingResolution

BusinessActor(s) Primary:BudgetOffice;FinanceOfficeOther:OfficeofManagementandBudget(OMB);UnitedStatesCongress(Congress)

SynopsisAContinuingResolution(CR-1)isenactedatthebeginningofthefiscalyearandthebudgetissetupaccordingtoCR-1apportionments.TheapprovedbudgetisnotinplacewhenCR-1expiresandasecondCR(CR-2)isenacted.ThebudgetissetupreflectingCR-2apportionments.ThebudgetisapprovedbeforeCR-2expires.OMBapportionmentsarerequestedandreceived.Appropriationwarrants,ifany,arereceived.Budgetset-upiscompleted.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. OMBissuesabulletintoapportionfundsavailableundertheCRs.8. NoexceptionstotheissuedOMBCRbulletins/guidanceisrequestedbytheagency.9. TheagencyreceivesnoTreasurywarrantsfortheCRs.10. Careisexercisedindeterminingwhichobligationsandexpenditurestomake(e.g.,continuationofITsecurityservicesforcriticalfinancialsystems)andno

newprogramsarestarted.FundsavailabilitychecksaremadetoensureobligationsandexpendituresdonotexceedtheamountavailableundertheCRs.Awarddocumentsaremarked“subjecttoavailabilityoffunds.”

11. ImpactofincrementalCRfundingisshowninaseparateRequest-to-Procureprocess.FundsavailabilitychecksaremadeforinvoicespaidduringtheCR.12. AgencyapportionmentsfromthebudgetpassedbyCongressaresufficienttocoverobligationsandspendingincurredduringtheCRs.FFMSRIDReference(s) 1.1.2;2.1.1;2.1.2;2.1.3InitiatingEvent AnewfiscalyearbeginsbeforeaCongressionallyapprovedbudgetissignedbythePresident.



USECASE1.5CONTINUINGRESOLUTIONTypicalFlowofEvents FMEvent Non-FMEvent Input(s) Output(s)/Outcome(s)

1 a. DevelopCR-1budgetoperating/spendplancontainingTreasuryAppropriationFundSymbol(TAFS)andProgram/Project/Activity(PPA)apportionmentinformationandorganizationallotmentandallocationinformation

b. RequestloadingofCR-1budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation


• FundingauthorityfromCongressionalCR-1

• OMBCR-1apportionmentmemo

• CR-1budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation

• RequestforloadingofCR-1budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformationintothefinancialsystem




2 a. Receiveandprocessrequestforloadingofbudgetinformationintothefinancialsystem(FFM.010.010BudgetSet-upandMaintenance)

b. Establishbudgetaryresourcereportingattributesandaccountingsegments,includingTAFS/PPAandorganization(FFM.010.010BudgetSet-upandMaintenance)



• RequestforloadingofCR-1budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformationintothefinancialsystem

• LoadedCR-1budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation

• AppropriateCR-1fundscontrollevelsandaccountingsegmentsestablishedwithreferencetosourceinformation

• Appropriateapportionmentfundingentriescreatedwithreferencetosourceinformation

• Appropriateallotmentandallocationfundingentriescreatedwithreferencetosourceinformation

3 Postappropriatebudgetaryandproprietaryentriestothegeneralledger(FFM.090.020GeneralLedgerPosting)


4 Requestinformationoncurrentyearspending(BFM.030.020BudgetOperating/SpendPlanMonitoringandAdjustment)


• Requestforinformationoncurrentyearspending

5 Receiveandprocessrequestforinformationoncurrentyearspendandstatus(FFM.010.030BudgetaryReporting)


• Informationoncurrentyearspending




6 Monitorbudget/operatingspendplananddetermineneedforadjustment(BFM.030.020BudgetOperating/SpendPlanMonitoringandAdjustment)

• Informationoncurrentyearfunding

• Requestforadjustmenttooperating/spendplan,ifany

7 Receiveandprocessrequestforadjustmenttobudget/operatingspendplan,ifany(FFM.010.010BudgetSet-upandMaintenance)


• Appropriatebudgetset-upupdateentrieswithreferencetosourceinformation

8 a. DevelopCR-2budgetoperating/spendplancontainingTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation

b. RequestloadingofCR-2budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation


• FundingauthorityfromCongressionalCR-2

• OMBCR-2apportionmentmemo


• RequestforloadingofincrementalCR-2budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation




9 a. ReceiveandprocessrequestforloadingofCR-2budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation(FFM.010.010BudgetSet-upandMaintenance)

b. Establishbudgetaryresourcereportingattributesandaccountingsegments,includingTAFS/PPAandorganization(FFM.010.010BudgetSet-upandMaintenance)



• RequestforloadingofincrementalCR-2budgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation

• LoadedCR-2incrementalbudgetoperating/spendplanwithTAFS/PPAapportionmentinformationandorganizationallotmentandallocationinformation

• AppropriateCR-2fundscontrollevelsandaccountingsegmentsestablished

• Appropriateincrementalapportionmentfundingentriescreatedwithreferencetosourceinformation

• Appropriateincrementalallotmentandallocationfundingentriescreatedwithreferencetosourceinformation



11 Requestinformationoncurrentyearspending(BFM.030.020BudgetOperating/SpendPlanMonitoringandAdjustment)



12 Receiveandprocessrequestforinformationoncurrentyearspendandstatus(FFM.010.030BudgetaryReporting)


• Informationoncurrentyearspending




13 Monitorbudget/operatingspendplananddetermineneedforadjustment(BFM.030.020BudgetOperating/SpendPlanMonitoringandAdjustment)

• Informationoncurrentyearfunding


14 Receiveandprocessrequestforadjustmenttobudget/operatingspendplan,ifany(FFM.010.010BudgetSet-upandMaintenance)


• Appropriatebudgetset-upupdateentrieswithreferencetosourceinformation

15 a. RequestandreceivefromOMBapprovedbudgetappropriationsandapportionmentforeachTAFS/PPA/FYQuarter

b. Developbudgetoperating/spendplancontainingTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation

c. Requestloadingofbudgetoperating/spendplanwithTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation


• Enactedappropriationsbill• Appropriationwarrants(ifany)• OMB-approvedapportionments

• Incrementalbudgetoperating/spendplancontainingTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation

• Requestforloadingofincrementalbudgetoperating/spendplanwithTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation




16 a. Receiveandprocessrequestforloadingofincrementalbudgetoperating/spendplanintothefinancialsystem(FFM.010.010BudgetSet-upandMaintenance)

b. Establishbudgetaryresourcereportingattributesandaccountingsegments,includingTAFS/PPA/FYQuarterandorganization(FFM.010.010BudgetSet-upandMaintenance)


• Incrementalbudgetoperating/spendplancontainingTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation

• Requestforloadingofincrementalbudgetoperating/spendplanwithTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation

• Loadedincrementalbudgetoperating/spendplancontainingTAFS/PPA/FYQuarterappropriationandapportionmentinformationandorganizationallotmentandallocationinformation

• Appropriatefundscontrollevelsandaccountingsegmentsestablished

• Appropriateappropriationandincrementalapportionmentfundingentriescreatedwithreferencetosourceinformation

• Appropriateincrementalallotmentandallocationfundingentriescreatedwithreferencetosourceinformation





2Acquire-to-DisposeUseCase2.4RealProperty:StewardshipLand,HeritageAssets,Construction,andImpairment(L3)End-to-EndBusinessProcess:2Acquire-to-DisposeBusinessScenario(s)Covered

• HeritageAssets• StewardshipLand• ConstructioninProgress• CapitalizationofLaborCosts

• EnvironmentalHazardousSubstanceson/inProperty• Impairment• ConstructioninAbeyance

BusinessActor(s) Primary:PropertyManagementOffice;FinanceOffice;ProcurementOfficeOther:

SynopsisApprovaltoconstructanadditionalstructure(e.g.,giftshop)onstewardshiplandcontainingaheritageassetisreceived.Sitepreparationcostsfortheadditionalstructureareincludedascostsforthestewardshipland.Thecostofconstructioniscapitalizedasworkprogressesandinvoicesarereceived.Thecostofgovernmentlaborformanagingconstructioniscapitalizedaspartoftheoverallcostoftheadditionalstructure.Hazardoussubstancesarefoundonthepropertyduringconstruction.Astopworkorderisissued,andafterevaluationofthehazard,theconstructionisplacedinabeyance.Theassetvalueoftheincompletestructureisimpairedbecausetheassetcannotbeused.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. Theheritageassetisnotamulti-useheritageasset.8. Theconstructionvendorisproperlyregisteredingovernmentsystems,therelevantpayeeinformationhasbeensetupintheFMsystem,andinvoicesare

submittedelectronically.9. Attemptstohavethepreviousownerremediatethehazardoussubstancehavefailed.10. Thehazardoussubstanceprohibitscontinuationofconstructionandpreventsstructurefrombeingusedforitsintendedpurpose.11. Contractterminationactivitiestoplaceconstructioninabeyanceareproperlyexecutedbutarenotincludedaseventsinthisusecase.FFMSRIDReference(s) 1.1.2;1.1.3;2.1.1;2.1.2;2.2.1;2.2.2InitiatingEvent Thedecisiontodevelopanadditionalstructureonstewardshiplandcontainingaheritageassetismade.



USECASE2.4REALPROPERTY:STEWARDSHIPLAND,HERITAGEASSETS,CONSTRUCTION,ANDIMPAIRMENTTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. Developspecificationsforconstructionofadditionalstructure(PRM.020.020PropertySpaceDesignandConstruction)

b. Prepareandsubmitpurchaserequestforconstructionofadditionalstructure(ACQ.020.010ProcurementRequest(PR)Processing)

c. Requestfundsavailabilitycheck(ACQ.020.010ProcurementRequest(PR)Processing)

• Propertytitle• Additionalstructurefunctionalneeds

• Specificationsforconstructionofadditionalstructure

• Submittedpurchaserequestforconstructionofadditionalstructure

• Requestforfundsavailabilitycheck

2 Receiveandprocessrequestforstatusoffundsavailability(FFM.010.020FundAllocationandControl)

• Requestforfundsavailabilitycheck • Fundsavailabilityresponse

3 Approvepurchaserequest(ACQ.020.010ProcurementRequest(PR)Processing)

• Fundsavailabilityresponse• Submittedpurchaserequestforconstructionofadditionalstructure

• Approvedpurchaserequestforconstructionofadditionalstructure

4 Receiveapprovedpurchaserequestforconstructionofadditionalstructureandcommitfunds(FFM.030.020ObligationManagement)


• Appropriatecommitmententrycreatedwithreferencetosourceinformation






6 a. Developrequestforquote(RFQ)forconstructionofadditionalstructure(ACQ.020.080SolicitationDocumentationDevelopment)

b. IssueRFQ(ACQ.020.100SolicitationIssuance)

c. Receivevendors’responsestoRFQandevaluateresponses(ACQ.030.010ProposalEvaluation)

d. Selectavendor(ACQ.030.060AwardDecision)

e. Developpurchaseorderforthatvendorforconstructionofadditionalstructure(ACQ.030.070ContractAwardIssuance)

f. Requestfundsavailabilitycheck(ACQ.030.070ContractAwardIssuance)

• Specificationsforconstructionofadditionalstructure


• Approvedacquisitionschedule• VendorresponsestoRFQ

• RFQ• Selectedvendor• Purchaseorderinformationforconstructionofadditionalstructure


7 Receiveandprocessrequestforfundsavailabilitycheck(FFM.010.020FundAllocationandControl)


8 Approveandissuepurchaseorderforconstructionofadditionalstructure(ACQ.030.070ContractAwardIssuance)

• Purchaseorderinformationforconstructionofadditionalstructure

• Fundsavailabilityresponse

• Approvedpurchaseorderforconstructionofadditionalstructure




9 Receiveapprovedpurchaseorderinformation,obligatefunds,andliquidatecommitment(FFM.030.020ObligationManagement)


• Appropriateobligationentrycreatedwithreferencetosourceinformation

• Appropriatecommitmentliquidationentrycreatedwithreferencetosourceinformation



11 a. ReceivevendorinvoiceinformationforsitepreparationcostsinanOMB-approvedelectronicinvoicingsolution

b. Providenotificationofvendorinvoicesubmissionforreviewandacceptanceofvendorinvoiceforsitepreparationcosts(ACQ.040.030DocumentationofDelivery/Acceptance)

• Vendorinvoiceforsitepreparationcosts

• Receivingreport• Approvedpurchaseorderforconstructionofadditionalstructure

• Notificationofvendorinvoicesubmission

• Acceptedvendorinvoiceforsitepreparationcosts

12 ReceiveandprocessacceptedvendorinvoiceforsitepreparationcostsfromOMB-approvedelectronicinvoicingsolutionandperformathree-waymatch(FFM.030.070PaymentProcessing-CommercialPayments)

• Acceptedvendorinvoiceforsitepreparationcosts

• Receivingreport• Approvedpurchaseorder

• Successfulthree-waymatch• Appropriatepayableentrycreatedwithreferencetosourceinformation

