FED/2012/307-994 TA for Implementation of Water Supply …wsssrp.org/wp-content/uploads/2016/02/WSSSRP-II-Inception-Report.pdf · It is intended that the extensive experience of Kabiru

FED/2012/307-994

TA for Implementation of Water Supply and Sanitation Sector Reform Programme, Phase II (WSSSRP II)

Inception Report

18th March 2013 – 18

th April 2013

The European Union’s Water Supply and Sanitation Sector Reform Programme Phase II for the Federal Republic of Nigeria

This project is funded by

The European Union

A project implemented by

WS Atkins International Ltd/ITAD/Enplan

WSSSRP II TAT Inception Report April 2013

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Notice

This document has been produced by ATKINS for the National Planning Commission and European Union Delegation solely for the purpose of the WSSSRP II Inception Report and can in no way be taken to reflect the views of the European Union.

It may not be used by any person for any other purpose other than that specified without the express written permission of ATKINS. Any liability arising out of use by a third party of this document for purposes not wholly connected with the above shall be the responsibility of that party who shall indemnify ATKINS against all claims costs damages and losses arising out of such use.

Distribution list

Recipient No. copies

National Planning Commission 4

EU Delegation 3

Federal Ministry of Water Resources 2


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Table of Contents

Abbreviations ..................................................................................................................... iii

1 Introduction .................................................................................................................... 1

2 Analysis of Existing Situation ......................................................................................... 3

2.1 Offices .................................................................................................................... 3

2.2 Programme Staffing in the State and Federal Ministries ......................................... 4

2.3 Equipment .............................................................................................................. 1

2.4 Memorandum of Understanding with the States ...................................................... 3

3 Workplans ...................................................................................................................... 4

3.1 Long Term and Detailed 2013 Work Plans .............................................................. 4

3.2 Operational Programme Estimates (OPEs) ............................................................. 5

4 Proposed Programme .................................................................................................... 6

Annex 1 Format for New State Workplans ....................................................................... 10

Annex 2 Terms of Reference for Short Term TA Inputs ................................................... 12

Annex 3 Activity Schedule ............................................................................................... 30

List of Tables

Table 1 TAT staffing in the States and the FMWR, Abuja ................................................. 2

Table 2 Location of WSSSRP II Offices ........................................................................... 4

Table 3 List of WSSSRP II State Officials ........................................................................ 1

Table 4 Existing equipment in the Cross River State TAT Office ...................................... 1

Table 5 List of initial equipment requirements for in the states ......................................... 3

Table 6 Workplan cost estimates produced by iTAT ......................................................... 4

Table 7 Values of the iTAT OPEs ..................................................................................... 5


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Abbreviations

CRBDA Cross River Basin Development Authority

EUD European Union Delegation

FMWR Federal Ministry of Water Resources

FIPEs Federal level Institutional and Policy Experts

GIS Geographic Information System

iTAT interim Technical Assistance Team

IWRMC Integrated Water Resource Management Commission

MIS Management Information System

MoU Memorandum of Understanding

MPUWRCD Ministry for Public Utilities, Water Resources and Community Development

MWR Ministry of Water Resources

NPC National Planning Commission

OPE Operational Programme Estimate

PIA Programme Implementation Agency

PRA Programme Recipient Agencies

PRS Planning, Research and Statistics

RUDA Rural Development Agency

RUWATSA Rural Water and Sanitation Agency (Cross River State)

SIPEs State level Institutional and Policy Experts

SMWR State Ministry of Water Resources

STOWA Small Towns Water Agency

STU State Technical Unit

SWB State Water Board

SWSEs State Water and Sanitation Experts

TAT Technical Assistance Team

WCAs Water Consumer Associations


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1 Introduction

The Technical Assistance Team (TAT) assembled in Abuja on 18th March. An inaugural meeting was held on 19th March at the Enplan Group Office with the Project Manager from Atkins, the Team Coordinator, the two Federal level Institutional and Policy Experts (FIPEs), the six State level Institutional and Policy Experts SIPEs, the six state Water and Sanitation Experts (SWSEs) and the Security Manager and Office Administrator from the Enplan Office support staff. The meeting continued on the 20th March when it was attended by representatives of the European Union Delegation (EUD) and the National Planning Commission (NPC).

The state teams mobilised to the six states on 21st March, with the exception of the Kano SIPE where the posting was awaiting confirmation from the NPC and EUD (see below). The teams met with State officials, inspected office facilities and equipment and discussed the workplans prepared by the interim Technical Assistance Team (iTAT). This Inception Report presents their findings and the findings of the TAT in Abuja with the Federal Ministry of Water Resources (FMWR).

There have been changes in the Key Experts of the TAT due to both personal considerations and security issues. The changes are as follows:

Dawda Jawara, SIPE, withdrew from the programme for personal reasons. He was replaced by Muhammad Chiroma prior to the mobilisation of the TAT, with the approval of the NPC and EUD.

Kabiru Abass the proposed SIPE for Yobe State, was withdrawn as it was deemed insecure for him to live in Damaturu. Muhammad Chiroma, whose home and family is in Damaturu, was deemed a safer choice. On the same basis Adebayo Alao, SIPE, was moved from Kano State to Cross River State. The new Kano SIPE is Dr Muslim Idris, a resident of Kano. The key expert changes require an addendum to the Services Contract which is currently being processed.

It is intended that the extensive experience of Kabiru Abass be retained through his appointment as the Community Management Expert, under the short-term budget, to assist the states with the formation and capacity building of Water Consumer Associations (WCAs) in accordance with the ToR.

The current staffing of the TAT in the states and at FMWR, Abuja can be found in Table 1, below.

Two support staff have been appointed in each state comprising an Administration Assistant and a Driver. Three support staff have been appointed in Abuja comprising an Administration Officer, a Security Manager and a Driver.


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Name Position

FMWR, Abuja

Nick Foster Team Coordinator/Policy and Institutional Expert

[email protected] 0706 676 0726

Francis Ogunpitan

Institutional and Policy Expert [email protected] 0803 470 6091

Gabriel Ekanem Institutional and Policy Expert [email protected] 0802 381 5028

Anambra State

Sam Okedi Institutional and Policy Expert [email protected] 0818 578 3412

Linus James Water and Sanitation Expert [email protected] 0802 097 2430

Cross River State

Adebayo Alao Institutional and Policy Expert [email protected] 0806 362 3766

Alfred Obeten Water and Sanitation Expert [email protected] 0803 558 3763

Jigawa State

Nasser Yakubu Institutional and Policy Expert [email protected] 0806 228 8423

Sunday Shobowale

Water and Sanitation Expert [email protected] 0806 262 9912

Kano State

Dr Muslim Idris Institutional and Policy Expert [email protected] 0803 786 3970

Akinyemi Babayemi

Water and Sanitation Expert [email protected] 0803 590 4858

Osun State

Oladepo Adenle Institutional and Policy Expert [email protected] 0803 325 1375

Dimeji Akinyemi Water and Sanitation Expert [email protected] 0803 337 9282

Yobe State

Muhammad Chiroma

Institutional and Policy Expert [email protected] 0803 683 0217

Aliyu ibn Shehu Water and Sanitation Expert [email protected] 0703 382 8886

Table 1 TAT staffing in the States and the FMWR, Abuja

mailto:[email protected]








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2 Analysis of Existing Situation

2.1 Offices

The Abuja TAT have been allocated an office in the FMWR, but this was still occupied when first seen by the team. The office is located within the main FMWR building, one floor below the Director of the Planning, Research and Statistics (PRS) Department. The room has since been vacated but is awaiting furniture before the TAT can move in. In the mean time the team is working from the Enplan office which has also been used for the mini-workshops required to start the Programme.

In Awka, Anambra State office accommodation was allocated within the Ministry for Public Utilities, Water Resources and Community Development (MPUWRCD). However, this is not suitable for occupation as it is undergoing renovation. In the interim, the TAT is allowed to use the Ministry’s conference room pending the completion of renovation works and the provision of furniture.

In Calabar, Cross River State the TAT is presently accommodated in the premises of RUDA and RUWATSA in a 2-room office occupied by the former State Coordinator of WSSSRP I. There is plan to move the office to the new Ministry of Water Resources building, once it is ready, but there is likely to be a lack of space. Moving to the new Ministry would also mean moving equipment such as the server and the generator. It is thought that remaining in the current office will be the best solution as it is within the same compound as the newly formed Ministry with easy access.

