FEI Invitation System · Max 150 Athletes –Invitation 50%, Home 30%, OC 20% 1 week 2 weeks 3 weeks 4 weeks 5 weeks 6 weeks 7 weeks 8 weeks event week 5 athletes19 athletes31 athletes36

Sport Forum, 27-28 April 2015, IMD Lausanne

FEI Invitation System


Federation Equestre Internationale, Lausanne

1. INTRODUCTION TO THE FEI INVITATION SYSTEM

CONCEPTS

WORKFLOWS

TIMELINES

USER & SYSTEM INTERACTION

ATHLETE ACTIONS OC OVERVIEWNF ACTIONS

TIMELINE WORKSHOPS & TRAINING

2. DEMONSTRATION OF THE MAIN WORKFLOWS

3. THE NEXT STEPS

ROLES & RESPONSIBILITIES


FEI INVITATION SYSTEM

FEI ONLINE INVITATION SYSTEMCONCEPTS




FEI INVITATION SYSTEM - DEFINITION

AIM OF INVITATION RULES AND SYSTEM

WHAT IS AN INVITATION ?

To invite athletes according to their position in the Longines RankingThese athletes have the right to participate based on their performance

Opportunity to participate in an event

Right to participate in an event



FEI INVITATION SYSTEM - CONCEPTS

LIMITED

Max number of Athletes

UNLIMITED

Max number of Horses

Max number of Horses per Athlete

FEI Invitation system applies

No limitation of Athletes

No limitation of Horses

Open entries

OR

PARTICIPATION




CSI5*CSI4*CSI3*CSI2*

Maximum number of athletes allowed to participate

Invitation rules apply

Invitation rules do not apply

All entries are accepted

Events where the invitation rules may apply

Events where the invitation rules don’t apply

CSI1*

CSIJ-Y-Ch

CSI-Am

CSIYH

No invitation systemStandard entry process




3 ways to participate in an event where the FEI Invitation System applies:

To be invited according to the athlete’s position in the

Longines Rankings

To be entered as an athlete competing for the Country where

the event is organised

To be invited by the Organising Committee

FEI WildcardOlympic and World

Championship Gold medallist

Automatically invited by the FEI Invitation System

Entered by the NF in the FEI Entry System

Invited by the OC through the FEI Invitation System


FEI INVITATION SYSTEM - QUOTAS

CSI5*-W, CSIO, …

Invitationquota

60%

Home Athlete

quota

20%

OC Quota20%

SeriesRules

Invitationquota

50%

Home Athlete

quota

30%

Invitationquota

40%

Home Athlete

quota

40%

Invitationquota

30%

Home Athlete

quota

50%C

ho

sen

by

OC

/NF

CSI2* to CSI5*

Option 1 Option 2 Option 3 Option 4




Quota of Athlete invited according to their position in the Longines Ranking

National Federation quota for Home Athletes

Organising Committee quota

placeAthlete CAthlete BAthlete A place place

InviteDavid Will

David Will #59

placeplaceAthlete MAthlete L place place

Athlete UAthlete TAthlete SAthlete R place place

EnterDavid Will

David Will #59

Invitation for David

Will David Will #59


INVITATIONS IN MULTIPLE QUOTAS1

2

3



FEI ONLINE INVITATION SYSTEMROLES & RESPONSIBILITIES



ROLES & RESPONSABILITIES

BEFOREINVITATION

PERIODSET % OF HOME ATHLETES


DURINGINVITATION

PERIOD

ACCEPT/DECLINE INVITATIONS

MANUALLY ACCEPT

NATIONAL FEDERATION – ROLES & RESPONSIBILITIES

PER EVENT LEVEL

PER WEEK

PER ATHLETE

AUTO ACCEPT

ENTER HOME ATHLETES

NF RESPONSIBILTY CAPABILITY



BEFOREINVITATION

PERIOD

SET MAX. NUMBER OF ATHLETES FOR EVENT


DURINGINVITATION

PERIOD

SET % OF ATHLETES FROM LONGINES RANKING

ORGANISING COMMITTEE – ROLES & RESPONSIBILITIES

INVITE ATHLETES IN OC QUOTA



BEFOREINVITATION

PERIOD

PLAN PARTICIPATION IN UPCOMING EVENTS


DURINGINVITATION

PERIOD

ATHLETE – ROLES & RESPONSIBILITIES

ACCEPT/DECLINE INVITATIONS

WISH LIST

ATHLETE RESPONSIBILTY

BEFORE DEADLINE



FEI ONLINE INVITATION SYSTEMTIMELINES



FEI INVITATION SYSTEM - TIMELINE


June July August September

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40

Even

t

Invitation System entries

Reference ranking May

Closing date for home athlete entries

(3 weeks priorto week of event)

Event week

Start of Invitation System


Closing date for Invitation System


Home athlete entries(automatically accepted)

OC entries (OC acceptation)

Entry Periods


FEI INVITATION SYSTEM - TIMELINES


Home NF Quota (max 45 athletes)

