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Federal Strategic Sourcing
Strategic Sourcing Working Group WorkplanCommunity of Practice Metrics Team Status Brief for SSDB
December 14, 2009
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Contents
• SSWG Workplan Background
• SSWG Workplan Objectives
• SSWG Workplan Objective 6: Metrics
• Metrics Team Progress & Next Steps
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OVERVIEWOVERVIEW
• The SSWG Workplan was prepared at the Federal Strategic Sourcing Conference
• The two-day conference had representatives from across 14 government agencies
• The intent of the working session was to:– Identify the specific near-term goals and objectives of the SSWG
– Define the tasks required to achieve the identified objectives
– Discuss expected results
– Define next steps
• The SSWG Workplan was prepared at the Federal Strategic Sourcing Conference
• The two-day conference had representatives from across 14 government agencies
• The intent of the working session was to:– Identify the specific near-term goals and objectives of the SSWG
– Define the tasks required to achieve the identified objectives
– Discuss expected results
– Define next steps
Results generated by the team will be leveraged to define the future direction of SSWG and government-wide strategic sourcing
Results generated by the team will be leveraged to define the future direction of SSWG and government-wide strategic sourcing
SSWG Workplan Background
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19 participants from across 14 agencies came together to develop the SSWG Workplan
SSWG WORKPLAN CONTRIBUTORS
The COP is led by the FSSI Program Management Office within GSA. It is the responsibility of the COP to execute the objectives of the SSWG Workplan.
COP
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Four key strategic sourcing goals, as defined by stakeholders within the Federal community, along with recent OMB guidance were used to guide the Community of Practice (CoP) in their development of the SSWG Workplan
FEDERAL STRATEGIC SOURCING GOALS
• Goal 1: Avoid unnecessary duplication of effort in pursuing OMB Strategic Sourcing Initiative
• Goal 2: Develop standard processes and tools that can be leveraged throughout the government
• Goal 3: Establish mechanisms to increase savings, value, and socio-economic participation
• Goal 4: Share best practices and build upon the strategic sourcing community of practice
OMB GUIDANCE
Per Peter Orszag’s “Improving Government Acquisition” memo dated July 29,2009
states that:
The Administration has set a net savings target of $40 billion a year through better
acquisition and acquisition-related program practices. Accordingly, each agency shall
develop a plan to save 3.5 percent of baseline contract spending in FY 2010 and a further 3.5 percent in FY 2011.
The CoP came together as a government-wide organization to identify ways to begin achieving these goals and savings targets while generating operating efficiencies
The CoP came together as a government-wide organization to identify ways to begin achieving these goals and savings targets while generating operating efficiencies
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The scope of the SSWG Workplan was defined through an agreed upon set of objectives
# WORKPLAN OBJECTIVES
1 Develop knowledge sharing tools that can be used to share strategic sourcing best practices, templates and lessons learned within the government sourcing community
2Identify what policy / guidance recommendations are required from OMB/OFPP to further encourage government-wide participation in strategic sourcing and determine how these policies should be enforced
3 Identify next common government-wide strategic sourcing opportunities
4 Revisit and revise ConOps for current environment of Government-wide Strategic Sourcing
5 Evaluate e-Procurement and IT tools to enable strategic sourcing process
6 Develop overarching strategic sourcing performance metrics
SSWG WORKPLAN OBJECTIVES
Membership
Metrics Team
Ken Brennan (Lead) DON (703) 693-1167 [email protected]
Jim Clausen DOD CIO (703) 601-4729 ext 117 [email protected]
Michel Kareis GSA (703) 605-3669 [email protected]
Jennifer Martin OSD (703) 602-0710 [email protected]
Kristina Nelson GSA (703) 605-5556 [email protected]
Anne-Marie Sattler (Lead) DON (703) 614-2496 [email protected]
Pia Scott DOI (202) 208-6321 [email protected]
Lee Simon USMC (619) 532-3375 [email protected]
Celeste Steele DHS (202) 447-5551 [email protected]
Roger Yee DON (703) 693-4019 [email protected]
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Short Term Work Plan Objective #6
EXECUTION OF OBJECTIVE
TASKS
• Identify audience
• Brainstorm future state of performance metrics requirements
• Identify existing/available metrics - within agencies and government-
wide
• Review pros and cons of identified metrics
• Identify gaps
• Identify operational definitions of identified metrics
• Prioritize metrics
ESTIMATED TIME FOR COMPLETION 4 months (FEB 2010)
WORK PLAN OBJECTIVE 6WORK PLAN OBJECTIVE 6 Develop overarching strategic sourcing performance metrics
Develop overarching strategic sourcing performance metrics
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Long Term Work Plan Objective #6
EXECUTION OF OBJECTIVE
TASKS
• Provide operational definitions of identified metrics
• Provide performance metric recommendations to Policy and ConOps
Workgroups
• Prioritize metrics and develop:- Audience- Metric definitions- Calculations- Collection Process and Schedule
ESTIMATED TIME FOR COMPLETION 12 months (OCT 2010)
WORK PLAN OBJECTIVE 6WORK PLAN OBJECTIVE 6 Implement overarching strategic sourcing performance metrics
Implement overarching strategic sourcing performance metrics
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Metrics Team Progress
• Meetings: 11/04, 11/17, 12/8
• Currently meeting on a bi-monthly basis
