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Federal Acquisition Service
U.S. General Services Administration
Federal Acquisition Service
U.S. General Services Administration
Procurement Strategy for Transportation Services
John Abood, US AID & Sharon Eckroth, GSA CTM
Wednesday, April 20, 2011
U.S. Agency for International Development
• Foreign Aid in the National Interest: Department of State, USAID, Department of Defense
• Partners: Local institutions and organizations, contractors, grantees, PIOs
• History: Marshall Plan, Truman “Point Four,” FAA of 1961
• Budget: $20 Billion (Program Funding)• USAID Supports: Economic Growth, Agriculture,
Trade, Global Health, Democracy, Conflict Prevention, Humanitarian Assistance
• See the latest at www.usaid.gov
Transportation Overview
• Partner Logistics: Contractors and Grantees• Washington Direct Logistics: Food for Peace and OFDA• Mission EXO Logistics: Household Effects and Vehicles• Supply Chain Management:
– Determine the Requirement– Purchase Goods and Services– Manage Contracts– Transport the Assets– Document Control & Ownership– Move Assets (where needed)
– Interdependence of Functions
Transportation Overview
Food Aid Programs
USDA, USAID, PIOs, PVOs, IFBs/RFPs, Vendors, Rail, Truck, Ports, Carriers, Consignees, Warehouse, Distribution
Managers:
Policy, Program, Commodity, Contract, Legal, Transport, Logistics, Financial, Security, Distribution
Coordination of Responsibilities and Contract Performance Requirements and Terms
Disaster Assistance Programs
Embassies, DARTs, RMTs, PIOs, PVOs, IFBs/RFPs, Vendors, Trucks, Airports, Carriers, Consignees, Warehouse, Distribution
Interdependence
IFBs and RFPs for Commodities and Transportation Services (FAR Policies)
Lowest Landed Cost – Commodity and Freight (Commodity Consolidations)
U.S.-Flag Cargo Preference – 50 / 75 and 100 percent
Commodity Vendors – FAS Vessel (Shipping Delivery Points)
PIOs and PVOs – Port to Port or Through Bills of Lading (Destinations)
Carriers – Private Sector Contracts and Direct Government Contracts (Fixed Price)
Local Trucking – PIO and PVO Arranged, or under Through Bills of Lading
Warehouse and Distribution Systems
**Transportation Terms / Possession Transfers / Title Transfers / Tracking
Food for Peace
IFBs and RFPs for Commodities and Transportation Services
Federal Acquisition Regulations and Urgent Requirements (Commercial Services)
FAR and Market Surveys (Responsibility Determinations)
Commodity (Price) Transport Services (Best Value) (Full Aircraft Loads)
Preferences: U.S.-Flag Vessels and Fly America Act
Commodity Vendors – Typically F.o.b. Origin (Shipping Delivery Points)
USG Requirement – Airport to Airport / Door to Door (Destination Delivery Terms)
Transportation Service Providers - Carriers – Direct Government Contracts (Fixed Price)
Customs Clearance Decisions and Terms (Destination Delivery Terms)
Warehouse and Distribution Systems
**Transportation Terms / Possession Transfers / Title Transfers / Tracking and Control
Foreign Disaster Assistance
Typical OFDA Timeline
TransportRFP Issued at1500 Hours on
Tuesday
ProposalsReceived at
1100 Hours onWednesday
ContractAward at
1300 Hours onWednesday
CommodityPick-up at
0800 Hours onThursday
Intermodal Charter Air Transport Service (747, A320, IL-76)
Origin Point – Warehouse Door (Dubai)
Destination Point – Warehouse Door (Pakistan)
Charter Flight to Arrive Friday 0800 (local) in Pakistan
Transportation Terms
FAR Terms:
Contracts for Trans. & Related Services
Transportation in Supply Contracts
*Air Transport by U.S.-Flag
*Ocean Transport by U.S.-Flag
47.2
47.3
47.4
47.5
NOTE:
FF, storage, stevedores. Note subparts (b) and (c)*(b) Except Air and Ocean; (c) With Modifications
Delivery Terms and Conditions
Guideline Rules: Comp. Gen. Decision B-138942Dated 3/31/81. FAR 52.247-63
Vessel, not operator. 50 / 75 / 100 percent requirement
Contact Information
John Abood
Team Leader / Contracting Officer
Phone: 202-567-4641
Email: [email protected]
Federal Acquisition Service
U.S. General Services Administration
Federal Acquisition Service
U.S. General Services Administration
Procurement of Transportation Services
Transportation Management April 2011
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Agenda
Procurement of Transportation Services
• Welcome/Introductions• Tenders Program• Schedules Program• Q&A
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Tender Program
Everything you wanted to know about Procurement of Transportation Services
•What is a tender?•What is the authority for use?•How to obtain a tender?•Why use it?•Who uses it?