In Dutse, Jigawa State the TAT was initially allocated the WSSSRP I office accommodation at Gidan Ihu which had been rehabilitated by the Minisitry for WSSSRP II as agreed during the interim inception phase. However, as this arrangement did not respect the requirement to be embedded in the State Ministry of Water Resources (SMWR), the TAT were then allowed to use the MWR conference room from 26th to 29th March and later given an office within the Ministry building on 4th of April 2013. The PIA is sharing this office with the TAT. However, this is still a temporary arrangement as the SMWR is moving to a permanent location within the new state secretariat from May 2013. The TAT has been assured that adequate provision has been made for them and the PIA within the new SMWR when it moves to its new offices. In Kano, Kano State the State initially proposed the use of the former office accommodation for the TAT. Once the requirement that the TAT should be embedded was emphasised, the officials of the Ministry and the Hon. Commissioner provided office accommodation on the 6th floor of the Ministry of Water Resources building. A permanent office is currently under renovation and will not be ready immediately. Pending the completion of the renovation, a temporary room has been made available in the Ministry’s building.

In Osgogbo, Osun State the old WSSSRP I office was made available to the TAT, although it needs some refurbishing as it has not been used in the interim. The office is located in one of the wings of the Ministry of Water Resources, Rural Development and Community Affairs in the Government Secretariat, Osogbo.

In Damaturu, Yobe State, the Ministry proposed to house the TAT in the former water quality laboratory building in the SMWR, currently under renovation. A temporary desk has been provided in the conference room of the SMWR pending the completion of the renovation which is expected to be by April 14, 2013. The TA will move in on April 17, 2013

The State WSSSRP II Office locations are given in Table 2, below.


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Office Location

FMWR Abuja Room 141 Federal Ministry of Water Resources Old Federal Secretariat Abuja

Anambra State WSSSRP II Ministry of Public Utilities, Water Resources and Community Development Old GRA Awka

Cross River State WSSSRP II Room 7 RUDA/RUWATSA Building Cross River State Water Board 147, Ndidem Usang Iso Road Calabar

Jigawa State WSSSRP II Ministry of Water Resources Old Secretariat Dutse

Kano State WSSSRP II 6th Floor Ministry of Water Resources, Gidan Murtala, Kano

Osun State Ministry of Water Resources, Rural Development & Community Affairs, Osun State Secretariat, Abere Osogbo

Yobe State WSSSRP II Office Ministry of Water Resources Gujba Road, Damaturu

Table 2 Location of WSSSRP II Offices

2.2 Programme Staffing in the State and Federal Ministries

The States and the FMWR were asked to appoint officials to take responsibility for the activities of WSSSRP II within their organisations. The teams are to be lead by the Commisioner of Water Resources in the States, deputised by the Permanent Secretary of the Ministry. Day to day operations are to be supervised by a Project Director.

The States have also appointed an Imprest Administrator and an Imprest Accounting Officer to supervise the expenditure from the Operational Programme Estimate (OPE).


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The State teams are made up of staff from the Programme Implementation Agency (PIA) and the Programme Recipient Agencies (PRA). The PIAs in the States are the Ministries responsible for water in each state. The PRAs in the States vary from state to state according to the different State ministries and agencies but generally include the State Water Board, the Rural Water Supply and Sanitation Agency, the Small Town Water Agency (where existent) and the Ministries of Local Government, Health, Environment and Education.

The FMWR initially submitted a list of officers for the programme but have subsequently withdrawn it for modification. A new list of officials has not yet been received.

The list of State officials deputed to WSSSRP II can be found in Table 3 below.


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Table 3 List of WSSSRP II State Officials

Name WSSSRP Designation Ministry Designation PRA/PIA

Tel. No. email address

Anambra State

Mr. Emeka Nwakwu WSSSRP II Supervisor Hon. Com. Water Resources PIA 08022219417 [email protected]

Mr. Chidi Onwudiwe Deputy Supervisor Permanent Secretary PIA 08037746952 [email protected]

Mr. B.U Azi Project Director Director PRS, SMWR PIA 08036789579 [email protected]

Mr. Victor .C. Ezekwo Imprest Administrator PM RUWASSA PRA 08077162986 [email protected]

Mrs. Josephine Ifeoma Molokwu Imprest Accounting Officer Accountant, SMWR PIA 08035529669 [email protected]

Sir Sam Anunobi MD (AnSWC) PRA

Mr.Emeka .B. Okwuogu STWSA PRA 08036680638 [email protected]

Mrs NonyeOfili MPUWR&CD PIA 08063536705 [email protected]

Achufusi Jonathan I. Engineer AnSWC PRA 08035813139 [email protected]

Cross River State

Engr. Elemi B. Etowa WSSSRP II Supervisor Hon. Com. Water Resources PIA 08022928779 [email protected]

Mrs. Theresa Edet Deputy Supervisor Permanent Secretary PIA 08033507507 [email protected]

Nsor Ogar Project Director Director, WQC PIA 08057295825 [email protected]

Andrew Odu Imprest Administrator Director, PRS PIA 08052826703 [email protected]

Margaret Ekpenyong Imprest Accounting Officer Snr. Accountant, A/G Office PRA 08037259456 [email protected]

James InahEkong Desk Officer Water Board Dep. Dir. (Project Engr.) CRSWBL PRA 08063828776 [email protected]

Dan Ebri Desk Officer STOWA Director (WS), MWRs PRA 08035372755 [email protected]

Linda Joson Desk Officer, MWRs Water Engr. II PIA 08180159818 [email protected]

Okon Asuquo Ita Desk Officer, RUWATSSA Dep. Dir. Water Supply PRA 08037144651 [email protected]

John Enoh Desk Officer, CRBDA Desk Officer, IWRM PRA 08030616202 [email protected]

Ewa Ekeng Desk Officer, DIDC Asst. Dir. Coordination PRA 08062559470 -

Godwin Ilem Desk Officer, MoEnv Director Waste Disposal PRA 08064355638 -












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Jigawa State

Alhaji Hanafi Yakubu WSSSRP II Supervisor Hon. Com. Water Resources PIA 07037797334 [email protected]

Alhaji Abdulhamid Ali Deputy Supervisor Permanent Secretary PIA 08065530991 [email protected]

Engr Labaran Adamu Project Director Director of Planning JSWB PIA 08065546019 [email protected]

Engr Ali Umar Imprest Administrator MD STOWA PIA 08036610877 [email protected]

Umar S. Adamu Imprest Accounting Officer Chief Accountant SMWR PIA 08037492305

Engr Musa Grema Alternate Imprest Administrator MD JSWB PIA 08036527055 [email protected]

Zayyanu Rabiu Engineer (No1) Dep. Director Planning (JSWB) PRA 08030470468 [email protected]

Engr Nuhu Danladi Engineer (No2) Asst. Direct Planning (JSWB) PRA 08034206144 [email protected]

Engr Nasiru Mahmoud Engineer (No1) Director Operations (STOWA) PRA 08034577334 [email protected]

Engr Adamu Garba Engineer (No2) Dep. Direct. Operations (STOWA) PRA 08066928290 [email protected]

Salihi Sulaiman Community Mobilizer CMO (Min of Agric) PRA 08036971890 [email protected]

Garba Wada Supervisor 2 Director PRS MoWR PIA 07057554725 [email protected]

Bashir Kasim AIAO Senior Accountant MWR PIA 08084538854 [email protected]

Kano State

Dr. Yunusa Adamu Dangwani WSSSRP II Supervisor Hon. Com. Water Resources PIA 08054405100 [email protected]

Alhaji Yusuf Ahmed Deputy Supervisor Permanent Secretary PIA 08036191019 [email protected]

Engr. Mahmud Abubakar Project Director Director, PRS, SMWR PIA 08069767735 [email protected]

Engr. Idris Daho Imprest Administrator Director, WSQC PIA 08037879403 [email protected]

Ali Ahmed Kassim Imprest Accounting Officer Deputy Director, Accounts 08099483234 [email protected]

Muhammad Sani Dukurawa IA (designate) Chief Geologist PIA 08028628293 [email protected]

Umar Sani IAO (designate) Principal Accountant PIA 08034539151 [email protected]

Barrister Aisha Bako CMO LG Inspector I (MoLG) PRA 08037034801 [email protected]

Engr Usman Shehu Maigoro Engineer (No1) Chief Water Engineer (MoWR) PIA 08037036211 [email protected]