• Validatedvendorinvoiceforsitepreparationcosts

13 Requestfundsavailabilitycheck(ACQ.040.030DocumentationofDelivery/Acceptance)

• Validatedvendorinvoiceforsitepreparationcosts







15 a. Approvevendorinvoiceforsitepreparationcosts

b. Requestdisbursement(ACQ.040.030DocumentationofDelivery/Acceptance)

• Fundsavailabilityresponse• Validatedvendorinvoiceforsitepreparationcosts

• Approvedvendorinvoiceforsitepreparationcosts

• Requestfordisbursement

16 a. Receiveandprocessdisbursementrequest(FFM.030.070PaymentProcessing-CommercialPayments)

b. Liquidateobligation(FFM.030.020ObligationManagement)

c. Initiatepayment(FFM.030.070PaymentProcessing-CommercialPayments)

d. Generatedisbursementschedule(FFM.030.110PaymentDisbursement)

e. Certifypaymentofdisbursementschedule(FFM.030.110PaymentDisbursement)

f. Receiveconfirmationofdisbursement(FFM.030.120PaymentConfirmation)

• Requestfordisbursement• Approvedvendorinvoiceforsitepreparationcosts

• Appropriatepayableentryclearedwithreferencetosourceinformation

• Appropriatedisbursemententrycreatedwithreferencetosourceinformation

• Appropriateobligationliquidationentrycreatedwithreferencetosourceinformation

• Certifieddisbursementschedule• Vendorreceivespayment• Disbursementconfirmationinformation






18 a. Adjustedcostforstewardshiplandinformationtoreflectsitepreparation(PRM.010.050PropertyValuation)

b. Requestprocessingofstewardshiplandassetinformation(PRM.010.070PropertyAcquisitionandControlReporting)

• Stewardshiplandassetinformation• Currentstewardshiplandpropertyrecord

• Sitepreparationcosts

• Stewardshiplandassetinformation• Adjustmentstostewardshiplandassetdescription

• Updatedpropertyrecordforstewardshipland

• Requesttoprocessupdatedstewardshiplandassetinformation

19 Receiveandprocessupdatedstewardshiplandassetinformation(FFM.020.030FinancialAssetInformationProcessing-HeritageAssetsandStewardshipLand)

• Requesttoprocessupdatedstewardshiplandassetinformation

• Appropriateentriesforstewardshiplandassetinformationupdatedwithreferencetosourceinformation






21 a. Determinecapitalizationofconstructioncostsandgovernmentlaborcostsforconstructionmanagement(PRM.010.050PropertyValuation)

b. Determineassetvalueofwork-in-progressconstructionassetforadditionalstructure(PRM.010.050PropertyValuation)

c. Establishpropertyrecordforwork-in-progressconstructionassetforadditionalstructure(PRM.010.060PropertyControlandAccountability)

d. Requestestablishmentofwork-in-progressconstructionassetinformationforadditionalstructure(PRM.010.070PropertyAcquisitionandControlReporting)


• Estimatedgovernmentlaborcostsforconstructionmanagement

• Capitalizedconstructioncostsandconstructionmanagementlaborcostsfortheadditionalstructure

• Assetvalueofwork-in-progressconstructionassetforadditionalstructure

• Work-in-progressconstructionassetpropertyrecordforadditionalstructure

• Requesttoestablishwork-in-progressconstructionassetinformationforadditionalstructure

22 Receiveandprocessrequesttoestablishwork-in-progressconstructionassetinformationforadditionalstructure(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Requesttoestablishwork-in-progressconstructionassetinformationforadditionalstructure

• Appropriateentriesforwork-in-progressconstructionassetinformationforadditionalstructurecreatedwithreferencetosourceinformation

23 Postappropriatebudgetary,proprietaryandmemorandumentriestothegeneralledger(FFM.090.020GeneralLedgerPosting)





24 a. ReceivemonthlyvendorinvoiceinformationforconstructioncostsinanOMB-approvedelectronicinvoicingsolution

b. Providenotificationofmonthlyvendorinvoicesubmissionforreviewandacceptanceofvendorinvoiceforconstructioncosts

(ACQ.040.030DocumentationofDelivery/Acceptance)

• Monthlyvendorinvoiceforconstructioncosts


• Notificationofmonthlyvendorinvoicesubmission

• Acceptedmonthlyvendorinvoiceforconstructioncosts

25 a. ReceiveacceptedmonthlyvendorinvoiceforconstructioncostsfromOMB-approvedelectronicinvoicingsolutionandperformathree-waymatch(FFM.030.070PaymentProcessing-CommercialPayments)

b. Revaluework-in-progressconstructionassetinformation(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Acceptedmonthlyvendorinvoiceforconstructioncosts



• Appropriatework-in-progressconstructionassetinformationforadditionalstructureentrycreatedwithreferencetosourceinformation

• Validatedmonthlyvendorinvoiceforconstructioncosts


• Validatedmonthlyvendorinvoiceforconstructioncosts




28 a. Approvemonthlyvendorinvoiceforconstructioncosts


• Fundsavailabilityresponse• Validatedvendorinvoiceforconstructioncosts

• Approvedmonthlyvendorinvoiceforconstructioncosts











• Requestfordisbursement• Approvedmonthlyvendorinvoiceforconstructioncosts










31 a. Hazardoussubstancesarediscoveredonthepropertyandahazardsubstancereportisprepared.(ProgramMissionActivity)

b. Modifycontracttostopworkduetohazardousmaterials(ACQ.040.040ContractModification)

c. Requestdeobligationofremainingcontractfunds(ACQ.040.040ContractModification)

d. Completeanassetimpairmentreview(ProgramMissionActivity)

• Discoveryofhazardousmaterialsonconstructionsite

• Hazardsubstancesreport• Stopworkordercontractmodification

• Requestfordeobligationofremainingcontractfunds

• Assetimpairmentreview

32 Receiveandprocessrequestfordeobligationofremainingcontractfunds(FFM.030.020ObligationManagement)

• Requestfordeobligationofremainingcontractfunds

• Appropriatedeobligationentrycreatedwithreferencetosourceinformation




33 a. Requestvendorsubmitfinalinvoice(ACQ.040.040ContractModification)

b. ReceivefinalvendorinvoiceinformationinanOMB-approvedelectronicinvoicingsolution(ACQ.040.030DocumentationofDelivery/Acceptance)

c. Providenotificationofvendorfinalinvoicesubmissionforreviewandacceptanceoffinalvendorinvoice(ACQ.040.030DocumentationofDelivery/Acceptance)

• Finalvendorinvoice• Receivingreport• Approvedpurchaseorderforadditionalstructure

• Requestforsubmissionoffinalvendorinvoice

• Notificationofvendorfinalinvoicesubmission

• Acceptedfinalvendorinvoice

34 ReceiveacceptedfinalvendorinvoicefromOMB-approvedelectronicinvoicingsolutionandperformathree-waymatch(FFM.030.070PaymentProcessing-CommercialPayments)

• Acceptedfinalvendorinvoice• Receivingreport• Approvedmodifiedpurchaseorderforadditionalstructure


• Validatedfinalvendorinvoice


• Validatedfinalvendorinvoice • Requestforfundsavailabilitycheck



37 a. Approvefinalvendorinvoiceb. Requestdisbursement(ACQ.040.030DocumentationofDelivery/Acceptance)

• Fundsavailabilityresponse• Validatedfinalvendorinvoice

• Approvedfinalvendorinvoice• Requestfordisbursementforfinalinvoiceanddeobligationofremainingbalanceofpurchaseorder





b. Liquidateobligationforamountoffinalinvoiceanddeobligatebalanceoriginallyobligatedbythepurchaseorder(FFM.030.020ObligationManagement)





• Requestfordisbursementforfinalinvoiceanddeobligationofremainingbalanceofpurchaseorder

• Approvedfinalvendorinvoice



• Appropriateobligationliquidationentriescreatedwithreferencetosourceinformation







40 a. Determineassetvalueforpartiallycompletedstructureduetoconstructionabeyance(PRM.010.050PropertyValuation)

b. Updatepropertyrecord,ifneeded,foradditionalstructureassettoreflectrevaluationfrompartialcompletion(PRM.010.060PropertyControlandAccountability)

c. Requestprocessingofrevisedassetinformationandwriteoffofdifferencebetweenpriorandimpairedassetvalueforadditionalstructure,ifadifferenceexists(PRM.010.070PropertyAcquisitionandControlReporting)

• Work-in-progressconstructionassetinformation

• Currentpropertyrecord

• Revisedassetvaluationforpartiallycompletedstructure

• Updatedpropertyrecordforadditionalstructureassettoreflectrevaluationfrompartialcompletion

• Requesttoprocessrevisedassetinformationandwriteoffofdifferencebetweenpriorandimpairedassetvalueforadditionalstructure

41 Receiveandprocessrevisedassetinformationandwriteoffofdifferencebetweenpriorandimpairedassetvalueforadditionalstructure(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Requesttoprocessrevisedassetinformationandwriteoffofdifferencebetweenpriorandimpairedassetvalueforadditionalstructure

• Appropriatepropertyassetentriesupdatedwithreferencetosourceinformation

• Appropriatelossentrycreatedwithreferencetosourceinformation






43 a. Updatepropertyrecordsforstewardshiplandandheritageassettoreflectimpairmentofnewconstruction(PRM.010.060PropertyControlandAccountability)

b. Requestcaptureofupdatedstewardshiplandandheritageassetinformation(PRM.010.070PropertyAcquisitionandControlReporting)

• Propertytitle• Assetimpairmentreview• Stewardshiplandandheritageassetinformation


• Revisedstewardshiplandandheritageassetdescription

• Updatedpropertyrecordsforstewardshiplandandheritageasset

• Requesttocapturestewardshiplandandheritageassetinformation

44 Receiveandprocessrequesttocapturestewardshiplandandheritageassetinformation(FFM.020.030FinancialAssetInformationProcessing-HeritageAssetsandStewardshipLand)

• Requesttocapturestewardshiplandandheritageassetinformation

• Appropriateentriesforstewardshiplandandheritageassetinformationupdatedwithreferencetosourceinformation

45 Postappropriatebudgetary,proprietaryandmemorandumentriestothegeneralledger(FFM.090.020GeneralLedgerPosting)




UseCase2.5LeaseholdImprovements(L2)End-to-EndBusinessProcess:2Acquire-to-DisposeBusinessScenario(s)Covered

• LeaseholdImprovement

BusinessActor(s) Primary:PropertyManagementOffice;FinanceOffice;PrivateEntityLessor(PEL)Other:

SynopsisApropertyownedbyaPELhasbeenleasedbyagovernmentagencyforafive-yearterm.Afteroccupyingtheproperty,leaseholdimprovementsaremadeandpaidforbytheagency.Theleaseholdimprovementsaredeterminedtohaveausefullifeoftenyears,butareamortizedbasedontheremainingleaseperiod(4years).Theleaseisendedasagreedattheendoftheleaseperiod,andtheleaseholdimprovementsreverttothePEL.

AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheleasecontractrequiredtoleasethepropertyhasbeenexecutedunderpreviousRequest-to-ProcureandProcure-to-Payprocesses.8. MonthlypaymentsrelatedtotheleasearemadeundertheseparateProcure-to-Payprocess.9. Apropertyrecordhasalreadybeenestablishedfortheleasedproperty.10. Theleaseholdimprovementstobemadehavebeenidentified,andthevendorhasbeenselectedthroughapreviousRequesttoProcureprocess.11. ApurchaseorderhasbeenissuedfortheleaseholdimprovementsinapreviousRequest-to-Procureprocess.12. Theleaseholdimprovementsexceedthecapitalizationthresholdandarecompletedbytheendofthefirstyearofthelease.13. Thevendorperformingleaseholdimprovementshasbeenproperlyregisteredingovernmentsystems,therelevantpayeeinformationhasbeensetupinthe

FMsystem,andtheinvoiceissubmittedelectronically.FFMSRIDReference(s) 1.1.2;1.1.3;2.1.1;2.1.2;2.2.1;2.2.2InitiatingEvent Improvementstotheleasedpropertyhavebeencompleted.



