February 4, 2013 Page UNOFFICIAL - Clare, Michigan · 2013-05-31 · February 4, 2013 Page UNOFFICIAL 3 of 4 Water Main Breaks: We have experienced four water main breaks in the past

February 4, 2013 UNOFFICIAL Page 1 of 4

The regular meeting of the Clare City Commission was called to order at 6:00 p.m. in the

Commission Chambers by Mayor Pat Humphrey who led the Pledge of Allegiance. Present

were: Commissioners Pat Humphrey, Tom Koch, Jean McConnell, and Karla Swanson. Also

present were Acting City Manager, Steven Kingsbury; and Diane Lyon, City Clerk.

2. CONSENT AGENDA:

Moved by Commissioner McConnell second by Commissioner Koch to approve the

items listed with an asterisk (*) (Agenda, Minutes, Board & Committee Appointments,

Communications, and Bills) that are considered to be routine by the City Commission.

Ayes: All. Nays: None. Absent: Bob Bonham. Motion Carried.

3. *APPROVAL OF MINUTES;

Consent Agenda Approved.

4. *APPROVAL OF AGENDA:

Consent Agenda Approved.

5. PUBLIC COMMENT: None.

6. UNFINISHED BUSINESS: None.

7. NEW BUSINESS:

A. MEETING EXCUSAL OF COMMISSIONER ROBERT BONHAM

Commissioner Bob Bonham will be unable to attend the regular City Commission

meetings scheduled for February 4th and 18th, 2013 due to medical treatment that he

will be undergoing. Chapter 6, Section 6.6 of the City of Clare Charter specifies

"...that if a commissioner shall miss five consecutive regular meetings of the

commission or twenty-five percent or more of such meetings in any fiscal year of the

city, unless such absence shall be excused by the commission and the reason therefor

entered in the proceedings, his office shall become vacant."

Due to the medical treatment that Commissioner Bonham is undergoing it is uncertain

if he will be absent from any future meetings. Commissioner Bonham therefore

requests the City Commission excuse him from the two regularly scheduled February

2013 City Commission meetings.

Motion by Commissioner McConnell second by Swanson to officially excuse

Commissioner Bob Bonham from the regular City Commission meetings to be held on

February 4th and 18th by adoption of resolution 2013-011. Roll call vote: Yeas:

Commissioners Pat Humphrey, Tom Koch, Jean McConnell, and Karla Swanson.

Nays: None. Absent: Bob Bonham. Motion Carried.

B. AIRPORT PROPERTY LEASE – AIRPLANE HANGAR AGREEMENT

North Ten LLC recently purchased the airport hangars located on Lots 307 and 309 at

the Clare Municipal Airport that were previously owned by Richard Bolle. North Ten

LLC intends to continue maintaining privately owned hangars on this property; their

airplanes will be parked in the hangars when not in use and they desire to renew the

property leases. The previous lease agreements contain language providing for the

renewal.

After discussing the current lease rates and the State’s plan to eliminate personal

property taxes, the commission asked the item be set aside until the next meeting so

that Airport Manager Dick Acker can provide a report regarding rates charged at

surrounding and similarly sized airports to determine whether a rate adjustment should

be applied.

Motion by Commissioner McConnell second by Swanson to approve renewal of the

lease agreements by adoption of Resolution 2013-012. Roll call vote: Yeas: None.

Nays: Commissioners Pat Humphrey, Tom Koch, Jean McConnell, and Karla

Swanson. Absent: Bob Bonham. Motion Defeated.


C. ELECTRONIC POLL BOOK GRANT APPLICATION AGREEMENT

The State of Michigan Bureau of Elections (BOE) has announced an opportunity for

Michigan municipalities to apply for free laptops and peripherals to use in future

elections under the Electronic Poll Book Program (EPB). The deadline for the grant

application for the 2013 election year is February 13, 2013. Funding for the program

is provided by the federal government through Help America Vote Act (HAVA). The

EPB’s are said to provide more accurate reporting of election results; enable precincts

to view and track voter information in the Qualified Voter File (QVF); and allow

election workers to verify voters and issue ballots in one step, thus expediting the

voting process for electors within the voting precincts. The EPB would replace the

paper & pen poll book method currently used in city elections to track voter history.