Engr Sani Sulaiman Usman Engineer (No2) Engineer (KnSWB) PRA 08034539151 [email protected]

Abba Aminu Geologist (No2) Geologist (MoWR) PIA 08039666073 [email protected]

Sabo Sani Tadada Office Manager Assistant Secretary II (MoWR) PIA 08034448449





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Osun State

Kunle Ige WSSSRP II Supervisor SA to Governor on WR PIA 08034014757 [email protected]

No encumbant Deputy Supervisor Permanent Secretary PIA

A.A Olanrewaju Project Director Director PRS RUWESA PRA 07084919630 [email protected]

Kayode Oyebode Imprest Administrator Deputy Director, Civil Engineering PIA 08033728805 [email protected]

Moshood Adefisayo Imprest Accounting Officer Chief Accountant PIA 08136117361 [email protected]

Mr. Samson Oladosu Implementation Staff PRS, OSWC PRA 08033968826 [email protected] Mr E. A. Akinyale Implementation Staff OSWC PRA 08035267938 [email protected] Mr. L.O. Ajayi Implementation Staff SMWR PIA 08036327064 No e-mail address

Yobe State

Hon. Sidi Karasuwa WSSSRP II Supervisor Hon. Com. Water Resources PIA 08026828048

07034829900 karasuwa @gmail.com karuwa @yahoo.com

Alh. Gamboni Goni mni Deputy Supervisor Permanent Secretary PIA 08036186426 [email protected]

Husaini Kabano Project Director Director PRS, SMWR PIA 08064992121 [email protected]

Idris Dauda Fika Imprest Administrator Director of Dams, SMWR PIA 08065355043 [email protected]

Usman Abubakar Imprest Accounting Officer Chief Accountant, SMWR PIA 08065910585 [email protected]

Aminu Abdullahi Chiromari Management Team Member MoWR PIA 08030882296

08088563992 [email protected] [email protected]

Modu Baba Community Mobilization Officer MoWR PIA 07061256332 [email protected]

Adamu Musa Bulama Management Team Member MoWR PIA 08065441778

08086462604 [email protected]

Mustapha Gazali Management Team Member SWC PRA 08089113812

08105572025 [email protected]

Sama’ila Lawan Management Team Member RUWASSA PRA 08067679247 [email protected]









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2.3 Equipment

There is no furniture and equipment available for the WSSSRP II office in the FMWR. A list of equipment required for the new office was submitted to the FMWR by the TAT but although they have promised to procure basic furniture they could not guarantee the supply of any of the requested equipment. The FMWR did not submit a list of required equipment to the iTAT. The Integrated Water Resource Management Commission (IWRMC) did submit an equipment list to the iTAT which included expensive water sampling and associated analysis hardware and software with a predicted total cost of over 31 Million Naira. The iTAT explained that no funding for this sort of equipment, at such a large cost, was envisaged under WSSSRP II.

In Anambra State the furniture and equipment from WSSSRP I was handed over to the State authorities. The iTAT made an inventory of the equipment but it has since been allocated elsewhere and is not available for WSSSRP II. The State has promised new office furniture but no equipment. The iTAT requested the State authorities to compile a list of equipment required for WSSSRP II. This has been reviewed but it does not identify the intended use of the equipment and the iTAT considered that the requirements could not be fully accommodated by the WSSSRP II budget.

In Cross River State the equipment provided under WSSSRP I is being used by the staff of the Rural Water and Sanitation Agency (RUWATSA). Some equipment has been made available to the TAT and is listed below in Table 3.

S/N Items No Remarks

1. Office Tables 3. 2 are good 1 is manageable

2. Office chairs 3 2 are good, 1 is manageable

3. Visitors chairs 5 Good

4. Cushion chairs 2 Good

5. Desk top computers 2 Good

6. Photocopier 1 Good

7 Colour printer 1 Good

8. Laser printer 2 Good

9. Refrigerator 1 Good

10. Water dispenser 1 Good

11. Satellite server and accessories 1 Not functional

12. Power inverter 1 Not functional

13. Cupboard 3 Good

14. Spilt system air conditioner 2 1 not good

15. Spiral binding machine 1 Good

Table 4 Existing equipment in the Cross River State TAT Office

Comprehensive lists of equipment requirements have been received from the SMWR and STOWA, the Water Board and RUWATSA but with little justification or explanation of their relevance to the programme.

An inspection of the office furniture used by the STU in Dutse, Jigawa State, under WSSSRP I revealed that the furniture has been damaged during renovation of the office and only two wooden desks and one wooden office cabinet are useable. The original office equipment, such as computers, photocopier and scanner, are no longer functional. Only the A0 wide format printer and digitizer seem to be in order but they have not been tested so far. The iTAT did not provide a detailed equipment requirement list but suggested the purchase of eight laptop computers to be used by the PIA officials. Subsequently the TAT have received an extremely comprehensive list of equipment requirements for the PIA, the State


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Water Board (SWB), the Small Towns Water Agency (STOWA), the SMWR, the Local Government WASH office, and the WCAs. Little justification has been submitted for these items.

In Kano State most of the equipment used during WSSSRP I are still located in the old STU office and remain in good condition with minimal maintenance required, The TAT, in conjunction with the Ministry of Water Resources, visited and inspected the furniture and the equipment. The computers, photocopier, scanner, printers and the public address systems were tested to ascertain their condition. All the UPS require replacement. The 27KVA generator could not be tested as the battery was flat. The iTAT did not provide a detailed equipment requirement list but suggested the purchase of eight laptop computers to be used by the PIA officials. A list of equipment needed by the Technical Service Division of the Kano State Water Board was submitted to the TAT but with no indication of its relevance to the programme.

In Osun State the furniture and equipment provided under WSSSRP I were still in intact the previous STU office although most of the equipment is more than four years old and cannot be guaranteed to function for a further four years. The iTAT provided lists of equipment requirements for the “Old WSSSRP Project Office”, the Ministry of Environment and Sanitation and the SWB but gave no justification for its purchase or relevance to WSSSRP II, especially for the purchase of a refuse truck.

In Yobe State the equipment and furniture from the WSSSRP I STU is available for use in WSSSRP II. This, when the items are transferred, is sufficient to establish the new offices. The iTAT did not provide a detailed equipment requirement list but suggested the purchase of eight laptop computers to be used by the PIA officials.

The NPC has offered to make an initial purchase of urgent equipment requirements. This can be done quickly under local purchasing arrangements as long as the total is below €250,000.

The SIPEs have now compiled a list of urgent furniture and equipment requirements. This can be found in Table 4 below.

Further equipment procurement will be organised once the programme offices are fully established and the requirements can be properly identified. One particular requirement identified is a need for the establishment of Management Information Systems (MIS) within the SMWRs. It is intended to engage a short term TA consultant to advise on this and a Terms of Reference will be submitted at a later date.


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S/N Required Equipment Specifications Quantity per state

Total

FURNITURE

1 Executive Table 1.5mx2m Executive table with finished

wood 3 6

2 Swivel and back Chair Padded swivel chair with back chair 3 6

3 Shelf 2.5m X1.5m wooden shelf 1 2

IT EQUIPMENT

4 Desktop (flat screen) computer

20” screen, 8GGRAM, 3Ghz, 1TBHD 3 18

5 Laptop 20", 8GGRAM, 3Ghz, 1TBHD 6 36

6 Printer, photocopier and scanner

Laser 2 12

7 UPS 1.5KVA mercury 3 18

8 Stabilizer 1.5KVA Century 1 6

9 Binder Spiral binder machine 1 6

10 Digital camera rechargeable battery with memory card 1 6

11 Projector 1500 lumens 1 6

12 Screen 2mx2.5m screen with stand 1 6

13 GPS Garmin 3590LMT/Tom Tom 1535TM GPS 3 18

14 Provision of Inverter with accessories

10KVA xantrax / optimum-solar inverter with 200amps deep cycle battery (ritar/tubar)

1 6

Table 5 Overall initial equipment requirements in the states

2.4 Memorandum of Understanding with the States

The Anambra State Memorandum of Understanding (MoU) have been finalised by the State with some amendments. It will be forwarded to the NPC with a proposed date for signing. The State has indicated a request that the MOU be signed in Abuja on Thursday 18 April, 2013 in the morning. It is proposed that the State Steering Committee be inaugurated after the MoU signing.

In Cross River State the MoU has been prepared and is ready for the Governor to sign. No date for the signing has been fixed as yet.