USECASE2.5LEASEHOLDIMPROVEMENTSTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. ReceivevendorinvoiceinformationforleaseholdimprovementsinanOMB-approvedelectronicinvoicingsolution(ACQ.040.030DocumentationofDelivery/Acceptance)

b. Providenotificationofvendorinvoicesubmissionforreviewandacceptanceofvendorinvoice(ACQ.040.030DocumentationofDelivery/Acceptance)

c. Validatethatleaseholdimprovementshavebeencompletedinaccordancewithcontract(PRM.020.020PropertySpaceDesignandConstructionManagement)

d. Requestprocessingofreceiptandacceptanceofleaseholdimprovements(ACQ.040.030DocumentationofDelivery/Acceptance)

e. Requestprocessingandmatchingofacceptedvendorinvoice(ProgramManagementActivity)

• Leaseholdimprovementdocumentation

• Finalvendorinvoiceforleaseholdimprovements

• Receivingreport• Approvedpurchaseorderforleaseholdimprovements

• Notificationofvendorinvoicesubmission

• Acceptedvendorinvoiceforleaseholdimprovements

• Receivingreport• Acceptancereport• Requestforprocessingandmatchingofacceptedvendorinvoice




2 Receiveandprocessrequestforprocessingandmatchingofacceptedvendorinvoiceandperformathree-waymatch(FFM.030.070PaymentProcessing-CommercialPayments)

• Acceptedvendorinvoiceforleaseholdimprovements

• Receivingreport• Acceptancereport• Requestforprocessingandmatchingofacceptedvendorinvoice


• Validatedvendorinvoiceforleaseholdimprovements


• Validatedvendorinvoiceforleaseholdimprovements





5 a. Approvevendorinvoiceforleaseholdimprovements


• Fundsavailabilityresponse• Validatedvendorinvoiceforleaseholdimprovements

• Approvedvendorinvoiceforleaseholdimprovements











• Requestfordisbursement• Approvedvendorinvoiceforleaseholdimprovements










8 a. Determinethebeneficialoccupancydate(PRM.010.070PropertyAcquisitionandControlReporting)

b. Determineusefullifeandvalueofleaseholdimprovements(PRM.010.050PropertyValuation)

c. Determineamortizationscheduleofleaseholdimprovements(PRM.010.050PropertyValuation)

d. Updatepropertyrecordtoreflectimprovements(PRM.010.060PropertyControlandAccountability)

e. Requestupdateofassetinformationandamortizationscheduleforleaseholdimprovements(PRM.010.070PropertyAcquisitionandControlReporting)

• Approvedpurchaseorderforleaseholdimprovements

• Vendorinvoiceforimprovements• Currentpropertyrecord

• Usefullifeofleaseholdimprovements

• BeneficialOccupancyDate• Assetvalueinformationforleaseholdimprovements

• Amortizationscheduleforleaseholdimprovements

• Updatedpropertyrecord• Requesttoupdateassetinformationandamortizationscheduleforleaseholdimprovements

9 Receiveandprocessrequesttoupdateassetinformationandamortizationscheduleforleaseholdimprovements(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Requesttoupdateassetinformationandamortizationscheduleforleaseholdimprovements

• Updatedpropertyrecord

• Appropriatepropertyassetinformationentriescreatedwithreferencetosourceinformation

• Appropriateassetamortizationentriescreatedwithreferencetosourceinformation






11 Processannualamortizationofleaseholdimprovements(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)


• Appropriateassetamortizationentriescreatedwithreferencetosourceinformation






13 a. Documentdecisionnottorenewleaseandretireproperty(PRM.010.040PropertyTransfer,Disposal,orRetirement)

b. Validatethatleaseholdimprovementshavebeencompletelyamortized(PRM.010.050PropertyValuation)

c. Updatepropertyrecordtoreflectendofleaseandretiringofleaseholdimprovements(PRM.010.060PropertyControlandAccountability)

d. Requestupdateofassetinformationtoreflectretirement,includingcompletedamortization(PRM.010.070PropertyAcquisitionandControlReporting)

• Leaseagreement• Assetinformationforleaseholdimprovements



• Documentationnottorenewlease• Assetretirementinformationforleaseholdimprovements

• Accruedamortizationforleaseholdimprovements

• Updatedpropertyrecord• Requesttoupdateassetinformationtoreflectretirementandzeroamortizationvalue

14 Receiveandprocessrequesttoupdateassetinformationtoreflectretirementandzeroremainingamortizationforleaseholdimprovements(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Requesttoupdateassetinformationtoreflectretirementandzeroamortizationvalue

• Appropriatepropertyassetentriesupdatedwithreferencetosourceinformation

• Appropriateamortizationentrycreatedwithreferencetosourceinformation





UseCase2.7BulkPurchaseImmediatelyDistributed(L1)End-to-EndBusinessProcess:2Acquire-to-DisposeBusinessScenario(s)Covered

• BulkPurchaseImmediatelyDistributed

BusinessActor(s) Primary:PropertyManagementOffice;FinanceOffice;InformationTechnology(IT)OfficeOther:ProgramOffices

SynopsisAbulkpurchaseofdesktopCommercialOfftheShelf(COTS)softwareisreceived.AllthesoftwareisimmediatelydistributedtoProgramOffices,andthepropertyrecordisestablishedwiththeProgramOfficesascustodianswiththeirlocations.TheexpenseofthesoftwareisdistributedtotheProgramOffices.AssumptionsandDependencies

1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. ThepropertywasacquiredbytheITOfficeinapreviousRequest-to-Procurebusinessprocess.8. Thesoftwareandlicenseswerereceived,recordedinthepropertymanagementsystemanddistributed.9. PP&Ehasausefullifeexceedingtwoyearsandisrecordedandtrackedinthepropertymanagementsystem.10. Thetotalcostofthebulkpurchasedoesnotmeettheagencythresholdforcapitalization.11. Costallocationbylocationisunavailablefordirectchargingattimeofacquisition,requiringpostacquisitioncostdistributionprocess.FFMSRIDReference(s) 1.1.2;1.1.3InitiatingEvent AFederalagencyITOfficereceivesabulkpurchasethatisimmediatelydistributedtovariousProgramOffices.



USECASE2.7BULKPURCHASEIMMEDIATELYDISTRIBUTEDTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. Acquirephysicalcontrolofthesoftware(PRM.010.010PropertyAcquisition/Receipt)

b. Determinepropertyvalueandotherpropertyinformation(PRM.010.050PropertyValuation)

c. TransfersoftwaretoProgramOffices(PRM.010.040PropertyTransfer,Disposal,orRetirement)

d. Establishpropertyrecordsincludingcustodian,locationandvalue(PRM.010.060PropertyControlandAccountability)

e. Establishsoftwarelicenserecord(ITS.100.040SoftwareLicenseManagement)

f. RequestexpenseinformationbeupdatedtoreflectdistributionoftheexpensetotheProgramOffice(PRM.010.070PropertyAcquisitionandControlReporting)

• Softwarereceipt• Softwarecost• ListofProgramOfficestoreceivesoftware

• Softwareassetinformation

• Propertyvaluation• Propertyinformation• Propertyrecord• Softwareassetinthepropertymanagementsystem

• RequesttoupdateexpenseinformationtoreflectdistributiontotheProgramOffice

2 ReceiveandprocessrequesttoupdateexpenseinformationtoreflectdistributiontotheProgramOffices(FFM.030.070PaymentProcessing–CommercialPayments)

• RequesttoupdateexpenseinformationtoreflectdistributiontotheProgramOffice

• Appropriateexpenseadjustmententriescreatedwithreferencetosourceinformation



USECASE2.7BULKPURCHASEIMMEDIATELYDISTRIBUTEDTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)





3Request-to-Procure

UseCase3.4ProcurementDuringContinuingResolution(L1)End-to-EndBusinessProcess:3Request-to-ProcureBusinessScenario(s)Covered

• ProcurementDuringaContinuingResolutiononProcurement BusinessActor(s) Primary:ProcurementOffice;FinanceOffice

Other:Vendor,ProgramOfficeSynopsisArequestforthepurchaseofservices(e.g.,continuationofITsecurityservicesforcriticalfinancialsystems)issubmittedduringaContinuingResolution(CR-1).ThepurchaseorderisissuedassubjecttoavailabilityoffundsandonlyfundsallocatedinCR-1areobligated.CR-1endswithoutanapprovedbudgetandasecondCR(CR-2)isissued.ThepurchaseorderismodifiedandtheobligatedfundsareincreasedbythoseauthorizedbyCR-2lesstheamountpreviouslyobligatedinCR-1.AnapprovedbudgetisissuedattheendofCR-2.ThepurchaseorderismodifiedandfundsobligatedareincreasedbythoseauthorizedforthefiscalyearlesstheamountpreviouslyobligatedinCR-1andCR-2.FundsavailabilitychecksareperformedtoensureobligatedamountsdonotexceedtheamountsauthorizedbyCR-1,CR-2,orthebudgetyearduringeachperiodrespectively.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TherearetwoCRsandfundingislimitedtotheamountmadeavailableundertheCRs.8. Fundsarenewobligationsandno“no-year”fundingisavailable.9. DuringtheCRs,nonewprogramsarestarted.10. Thepurchaseorderisforcontinuationofaprograminitiatedinapriorfiscalyear.11. Whenthefinalbudgetisapproved,therearesufficientfundstocoverobligationsincurredduringtheCRs.12. TheAgencyhaspurchasedfromthevendorbeforeandthevendorhasalreadybeensetupintheFMsystem.13. ThepurchaserequestincludesallnecessaryinformationforcompletingfundscontrolchecksduringandsubsequenttoCR-1andCR-2.FFMSRIDReference(s) 1.1.2;2.1.2;2.2.1InitiatingEvent DuringCR-1,arequestisreceivedtoissueaPOtocontinueservices.



USECASE3.4PROCUREMENTDURINGCONTINUINGRESOLUTIONTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. Receiveandprocessapurchaserequestforservices(ACQ.020.010ProcurementRequest(PR)Processing)

b. Requestfundsavailabilitycheck(ACQ.020.010ProcurementRequest(PR)Processing)

• Requirements/specificationsfortheservices

• Submittedpurchaserequest• Requestforfundsavailabilitycheck



• Fundsavailabilityresponse-onlyCR-1authorizedfundsavailable

3 Approvepurchaserequestsubjecttoavailabilityoffunds(ACQ.020.010ProcurementRequest(PR)Processing)

• Fundsavailabilityresponse-onlyCR-1authorizedfundsavailable

• Submittedpurchaserequest

• Approvedpurchaserequestsubjecttoavailabilityoffunds

4 Receiveapprovedpurchaserequestandcommitfundsavailable(FFM.030.020ObligationManagement)


• Appropriatecommitmententrycreatedwithreferencetosourceinformation






6 a. Developandpublisharequestforquote(RFQ)subjecttoavailabilityoffunds(ACQ.020.080SolicitationDocumentationDevelopment)

b. Receivevendors’responsestoRFQandevaluateresponses(ACQ.030.010ProposalEvaluation)

c. Selectavendor(ACQ.030.060AwardDecision)

d. Developpurchaseorderforthatvendorsubjecttoavailabilityoffunds(ACQ.030.070ContractAwardIssuance)

e. Requestfundsavailabilitycheck(ACQ.030.070ContractAwardIssuance)


• Approvedacquisitionschedule• VendorresponsestoRFQ

• RFQ• IssuedRFQ• VendorResponses• Selectedvendor• Purchaseorderinformation• Requestforfundsavailabilitycheck



• Purchaseorderinformation

• Fundsavailabilityresponse—onlyCR-1authorizedfundsavailable

8 Approveandissuepurchaseordersubjecttoavailabilityoffunds(ACQ.030.070ContractAwardIssuance)

• Purchaseorderinformation• Fundsavailabilityresponse

• Approvedpurchaseorder

9 Receiveapprovedpurchaseorderinformation,obligatefundsauthorizedbyCR-1,andliquidatecommitment(FFM.030.020ObligationManagement)

• Approvedpurchaseordersubjecttoavailabilityoffunds

• Appropriatecommitmentliquidationentrycreatedwithreferencetosourceinformation







11 a. ModifypurchaseorderwithadditionalfundsmadeavailableduringCR-2,subjecttoavailabilityoffunds(ACQ.040.040ContractModification)

b. Requestfundsavailabilitycheck(ACQ.040.040ContractModification)

• AdditionalspendingauthorityfromCR-2

• Purchaseorder

• Requestforfundsavailabilitycheck.

• Modifiedpurchaseorder



• Modifiedpurchaseorderinformation

• Fundsavailabilityresponse—onlyCR-2authorizedfunds,asadjustedbyCR-1Obligations,available

13 Approvepurchaseordermodification(ACQ.040.040ContractModification)

• Fundsavailabilityresponse—onlyCR-2authorizedfunds,asadjustedbyCR-1obligations,available

• Approved,modifiedpurchaseorder

14 a. Receiveapproved,modifiedpurchaseorder(FFM.030.020ObligationManagement)

b. ObligateadditionalfundstoasauthorizedbyCR-2(FFM.030.020ObligationManagement)

• Approved,modifiedpurchaseordersubjecttoavailabilityoffunds







16 a. Modifypurchaseordertoreflectadditionalfundsmadeavailablebyapprovedbudget(ACQ.040.040ContractModification)

b. Requestfundsavailabilitycheck(ACQ.040.040ContractModification)

• Additionalspendingauthorityfromapprovedbudget


• Requestforfundsavailabilitycheck.