Max 150 Athletes – Invitation 50%, Home 30%, OC 20%

1 week 2 weeks 3 weeks 4 weeks 5 weeks 6 weeks 7 weeks 8 weeks event week

5 athletes19 athletes31 athletes36 athletes6

slots

Invitation System Quota (max 75 athletes)

9 athletes

39 athletes

21 athletes39 athletes47 athletes61 athletes

6 slots(max 81 athletes)

77 athletes4

slots

Organising Committee Quota (max 30 athletes)

3 athletes6 athletes12 athletes16 athletes21 athletes23 athletes

4slots(max 34 athletes)

27 athletes31 athletes34 athletes

Total athletes

17Total athletes

46Total athletes

82Total athletes

99Total athletes

139Total athletes

143Total athletes

147Total athletes

150



FEI ONLINE INVITATION SYSTEMWORKFLOWS



FEI INVITATION SYSTEM - WORKFLOWS

Acceptation by Athlete

Athlete #1 invitation

CSI5* PARISACCEPTED

NF confirmation

?ACCEPTED

Athleteentered


CSI5* CALGARY


CSI3* TRYON


CSI3* ARNHEM

AUTOMATICALLY NOT ACCEPTED

New invitation available


CSI5* CALGARY


CSI3* TRYON


CSI3* ARNHEM



……………………………

……………………………

……………………………



Athlete not participating

NOT PARTICIPATINGDURING THIS WEEK

New invitations available


CSI5* PARIS


CSI5* CALGARY


CSI3* TRYON


CSI3* ARNHEM


CSI5* PARIS


CSI5* CALGARY


CSI3* TRYON


CSI3* ARNHEM



Athlete declines invitation

ATHLETE DECLINESNew

invitation available


CSI5* PARIS


CSI5* CALGARY


CSI3* TRYON


CSI3* ARNHEM


CSI5* CALGARY




Acceptation by Athleteand NF declines

ACCEPTED

NF confirmation

?DECLINED


CSI5* PARIS


CSI5* CALGARY


CSI3* TRYON


CSI3* ARNHEM


CSI5* CALGARY

Athlete #1invitation

CSI3* TRYON


CSI3* ARNHEM



ACCEPTATION DEADLINES


Athlete National Federation

INVITATIONS BASED ON POSITION IN LONGINES RANKING

5 DAYS

2 DAYS

Maximum 7 days






1 DAY

6 DAYS

Maximum 7 days






7 DAYS

Maximum 7 days




Athlete #1 invitations

4d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

2 d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

6 d

ays

NF Accepts

Athlete Accepts


3d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

6 d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

5d

ays

NF Accepts

Athlete Accepts


7d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

5d

ays

Next athlete in LR

2d

ays

Next athlete in LR

6 d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

2d

ays

Next athlete in LR

4d

ays

NF Accepts

Athlete Accepts

NF Accepts

Athlete Accepts

NF Accepts

Athlete AcceptsNF Accepts

Athlete Accepts


2 d

ays

NF Accepts

Athlete Accepts

Next athlete in LR

4d

ays

NF Accept

Athlete Accept


1d

ay

NF Accepts

Athlete Accepts

Next athlete in LR

3d

ays

NF Accept

Athlete Accept

Next athlete in LR

3d

ays

NF Accepts

Athlete Accepts

4d

ays

Next athlete in LR

3d

ays

NF Accepts

Athlete AcceptsNext athlete in LR

3 d

ays

Athlete Accepts

6d

ays

10

day

s1

2 d

ays

14

day

s

. . . . . . . . .



FEI ONLINE INVITATION SYSTEMINTERACTION



FEI INVITATION SYSTEM – INTERACTION


Athletes

National Federations

Organising Committees

Athlete Managers

Grooms

Set wishlist

Accept/Decline invitations

Consult statusof own invitations

Accept invitations

Decline invitations

Consult statusof own athletes

Consult statusof own event

USERS ACTIONS WAYS

Invite Athletes inOC quota


FEI INVITATION SYSTEM - INTERACTION


INVITATION SYSTEM ENTRY SYSTEM

Interaction of FEI Invitation System and FEI Entry System

INVITATION ACCEPTED

ATHLETE #1

INVITATIONSENT

NFINVITATIONCONFIRMED

ATHLETE #1

NF

WEEKS

ENTERHORSES

HORSE #A

HORSE #B

HORSE #C


QUESTIONS?



QUESTIONS

OPEN QUESTIONS

How do we determine if an event is unlimited or limited?

From which quota is an invitation taken if an Athlete is invited in multiple quotas?

What happens if an Athlete withdraws from an event?

What if the max. number of Athletes is reached but not the max. number of horses?

How long should the Athlete/NF have to accept an invitation?

Documents

FEI Invitation System · Max 150 Athletes –Invitation 50%, Home 30%, OC 20% 1 week 2 weeks 3 weeks 4 weeks 5 weeks 6 weeks 7 weeks 8 weeks event week 5 athletes19 athletes31 athletes36