The Jigawa State Government has reviewed the MoU and it was sent to NPC on 02 April 2013 for approval. The Government is now awaiting the NPC and EUD to fix a date for signing.

Kano State MoU has been prepared since 26th March. The NPC has been invited to confirm a convenient date for signing.

The designated Imprest Administrator in Osun State informed the TAT team that the MoU has been reviewed by the Ministry of Justice, and that it was awaiting the signature of the Special Adviser to the Governor on Water Resources, Rural Development and Community Affairs. It was planned that the MoU would be signed on April 4th but this has been deferred by the NPC until the Federal Minister for Planning or his representative could be present to increase the visibility of the programme.


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Yobe State has made comments on the draft MoU sent by NPC. They have now adapted the MoU which it is hoped it will be signed when the Honourable Commissioner, MWR and His Excellency, the Executive Governor of Yobe State are in Abuja later in April.

3 Workplans

3.1 Long Term and Detailed 2013 Work Plans

The iTAT were tasked with producing overall programme detailed 2013 workplans with the assistance of state officials. “Workplans” were produced for the three southern states and the FMWR but none were produced for the three northern states.

A workplan is usually a list of objectives and activities with costings. The workplans presented by the iTAT are actually action plans with anticipated costs. The basis for the calculation of these costs is not defined although it was understood that in Cross River State the state team used the WSSSRP I programme estimate templates to produce the costings.

The iTAT did not specify how the workplans would be financed. The total costs of the workplans produced can be found in Table 5 below.

FMWR Naira (₦) Euro (€)

PRS 163,600,000

IWRMC 33,000,000

PRS M&E 56,420,000

WQ&S 2,087,740,000

WS 2,035,040,000

Total 4,375,800,000 21,716,237

Southern States

Anambra 494,902,381

Cross River 201,720,000

Osun 163,108,000

Total 859,730,381 4,266,673

Grand Total 5,235,530,381 25,982,910

₦:€ April 2013 201.499

Table 6 Workplan cost estimates produced by iTAT

There appears to have been some misunderstanding in the production of the FMWR cost estimates as they included some construction costs and some activities that will be carried out by the State teams.

The only source of funding for the State workplans is the short-term budget in the TAT Services Contract (Senior International Experts 550 days, Senior National Experts 1,980 days and Junior National Experts 1,870 days), the Incidental Budget in the Services Contract for the hire of rooms for workshops and the purchase of materials. Amongst other things, (€ 1,000,000 for two years) and the State OPEs to pay for travel and per diem expenses for state officials (for one year).

There is clearly a large gap between the cost estimates produced and the financing available.

A number of other omissions were noted in the iTAT workplans including:


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Duration of activities: Unealistic timelines especially for community mobilisation,

capacity building and procurement of works.

Sequencing of activities: Inconsistent and in some cases illogical timelines. In

Jigawa for example Result 3c (WCA formation etc) was planned to occur after the

design and construction of the water supply systems in small towns in Year 2 of the

programme. In practice the WCAs need to be in place in Year 1 to ensure that they

can participate in water supply and sanitation planning and implementation. Also

there is inconsistency between the four year plan and the one year plan.

O&M: Timelines for construction run through to the end of Year 2 meaning that

capacity building and monitoring support for the WCAs to sustainably manage their

system have not been given sufficient time.

Sanitation, hygiene and M&E: Results 4c (sanitation) and 4d (M&E) were not

included in some of the workplans.

These factors and the financial issues make the iTAT workplans unworkable.

The State and FMWR TATs are now working with the State and FMWR teams to put in place new, realistic workplans for the Year 2013 but there has not been sufficient time to complete these workplans for presentation in the Inception Report. They will be presented at State workshops on or before the 14th May and then at a National Workshop on or before 11th June. The format for the new workplans can be found in Annex 1.

3.2 Operational Programme Estimates (OPEs)

Operational Programme Estimates for the six states and the FMWR were produced by the iTAT. The OPEs cover allowances, per diems and travel expenses for the State officials participating in the programme. The value of the OPEs is shown in Table 6, below.

OPEs Naira (₦) Euro (€)

FMWR 15,948,000 79,147

Anambra 15,948,000 79,147

Cross River 15,948,000 79,147

Jigawa 10,200,000 50,621

Kano 10,200,000 50,621

Osun 15,948,000 79,147

Yobe 10,200,000 50,621

Total 94,392,000 468,449

€:₦ April 2013 201.499

Table 7 Values of the iTAT OPEs

The per diems and travel expenses element of the OPEs has been based on a notional number of trips per month per staff member inside or outside their home state. They are not based on the detailed workplan.

The State and FMWR teams will draw up new OPEs once they have completed their detailed workplans. The new OPEs will be based on workplan activities rather than notional travel arrangements.


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4 Proposed Programme

In the absence of realistic workplans the State and FMWR teams will work on detailed 2013 workplans to be presented at State workshops on or before the 14th May and then at a National Workshop on or before 11th June.

Meanwhile the programme will be guided by the detailed Activity Chart presented in the Organisation and Methodology section of the original bid documents and reproduced here in Annex 3.

We propose to start short-term inputs on some of the more urgent elements of the programme some of which are driven by external factors such as the political pressure to finalise the National Water Resources Bill.

Short-term TA for Community Management has already been identified and ToR submitted to the EU/NPC for approval. A 12 month input is envisaged.

Other short-term TA is required to assist in developing and progressing the following activities.

Advocacy and Political Engagement

Water Policy and Legislative and Institutional Framework

Integrated Water Resources Management

Institutional Reform

Monitoring and Evaluation

Web Design and Management

A summary of proposed ST inputs (person days) is as follows:

Post Int Cat I days Nat Cat 1 days Nat Cat 2 Days

Community Management Expert

220

Advocacy 66 To be identified early in mission

Policy and Legislation 132 88

IWRM 66 To be identified early in the mission

Institutional Reform 66 To be identified early in the mission

M&E 53 110 66

MIS & GIS 53 154

Total 304 616 154

TAT Budget 550 1980 1870


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Detailed ToRs for the TA required can be found in Annex 2. Brief descriptions and background of the activities can be found in the following sections.

4.1 Integrating advocacy and political engagement into our planning approach

Political economy studies are required to inform the prioritisation of WSS reforms. We propose to go a step further by integrating these studies into a broader approach to advocacy and political engagement that we believe will strengthen the robustness of our planning and the effectiveness of our implementation.

In order to deepen our overall knowledge at Federal and State level and to inform how we prioritise and undertake our activities with Federal and State governments, we will conduct political economy studies that will seek to deliver in each state:

An understanding of government priorities and reform agenda in the WSS sector, including their reform agenda if one exists, the rationale behind these and an early indication about the level of government commitment to pursue WSS priorities and reforms.

A rapid assessment (or update or a previous assessment) of the administrative and institutional capacity of the state to deliver its WSS priorities and reform agenda, including the interface between civil servants and political appointees.

An indication of priorities and possible quick wins that run with the grain of the political economy and can be addressed in advance of more complex or contested issues.

A map of the high-level issues impeding progress towards genuine WSS reform at federal and state level, with initial ideas about how progress could be accelerated in collaboration with other initiatives or actions at state and federal level.

In the first instance these political economy studies will be used to inform prioritisation in the WSSSRP II planning process and as an input to a strategy for political engagement that will help guide our team as they build partnerships with government, politicians, communities and other stakeholders.

With their focus also on administrative and institutional capacity, these studies will provide an important input to the work of the Institutional and Policy Experts and how we are able to engage in a participatory and practical way with government. Our approach will be to work with government counterparts to develop a shared understanding of the priorities, capabilities and constraints to WSS reform and to build state ownership of the planning, implementation and monitoring processes that WSSSRP II supports.

4.2 Water Policy and Legislative and Institutional Framework

The National Water Resources Bill has been substantially revised since WSSSRP I to take into account the provisions of the IWRM Bill. The FMWR have been tasked to finalise the bill by June 2013. The Bill is substantially completed but needs to be presented to stakeholders nationwide before finalisation.

State Water Laws were developed during WSSSRP 1 and are still at different stages of development in each of the six states. In some states the water laws have been passed on to the State Houses of Assembly. The states now require support to present and explain the new laws to the various stakeholders especially the House Committees and the various State Ministries who will be affected by the new legal provisions.

4.3 Integrated Water Resources Management

IWRM is a central element of the National Water Resources Bill and support is needed to prepare the federal and state ministries for its implementation.