• Modifiedpurchaseorderinformation


18 Approvepurchaseordermodification(ACQ.040.040ContractModification)

• Fundsavailabilityresponse • Approved,modifiedpurchaseorder

19 a. Receiveapproved,modifiedpurchaseorder

b. Obligatefundsasauthorizedbyapprovedbudget

(FFM.030.020ObligationManagement)

• Approved,modifiedpurchaseorder






4Procure-to-Pay

UseCase4.5LeasedProperty(L1)End-to-EndBusinessProcess:4Procure-to-PayBusinessScenario(s)Covered

• OperatingLease • CapitalLease

BusinessActor(s) Primary:FinanceOffice;AcquisitionOffice;PropertyOfficeOther:Vendors,ProgramOffice

SynopsisPreviouslyacquiredofficeequipmentisreceivedthroughanoperatingleasetosupportatemporaryworkforceperforminginitialactivitiesforalong-termproject.Theofficeequipmentisreturnedattheendoftheleaseperiodandtheleaseisclosedout.Asinglepaymentismadefortheoperatinglease.Inaddition,heavyequipmentneededforthelong-termprojecthasbeenacquiredthroughaRequest-to-Procureprocessusingafive-yearcapitallease.Theequipmentisputintoservice.Attheendofthecapitalleaseperiod,thefinalpaymentismadeandtheleaseisclosedout.Theequipmentisownedbythegovernmentattheendofthelease.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. EachvendorwasselectedduringaRequest-to-Procureprocess.8. Assetsbeingleasedareownedbyprivateentities.9. Analysishasbeencompletedandadeterminationmadethatoneleasemeetscriteriaforanoperatingleaseandtheotheracapitallease,perFASAB

guidelines.10. Purchaseordersandleaseagreementsforbothleaseshavebeencompletedandfundshavebeenobligated.Theobligatedamountforcapitalleaseincludes

presentvalueoftheleasepaymentsaswellasinterestatthecurrentTreasuryinterestrate.11. Theagencyhasusedthevendor(s)beforeandthevendor(s)have/hasbeensetupintheagencyfinancialsystem.12. BothvendorsuseanOMB-approvedelectronicinvoicingsolutiontoinvoicetheagency.13. ThevendorsareproperlyregisteredinFederalacquisitionsystems.14. NeithervendorisontheDoNotPaylist.15. Thepropertyrecord,whichcontainsallneededdataforeffectivepersonalpropertymanagement(e.g.,location,procurement,utilization,disposal,cost,

evaluation,andcontrol),fortheoperatingleasehasbeenestablishedandincludesallinformationrequired.



USECASE4.5LEASEDPROPERTYTypicalFlowofEvents FMEvent Non-FMEvent Input(s) Output(s)/Outcome(s)

1 a. Inspectandaccepttheoperatingleasedequipment(PRM.010.010PropertyAcquisition/Receipt)

b. Estimateliabilityaccrualforoperatingleasepayments(PRM.010.010PropertyAcquisition/Receipt)

c. Requestestimatedliabilityaccrualbeestablished(PRM.010.010PropertyAcquisition/Receipt)

d. Updatepropertyrecordsincludingcustodian,locationandvalue(PRM.010.060PropertyControlandAccountability)

• Operatingleasedequipment• Operatingleaseagreement• Propertyrecord

• Acceptedproperty• Propertyrecord• Estimatedoperatingleaseliability• Requestforestablishmentofoperatingleaseliabilityaccrual

2 Receiveandprocessrequesttoestablishoperatingleaseliabilityaccrual(FFM.090.030AccrualandLiabilityProcessing)

• Acceptedproperty• Requestforestablishmentofoperatingleaseliabilityaccrual

• Estimatedoperatingleaseliability• Propertyrecord

• Appropriateliabilityaccrualentrycreatedforoperatingleaseequipmentwithreferencetosourceinformation

• Propertyrecord

16. Thepropertyrecord,whichcontainsallneededdataforeffectivepersonalpropertymanagement(e.g.,location,procurement,utilization,disposal,cost,evaluation,andcontrol),forthecapitalleasehasbeenestablishedandincludesallinformationneededtodeterminedepreciation;includingcost,assetclass,andusefullife(10years).

17. Althoughmonthlypaymentsaremadeforthecapitallease,theusecaseincludeseventsforonlythefirstoneandthelastonesothatinitialandfinaleventscanbeshownwithoutduplication.

18. Allrequirementsforbothleaseshavebeenmet.FFMSRIDReference(s) 1.1.2;1.1.3;1.1.4;2.2.1;2.2.2;2.1.2InitiatingEvent Pertermsofpreviouslyexecutedpurchaseordersandleaseagreements,anagencyreceivesleasedequipment.






4 a. Inspectandacceptthecapitalleasedequipment(PRM.010.010PropertyAcquisition/Receipt)

b. Determinepropertyvalueandotherpropertyinformation(PRM.010.050PropertyValuation)

c. Estimatedepreciationandliabilityaccrualsforcapitallease(PRM.010.050PropertyValuation)

d. Requestestimatedliabilityaccrualsbeestablished(PRM.010.050Valuation)

e. Requestestimatedpropertyvaluebeestablished(PRM.010.050PropertyValuation)

f. Updatepropertyrecordtoincludingcustodian,locationandvalue(PRM.010.060PropertyControlandAccountability)

• Capitalleasedequipment• Capitalleaseagreement• Propertyrecord

• Acceptedproperty• Propertyrecord• Estimatedcapitalleasepropertyvalue

• Estimatedcapitalleaseinterestliability

• Estimatedcapitalleaseprincipalliability

• Estimatedcapitalleasedepreciation

• Requestforestablishmentofcapitalleasedepreciationandliabilityaccruals

• Requestforestablishmentofcapitalpropertyvalue




5 a. Receiveandprocessrequestforestablishmentofcapitalleasedepreciationandliabilityaccruals(FFM.090.030AccrualandLiabilityProcessing)

b. Accruedepreciation(FFM.090.030AccrualandLiabilityProcessing)

c. Accrueinterestliability(FFM.090.030AccrualandLiabilityProcessing)

d. Accrueprincipalliability(FFM.090.030AccrualandLiabilityProcessing)

e. Establishpropertyvaluation(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Acceptedproperty• Requestforestablishmentofcapitalleasedepreciationandliabilityaccruals

• Estimatedcapitalleasedepreciation

• Estimatedcapitalleaseinterestliability

• Estimatedcapitalleaseprincipalliability

• Requestforestablishmentofcapitalpropertyvalue

• Estimatedcapitalleasepropertyvalue

• Appropriatedepreciationaccrualentrycreatedwithreferencetosourceinformation

• Appropriateinterestliabilityaccrualentrycreatedwithreferencetosourceinformation

• Appropriateprincipalliabilityaccrualentrycreatedwithreferencetosourceinformation

• Appropriatepropertyvaluationentrycreatedwithreferencetosourceinformation

• Propertyrecord






7 a. OperatingleasevendorenterssingleandfinalinvoiceinformationintoanOMB-approvedelectronicinvoicingsolution(ACQ.040.030DocumentationofDelivery/Acceptance)

b. ProgramOfficereceivesnotificationofoperatingleasevendorinvoicesubmissionandreviewsandacceptsvendorinvoice(ACQ.040.030DocumentationofDelivery/Acceptance)

• Operatingleasevendorinvoice• Leaseagreement

• Acceptedoperatingleasevendorinvoice

8 ReceiveacceptedoperatingleasevendorinvoicefromOMB-approvedelectronicinvoicingsolution(FFM.030.070PaymentProcessing-CommercialPayments)

• Acceptedoperatingleasevendorinvoice

• Appropriatepayableentrycreatedwithreferencetosourceinformation

• Appropriateliabilityaccrualreversalentrycreatedwithreferencetosourceinformation

• Validatedvendorinvoice9 Requestfundsavailabilitycheck


• Validatedoperatingleasevendorinvoice





11 a. Approveoperatingleasevendorsingleandfinalinvoice(ACQ.040.030DocumentationofDelivery/Acceptance)


• Fundsavailabilityresponse• Validatedoperatingleasevendorinvoice

• Approvedoperatingleasevendorinvoice







c. Reverseliabilityaccrual(FFM.090.030AccrualandLiabilityProcessing)

d. Initiatepayment(FFM.030.070PaymentProcessing-CommercialPayments)

e. Generatedisbursementschedule(FFM.030.110PaymentDisbursement)

f. Certifypaymentofdisbursementschedule(FFM.030.110PaymentDisbursement)

g. Receiveconfirmationofdisbursement(FFM.030.120PaymentConfirmation)

• Requestfordisbursement• Approvedoperatingleasevendorinvoice



• Appropriateliabilityaccrualreversalentrymadewithreferencetosourceinformation



• Propertyrecord






14 a. CapitalleasevendorentersinitialinvoiceinformationintoanOMB-approvedelectronicinvoicingsolution

b. ProgramOfficereceivesnotificationofcapitalleasevendorinvoicesubmissionandreviewsandacceptsvendorinvoice


• Capitalleasevendorinvoice• Capitalleaseagreement

• Acceptedcapitalleasevendorinvoice

15 ReceiveacceptedcapitalleasevendorinvoicefromOMB-approvedelectronicinvoicingsolution(FFM.030.070PaymentProcessing-CommercialPayments)

• Acceptedcapitalleasevendorinvoice





• Validatedcapitalleasevendorinvoice





18 a. Approvecapitalleasevendorinvoice


• Fundsavailabilityresponse• Validatedcapitalleasevendorinvoice

• Approvedcapitalleasevendorinvoice







c. Reverseliabilityaccruals(FFM.090.030AccrualandLiabilityProcessing)





• Requestfordisbursement• Approvedcapitalleasevendorinvoice



• Appropriateliabilityaccrualreversalentriescreatedwithreferencetosourceinformation



• Propertyrecord






21 a. Operatingleaseendsandequipmentisreturned

b. Updatepropertyrecordc. Requestclose-outofoperating

lease(PRM.010.040PropertyTransfer,Disposal,orRetirement)

• Propertyrecord• Operatingleaseagreement• Paymentoffinaloperatingequipmentinvoice

• Returnedequipment• Requestforoperatingleaseclose-out

• Propertyrecord

22 a. Receiveandprocessrequestforclose-outofoperatinglease(FFM.010.020FundAllocationandControl)

b. Reverseremainingliabilityaccruals,asneeded(FFM.090.030AccrualandLiabilityProcessing)

c. Deobligateremainingfunds,asneeded(FFM.030.020ObligationManagement)

• Requestforoperatingleaseclose-out

• PropertyRecord• Operatingleaseagreement

• Appropriateliabilityaccrualreversalentrymadewithreferencetosourceinformation

• Appropriatedeobligationentrycreatedwithreferencetosourceinformation

• Propertyrecord



24 a. CapitalleasevendorentersfinalinvoiceinformationintoanOMB-approvedelectronicinvoicingsolution

b. ProgramOfficereceivesnotificationofcapitalleasevendorinvoicesubmissionandreviewsandacceptsvendorinvoice


• Capitalleasevendorfinalinvoice• Capitalleaseagreement

• Acceptedcapitalleasevendorfinalinvoice




25 ReceiveacceptedcapitalleasevendorfinalinvoicefromOMB-approvedelectronicinvoicingsolution(FFM.030.070PaymentProcessing-CommercialPayments)

• Acceptedcapitalleasevendorfinalinvoice





• Validatedcapitalleasevendorfinalinvoice





28 a. Approvecapitalleasevendorfinalinvoice


• Fundsavailabilityresponse• Validatedcapitalleasevendorfinalinvoice

• Approvedcapitalleasevendorfinalinvoice







c. Reverseliabilityaccruals(FFM.090.030AccrualandLiabilityProcessing)





• Requestfordisbursement• Approvedcapitalleasevendorfinalinvoice



• Appropriateliabilityaccrualreversalentriescreatedwithreferencetosourceinformation



• Propertyrecord






31 a. Finalcapitalleaseinvoiceispaidforheavyequipmentandequipmentbecomespropertyofgovernment(PRM.010.040PropertyTransfer,Disposal,orRetirement)

b. Recordownershipofpropertyinthepropertymanagementsystem(PRM.010.060PropertyControlandAccountability)

c. Determinevalueofcapitalequipmentadjustedbydepreciation(PRM010.050PropertyValuation)

d. Requestupdatedvaluationofpropertyandclose-outofcapitallease(PRM.010.040PropertyTransfer,Disposal,orRetirement)

• Finalcapitalleasepayment• Propertyrecord• Capitalleaseagreement• Accrueddepreciation

• Requestforclose-outofcapitallease

• Valueofcapitalequipmentadjustedbydepreciation

• Requestforupdatedvaluationofcapitalequipmentadjustedbydepreciation

• Propertyrecord




32 a. Receiveandprocessrequestforclose-outcapitallease(FFM.010.020FundAllocationandControl)

b. Reverseanyremaininginterestandprincipalliabilityaccruals,asneeded(FFM.090.030AccrualandLiabilityProcessing)

c. Deobligateremainingfunds,asneeded(FFM.030.020ObligationManagement)

d. Receiveandprocessrequestforupdatedvaluationofcapitalequipmentadjustedbydepreciation(FFM.020.010FinancialAssetInformationProcessing-Property,Plant,andEquipment)

• Capitalleaseagreement• Propertyrecord• Requestforclose-outofcapitallease

• Valueofcapitalequipmentadjustedbydepreciation

• Requestforupdatedvaluationofcapitalequipmentadjustedbydepreciation

• Appropriateinterestandprincipalliabilityaccrualreversalentriescreatedwithreferencetosourceinformation

• Appropriatepropertyvaluationentrycreatedwithreferencetosourceinformation

• Appropriatedeobligationentriescreatedwithreferencetosourceinformation

• Propertyrecord





End-to-EndBusinessProcess:4Procure-to-PayBusinessScenario(s)Covered

• AcquiringServicesBusinessActor(s) Primary:ProcurementOffice;FinanceOffice;ProgramOffice

Other:VendorSynopsisServicespreviouslyorderedbyaFederalagencyarereceivedandaccepted.AninvoiceissubmittedbytheVendorandpaidbytheagency.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheagencyhaspurchasedfromthevendorbeforeandthevendorhasbeensetupintheFMsystem.8. TheFederalagencyhasorderedandreceivedtheservicesandthepurchaseorderobligationhasalreadybeenestablishedintheFMsystem.9. ThevendorusesanOMB-approvedelectronicinvoicingsolutiontoinvoicetheagency.10. Thereceivingreportisoptionalunlessrequiredformatching.11. ThevendorisnotontheDoNotPaylist.12. ThevendorisproperlyregisteredinFederalacquisitionsystems.13. Theinvoicedamountmatchestheobligationamount.FFMSRIDReference(s) 1.1.2;2.2.1;2.2.2;2.1.2InitiatingEvent TheVendordeliversservicestotherequestingFederalagency.