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Rates
What is a Tender?
• Offer from a transportation service provider (TSP) to transport goods for an agreed upon price. •Applicable between the TSP and the agency listed in the tender
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Rates
Authority for Use
•40 USC 501 & 49 USC 13712•41 CFR/FMR 102-117 and 118•Standard Tender of Service•Bill of Lading
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Rates
Standard Tender of Service:
• GSA General Freight STOS No. 1-F• GSA National Rules Tender No. 100-D• GSA Baseline Rate Publication No. 1000-D
WWW.GSA.GOV/TRANSPORTATION
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Rates
To obtain a Tender •Identify key factors -•Needs/requirements•Timeframes
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Rates
Needs and Requirements:•Domestic and International Points •Any Commodity/ OD/OW/Unique•Any Time – 24/7•Special Services•Any Mode – Air/Sea/Surface•Any Conveyance• Closed Van –LTL/TL/Flatbeds/Lowboys/Step Decks• Ships/Barges/Air/Forwarder Service• Temp Control/Drive away and more
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Rates
Timeframes
•Effective Date•Expiration Date•Cancellation•Supplements
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Rates
Requests for Offers (RFO) = Tenders
•General Standing Route Order rates•Specialized Standing Routes Order rates• One-Time-Only rates and Specialized Services •Electronically and manually
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Rates
Requests for Offers (RFO) = Tenders•Two electronic general filing periods annually•Over 500 active TSPs•4 millions rate records• State to State/Zip to Zip• Groups of Origins to Groups of Destinations• State to Overseas Destination• Air/Motor/Barge• Rates combined with services
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Rates
Why Use Tenders:•Electronic rates and available 24/7• www.moveit.gsa.gov
•Pre-negotiated rates•Over 4 million rate records available now•Support under GSA’s STOS•Ease of use and access•Flexible timeframes• 1765 TSPs pre-approved for use•100,000 shipments move annually under tenders•Over 200 years of experience of GSA Staff
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Rates
Users of Tenders:•UNICOR, Furniture & Products•USDA, Tree Seedlings, Test Equipment•IHS, Building Materials and Heavy Equipment•US Mint, Pennies/Nickels•GSS, Forest Fire Suppression Equipment and General Freight•FEMA, Disasters – Water, Food, Generators•GSA Fleet, Multiple types of Vehicles•NOAA, Vessels•USCG, Equipment and Vessels•Ability 1, General Commodities•USGS, Prefab research dwellings•USSS, Mission equipment/supplies•General commodity rates for all customers•The list goes on and on
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Multiple Award Schedules
Multiple Award Schedules (MAS)
•What is the MAS?•What is the authority for use?•How to use the MAS?•Why use it?•Who uses it?
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Rates
What is the MAS
•Contracts between GSA and Vendors•Pre-awarded Vendors• Multiple Services•Long term contracts
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Rates
Authority for Use
Federal Property & Administrative Services Act of 1949, Section 201
Federal Acquisition Regulation (FAR) Subpart 8.4
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Rates
How to use the MAS
•Identify key factors for your movement•WWW.GSA.GOV/TDRS•Negotiate fees and services•Award the service•BPA
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Rates
How to find the services in the MAS WWW.GSA.GOV/TDRS
Transportation Delivery & Relocation Solutions (TDRS) Schedule 48• Relocation Services (SIN 653) Office Moves
• Pack/Crate/Load/Unload/Delivery/Set Up• 78 TSPs
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Rates
Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t• Domestic Delivery Services (SIN 451-1)
• Express Small Package/Heavyweight• Same Day, next, second and third day • 12 TSPs• FSSI Small package BPA
• Ground Small Package (SIN 451-2)• Day Definite• 9 TSPs
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Rates
Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t• Local Courier Services (SIN 451-3)
• Express Small/Heavyweight• Same Day• Within 60 mile radius of Metro Area/City • 9 TSPs
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Rates
Define the terms:
• Small package = pieces up to 150 lbs per package
• Heavyweight package = At least one piece in the shipment weighs over 150 lbs
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Rates
Why Use Schedules:•Sources Electronically available 24/7• WWW.GSA.GOV/TDRS
•Pre-negotiated, long term contracts•Small Package services•Relocation services• Over 100 TSPs pre-approved for use
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Rates
Users of Schedules:•GSA•82 Agencies participate in the FSSI BPA•US Dept of Agriculture•Dept of Commerce•Dept Health & Human Services•Dept of Homeland Security•Dept of Justice•Dept of State•And more
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Points of Contact
Contact:
Maria Gutierrez 415-522-2846
John Wheeler 703-605-9190
Jim Stroup 813-823-3648
Stevie Graham 703-605-5569
Email:
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Points of Contact
GSA Contact:
Sharon Eckroth 415-522-2845
Website:
www.gsa.gov/transportation
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Questions and Answers