This input will:


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Map the roles and responsibilities of the Integrated Water Resources Management Commission in the FMWR and provide support to the Commission in order to achieve its responsibilities.

Produce written understanding of the implications of the Water Law on adopting IWRM principles at the State level.

Provide support for the adoption of integrated water resources management principles in the operations of the sector at State level with the planned approach documented initially in two pilot states and then the remaining four states.

Programme strategy/guideline for IWRM developed.

Communications activities to encourage stakeholder participation, transparency and accountability in the planning approaches promoted with a communications plan adopted in two pilot states.

Draft water and sanitation sector (WSS) multi-year programmes (Action Plans) and budgets (MTEF) assessed for suitable adoption of IWRM approach (in accordance with the Water Law) and programme approach adjusted accordingly.

IWRM adoption and uptake review conducted annually plus ad hoc studies/updates conducted as required

4.4 Institutional Reform

Institutional reform is a cross-cutting activity that integrates a number of other programme components. These include development of policy (formalised through legal reforms), strategic planning, regulatory reform, private sector participation and financial planning in the water and sanitation sectors. It also links with organisational development and human resource changes that flow from changes to policy and strategy and consequent training needs.

This input will support the IPEs and help them develop the institutional reform programme for their state. Support expertise will be identified to address the various components of the reform programme. This will ensure that best international practice is recognised and incorporated into the various elements of the programme blended with specific adaptations that respect local circumstances and requirements for each state. It will also support consistency in approach and standards across the six focal States. Particular attention will be paid to the use of information technology to improve the management of data and to support decision making within the sector. The capacity development of state officials using information technology will be linked to a new Management Information System (MIS) and the supply of new equipment.

4.5 Monitoring and Evaluation, MIS/GIS

UNICEF is responsible for the rural component of WSSSRP II. They have completed the LGA selection process in the states using a self-selection approach and are currently conducting baseline studies in the selected LGAs. Meetings with the Water Quality and Sanitation (WQS), and Planning, Research and Statistics (PRS) Departments of the Federal Ministry of Water Resources (FMWR) and UNICEF held to review the current situation on monitoring and evaluation (M&E) in the sector. The key monitoring and evaluation issues to be tackled by WSSSRP II were identified as follows:

The M&E system has not been institutionalized in the FMWR or the states.

Most, if not all the FMWR departments manage some form of data / information storage in one form or the other. But the data is not stored systematically and is often not available when required.

There is no database storing the location and capacity of national WASH assets in a GIS format. This information is very important for planning, monitoring and evaluation.


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Previous assistance for WASH M&E included:

The development of a Monitoring and Evaluation Framework with European Union funded since February 2004.

The development of an operational manual for the monitoring and evaluation system based on the above framework supported by UNICEF with a dedicated consultant supporting the process in the FMWR.

The development of M&E Framework in Kano, Cross River, Osun and to some extent Anambra States supported by the EU during WSSSRP I.

During the first year of the programme the FMWR will be supported to:

Identify the FMWR coordinating department/unit for M&E activities to ensure its greater efficiency and effectiveness.

Institutionalise the M&E framework for the WASH sector through the review of the framework at FMWR and in Cross River, Osun, Kano and Anambra States.

Support the process of developing the State M&E framework development of the framework in Yobe and Jigawa States.

Collaborate with the World Bank in the design, development and operationalization of the sector database.

Coordinate sector M&E through: o The establishment of an Inter Agency Task Group on M&E and provide

support for quarterly meetings. o The publication of M&E protocols, frameworks, guidelines and manuals. o Annual M&E review meetings.

Coordinate the states to collect any further data required to establish a baseline in the small towns.

4.6 Web Design and Management

Programme and EU visibility is required by the Terms of Reference. A website www.wsssrp.org was organised during WSSSRP I. It is proposed to either re-enable this site or join the FMWR website, if possible, to provide programme information and reugular reporting. WSSSRP I also had a wsssrp.org email addresses, some of which are still operating, but new addresses are required for new experts and state officials.

http://www.wsssrp.org/


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Annex 1 Format for New State Workplans

Annual Work Plan Year-2013-2014

1. Summary

2. Background

3. Objectives

4. Expected Outcome

a. Expected Outputs

i. Activity 1

ii. Activity 2

iii. Activity 3

5. Expected Outcome

a. Expected Outputs

i. Activities

6. Expected Outcome

a. Expected Outputs

i. Activities

7. Budget – Activity Based (See Template)

8. LogFrame


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Total No.

Unit Total No.

Unit Unit rate

TOTAL SPE Specific

Commitments TAT SC

ACTIVITIES

Activity 1: Programme Management and Co-ordination

Activity 1.1: Support meetings of SPSC

SPC Venue 3 meeting 1 day 50,000 150,000

Lunch & Refreshments (excluding per diem) 27 person 4 day 3,500 378,000

SPC Stationery & visibility (cf. explanatory table) 175,200

PM Per Diem (excluding lunch) 27 person 3 day 7,000 567,000

Transport (All activties outside Awka) 27 person 3 trip 3,000 243,000

Sub-Total 1.1 1,513,200

Example of costing grid to be used for the new State Workplans


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Annex 2 Terms of Reference for Short Term TA Inputs

Community Management (ToR already submitted to the EU and NPC)

Advocacy and Political Engagement


Integrated Water Resources Management

Institutional Reform

Monitoring and Evaluation

Web Design and Management


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Terms of Reference for Community Management Technical Assistance Inputs

Justification:

Project Objective 3, in the Technical Assistance Teams (TATs) Terms of Reference (ToR) is “Urban and small towns sector are supported to deliver sustainable water supply and sanitation services”

The consultants are expected to achieve the following results under this objective:

3.14 Support to the preparation of community management guidelines and strategy;

3.15 Implement capacity building for Water Consumers Associations;

3.16 Support to the implementation of community-management strategy

The ToR also outlines the specific community management activities to be implemented in the small towns.

Specific Community Management Activities in Small Towns

Organise community sensitisation and mobilisation meetings, pre-planning workshops with particular focus on women and the poor to be involved in the decision-making process. Facilitate the formation of Water Consumers Associations (WCAs) in small towns.

Facilitate the preparation of community ownership and management guidelines and strategy by stakeholders and follow up with the implementation in participating small towns.

Build capacity of WCAs in the selected towns for effective ownership and management of their water infrastructure.

Conduct studies in selected small towns to develop and promote innovative and appropriate technologies for water and sanitation service delivery, including the application of CLTS approach in small towns.

Pilot CLTS in selected small towns in the states. Where water facilities exist, assist States and WCAs to conduct inventory of the

assets and their state of operation within the selected LGAs. Advise WCAs on users’ choices along with level of service and related

investment and recurrent costs by conducting financial and economic analyses for different water supply options. This is to allow for informed decision making and choice by the WCAs.

Train and assist WCAs to develop investment plan for their water supply and establish resource mobilisation strategies such as revenue collection, setting-up bank accounts, financial projections to cover O&M, replacement, expansion and design tariff.

Develop guidelines and advise the States on establishing a state-wide coordinating body to support the WCAs in terms of raising funds, O&M, etc.

Provide training for WCAs' officials for overseeing of construction works and O&M of constructed facilities.

Support National and International campaigns for safe water, sanitation and hygiene promotion e.g during World Water Day, World Toilet Day, Global Hand Washing Day etc.

TA Requirements

In order to support these activities a national senior expert will be required with the following qualifications and experience:


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National Senior Expert

Qualification and skills: At least a Masters degree in Social Development,

Development studies/management, Integrated Rural Development or other related

fields. Proficiency in English language is a requirement.

General Professional experience: A minimum of 10 years post qualification

experience is required.

Specific professional experience: (i) At least 5 years community water and sanitation

management experience with a broad range of experience with practical work in

developing strategies, guidelines and manuals in community water management for

rural, small towns and urban communities. (ii) Experience of implementing

Community Led Total Sanitation (CLTS) and hygiene promotion (iii) experience with

development of WSS policies.

Expected Outputs and Targets:

Community management assessment conducted by June 2013

Community management strategy/guideline developed by July 2013 and used in

community selection process

Community management training manual developed by August 2013.

Hygiene and Sanitation Framework developed by September 2013

WCAs established and trained in 12 LGAs in the 6 WSSSRP II states by November.

2013 and mentored by March 2013.