UseCase4.6AcquiringServices(L1)



USECASE4.6ACQUIRINGSERVICESTypicalFlowofEvents FMEvent Non-FMEvent Input(s) Output(s)/Outcome(s)

1 Receiveandacceptdeliveryofvendor'sservices(ACQ.040.030DocumentationofDelivery/Acceptance)

• Approvedpurchaseorder• Vendor’sservices

• Receiptinformation(receivingreportifused)

2 Receivereceiptinformation(receivingreportifused)informationandaccruetheexpense(FFM.090.030AccrualandLiabilityProcessing)


• Appropriateliabilityaccrualentrycreatedwithreferencetosourceinformation



4 a. VendorentersinvoiceinformationintoanOMB-approvedelectronicinvoicingsolution(VendorExternalActivity)

b. ProgramOfficereceivesnotificationofvendorinvoicesubmissionandreviewsandvalidatesvendorinvoice(ACQ.040.030DocumentationofDelivery/Acceptance)

• Vendorinvoice• Receiptinformation(receivingreportifused)

• Approvedpurchaseorder

• Validatedvendorinvoice

5 ReceivevalidatedvendorinvoicefromOMB-approvedelectronicinvoicingsolution(FFM.030.070PaymentProcessing-CommercialPayments)

• Validatedvendorinvoice







• Validatedvendorinvoice • Requestforfundsavailabilitycheck




8 a. Approvevendorinvoiceb. Requestdisbursement(ACQ.040.030DocumentationofDelivery/Acceptance)

• Fundsavailabilityresponse• Validatedvendorinvoice

• Approvedvendorinvoice• Requestfordisbursement


b. Liquidateobligations(FFM.030.020ObligationManagement)





• Requestfordisbursement• Approvedvendorinvoice












End-to-EndBusinessProcess:4Procure-to-PayBusinessScenario(s)Covered

• Novation

BusinessActor(s) Primary:ProcurementOffice,FinanceOfficeOther:Vendor

SynopsisVendor1ispurchasedbyVendor2.Vendor1isundercontracttothegovernmentandhasnotcompletedthecontractedwork.TheworkistobecompletedbyVendor2.AninvoiceissubmittedalongwiththenovationrequestbyVendor2.ThenovationrequestisforwardedforapprovalandtheinvoiceisreturnedtoVendor2pendingnovationapproval.Thenovationagreementanditseffectivedate,alistofallimpactedcontracts,andotherdocumentationissubmittedbyVendor1uponrequest.Uponnovationapproval,changesaremadetovendorinformationandanyopenfinancialmanagementdocumentstoreflecttheimpactofthenovation.Additionally,theinvoiceisresubmittedandpaid.AssumptionsandDependencies


solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. Thegovernmenthasdecidedthenovationisinitsbestinterest.8. TheContractOfficercompletesthenecessarycontractmodificationforthenovationandvalidatesVendor2informationwithFederalacquisition

information.9. Thenovationrequestisapprovedbywhomevertheagencyhasprovidedtheauthority.10. Bothvendorshavedoneworkfortheagencyandhavebeenset-upinthefinancialmanagementsystem.11. Bothvendorsareproperlyregisteredinallappropriategovernmentacquisitionsystems.12. NeithervendorisontheDoNotPaylist.13. Vendor2isnotifiedthatpaymentwillbedelayedpendingapprovalofthenovationwhentheinvoiceisreturned.FFMSRIDReference(s) 1.1.2;1.1.4;2.1.2;2.2.1;2.2.2InitiatingEvent ThegovernmentreceivesanovationrequestalongwithaninvoicefromVendor2.

UseCase4.7Novation(L2)



USECASE4.7NOVATIONTypicalFlowofEvents FMEvent Non-FMEvent Input(s) Output(s)/Outcome(s)

1

a. Returninvoicependingapprovalofnovationrequest(ACQ.040.030DocumentationofDelivery/Acceptance)

b. Identifyandrequestadditionaldocumentationandcertificationrequirementsfornovation(ACQ.040.040ContractModification)

c. Requestprocessingofaliabilityaccrualfortheinvoice(ACQ.040.030DocumentationofDelivery/Acceptance)

• Vendor2’sinvoice• Novationrequest

• Returnedinvoice• Requestforadditionaldocumentationandcertificationsfornovation

• Requestforprocessingofaliabilityaccrual

2 Receiveandprocessrequestforprocessingofaliabilityaccrual(FFM.090.030AccrualandLiabilityProcessing)

• Returnedinvoice• Requestforprocessingofaliabilityaccrual

• Appropriateliabilityaccrualentrycreatedwithreferencetosourceinformation



4 a. Receiveadditionaldocumentationandcertificationsandapprovenovationrequest(ACQ.040.040ContractModification)

b. RequestupdatetoVendor1andVendor2payeeinformation(e.g.,contractinformationforvendor2)(ACQ.040.040Contract

• Completenovationrequestdocumentation,includingVendor1’scontractlistandassociatedcontracts

• Approvednovationrequest• RequestforupdatetoVendor1andVendor2payeeinformation(e.g.,contractinformationforvendor2)

• Requesttoupdatevendor1and2financialmanagementrecordstoreflectnovation




Modification)c. RequestforupdatetoVendor1

andVendor2financialmanagementrecordstoreflectnovation(ACQ.040.030DocumentationofDelivery/Acceptance)

5 a. ReceiveandprocessrequestforupdatetoVendor1andVendor2payeeinformation(e.g.,contractinformationforvendor2)

b. ReceiveandprocessrequesttoupdateVendor1andVendor2financialmanagementrecordstoreflectnovation

(FFM.030.010PayeeSet-upandMaintenance)

• RequestupdatestoVendor1andVendor2payeeinformation(e.g.,contractstheysupport)

• RequesttoupdateVendor1andVendor2financialmanagementrecordstoreflectnovation

• Vendor1andVendor2payeeinformationupdated

• AppropriateVendor1andVendor2financialmanagementrecordsupdatedwithreferencetosourceinformation



7 a. ReceiveVendor2invoiceb. AcceptinvoicedVendor2goods

andservices(ACQ.040.030DocumentationofDelivery/Acceptance)

• Vendor2invoiceresubmittal• Vendor2goodsandservices


• ValidatedVendor2invoice




8 a. Receivereceiptinformation(receivingreportifused)informationandreverseliabilityaccrual(FFM.090.030AccrualandLiabilityProcessing)

b. Createpayable(FFM.030.070PaymentProcessing-CommercialPayments


• ValidatedVendor2invoice




• ValidatedVendor2invoice • Requestforfundsavailabilitycheck




11 a. Approvevendorinvoiceb. Requestdisbursement(ACQ.040.030DocumentationofDelivery/Acceptance)

• Validatedvendorinvoice• Fundsavailabilityresponse






b. Liquidateobligations(FFM.030.020ObligationManagement)

c. Initiatepayments(FFM.030.070PaymentProcessing-CommercialPayments)













5Bill-to-CollectUseCase5.3AggregatedReceivablesforCustodialRevenues(L2)End-to-EndBusinessProcess:5Bill-to-CollectBusinessScenario(s)Covered

• UnbilledCollections• AggregatedReceivables

• CustodialRevenues

BusinessActor(s) Primary:ProgramOffice;FinanceOfficeOther:PrivateSectorEntities(PSE)

SynopsisFunds(e.g.,taxes,fees,royalties)fromPSEactivitiesareowedtoanagencymanagingacustodialaccount.PeriodicpaymentsaresubmittedusingaTreasuryprovidedelectronicpaymentsystem,andpaymentinformationisprovidedtotheagencyProgramOffice.TheaggregatedcustodialrevenueisreportedbytheagencyProgramOffice.ReportssubstantiatingthepaymentswithactivityinformationaresubmittedperiodicallytotheagencyProgramOffice.Aperiodicreconciliationofpaymentsandactivityreportinformationisperformedtodetermineifthereisapaymentdiscrepancy.Duringareview,itisdeterminedadditionalpayments,penalties,andinterestaredue.TheaggregatedreceivablesarereportedbytheagencyProgramOffice.Atfiscalyear-end,informationfortheStatementofCustodialActivityisprovidedbytheProgramOffice,andtheFinancialStatementisproducedbytheFinanceOffice.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. Theroyalties(e.g.,gasandoil),alongwithinterestandpenalties,ifany,arebeingheldfortheTreasuryGeneralFund.8. Termsandconditionsunderwhichfundsandperiodicreportsareduetotheagencyhavebeenestablished.9. Thecollectingagencyretainsadministrativefees,ifany,tocoverexpenseofreconciliationandprocessingofunderpayments.10. Theagencycollectingthecustodialrevenuesdoesnottransfertherevenuetootheragencies.11. AnIPACtransferisnotused;fundsareredirectedtotheTreasuryGeneralFundduringperiodendprocessingviaTreasuryCentralAccountingReporting

System(CARS).FFMSRIDReference(s) 1.1.2;1.1.3;1.1.4;1.1.5;1.3.1;2.3.2InitiatingEvent RoyaltypaymentsaresubmittedusingaTreasuryprovidedpaymentsystem.



USECASE5.3AGGREGATEDRECEIVABLESFORCUSTODIALREVENUESTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)1 a. Receiveandaggregateperiodic

reportsb. Receiveroyaltypaymentand

depositinformationc. Requestprocessingofperiodic

aggregatedroyaltypaymentanddepositinformation

(ProgramMissionActivity)

• Periodicroyaltyreports,showingroyaltyamountsandpaymentsfortheperiod

• Royaltypaymentanddepositinformation

• Aggregatedperiodicreports• Requestforprocessingofaggregatedroyaltypaymentanddepositinformation

2 a. Receiveandprocessrequestforprocessingofaggregatedroyaltypaymentanddepositinformation(FFM.060.040PublicReceiptProcessing)

b. Recognizecustodialcollectionsforothers(FFM.040.010RevenueProcessing)

c. Recognizedcustodialliability(FFM090.030AccrualandLiabilityProcessing)

d. Generateappropriateroyaltycollectionreport(FFM.040.020RevenueReporting)

• Requestforprocessingofaggregatedroyaltypaymentanddepositinformation

• Appropriatereceiptanddepositentrycreatedwithreferencetosourceinformation

• Appropriatecustodialcollectionsentrycreatedwithreferencetosourceinformation

• Appropriatecustodialliabilityentrycreatedwithreferencetosourceinformation

• Appropriateroyaltycollectionreport





USECASE5.3AGGREGATEDRECEIVABLESFORCUSTODIALREVENUESTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)4 a. Reviewreportsandvalidate

accuracyofroyaltypaymentcalculations

b. Determineunderpayment,penalties,interest,andadministrativefeesandsendabill

c. Requestprocessingofbillinformationforadjustmentstoroyaltycalculationpluspenaltiesandinterest


• Appropriaterevenuereport• Aggregatedperiodicreports

• Requestforprocessingofbillinformationforadjustmentstoroyaltycalculationpluspenalties,interest,andadministrativefees

5 a. Receiveandprocessrequestforprocessingofbillinformationforadjustmentstoroyaltycalculationpluspenalties,interest,andadministrativefees(FFM.060.020PublicReceivableSet-upandInvoicing)

b. Establishreceivable(FFM.060.020PublicReceivableSet-upandInvoicing)

c. Recognizecustodialcollectionsforothers(FFM.040.010RevenueProcessing)

d. Recognizedcustodialliability(FFM090.030AccrualandLiabilityProcessing)

e. Recognizerevenuefromadministrativefees(FFM.040.010RevenueProcessing)

• Requestforprocessingofbillinformationforadjustmentstoroyaltycalculationpluspenalties,interest,andadministrativefees

• Appropriatereceivableentrycreatedwithreferencetosourceinformation

• Appropriatecustodialcollectionsentrycreatedwithreferencetosourceinformation

• Appropriatecustodialliabilityentrycreatedwithreferencetosourceinformation

• Appropriateadministrativefeeentrycreatedwithreferencetosourceinformation

• Billsentandreceived



USECASE5.3AGGREGATEDRECEIVABLESFORCUSTODIALREVENUESTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)6 Postappropriatebudgetaryand

proprietaryentriestothegeneralledger(FFM.090.020GeneralLedgerPosting)