At this time, the State is encouraging all municipalities to move toward the use of

electronic poll books by offering to cover 50% of the extended service and warranty

contract costs on voting systems (the city has four) if the EPB is implemented in the

2013 election year. It is expected that the State will eventually mandate the use of

EPB in all precincts as more and more business is conducted electronically, however,

grant funds may not be available to us in the future and therefore it is recommended

that we submit the grant application agreement at this time.

Motion by Commissioner McConnell second by Swanson to approve application of

the grant agreement and authorize the City Clerk to execute any and all documents

related to implementation of the EPB program by adoption of Resolution 2013-014.

Roll call vote: Yeas: None. Nays: Commissioners Pat Humphrey, Tom Koch, Jean

McConnell, and Karla Swanson. Absent: Bob Bonham. Motion Defeated.

D. *BOARD & COMMITTEE APPOINTMENT – BROWNFIELD

REDEVELOPMENT AUTHORITY (MS. SHARI BUCCILLI)

Approved Resolution 2013-013 by Consent Agenda.

8. TREASURER’S REPORT

The Treasurer’s report was received.

9. *DEPARTMENT REPORTS

Approved by Consent Agenda

10. CITY MANAGER’S REPORT

Teamsters Collective Bargaining: The initial meeting to develop a new collective

bargaining agreement with the City's employees represented by the Teamsters was held

on Tuesday, January 22, 2013. The meeting was very productive with two additional

meetings scheduled for February 20th and 26th with the anticipation that an agreement

can be reached prior to the expiration of the current agreement.

Harmony Hill Meet and Greet: On Thursday, January 24, 2013 a cross-section of

representatives from throughout the county met with the new owners of Harmony Hill

located south of the Village of Farwell. Mayor Humphrey and Commissioner Swanson

were joined by Ken, Diane, Jim Chapman from the City of Clare; County Commissioner

Jim Gelios and County Administrator Tracy Byard from Clare County; Village Vice

President Vicky Gunden and Village Clerk/Treasurer Janet Conlay from the Village of

Farwell; along with several others.

City Water Well Number 8: The cleaning of Well Number 8 has been completed and is

back in service as of Monday, January 28, 2013.

Zoning Compliance/Occupancy Permit: A Zoning Compliance/Occupancy Permit was

issued in January to Superior Title and Settlement Agency, LLC who opened a new

business Downtown Clare in the former F.A.C.E. Building which is now owned by North

Ten, LLC.

Clare Downtown Development Board Meeting: The February 2013 meeting of the Clare

DDA has been rescheduled from Friday, February 1st to Friday, February 8th due to

unavoidable scheduling conflicts.


Water Main Breaks: We have experienced four water main breaks in the past month, the

most recent occurring today in the vicinity of Sunset and Glendale.

Special Planning Commission Meeting: The Planning Commission conducted a special

meeting on Tuesday, January 29th

to consider a site plan application from Mr. Marvin

Heintz, the new owner of the car wash located at 1547 N. McEwan Street. The purpose

of the site plan application was for the enlargement and improvement of the existing

building and business to include the installation of two new automatic car washes.

Addendums:

The City Commission approved the purchase of a thermal imaging camera for the amount

of $8,550 by adoption of Resolution 2012-126. We failed to include the cost of freight

($105.00) in the original request and so we have included this cost on the bills list for the

commission’s approval.

Tom Fransisco has been hired as the new full-time officer and will begin his duties on

February 13, 2013. Additionally, Police Chief Brian Gregory is in the process of

interviewing for three new part-time officers.

The newly implemented security greeter program at the Clare middle school is going

very well according to Police Chief Brian Gregory.