Community management, sanitation and hygiene master trainers identified and

trained in 12 LGAs in the 6 WSSSRP II states by November 2013.

Duration

An initial input of 10 man months to be reviewed towards the end of the input period.

.


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Terms of Reference for Advocacy and Political Engagement Technical Assistance Inputs

Justification

In the terms of reference three of the five assumptions underlying the programme intervention relate to the likely uptake and development of the reform process by state and federal institutions as follows:

The FMWR's willingness to implement a sector reform and assume its role of policy making and sector coordination in accordance with the National Water Resources Policy and draft NWR Bill;

Sustained political will in the States to continue with sector reforms; Political will to implement autonomy for urban water agencies; and the cost recovery

principles are recognised and respected by the State governments.

The above assumptions, in relation to the reform process, are qualified in the ToR by two of the three identified programme risks as follows

There is the risk that some of the State governments may not show sufficient interest to implement WSSSRP II due to a relatively low content of urban water works contracts as intended under the project. As a mitigation measure, the project will intensify advocacy, especially at the highest level of government, on the necessity to consolidate governance reform component as a fundamental requisite for sustainable water and sanitation service delivery.

FMWR may not be willing to limit its responsibilities in the water sector to policy formulation, monitoring and coordination; and to disinvest itself of responsibility for direct implementation of water and sanitation works in the States. In the implementation of the WSSSRP II, the incentive for federal government direct involvement in implementation of works contracts in the States is reduced as it will not participate in the cost of the water supply contracts.

Under service 2, facilitation of the water and sanitation sector reform process, the TAT is required to “facilitate consultation and advocacy among stakeholders for early finalisation of the (Water Resources) Bill and its passage into law” and in the six states to “implement studies to understand the political economy of water supply and sanitation” and “to provide support to the State Project Steering Committee to lobby the highest level of political authority in the state to prioritise water and sanitation sector and to match such a prioritisation with the required budget.”

These ToR set out the initial activities required to meet these objectives.

Specific Political Engagement Activities in Focal States

Development of a detailed Political Economy survey programme in consultation with

the EU, NPC and Federal and State level organisations. The programme will also

outline the requirements for any additional TA inputs.

Analysis of the political economy of water and sanitation sector reform and service

delivery in each of the focal states and at federal level. This will enable us to develop

a more nuanced understanding of the assumptions set out in the logframe, and to

identify opportunities where positive interests are aligned with the objectives of the

project.

Provision of guidance and support to project staff and to the State and Federal level

Project Steering Committees to enable them to incorporate political economy

analysis findings into internal project planning and the planning of sector reforms

Identification of the key advocacy areas and required TA input.


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Provide support to the State and Federal Level Project Steering Committees to lobby

the highest level of political authority to prioritise the water and sanitation sector and

to match such a prioritisation with the required budget.

The approach will follow that outlined in the Organisation and Methodology section of the

Services Contract and summarised in the figure below.

Using political economy analysis to strengthen TA effectiveness

TA Requirements

In order to support these activities, international experts will be required with the following qualifications and experience:

Senior International Expert (Political Economy Analysis)

Qualification and skills: At least a Masters degree in Policy Studies, Economics,

Development Studies or other related fields. Proficiency in English language is a

requirement.



Specific professional experience: (i) At least 10 years’ experience in public sector

reform, including in Nigeria at Federal and State levels; (ii) a broad range of

experience in developing strategies, guidelines and manuals (iii) experience with

sector-level political economy analysis.

Senior International Expert (Political Engagement)

Qualification and skills: At least a Masters degree in Policy Studies, Economics,

Development Studies or other related fields. Proficiency in English language is a

requirement.



Specific professional experience: (i) At least 10 years’ experience in public sector

reform, including in Nigeria at Federal and State levels; (ii) a broad range of

Weak/incomplete water policy and institutional

framework at Federal level

Weak/incomplete water policy and institutional

framework at state level

Weak urban and small town sector institutions and poor physical condition of water

infrastructure

WSSSRP II technical assistance

Political incentives

Patronage and corruption demands of supporters

Positive interests for change

Focus of our political economy analysis

Which informs our advocacy efforts to ‘sell’ reforms to civil servants, politicians and other stakeholders...

Issues to be addressed

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3...and enables us to target, sequence and deliver our TA as effectively as possible.


17


sector-level political economy analysis.


Detailed Political Economy survey programme within the first month

Political economy study conducted in each focal state and at Federal level.

Programme strategy/guideline for political engagement developed and internalised

by WSSSRP II project staff and management.

Draft water and sanitation sector (WSS) multi-year programmes (Action Plans) and

budgets (MTEF) assessed for political feasibility and programme approach adjusted

accordingly

Draft annual State WSS investment plans assessed for political feasibility each year

and programme approach adjusted accordingly

Political economy updates conducted annually each year, plus ad hoc

studies/updates conducted as required

Duration

Senior International Expert (Political Economy Analysis)

An initial input of 3 person-months to be reviewed towards the end of the input period.

Senior International Expert (Political Engagement)

An initial input of 0.5 months to be reviewed towards the end of the input period.


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Terms of Reference for TA Inputs: One Senior and two Junior National Experts, Water Policy and Legislative and Institutional Framework at Federal and State levels

1 General

The improvement of the water policy and legislative and institutional framework at federal and state levels are fundamental objectives of WSSSRP II. The aim is to build on progress made during Phase I of the programme. The Federal Water Law is currently being revised to include IWRM institutions. Support is required to support re-drafting of the bill, stakeholder consultation and progress through the legislative process. The State Water Laws are also at an advanced stage. In Kano and Cross River States the Laws are at an advanced stage do not require support at this time. The Water Laws in the four remaining states have been drafted and require support to consult and gain the support of stakeholders. 2 Justification: Programme Objectives:

The consultant is expected to ensure the achievement of the following results under the relevant programme objectives.

Objective 1 To improve water policy and institutional framework at federal level.

Result 1a National Water Resources Bill enacted and implemented; Result 1b FMWR adopts IWRM principles in water resources management; Results 1c A national M&E system, integrated with the EU focal States' M&E system, is

established in the FMWR.

Objective 2 To improve water policy and institutional framework in the EU focal States

Result 2a State water law is enacted and implemented; Result 2b Sector Institutions are structured in accordance with the State water law; Result 2c Budget for sector institutions to fulfil their mandate is secured; Result 2d States adopt IWRM principles in water resources management; Result 2e Strategy for private sector participation (PSP) in the water supply and

sanitation services delivery is developed and implemented; Result 2f Regular sector monitoring and review is institutionalised.

3 Specific Water Policy and Law Activities

Assessment of the current federal and state wash sector, particularly any developments since the end of WSSSRP I;

Review the draft national water resources bill and provide technical support to the FMWR to update same for the eventual enactment into law by the national assembly;

Facilitate consultation and advocacy among stakeholders for early finalisation of the bill and its passage into law;

Provide support for the implementation of the National Water Resources Law;

Assess developments in the state wash sector vis-a vis governance instruments and provide technical support to the states to finalise the ongoing process for the enactment of the State Water Law and implementation of the water policy;

Assist the State Project Steering Committees to promote the implementation of recommendations on legal, regulatory and institutional requirements of the water policy and law.


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Coordinate with UNICEF on the implementation of the institutional restructuring plan as regards RUWASSAs and LGAs’ wash department, WCAs and WASHCOMs as presented in the states water policies and draft water laws.

Review any existing federal and state policies on water and sanitation sectors and develop new policies as necessary

Develop regulations to implement both federal and state legislation.

4 Requirements for Water Policy and Legislative and Institutional Framework Experts

A Senior National Legal / Institutional expert with extensive experience of the Nigerian water sector with the following qualifications:

Postgraduate qualifications in water law in institutional development, human resource development, social sciences of business administration.

A minimum of 15 years post-graduate experience with at least ten years in the water sector of which at least five years should have been dealing with institutional reform in Africa.

Experience in PPP, regulation, and institutional reform

Two Junior National Legal / Institutional experts with experience of the Nigerian water sector with the following qualifications:

A legal practitioner, called to the Nigerian bar,

A minimum of five years experience in active legal work including drafting of legal documents.

A minimum of three years of experience in legal and institutional reform in the water sector.

One of the Junior experts will concentrate on supporting the progress of the State Water Laws.

5 Expected Outputs and Targets

National Water Resources Bill enacted;

State water law is enacted;

States adopt IWRM principles in water resources management;

6 Duration

Estimated Time Inputs

Category National Senior National Junior


2 months 4 months x 2

7 Indicative Timeframe:

The mission should commence as soon as the National Planning Commission and the European Union convey the approval of the terms of reference.