7 a. Receiveadjustedroyaltypaymentanddepositinformation

b. Receivepenalties,interest,andadministrativefeespaymentanddepositinformation

c. Requestprocessingofadjustedroyaltypaymentanddepositinformation

d. Requestprocessingofpenalties,interest,andadministrativefeespaymentanddepositinformation


• Paymentanddepositinformationreceived

• Requestforprocessingofadjustedroyaltypaymentanddepositinformation

• Requestforprocessingofpenalties,interest,andadministrativefeespaymentanddepositinformation

8 a. Receiveandprocessrequestforprocessingofadjustedroyaltypaymentanddepositinformation(FFM.060.040PublicReceiptProcessing)

b. Receiveandprocessrequestforprocessingofpenalties,interest,andadministrativefeespaymentanddepositinformation(FFM.060.040PublicReceiptProcessing)

• Requestforprocessingofadjustedroyaltypaymentanddepositinformation

• Requestforprocessingpenalties,interest,andadministrativefeespaymentanddepositinformation

• Appropriateroyaltyreceiptanddepositentriescreatedwithreferencetosourceinformation

• Appropriatereceivableliquidatedwithreferencetosourceinformation

• Appropriatepenalties,interest,andadministrativefeesreceiptanddepositentriescreatedwithreferencetosourceinformation



USECASE5.3AGGREGATEDRECEIVABLESFORCUSTODIALREVENUESTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)9 Postappropriatebudgetaryand



10 a. Initiateperiodendclosing(FFM090.040PeriodEndClosing)

b. Liquidatecustodialliability(FFM090.030AccrualandLiabilityProcessing)

• Custodialcollectionandcustodialliabilityinformation

• Appropriatecustodialliabilityliquidationentrycreatedwithreferencetosourceinformation

11 ProvidefiscalyearendinformationfortheStatementofCustodialActivity(ProgramMissionActivity)

• Financialinformationassociatedwithcustodialactivity

• InformationfortheStatementofCustodialActivity

12 GenerateStatementofCustodialActivitytoincorporateintheFinancialStatement(FFM.110.020FinancialStatementPreparation)

• InformationfortheStatementofCustodialActivity

• StatementofCustodialActivity





UseCase5.4ReceivableCollectionfromThirdPartyDebtor(L2)End-to-EndBusinessProcess:5Bill-to-CollectBusinessScenario(s)Covered• ReceivablesAllocatedAmongMultiplePayers• ThirdPartyPayersasResponsibleDebtors

• InstallmentAgreement

BusinessActor(s) Primary:FinanceOffice;ProgramOfficeOther:PrivateSectorEntities(PSEs)

SynopsisAservice(e.g.,sitecleanup)isperformedbythegovernmentthatmustbereimbursedbymultiplePSEswhoaresubsidiariesofaparentPSE.ThecostsoftheserviceareallocatedamongthesubsidiaryPSEsandbillsaregenerated.ThepaymentfortheservicesperformedisnotreceivedfromoneofthesubsidiaryPSEs,causinginterest,penaltiesandadministrativechargestoaccrue.AparentPSEisbilledasthethirdpartyresponsibledebtor.Aspartofthecollectioneffort,aninstallmentagreementisestablishedbetweenthegovernmentandtheparentPSE.ThefirstinstallmentagreementpaymentisreceivedfromtheparentPSE.

AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheagreementsbetweenthePSEsandtheagencyhavebeenestablishedandprescribethetermsofreimbursement.8. TheProgramOfficedeterminesinterest,penalties,andadministrativecharges.9. ThesubsidiaryandparentPSEshavealreadybeenestablishedaspayersinthefinancialsystem.10. ReceiptsaredepositedthroughaTreasurymanagedservice.11. Latepaymentexpenseprocessingisoffsetbyinterest,penalty,andadministrativechargepaymentswhicharedepositedintheagency’saccount.FFMSRIDReference(s) 1.1.2;1.1.3;1.1.5;2.2.4;2.2.5;2.2.6InitiatingEvent Thegovernmentperformsservices(e.g.,sitecleanup)tobereimbursedbyPSEs.



USECASE5.4RECEIVABLECOLLECTIONFROMTHIRDPARTYDEBTORTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)1 a. Determinecostallocation

amongmultiplesubsidiaryPSEsb. Requestestablishmentof

receivablesinaccordancewiththeallocation


• Costofgovernmentservices• PSEagreements

• BillinginformationallocatedamongsubsidiaryPSEs

• Requestforestablishmentofreceivablesinaccordancewiththeallocation

2 a. Receiveandprocessrequestforestablishmentofreceivablesinaccordancewiththeallocationandset-upreceivables(FFM.060.020PublicReceivableSet-upandInvoicing)

b. Recognizeearnedrevenue(FFM.040.010RevenueProcessing)

c. GenerateandsendbillstosubsidiaryPSEs(FFM.060.020PublicReceivableSet-upandInvoicing)

• BillinginformationallocatedamongsubsidiaryPSEs

• Requestforestablishmentofreceivablesinaccordancewiththeallocation

• Appropriatereceivableentriescreatedwithreferencetosourceinformation

• Appropriaterevenuerecognitionentriescreatedwithreferencetosourceinformation

• Generatedandsentbills



4 a. ReceivepaymentanddepositinformationforallbutonesubsidiaryPSE

b. RequestprocessingofpaymentanddepositinformationforallbutonesubsidiaryPSE


• PaymentanddepositinformationreceivedforallbutonesubsidiaryPSE

• RequestforprocessingofpaymentanddepositinformationforallbutonesubsidiaryPSE



USECASE5.4RECEIVABLECOLLECTIONFROMTHIRDPARTYDEBTORTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)5 a. Receiveandprocessrequestfor

processingofpaymentanddepositinformationforallbutonesubsidiaryPSE(FFM.060.040-PublicReceiptProcessing)

b. Generateagedreceivablereport(FFM.070.030DelinquentDebtReporting)

• RequestforprocessingofpaymentanddepositinformationforallbutonesubsidiaryPSE

• Appropriatereceiptanddepositentriescreatedwithreferencetosourceinformation

• Agedreceivablesreport

6 a. Monitorageofreceivablesanddetermineinterest,penalty,andadministrativechargesforlatepayment

b. Requestdunningnoticeforunpaidbalance,interest,penalty,andadministrativechargesforthirdpartyresponsibledebtor


• Agedreceivablesreport• PSEagreements

• Unpaidbalance,interest,penaltiesandadministrativecharges

• Requestfordunningnoticeforunpaidbalance,interest,penalty,andadministrativechargesforthirdpartyresponsibledebtor



USECASE5.4RECEIVABLECOLLECTIONFROMTHIRDPARTYDEBTORTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)7 a. Receiveandprocessrequestfor

dunningnoticeforunpaidbalance,interest,penaltiesandadministrativechargesforthirdpartyresponsibledebtor(FFM.070.010DelinquentDebtCollection)

b. Adjustrevenueforunpaidreceivable(reduceunpaidbalanceforsubsidiaryPSEandcreateentryforthirdpartyresponsibledebtor)(FFM.040.010RevenueProcessing)

c. Generateandsenddunningnoticetothirdpartyresponsibledebtor(FFM.060.020PublicReceivableSet-upandInvoicing)

• Requestfordunningnoticeforunpaidbalance,interestpenalty,andadministrativechargesforthirdpartyresponsibledebtor


• Appropriaterevenueadjustment(fromunpaidportionoforiginalbilltosubsidiaryPSE)entrycreatedwithreferencetosourceinformation

• Appropriaterevenuerecognition,forunpaidbalance,interest,penalty,andadministrativecharges(tobepaidbythirdpartyresponsibledebtor),entrycreatedwithreferencetosourceinformation

• Generateddunningnoticetothirdpartyresponsibledebtor



9 Receiverequestforinstallmentagreementfromthirdpartyresponsibledebtor(ProgramMissionActivity)

• Installmentagreementrequestbythirdpartyresponsibledebtor

• Installmentagreementandterms• Requesttoestablishinstallmentagreementwiththirdpartyresponsibledebtor



USECASE5.4RECEIVABLECOLLECTIONFROMTHIRDPARTYDEBTORTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)10 Receiveandprocessrequestto

establishinstallmentagreementwiththirdpartyresponsibledebtor(FFM.070.010DelinquentDebtCollection)

• Installmentagreementandterms• Requesttoestablishinstallmentagreementwiththirdpartyresponsibledebtor

• Appropriateupdatedreceivableentriescreatedperinstallmentagreementwithreferencetosourceinformation

• Appropriaterevenuerecognitionentriescreatedperinstallmentagreementwithreferencetosourceinformation



12 a. Receiveinstallmentpaymentanddepositinformation

b. Requestprocessingofinstallmentpaymentanddepositinformation


• Installmentpaymentanddepositinformationreceived

• Requestforprocessingofinstallmentpaymentanddepositinformation

13 a. Receiveandprocessrequestforprocessingofinstallmentpaymentanddepositinformation

b. Adjustreceivable(FFM.060.040PublicReceiptProcessing)

• Requestforprocessingofinstallmentpaymentanddepositinformation


• Appropriatereceivableadjustmententrycreatedwithreferencetosourceinformation





UseCase5.6MiscellaneousReceipts(L3)End-to-EndBusinessProcess:5Bill-to-CollectBusinessScenario(s)Covered

• MiscellaneousReceiptsBusinessActor(s) Primary:FinanceOffice;ProgramOffice

Other:Non-FederalEntity(NFE)Synopsis

MiscellaneousreceiptfundsarereceivedbycheckfromanNFEforworkanagencyperformsaspartofitsongoingmission.Theagency'sstatutoryauthorityspecifiestheportionofthefundsthatmayberetainedforuseinagencyoperationsandtheremainderofthefundsareallocatedtoaGeneralFundReceiptAccount(GFRA).AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheagencyhasbeengivenstatutoryauthorityandanexceptiontotheMiscellaneousReceiptsAct;itsdeterminationoffundstouseforitsoperationsis

withinitsstatutoryauthorityandthusdoesnotviolatetheMiscellaneousReceiptsAct.8. AnagreementwiththeNFEforworktheagencyperformshasalreadybeenestablished.9. Theword“check”mayincludeotherformsofreimbursementsuchasACHEFT,andcreditcard.10. Abill,equaltothemiscellaneousreceiptscheckreceived,hasalreadybeensent,areceivableestablished,anddeferredrevenueliabilityappropriately

recognizedfortheservicestheagencywillprovidetheNFE.11. Servicesaredeliveredperagreementwithnorefundrequired.12. AnIPACtransferisnotused;fundsareredirectedtotheTreasuryGeneralFundduringtheyearendsweepofGeneralFundReceiptAccount(GFRA)via

TreasuryCentralAccountingReportingSystem(CARS).FFMSRIDReference(s) 1.1.2;1.1.5;2.2.5InitiatingEvent TheProgramOfficereceivesacheckformiscellaneousreceipts.



USECASE5.6MISCELLANEOUSRECEIPTSTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. Determinetheamountthatcanbeusedforoperations,perstatutoryauthority

b. ProvideNFEcheckandamounttoallocatetooperations

c. RequestdepositofcheckandallocationofproceedsbetweenoperatingandGeneralFundaccounts


• NFEcheck• Statutoryauthorityallocationguidance

• NFEagreement

• Amountallocabletooperations• NFEcheck• RequestfordepositofcheckandallocationofproceedsbetweenoperatingandGeneralFundaccounts

2 a. ReceiveandprocessrequestfordepositofcheckandallocationofproceedsbetweenoperatingandGeneralFundaccounts(FFM.060.040PublicReceiptProcessing)

b. DepositNFEcheck(FFM.060.040PublicReceiptProcessing)

c. Allocateproceedsbetweenoperatingandgeneralfundsaccount(FFM.060.040PublicReceiptProcessing)

d. Recognizerevenue(FFM040.010RevenueProcessing)

e. Liquidatedeferredrevenueliability(FFM040.010RevenueProcessing)

f. Liquidatereceivable(FFM.060.040PublicReceiptProcessing)

• Amountallocabletooperations• NFEcheck• RequestfordepositofcheckandallocationofproceedsbetweenoperatingandGeneralFundaccounts

• Appropriaterevenuerecognitionentrycreatedforamountallocabletooperationswithreferencetosourceinformation

• Appropriategeneralfundreceiptaccountentrycreatedwithreferencetosourceinformation

• Appropriatedeferredrevenueliabilityliquidationentrycreatedwithreferencetosourceinformation

• Appropriatereceivableliquidationentrycreatedwithreferencetosourceinformation



USECASE5.6MISCELLANEOUSRECEIPTSTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)





UseCase5.7AR/APNetting(L2)End-to-EndBusinessProcess:5Bill-to-CollectBusinessScenario(s)Covered

• AR/APNetting

BusinessActor(s) Primary:FinanceOffice;ProgramOfficeOther:PrivateSectorEntity(PSE)

SynopsisFunds(e.g.,fees)fromongoingPSEactivitiesareperiodicallybilledbytheagency.PaymentsaresubmittedbythePSEusingaTreasuryprovidedelectronicpaymentsystem,andpaymentinformationisprovidedtotheagencyProgramOffice.Anoverpaymentismadeonthefirstperiodicbill.ApayablereflectingarefundduetothePSEisestablishedandheld.Thebillforthesubsequentperiodisprepared.Thebillisreducedbythepayable(refund)tocovertheoverpaymentandarevisedbillispreparedandsentbytheFinanceOffice.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. ApurchaseorderfortheservicesprovidedtothePSEwereestablishedunderapreviousRequest-to-Procureprocess.8. TheagencyauthoritytocollectandspendthefeeshasbeenestablishedunderapreviousBudgetFormulation-to-Executionprocess.9. ThefeeagreementwiththePSE,permittingapplicationofcreditsandpaymentoffsetsinthebillingprocess,hasbeenestablished.10. Theoverpaymentislessthatthe“next”periodicpaymentamount.FFMSRIDReference(s) 1.1.2;1.1.5;2.2.1;2.2.2InitiatingEvent ThefirstbillingdateforPSEfeesarrives.