Ray Stover, President of Mid Michigan Health and Police Chief Brian Gregory had a

successful meeting discussion on security and response in the event of a major

emergency at the hospital.

Sergeant Saad located and is working on a possible grant opportunity to install electronic

equipment into police vehicles.

10. *COMMUNICATIONS

Approved by Consent Agenda.

Newly Elected Officials Orientation Invitation: We received an invitation from the

Middle Michigan Development Corporation to attend their Newly Elected Officials

Orientation on Thursday, March 7, 2013 from 10:00 to 11:00 a.m.

Senator Judy Emmons E-Newsletter: The commission was provided a copy of the

January 24, 2013 edition of Senator Emmons e-newsletter.

Clare Superintendent of Schools News Update: The January 18, 2013 edition of

Superintendent Doni Pommell's CPS Blitz newsletter was provided for the commission’s

review.

Michigan Bureau of Elections Legislative Update: We received a communication from

the Bureau of Elections that provides updates on three election related bills signed into

law in December 2012.

Comerica Economic Weekly: The latest editions of these reports were provided to the

commission.

11. EXTENDED PUBLIC COMMENT: None.

12. COMMISSION DISCUSSION TOPICS: None.

13. *APPROVAL OF BILLS

Approved by Consent Agenda.

14. ADJOURNMENT

Motion by McConnell second by Koch to adjourn the meeting. Ayes: All Nays: None.

Absent: Bob Bonham. Motion Carried. Meeting adjourned at 6:58 p.m.


____________________________ _______________________________

Pat Humphrey, Mayor Diane Lyon, City Clerk

AGENDA REPORT

TO: Mayor & City Commission FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Retirement Recognition – Officer Greg Rynearson For the Agenda of February 18, 2013 ________________________________________________________________________ Background. Officer Greg Rynearson is scheduled to retire on February 28, 2013 after protecting and serving the citizens of Clare County, Michigan for the past 25 years – the last thirteen years of that distinguished and honorable career as a police officer of the City of Clare Police Department. The City Commission is asked to formally recognize Greg’s faithful, dedicated, loyal, and courageous service. Issues & Questions Specified. Should the City Commission formally recognize the loyal and courageous service of Officer Greg Rynearson upon the occasion of his retirement? Alternatives.

1. Formally recognize this selfless service. 2. Do not formally recognize this selfless service. 3. Defer/delay decision of this matter to a subsequently scheduled City Commission

meeting. Financial Impact. The cost to the City is approximately $150.00 (the cost of a memento, a framed resolution, and a certificate). Recommendation. I recommend that the City Commission formally recognize the faithful, loyal, and courageous public service of Officer Greg Rynearson by adoption of Resolution 2013-015 (copy att’d). Attachments.

1. Certificate. 2. Resolution 2013-015.

RESOLUTION 2013-015 A RESOLUTION OF THE CLARE CITY COMMISSION RECOGNIZING OFFICER GREG RYNEARSON UPON HIS RETIREMENT AND FOR TWENTY-FIVE YEARS OF FAITHFUL PUBLIC SERVICE.

WHEREAS, Officer Greg Rynearson is scheduled to retire on February 28, 2013 after providing twenty-five years of dedicated, faithful, loyal, and courageous public service as a law enforcement officer of Clare County, Michigan, serving as a police officer for the City of Clare Police Department; and

WHEREAS, the City Commission deems that it is appropriate and fitting to formally

recognize said loyal and courageous public service of Officer Rynearson.

NOW THEREFORE BE IT RESOLVED THAT, on behalf of the residents of the City of Clare and the citizens of the entire Greater Clare Area Community, the Mayor of the City of Clare and the Clare City Commission hereby formally recognizes the faithful, dedicated, loyal, and courageous public service of Officer Greg Rynearson while serving as a law enforcement officer of Clare County Michigan during the period June 4, 1988 to February 28, 2013, the last thirteen years of said service as a police officer with the City of Clare Police Department.