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Terms of Reference for Integrated Water Resources Management Inputs

Justification:

Project Objectives 1 and 2 in the Technical Assistance Teams (TATs) Terms of Reference (ToR) are:

O1 “To improve water policy and the institutional framework at Federal Level” and

O2 “To improve water policy and the institutional framework in the EU focal States

The consultants are expected to achieve the following IWRM related results under these objectives:

1a National Water Resources Bill enacted and implemented;

1b FMWR adopts IWRM principles in water resources management;

and

2.a State water law is enacted and implemented;

2.d States adopt IWRM principles in water resources management

Specific IWRM Related Activities at the Federal Level

Review and provide technical support to the FMWR to update the draft National Water Resources Bill and for the eventual enactment into law by the National Assembly (the National Legislature). Facilitate consultation and advocacy among stakeholders for early finalisation of the Bill and its passage into law. Provide support for the implementation of the National Water Resources Law and the adoption of integrated water resources management principles in the sector.

Specific IWRM Related Activities in Focal States

Provide technical support to the States to finalise the on going process for the enactment of the State Water Law and implementation of the water policy in accordance with integrated water resources management principles.

TA Requirements

In order to support these activities an international expert will be required with the following qualifications and experience:

International Senior Expert (Integrated Water Resources Management)

Qualification and skills: At least a Masters degree in Water Reources, Economics,

Environmental Management or other related fields. Proficiency in English language is

a requirement.



Specific professional experience: (i) At least 10 years’ experience in water resources

management, including in Nigeria at Federal and State levels; (ii) a broad range of


sector-wide development approaches.


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The roles and responsibilities of the Integrated Water Resources Management

Commission in the FMWR mapped and support provided to the Commission in order

to achieve its responsibilities.

Written understanding of the implications of the Water Law on adopting IWRM

principles at the State level.

Support for the adoption of integrated water resources management principles in the

sector at State Level; with the planned approach documented initially in two pilot

states and then the remaining four states.

Programme strategy/guideline for IWRM developed.

Communications activities to encourage stakeholder participation, transparency and

accountability in the planning approaches promoted; with a communications plan

adopted in two pilot states.

Draft water and sanitation sector (WSS) multi-year programmes (Action Plans) and

budgets (MTEF) assessed for suitable adoption of IWRM approach (in accordance

with the Water Law) and programme approach adjusted accordingly.

IWRM adoption and uptake review conducted annually, plus ad hoc studies/updates

conducted as required

Duration

An initial input of 3 international person-months to be reviewed towards the end of the input period.


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Terms of Reference for TA Inputs: International Expert, Institutional Reform

1 General

Institutional reform is a cross-cutting activity that integrates a number of other programme components. These include development of policy (formalised through legal reforms), strategic planning, regulatory reform, private sector participation and financial planning in the water and sanitation sectors. It also links with organisational development and human resource changes that flow from changes to policy and strategy and consequent training needs.

2 Justification: Programme Objectives

The key institutional reform objective for WSSSRP II is Programme Objective 2, in the TAT ToR viz. “To improve water and policy and institutional framework in six focal states”

The consultant is expected to ensure the achievement of the following results under this objective, with relevant Institutional Reform related activities referenced.

The specific activities that will be most relevant for the International Expert: Institutional Reform are highlighted in bold text.

Result 2a: State water law is enacted and implemented

Activity Ref.

2.2 Technical support for advocacy meetings with members of the State House Assembly for passage of the water law.

2.3 Support to dissemination workshop for water law and policy

2.4 Support for the preparation of action plan to implement the water law

2.5 Implement capacity building for the implementation of the water law and policy

Result 2b: Sector institutions are structured in accordance with the state water law

2.6 Update existing situation of sector institutions

2.7 Support to incremental implementation of structuring plan

Result 2c: Budget for sector institutions to fulfil their mandate is secured.

2.8 Support to the preparation of strategic plan;

2.9 Support to the preparation of medium-term expenditure framework

2.10 Support to the preparation of annual work plan at sector institutions level to include activities to be implemented normally by state.

Result 2d: States adopt IWRM principles in water resources management

Result 2e: Strategy for private sector participation in water supply and sanitation services delivery is developed and implemented

2.13 Assess suitability of private sector involvement, review previous private sector participation (PSP) studies;

2.14 Establish PSP strategy and guidelines;

2.15 Support to the preparation of regulatory framework, where it does not exist.

Result 2f: Regular sector monitoring and review is institutionalised

2.16 Support to institutions to establish monitoring and reporting system


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2.17 Support to the state to identify the institution to take up responsibility for sector review task

Additionally the TAT ToR outlines Institutional Reform related results within programme objectives 3 and 4 as follows:

Result 3a Management and financial viability of urban water institutions are improved

Activity Ref.

3.1 Support to strengthen internal organisational structure of urban water agency for improved service delivery

Result 4a LGAs' WASH Units are upgraded as departments and strengthened to implement rural water supply and sanitation programmes

Activity Ref.

4.1 Support for advocacy with policy makers on benefits to upgrade LGA WASH Units to Departments;

4.2 Support to the preparation of upgrading plans;

4.3 Support to the preparation of organisational guidelines and job description;

4.4 Support capacity assessment and preparation of capacity building plan;

4.5 Implement capacity building activities

3 Specific Institutional Reform Activities

This input is designed to provide a leading international institutional expert to provide technical direction for the range of activities listed in section 2 above which form the basis of the institutional reform programme.

The expert will support the IPEs and help them develop the institutional reform programme for their state. He/she will also identify support expertise needed to address the various components of the freeform programme. This will ensure that best international practice is recognised and incorporated into the various elements of the programme, blended with specific adaptations that respect local circumstances and requirements for each state. It will also support consistency in approach and standards across the 6 focal States.

The Institutional Reform Expert will undertake the following specific activities:

Together with the Key expert team in Abuja and the states develop the institutional reform programmes for the Federal Ministry and six state ministries.

Identify posts and prepare ToR for additional experts (national and international) required to develop specific aspects of the reform programme.

Develop ToR for a full-time national institutional reform co-ordinator.

Act in a senior co-ordinating and advisory role to the institutional reform team once it is in place.


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4 Requirements for International Institutional Reform Expert

The expert should have the following qualifications and experience:

Qualification and skills: At least a Masters degree in a water/sanitation or a

governance/institutional development related topic. Proficiency in English is a

requirement.

General professional experience: A minimum of 15 years post qualification

experience is required of which at least 2 years of which should in each of three

different countries in Africa. Experience in Nigeria would be a distinct advantage.

Specific professional experience: At least 10 years water and sanitation sector

experience with a broad range of recent experience in the water supply and

sanitation sector environment in Africa covering:

i) legal, policy, and institutional reforms

ii) regulatory and governance arrangements

iii) organisational development

iv) change management and human resource development.

5 Expected Outputs and Targets:

Prepare draft institutional reform plans at both national and state level based on work

undertaken during WSSSRP I and updated accordingly by August 2013

Identify staffing needs required to implement the plans.

Update institutional assessment of sector institutions by August 2013

Support adoption of IWRM principles throughout the sector, nationally and by states

by December 2014 and passing of National Water Resources Bill by June 2015.

Contribute to programme plans for activities in water law, policy and regulation and in

political economy and advocacy.

Establish a regular communication flow between civil society, decision makers, and

service providers by June 2015.

6 Duration

A series of short-term inputs (total of 3 months) during the first 12 months of the programme.


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Terms of Reference for Monitoring and Evaluation Technical Assistance Inputs

1 General

The European Union and the Federal Government of Nigeria agreed in June 2012 to support the implementation of the Water Supply and Sanitation Sector Reform Programme, Phase II (WSSSRP II) in Nigeria. The overall objective of the WSSSRP is to contribute to poverty reduction, sustainable development, and the achievement of water related MDGs. The specific objective of the WSSSRP is to increase access to safe, adequate and sustainable water and sanitation services in six focal states: Anambra, Cross River, Jigawa, Kano, Osun and Yobe. One of the integral results of the programme is the establishment of a well, functional and equipped M&E unit at the Federal Ministry of Water Resources, which is linked to the M&E systems in all the six states.

2 Justification: Programme Objectives

The main objective of the input is to ensure the efficiency and effectiveness of functional water and sanitation sector monitoring and evaluation in the FMWR and the six WSSSRP states.

