www.dotd.la.gov

Federal Funding Authorizations

Brian Jones

Budget Section - 38

(Federal Aid)

Brian.Jones@la.gov

(225) 379-1495

Federal Aid

• Federal Aid Highway Program (FAHP)

• Federal Highway Administration (FHWA)

Financial Management Information System (FMIS 5.0)

• Stewardship & Oversight

• Over $773 million awarded and obligated in 2017

• $228,472,066.61 thru March 23, 2018

Federal Aid Authorizations

Types of Authorization

Initial Authorization

Modification

Project Closeout

Period of Performance

6 Phases of a Project

Feasibility

Environmental

Right of Way

Utility Relocation

Design (Engineering)

Construction

Initial Authorization

• The authorization of Federal funds to a project.

• Initiate Federal authorization by working with the FHWA for all

phases of a project.

Feasibility, Environmental, Right of Way, Utility, Design, and Construction.

• Verification of the submitted documentation and data entered in

LaGov begins the process.

Modification, Closeout, and Period of Performance

• Modification – the revision of an authorized project.

• Closeout – a closeout is the de-obligation of remaining funds

and closure of the project. A refund or release of Federal funds and project closure can occur due to non-

compliance of Federal guidelines until corrective actions take place.

• Period of Performance – the period of performance is a period

of when costs can be incurred, which includes a project

agreement start and end date.

Required Documents

• Project Budget Request ( All phases) Initial Authorization, Modification, Closeout, or Period of Performance

• Federal Authorization Checklist (All phases) Initial Authorization

• Cost Estimate (Phase 6 only) Initial Authorization

• Change Order Summary Report (Phase 6 only) Modification

• Task Order/Contract ( All phases) Modification

• Email (All phases) Closeout or Period of Performance

Prior to Working the Request

• Federal Authorization Request form (Checklist)

• Cost Estimate (Phase 6 only)

• HPP and STIP data in place

• Verify amount needed/requested

• Verify funding availability (STP>200K, FBR-OFF,

NHPP, etc) and Federal share (80/20, 90/10, 100%)

• EC date is within 3 years

• Permits have been satisfied

• Proposals are at 95%/Plans signed

• Period of Performance

Project Builder/CJ20N

• Funding amounts are loaded into CJ20N’s Project

Federal Funding tab.

• Several fields must be populated as well.

• CJ20N is reviewed, approved, and then saved for

the project to interface with FMIS.

• Once the Budget Request is authorized by the

FHWA, the Capital Outlay unit is notified of the

approval.

Questions?