USECASE5.7AR/APNETTINGTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. DeterminefeesduefromPSEactivityforfirstperiodicbill

b. Requestprocessingoffirstperiodicbillinformation


• PSEactivityinformation

• Firstperiodicbillinformation• Requestforprocessingoffirstperiodicbillinformation

2 a. Receiveandprocessrequestforprocessingoffirstperiodicbillinformation(FFM.060.040PublicReceiptProcessing)

b. Establishreceivable(FFM.060.040PublicReceiptProcessing)

c. Recognizerevenue(FFM.040.010RevenueProcessing)

d. Generateandsendfirstperiodicbill(FFM.060.040PublicReceiptProcessing)

• Firstperiodicbillinformation• Requestforprocessingoffirstperiodicbillinformation


• Appropriaterevenuerecognitionentrycreatedwithreferencetosourceinformation

• Firstperiodicbillsent






4 a. Receivefirstperiodicpaymentanddepositinformation,whichreflectsanoverpayment

b. Requestprocessingoffirstperiodicpaymentanddepositinformation

c. DetermineandvalidateoverpaymentamountandrequestestablishingandholdingapayableforarefundduetoPSE


• Firstperiodicpaymentanddepositinformation,reflectinganoverpayment

• Periodicpaymentanddepositinformation

• Requestforprocessingoffirstperiodicpaymentanddepositinformation

• Validatedrefundamountinformation

• Requesttoestablishandholdapayableforarefunddue

5 a. Receiveandprocessrequestforprocessingoffirstperiodicpaymentanddepositinformation(FFM.060.040PublicReceiptProcessing)

b. Applyportionofpaymenttoliquidatebilledreceivablebalance(FFM.030.070PaymentProcessing–CommercialPayments)

c. ReceiveandprocessrequestforestablishingandholdingapayableforrefundduetoPSE(FFM.030.070PaymentProcessing–CommercialPayments)

• Periodicpaymentanddepositinformation

• Requestforprocessingoffirstperiodicpaymentanddepositinformation

• Validatedrefundamountinformation

• Requesttoestablishandholdapayableforarefunddue


• Appropriatebilledreceivableliquidationentrycreatedwithreferencetosourceinformation







7 a. DeterminefeesduefromPSEactivityforsubsequentperiodicbill

b. Requestprocessingofsubsequentperiodicbillinformation


• PSEactivityinformation• AgreementwithPSE

• Subsequentbillinformation• Requestforprocessingofsubsequentperiodicbillinformation

8 a. Receiveandprocessrequestforprocessingofsubsequentperiodicbillinformation(FFM.060.040PublicReceiptProcessing)

b. Netthereceivableforthesubsequentperiodicbillandthepayablefortheoverpaymentofthefirstperiodicbill(FFM.060.040PublicReceiptProcessing)

c. Recognizerevenue(FFM.040.010RevenueProcessing)

d. Generateandsendadjustedsubsequentperiodicbill(FFM.060.040PublicReceiptProcessing)

• Subsequentbillinformation• Requestforprocessingofsubsequentperiodicbillinformation


• Appropriatereceivableadjustmententrycreatedwithreferencetosourceinformation

• Appropriateearnedrevenueentrycreatedwithreferencetosourceinformation


• Adjustedsubsequentperiodicbillsent






10 a. Receivesubsequentperiodicpaymentanddepositinformation

b. Requestprocessingofsubsequentperiodicpaymentanddepositinformation


• Subsequentperiodicpaymentanddepositinformation


• Requestforprocessingofsubsequentperiodicpaymentanddepositinformation

11 Receiveandprocessrequestforprocessingofsubsequentperiodicpaymentanddepositinformation(FFM.060.040PublicReceiptProcessing)


• Requestforprocessingofsubsequentperiodicpaymentanddepositinformation






6Record-to-ReportUseCase6.3SupplementaryStewardshipReporting(L3)End-to-EndBusinessProcess:6Record-to-ReportBusinessScenario(s)Covered• SupplementaryStewardshipReportingBusinessActor(s) Primary:FinanceOffice;ProgramOffice

Other:SynopsisInvestmentsineducational,trainingandresearchactivities,andNon-Federalphysicalpropertyaremadebytheprogramoffice.Costsassociatedwithstewardshipinvestments(e.g.,grants,land,education,training,andresearch)arecapturedinthefinancialstatementandasupplementarystewardshipreportispreparedtodocumentthelongtermbenefitstheexpendituresyield.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheProgramOfficecollectsinformationfortheSupplementaryStewardshipReportandprovidesittotheFinanceOffice.8. GrantsfornonfederalphysicalpropertyandresearchanddevelopmentwereawardedandexecutedinpreviousApply-to-Performbusinessprocesses.9. AcquisitionsforservicestoprovidepubliceducationandtrainingwereaccomplishedinpreviousRequest-to-ProcureandProcure-to-Paybusinessprocesses.10. TheSupplementaryStewardshipreportisincludedintheFinancialStatementinasubsequentRecord-to-Reportprocess.FFMSRIDReference(s) 1.1.3;1.3.1InitiatingEvent AnagencypreparesitsfinancialstatementwhichincludesaSupplementaryStewardshipReport.



USECASE6.3SUPPLEMENTARYSTEWARDSHIPREPORTINGTypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)1 Requestfinancialinformation

associatedwithstewardshipinvestments(ProgramMissionActivity)

• RequesttoproduceSupplementaryStewardshipReportinformation

• Requestforfinancialinformationassociatedwithstewardshipinvestments

2 Receiveandprocessrequestforfinancialinformationassociatedwithstewardshipinvestments(FFM.020.060FinancialAssetInformationReporting)

• Requestforfinancialinformationassociatedwithstewardshipinvestments

• Financialinformationassociatedwithstewardshipinvestments

3 a. Determinethelong-term-benefitofthestewardshipinvestment

b. ProvidetheinformationneededforSupplementaryStewardshipReport


• Financialinformationassociatedwithstewardshipinvestments

• Long-term-benefitofstewardshipinvestment

• InformationfortheSupplementaryStewardshipReport

4 GenerateSupplementaryStewardshipReporttoincorporateintheFinancialStatement(FFM.110.020FinancialStatementPreparation)

• Long-term-benefitofstewardshipinvestment

• InformationfortheSupplementaryStewardshipReport

• SupplementaryStewardshipReport



7Agree-to-ReimburseUseCase7.3ReimbursableAgreementwithPrivateSectorwithPayments-in-Advance(L2)End-to-EndBusinessProcess:7Agree-to-ReimburseBusinessScenario(s)Covered• ReimbursableAgreementwithPrivateSector• PaymentinAdvance

• Non-GovernmentSourceFundsCollection• GovernmentPropertyLeasedtoPublic

BusinessActor(s) Primary:FinanceOfficeOther:ProgramOffice;PrivateSectorEntity(PSE)

SynopsisAreimbursableagreementisestablishedbetweenaFederalagency(lessor)andaPSE(lessee)toleaseFederalofficespace.Pertheagreement,theentireamountispaidinadvanceandrevenueisrecognizedasearnedwhenmonthlyleasepaymentsaredue.Theliabilityfortheadvancepaymentisreducedeachmonthasrevenueisrecognized.Theleaseends,andthefullamountofthesecuritydepositisrefunded.Theagreementisclosed.

AssumptionsandDependencies


solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheProgramOfficeisauthorizedtoenterintoareimbursableagreementwiththeprivatesector.8. Alltermsandconditions,aredocumentedinthereimbursableagreement.WhileOMBCircularA-11allowsforuseofworkingcapitalfundsifavailable,the

agreementwiththePSErequiresfullpaymentinadvance.9. TheagencyhasanaccountauthorizedbytheTreasurytoholdtheadvancepayments.FFMSRIDReference(s) 1.1.2;1.1.4;1.1.5;2.2.1;2.2.2;2.2.4;2.2.5InitiatingEvent TheProgramOfficeandPSEnegotiatetermsforareimbursableagreement.



USECASE7.3REIMBURSABLEAGREEMENTWITHPRIVATESECTORWITHPAYMENTS-IN-ADVANCETypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. Requestthatthereimbursableagreementbeestablished

b. Receiveadvancepaymentperreimbursableagreement,includingsecuritydeposit

c. Requestdepositandprocessingofadvancepayment


• Reimbursableagreementterms• Advancepaymentcheck

• Requesttoestablishthereimbursableagreement

• Requestfordepositandprocessingofadvancepayment

2 a. Receiveandprocessrequesttoestablishthereimbursableagreement(FFM.050.010ReimbursableAgreementSet-upandMaintenance)

b. Establishadvancepaymentreceivable(FFM.050.030ReimbursableInvoicing)

c. Receiveandprocessrequesttodepositandprocessadvancepayment(FFM.050.030ReimbursableInvoicing)

d. Establishliabilityfortheadvancepayment(FFM.090.030AccrualandLiabilityProcessing)

• Reimbursableagreementterms• Requesttoestablishthereimbursableagreement

• Requestfordepositandprocessingofadvancepayment

• Reimbursableagreement• Appropriatereceivableentrycreatedwithreferencetosourceinformation

• Appropriateadvancepaymentdepositinformationcreatedwithreferencetosourceinformation

• Appropriateadvancepaymentliabilityentrycreatedwithreferencetosourceinformation






4 a. Requestrevenuerecognitionformonthlyleasepayment

b. Requestliquidationofadvancepaymentliabilityasappropriate


• Reimbursableagreementterms

• Requestforrevenuerecognitionformonthlyleasepayment

• Requestforliquidationofadvancepaymentliabilityasappropriate

5 a. Receiveandprocessrequesttorecognizerevenueformonthlyleasepayment(FFM.040.010RevenueProcessing)

b. Receiveandprocessrequestforliquidationofadvancepaymentliabilityasappropriate(FFM.090.030AccrualandLiabilityProcessing)

c. Adjustreceivable(FFM.050.030ReimbursableInvoicing)

• Requestforrevenuerecognitionformonthlyleasepayment

• Requestforliquidationofadvancepaymentliabilityasappropriate

• Appropriateadvancepaymentrevenuerecognitionentrycreatedwithreferencetosourceinformation

• Appropriateadvancepaymentliabilityliquidationentrycreatedwithreferencetosourceinformation

• Appropriateadvancepaymentreceivableadjustmententrycreatedwithreferencetosourceinformation

6 Postappropriatebudgetaryand



7 a. Providenoticeofleaseexpiration

b. Inspectthepropertyanddetermineafullrefundofthesecuritydepositisdue

c. Requestrefundofsecuritydeposit


• Leasetermexpirationwithoutrenewal


• Requestforrefundofsecuritydeposit




8 a. Receiveandprocessrequestforrefundofsecuritydeposit(FFM.050.060ReimbursableCloseout)

b. Establishrefundpayable(FFM.030.070PaymentProcessing–CommercialPayments)

c. Liquidatesecuritydepositliability(FFM.090.030AccrualandLiabilityProcessing)

• Requestforrefundofsecuritydeposit


• Appropriatesecuritydepositrefundpayableentrycreatedwithreferencetosourceinformation

• Appropriatesecuritydepositliabilityliquidationentrycreatedwithreferencetosourceinformation

9 Requestfundsavailabilitycheck(ProgramMissionActivity)

• Validatedsecuritydepositrefund • Requestforfundsavailabilitycheck

10 Receiveandprocessrequestforfundsavailabilitycheck(FFM.030.020ObligationManagement)



11 a. Approvesecuritydepositrefundb. Requestdisbursement(ProgramMissionActivity)

• Fundsavailabilityresponse• Validatedsecuritydepositrefund

• Approvedsecuritydepositrefund• Requestfordisbursementofapprovedsecuritydepositrefund





b. Initiatepayment(FFM.030.070PaymentProcessing-CommercialPayments)

c. Generatedisbursementschedule(FFM.030.110PaymentDisbursement)

d. Certifypaymentofdisbursementschedule(FFM.030.110PaymentDisbursement)

e. Receiveconfirmationofdisbursement(FFM.030.120PaymentConfirmation)

f. Adjustsecuritydepositreceivable(FFM.050.030ReimbursableInvoicing)

• Reimbursable(lease)agreement• Requestfordisbursementofapprovedsecuritydepositrefund