The project objective 1, in the Technical Assistance Teams (TAT) Terms of Reference (TOR) is ‘water policy and institutional framework at federal level is improved’. Under this objective, results1c states that ‘A national M&E system, integrated with the EU focal states’ M&E system is established in the FMWR and 4d ‘state level M&E system, integrated with the federal level system is established in the focal states’

Therefore, to deliver on the above, there is a need to engage the services of short term experts (International and National) to support the development of an M&E system including its institutionalization in the states as well as the FMWR and the development of M&E MIS including Geographic Information System. The TOR for each of the required short-term inputs is as detailed below:

3 Specific Activities

3.1 Monitoring and Evaluation

Support baseline survey in the small towns across the 12 LGAs in the six states. Support will include training, data collection and analysis and report writing

Conduct a review of all M&E activities and information sources at Federal and State level in the Water and Sanitation sector, including high level (i.e. at State policy / strategic level) and assess their relevance, reliability and sustainability regarding water and sanitation programme. Essentially, the consultants will contribute to the review of the existing M&E Framework

Prepare (with FMWR and the states) a strategy for developing M&E in support of the WSS Sector and develop into an operational Work Plan for information capture and analysis.

Based on the reviewed M&E Framework, prepare and design the necessary M&E protocols, instruments and tools.

Support the process of institutionalization of the M&E framework in states; deliver on the guidelines for the implementation of the framework as agreed by the states.


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Develop and pilot community/LGAs/States based M&E systems, which will be integrated with the National M&E system. In addition, this should also be in line with the agreed M&E Framework in the states

Support the conduct of a number of planning and training workshops. This will include the training of WSS staff members at state, LGA and community level in data collection, data analysis, and reporting in relation with the M&E systems.

Liaise with other actors at State and National level to ensure consistency of approach with other initiatives.

Propose a system of information dissemination.

3.2 Management Information System (MIS) Design and Geographic Information System (GIS)

Provide status review of existing sector geographic information system (GIS), and existing/required systems to support effective GIS management at Federal, State, and Local Government levels

Provide support to states to carry out inventory of water supply and sanitation (using GPS) with the aim of creating and maintaining water and sanitation sector database (including benchmarking of utilities, plants, pipes and also generating maps on their spatial distribution) to enhance future updating and upgrading of facilities. This will also include the mapping of existing water infrastructures; plants, pipes and reservoirs among others.

Provide support to states to carry out a comprehensive customers enumeration in all the small towns and urban centres across all the 12 LGAs with a view to establishing a basis for ensuring customers satisfaction, cost recovery and sustainability.

Review the existing sector information management system (WASHIMS), improve or suggest and develop the most appropriate sector MIS and ensure its design based on the agreed M&E framework for the sector.

Train staff members at the Federal and the six states on the usage of the software so developed and provide adequate hands-on and / or mentorship to them as required so as to institutionalize the use of the information system for decision making, planning processes and record management.

4 Expert requirements


One category 1 international expert, one category 1 national expert and one category 2 national expert will be required to deliver on the terms of this service.

The category 1 experts should have Ten (10) years work experience in design and implementation of M&E plans including a verifiable experience in monitoring and evaluation of the water and sanitation sector in the developing world and Nigeria in particular.

The category 2 national expert should possess not less than five (5) years cognate experience. In addition, the experts should possess the following:

Experience in design and implementation of M&E systems

Experience in managing, facilitating / conducting water and sanitation related baseline survey. This will include wide experience in designing tools and instruments for data collection, data analysis and reporting.


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Experience in the design and carrying out of baseline and monitoring studies in small towns setting

Experience of evaluation and research processes in the context of government reform

Institutional reform of government departments

Experience in the Water and Sanitation Sector

Experience in participatory M&E and of Community based M&E systems

Familiarity with Nigeria

Hold at least Masters Degree from a reputable University in Social Sciences, Water Resources Engineering and Agriculture / Rural Development. Proficiency in English Language is a requirement. In addition, the National Expert should also have proficiency in at least one of the three major languages spoken in the country

Familiarity with EC/ EDF procedures and donor funded programmes

4.2 Management Information System (MIS) Design and Geographic Information System (GIS)

In order to support and deliver on the above tasks, one international and one national category 1 experts will be required with the following specifications:

Demonstrated and string experience in GIS backed with a recognized academic qualification in GIS.

Experience in planning and delivery of training

Strong and demonstrable experience in the design and use of software in the management of M&E related information

Familiarity with Nigeria

Hold at least Masters Degree from a reputable University in Geographic Information System, Natural Resources, Water Resources Engineering and Agriculture / Rural Development, qualification in Computer Science with specialization in Software Management. Proficiency in English Language is a requirement. In addition, the National Expert should also have proficiency in at least one of the three major languages spoken in the country

Familiarity with EC/ EDF procedures and donor funded programmes

5 Expected outputs and targets

The key outputs of this support would include the following among others:


Baseline survey conducted in small towns across the 12 LGAs in the six states and full report produced for each of the LGAs / states

A comprehensive assessment / review of the M&E system is carried out with clear recommendation for improvement, strengthening and the guidelines for implementation of the reviewed system by June 2013

The National M&E Framework as reviewed is institutionalized across the six states of Osun, Anambra, Cross River, Yobe, Jigawa and Kano by March December 2014

An implementable M&E protocol for the sector developed, including requisite indicators, tools and instruments for data collection against the indicators. The method for analysis for the data gathered are also suggested including its reporting. This should be delivered by September 2013


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Community led M&E system is piloted in all WSSSRP II small towns across the six states. Through this, the capacity of the LGA WASH units are also enhanced, achieved by January 2015

State agencies, LGA WASH and WCAs capacity improved in M&E data collection, analysis and reporting through training in M&E by Feb 2015

A compendium of sector M&E information users is established by Feb 2015

An information dissemination strategy developed for the sector with clear roles and responsibility clarified by Feb 2015

5.2 Management Information System (MIS) Design and Geographic

Information System (GIS)

An inventory of WSS facilities finalized. Spatial maps and database produced including a full report produced by December 2014

Customer enumeration conducted in all selected small towns by December 2013

A functional MIS for M&E is in place where information is regularly sourced for decision making, planning and record management by Feb 2015

Staff members at Federal, State and LGA levels are trained on the use of GIS for data management including analysis for an enhanced sectoral effectiveness and efficiency by December 2014.

6 Duration

Estimated Time Inputs

Category International Senior National Senior National Junior

M&E 2.5 months 5 months 3 months

MIS & GIS 2.5 months 7 months

7 Indicative timeframe

The mission should commence as soon as the National Planning Commission and the European Union convey the approval of the terms of reference.


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WSSSRP II

Terms of Reference for TA Inputs: Junior National Expert, Web Design and Management

1 General

Programme and EU visibility is required by the Terms of Reference. A website www.wsssrp.org was organised during WSSSRP I. It is proposed to re-enable this site or, if possible join the FMWR website to provide programme information and regular reporting. WSSSRP I also had wsssrp.org email addresses, some of which are still operating, but new addresses are required for new experts and state officials.

2 Objectives

To update and maintain a WSSSRP website, edit content, add new content periodically. Manage wsssrp.org email addresses.

3 Specific Activities

Update a WSSSRP website

To design new website content and features

Regularly update content to indicate programme progress

Improve access to the website for Abuja and State Offices.

Add and remove wsssrp.org email addresses as required.

Ensure the continued access to both the website and email.

Provide regular feedback, suggestions and advice to the TA Team on the WSSSRP website.

4 Requirements for Web Designer Expert

The expert should have the following qualifications and experience:

Qualification and skills: At least a Batchelors degree in a Computer Science or

similar. Proficiency in English is a requirement.

General professional experience: A minimum of 5 years post qualification


Specific professional experience: At least 2 years experience in web design:

5 Expected Outputs and Targets:

Fully operational website with up to date content and regular additions to indicate programme progress.

Fully operational email addresses

6 Duration

An initial one month input to design the WSSSRP II website and then regular staggered inputs to update and maintain the website and email addresses. A total of four months input over the first year of the programme

http://www.wsssrp.org/


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Annex 3 Activity Schedule


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Documents

FED/2012/307-994 TA for Implementation of Water Supply …wsssrp.org/wp-content/uploads/2016/02/WSSSRP-II-Inception-Report.pdf · It is intended that the extensive experience of Kabiru