• Documents:
• Metrics Team Charter
• Initial List of Strategic Sourcing Performance Metrics
• OFPP Annual Report Guidance:
• Developed an implementation plan
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OFPP Annual Report Guidance
• Guidance will be used to capture metrics
• Reporting Guidance Lag:
• Unable to implement metrics into the current year due to the fact that agencies didn’t have prior guidance as to what was going to be measured
• Implementation Plan:
• For FY 10• List of expected Metrics
• Clause requesting Agency implementation actions to enable FY11
metrics reporting
• For FY 11• Metrics shall be reported as requested
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Next Steps
• Signatures for Charter
• Continue cleansing the preliminary list of overarching strategic sourcing performance metrics
• Standardize to one group, pulling in the CoP Measures & Metrics workgroup chartered in OCT 2008
• Meeting with Jack Kelly (OFPP) to gain insight on key metrics
• Provide detailed list of SS Performance Metrics for inclusion in the FY10 OFPP Annual Report Guidance
Upcoming Events
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Event List
Event Date
1. Report progress at CoP FSSI Meeting December 17, 2009
2. Next Metrics Team Meeting January 7, 2010
3. Meeting with Jack Kelly TBD
SSWG Workplan Objective Summaries
Supporting Information
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Summary of Work Plan Objective #1
EXECUTION OF OBJECTIVE
TASKS
• Survey affected community• Conduct needs assessment• Develop requirements framework• Develop taxonomy • Collect information• Create knowledge sharing portal• Develop outreach plan• Create training module
ESTIMATED TIME FOR COMPLETION 12 months
WORK PLAN OBJECTIVE 1 WORK PLAN OBJECTIVE 1 Develop knowledge sharing tools that can be used to share
strategic sourcing best practices, templates and lessons learned across the government-wide sourcing community
Develop knowledge sharing tools that can be used to share strategic sourcing best practices, templates and lessons learned across the government-wide sourcing community
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Summary of Work Plan Objective #2
EXECUTION OF OBJECTIVE
TASKS
• Identify and recommend required policy elements (i.e., training, governance, socio-economic, reporting, scorecard metrics)
• Establish teams to address/draft each policy area• Consolidate overarching policy• Define enforcement process• Staff for review (CoP/OFPP)• Review and approve policy recommendations(OMB)• Distribute signed policy (OMB)
ESTIMATED TIME FOR COMPLETION 10-12 months
WORK PLAN OBJECTIVE 2WORK PLAN OBJECTIVE 2
Identify policy / guidance recommendations that are required from OMB/OFPP to further encourage
government-wide participation in strategic sourcing and determine how these policies should be enforced
Identify policy / guidance recommendations that are required from OMB/OFPP to further encourage
government-wide participation in strategic sourcing and determine how these policies should be enforced
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Summary of Work Plan Objective #3
EXECUTION OF OBJECTIVE
TASKS
• Review FSSI PMO FY10 Opportunity Analysis• Solicit input and recommendations from the CoP regarding additional
government-wide opportunity areas that are of interest• Develop business cases for identified opportunities and develop short-
list of government-wide recommendations for FY10
ESTIMATED TIME FOR COMPLETION 4-6 months
WORK PLAN OBJECTIVE 3WORK PLAN OBJECTIVE 3 Identify next common government-wide strategic sourcing opportunities
Identify next common government-wide strategic sourcing opportunities
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Summary of Work Plan Objective #4
EXECUTION OF OBJECTIVE
TASKS
• Review current FSSI ConOps by end of Q1 FY10• Revise ConOps by end of Q2 FY10
- Expand governance, coordinate with Policy Workplan group- Charter signatories to include all C-level Officers- Identified original policy letter
• Share revised ConOps with various communities by end of Q3 FY10• Obtain final signatures by end of Q4 FY10• Socialize and disseminate by end of Q2 FY11• Conduct quarterly review of ConOps
ESTIMATED TIME FOR COMPLETION 4 months
WORK PLAN OBJECTIVE 4WORK PLAN OBJECTIVE 4 Revisit and revise ConOps for current environment of Government-wide Strategic Sourcing
Revisit and revise ConOps for current environment of Government-wide Strategic Sourcing
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Summary of Work Plan Objective #5
EXECUTION OF OBJECTIVE
TASKS
• Identify IT solutions for evaluation, such as:- E-Procurement Tool- FPDS Spend Analysis Tool- Contractor FTE Tool (leverage off of ARRA)- Opportunity Assessment Tools- Requirements Definition Tools
• Evaluate IT landscape across Federal government• Define criteria for recommendation• Provide recommendations to SSWG for implementation
ESTIMATED TIME FOR COMPLETION 12 months
WORK PLAN OBJECTIVE 5WORK PLAN OBJECTIVE 5 Evaluate e-Procurement and IT tools to enable strategic sourcing process
Evaluate e-Procurement and IT tools to enable strategic sourcing process
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Summary of Work Plan Objective #6
EXECUTION OF OBJECTIVE
TASKS
• Identify audience and brainstorm future state of performance metrics requirements
• Identify existing/available metrics - within agencies and government-wide
• Review pros and cons of identified metrics• Identify gaps• Provide operational definitions of identified metrics• Provide performance metric recommendations to Policy and ConOps
Workgroups• Prioritize metrics and develop:
- Audience- Metric definitions- Calculations- Collection Process and Schedule
ESTIMATED TIME FOR COMPLETION 18 months
WORK PLAN OBJECTIVE 6WORK PLAN OBJECTIVE 6 Develop overarching strategic sourcing performance metrics
Develop overarching strategic sourcing performance metrics