• Certifieddisbursementschedule• Disbursementconfirmationinformation

• Appropriatesecuritydepositreceivableadjustmententrycreatedwithreferencetosourceinformation



14 Requestcloseoutofreimbursableagreement(ProgramMissionActivity)

• Reimbursableagreementprojectcode

• Requestforcloseoutofreimbursableagreement




15 Receiveandprocessrequestforcloseoutofreimbursableagreement(FFM.050.060ReimbursableCloseout)

• Requestforcloseoutofreimbursableagreement

• Appropriatecloseorderentriescreatedwithreferencetosourceinformation





UseCase7.4ReimbursableAgreementfromtheBuyer’sPerspective(L1)End-to-EndBusinessProcess:7Agree-to-ReimburseBusinessScenario(s)Covered• ReimbursableAgreementfromtheBuyer’sPerspective • IPACChargeback

BusinessActor(s) Primary:FinanceOffice;ProgramOfficeOther:FederalAgencySeller;FederalAgencyBuyer

SynopsisAreimbursableagreementwaspreviouslyestablishedbetweentwoFederalagenciesforaone-timeservice.TheFederalAgencySelleristoprovidetheFederalAgencyBuyerwithservicesinsupportofanupcomingevent;theFederalAgencySellerisrequiredtobepaidinadvancefortheservicesandpullsthepayment.AnIPACisinitiatedtotransfertheagreedfundsbeforetheevent.ServicesareprovidedandtheFederalAgencyBuyerisnotsatisfiedthattheyareasagreed.AdisputeisinitiatedbytheFederalAgencyBuyer.ThedisputeisresolvedandanIPACchargebackisinitiatedtotransfertheagreedrefundfromtheFederalAgencySellertotheFederalAgencyBuyer.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. TheFederalAgencySellerhasapprovedreimbursableauthorityandsufficientfundingceilingtoprovidetheservicestotheFederalAgencyBuyer.8. TheFederalAgencyBuyerhasobligatedfundsandvalidatedfundsavailabilitytocovertheadvance.9. TheamounttransferredfromtheFederalAgencyBuyertotheFederalAgencySellerdoesnotexceedtheagreeduponamount.10. BothagenciesareproperlyregisteredintheIPACsystem.11. BothagencieshaveallpertinentinformationtomakeanIPACtransfer.12. BothagenciesfollowIPACbusinessrules.13. TheFederalAgencyBuyer’srequestfortheIPACadjustmentiswithin90daysoftheoriginalIPACtransfertotheFederalAgencyBuyer.FFMSRIDReference(s) 1.1.2;1.1.5;2.2.1;2.2.2InitiatingEvent AFederalagencyagreestoprepayforone-timereimbursableservices.



USECASE7.4REIMBURSABLEAGREEMENTFROMTHEBUYER’SPERSPECTIVETypicalFlowofEvents FMEvent Non-FMEvent Input(s) Output(s)/Outcome(s)

1

FederalAgencySellerrequestsanIPACcollectionforpaymentinadvanceforservicestobeprovided(ACQ.040.030DocumentationofDelivery/Acceptance)

• Reimbursableagreement • RequestforinitiationofIPACcollection

2 a. ReceiveandprocessrequestforinitiationofIPACcollectionfromFederalAgencyBuyer(FFM.030.030PaymentProcessing-IntragovernmentalPayments)

b. Createundeliveredorderwithadvancepayment(FFM.050.010ReimbursableAgreementSet-upandMaintenance)

c. ReceivenoticeofIPACtransfer(FFM.030.120PaymentConfirmation)

• RequestforinitiationofIPACcollection

• Reimbursableagreement

• IPACdisbursementfromFederalAgencyBuyerTreasuryAccountSymbol(TAS)/AgencyLocationCode(ALC)toFederalAgencySellerTAS/ALC

• AppropriateFederalAgencyBuyerprepaymententrycreatedwithreferencetosourceinformation

• AppropriateFederalAgencyBuyerundeliveredorderentrycreatedwithreferencetosourceinformation

• NoticeofIPACtransfer• IPACdisbursementinformation

3 ReceivenoticeofIPACtransfer(ProgramMissionActivity)


• Requestcaptureofadvancepaymentinformation

4 Receiveandprocessrequesttocapturepaymentforadvancepayment(FFM.030.030PaymentProcessing-IntragovernmentalPayments)

• Requestcaptureofadvancepaymentinformation

• AppropriateFederalAgencyBuyerexpenditureentrycreatedwithreferencetosourceinformation






6 FederalAgencyBuyerreceivesservicesandrequestsprocessingofreceipt.(ProgramMissionActivity)

• Servicesreceived

• Requestforprocessingofreceiptofservices

7 Receiveandprocessreceiptofservices(FFM.050.040ReimbursableReceiptProcessing)

• Requestforprocessingofreceiptofservices


• Appropriateundeliveredorderliquidationentrycreatedwithreferencetosourceinformation

8 a. FederalAgencyBuyerreviewsIPACdisbursementinformation,reviewsservicesreceived,findsthatsomeservicespaidforwerenotperformed,anddisputestheIPACdisbursementamount

b. FederalAgencySellerandFederalAgencyBuyerresolvethedisputeandagreeontheamounttoberefunded

c. FederalAgencyBuyerrequestsanIPACadjustment(chargeback)


• IPACdisbursementinformation• Reimbursableagreement

• DisputedIPACpayment• Disputeresolution• RequestforinitiationofIPACcollection(chargeback)




9 a. ReceiveandprocessinitiationofIPACcollection(chargeback)(FFM.030.030PaymentProcessing-IntragovernmentalPayments)

b. ReceivenoticeofIPACtransfer(FFM.030.120PaymentConfirmation)

c. Reverseobligationliquidationfordisputedadvancepaymentamount(FFM.030.020ObligationManagement)

d. Adjustexpenditureforamountactuallypaid(FFM.030.030PaymentProcessing-IntragovernmentalPayments)

e. DeobligateFederalAgencyBuyerdisputeddisbursement(FFM.030.020ObligationManagement)

• RequestforinitiationofIPACcollection(chargeback)

• IPACcollection(chargeback)toFederalAgencyBuyerTAS/ALCfromFederalAgencySellerTAS/ALC

• IPACcollectionconfirmationinformation

• AppropriateFederalAgencyBuyerobligationliquidationreversalentrycreatedwithreferencetosourceinformation

• AppropriateFederalAgencyBuyerexpenditureentryadjustedwithreferencetosourceinformation

• AppropriateFederalAgencyBuyerdeobligationentrycreatedwithreferencetosourceinformation






10Book-to-Reimburse(Travel)

End-to-EndBusinessProcess:10Book-to-Reimburse(Travel)UseCase10.3TravelSponsoredbyNon-GovernmentSource(L2)

BusinessScenario(s)Covered• TravelSponsoredbyNon-GovernmentSource • Non-GovernmentSourcePaymentIn-Kind

BusinessActor(s) Primary:TravelOffice;FinanceOfficeOther:ProgramOffice;Non-GovernmentSponsor

SynopsisArequestfortravelhasbeenmadebyaNon-GovernmentSponsorwithawrittenoffertopartiallypayin-kindforsometravelexpenses(e.g.,thehotelexpense).Therequesthasbeenacceptedbythegovernment.Atravelauthorizationwithallanticipatedtravelexpensesandanotationofwhichexpenseswillbepaidin-kindbytheNon-GovernmentSponsorispreparedandsubmitted.Theportiontobepaidin-kindisexcludedfromtheamountobligated.Traveliscompletedandatravelvoucherispreparedandsubmitted.Theexpensespaidin-kindareexcludedfromthetravelvoucher.Asplitpaymentismadetopaythetravelerforout-of-pocketexpensesandpaythetravelcardcompany.AssumptionsandDependencies1. Thereisnopresumptionastowhichactivitiesareexecutedbywhichbusinessactor.2. Thereisnopresumptionastowhichactivitiesareautomated,semi-automated,ormanual.3. Theremayormaynotbeautomated(near/real-timeorbatch)interfacesbetweenserviceareas/functions/activitiesandbetweenprovider

solutions/systems.4. SupportinginformationforGeneralLedgertransactionsincludessub-ledgerentrieswhensub-ledgersareused.5. Appropriateattributes(e.g.,objectclassandproject)areincludedaspartoftheaccountingstring.6. AllpredecessoractivitiesrequiredtotriggertheInitiatingEventhavebeencompleted.7. Theemployeehasatravelcardandisingoodstandingwiththecardcompany.8. TheTravelOfficedoesnotrequirefundsbecommittedpriortoorforthetravelrequest.9. TheobligationamountissufficienttocoverthegovernmentportionoftheTDYtravelexpenses.10. Thetravelcardcompanyhasalreadybeenestablishedinthefinancialsystem.11. TheNon-GovernmentSponsorpaysthevendor(e.g.,hoteloperator)directlyfortheirportionofthetravelexpenses.FFMSRIDReference(s) 1.1.2;1.3.1;2.1.2;2.2.1;2.2.2InitiatingEvent TheTravelOfficeprovidesaTDYtravelauthorization.



USECASE10.3TRAVELSPONSOREDBYNON-GOVERNMENTSOURCETypicalFlowofEvents FFMEvent Non-FFMEvent Input(s) Output(s)/Outcome(s)

1 a. ReceiveandvalidateTDYtravelauthorizationfortravelpartiallypaidin-kindbyaNon-GovernmentSponsor,notingamounttobepaidin-kindintheremarkssectionoftheauthorization(thisamountisexcludedfromamountobligated)

b. Requestfundsavailabilitycheck

(TRF.010.030TemporaryDuty(TDY)andLocalTravelAuthorizationProcessing)

• TDYtravelauthorizationwithnotationofamounttobepaidin-kind

• ValidatedTDYtravelauthorization• Requestforfundsavailabilitycheck

2 Receiveandprocessrequestforfundsavailabilitycheck(authorizedamountlessportiontobepaidin-kind)(FFM.010.020FundAllocationandControl)



3 ApproveTDYtravelauthorization(TRF.010.030TemporaryDuty(TDY)andLocalTravelAuthorizationProcessing)

• ValidatedTDYtravelauthorization• Fundsavailabilityresponse

• ApprovedTDYtravelauthorization

4 ReceiveapprovedTDYtravelauthorizationandobligatefunds(authorizedamountlessportiontobepaidin-kind)(FFM.030.020ObligationManagement)

• ApprovedTDYtravelauthorization • Appropriateobligationentrycreatedwithreferencetosourceinformation






6 a. Receive,process,andauditTDYtravelexpensevoucher

b. Requestfundsavailabilitycheck

(TRF.010.060TemporaryDuty(TDY)andLocalTravelVoucherProcessingandAudit)

• TDYtravelexpensevoucher(notincludingamountpaidin-kind)

• AuditedTDYtravelvoucher• Requestforfundsavailabilitycheck




8 a. ApproveTDYtravelvoucherb. RequestprocessingforTDY

voucherpayable(TRF.010.060TemporaryDuty(TDY)andLocalTravelVoucherProcessingandAudit)

• Fundsavailabilityresponse• AuditedTDYtravelvoucher

• ApprovedTDYtravelvoucher• RequestforprocessingofTDYvoucherpayable

9 ReceiveandprocessrequestforprocessingofTDYvoucherpayable(FFM.030.050PaymentProcessing-TravelTDYandLocalPayments)

• RequestforprocessingofTDYvoucherpayable

• AppropriateTDYvoucherpayablecreatedwithreferencetosourceinformation







11 a. Determinedisbursementsplitbetweencreditcardcompanyandemployee

b. Requestdisbursementtocreditcardcompanyandemployee

(TRF.010.060TemporaryDuty(TDY)andLocalTravelVoucherProcessingandAudit)

• ApprovedTDYtravelvoucher • Requestfordisbursementtocreditcardcompany

• Requestfordisbursementtoemployee

12 a. Receiveandprocessdisbursementrequesttocreditcardcompany(FFM.030.070PaymentProcessing-CommercialPayments)

b. Receiveandprocessdisbursementrequesttoemployee(FFM.030.050PaymentProcessing-TravelTDYandLocalPayments)

c. Initiatepaymenttocreditcardcompany(FFM.030.070PaymentProcessing-CommercialPayments)

d. Initiatepaymenttoemployee(FFM.030.050PaymentProcessing-TravelTDYandLocalPayments)




• Requestfordisbursementtocreditcardcompany

• Requestfordisbursementtoemployee

• Appropriatedisbursemententriescreatedwithreferencetosourceinformation

• Appropriatepayableliquidationentriescreatedwithreferencetosourceinformation

• Certifieddisbursementschedule• Creditcardcompanyreceivespayment

• Employeereceivespayment• Disbursementconfirmationinformation






14 Providetravel-relatedfinancialmanagementinformation(e.g.,statusofobligationsandpayments)asscheduledorrequested(FFM.110.040FinancialPerformanceandOperationalReporting)

• Periodend• Traveltransactions

• Periodictravel-relatedfinancialmanagementinformationwithreferencetosourceinformation

Documents

FFM Phase 2 Use Cases 20170630 Event Non-FFM Event Input(s) Output(s) / Outcome(s) 2 a. •Receive and process request for loading of budget information into the financial system