BE IT FURTHER RESOLVED THAT the City Commission recognizes and honors Officer

Rynearson for his courage and professionalism in protecting and serving the residents of Clare County and the City of Clare, for his organizational loyalty, for his enduring and tireless commitment, for his extraordinary dependability and reliability, for his calm and assuring demeanor in stressful and potentially dangerous situations, for his unfailing resolve, and for the many lives he has saved and positively influenced throughout his career as a law enforcement official.

BE IT FURTHER RESOLVED THAT the Mayor and City Commission offers Officer Rynearson its sincere wishes for good health, long life, and for a particularly enjoyable, well-deserved retirement. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner __________ supported by Commissioner ____________. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18th day of February, 2013. _______________________________ Diane Lyon, City Clerk

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Request for Industrial Facilities Exemption – JD Metalworks, Inc. For the Agenda of February 18, 2013 Background. JD Metalworks, Incorporated has filed an application (copy att’d) with the City of Clare for issuance of a twelve (12) year Industrial Facilities Exemption Certificate for abatement of real and personal property taxes for the cost of a building addition and new manufacturing equipment cumulatively valued at $259,704.35 ($143,746.42 in personal property; $115,957.93 in real property).

The City Commission is asked to formally consider the tax abatement request of JD Metalworks. In doing so, the Commission is required to hold a public hearing to receive public comment related to the requests. Upon conclusion of the public hearing, the Commission should deliberate the merits of the application and, if deemed appropriate by the Commission, act on the application by adoption of the separate Resolutions: one for the Exemption Certificates (one for real and one for personal property tax) and one for the related, requisite Agreement (copy att’d) between the City of Clare and JD Metalworks, Inc. Supporting documentation (application, receipts, etc.) for the application is attached. The requisite notice (copy of notice att’d) for the public hearing has been accomplished, and taxing units have been notified (copies of notice letters att’d) of the request. To date four of the taxing jurisdictions have responded stating they support issuance/have no objection to the requested exemption. We’ve received no stated public objections. Issues & Questions Specified. Should the City Commission conduct a public hearing and consider the request for an Industrial Facilities Exemption Certificate from JD Metalworks, Incorporated? Alternatives.

1. Hold the public hearing; approve the request for the Exemption Certificates; and approve the related Agreement.

2. Approve the application for a period of less than 12 years and/or less than 50%. 3. Disapprove the application. 4. Set the matter aside for consideration, deliberation, and decision at a subsequently

scheduled Commission meeting. Financial Impact. Approval of the application will increase the personal property tax values of the City and potentially facilitate continued and future economic and industrial development for the City and the local community.

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Recommendation. I recommend that the City Commission, by appropriate motion, conduct the requisite public hearing. Subsequent to the hearing, I recommend that the City Commission approve the application for the Exemption Certificates by adoption of Resolution 2013-016 (copy att’d) and approve the related Agreement with JD Metalworks by adoption of Resolution 2013-017 (copy att’d). Attachments.

1. Application w/supporting documents. 2. Agreement. 3. Public Notice. 4. Notice to Taxing Jurisdictions. 5. Response Letters from Taxing Jurisdictions. 6. Resolution 2013-016. 7. Resolution 2013-017.

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AGREEMENT

THIS AGREEMENT entered into upon the 19h day of February 2013 by

and between the City of Clare, a municipal corporation, and JD Metalworks,

Incorporated, a Michigan Corporation, shall govern the granting of Industrial

Facilities Exemption Certificates for machinery and equipment purchases and for

new building construction, by the City of Clare to JD Metalworks.

WHEREAS, pursuant to P.A. 198 of 1974, MCL 207.551, et seq., after a duly

noticed public hearing held on the 19th day of March, 2001, the Clare City

Commission approved by resolution the establishment of an Industrial Development

District, within which JD Metalworks is housed and conducts its primary business;

and

WHEREAS, JD Metalworks has filed an application for an Industrial

Facilities Exemption Certificate with respect to machinery and equipment

purchases and for construction of a new building addition for installation and

construction, respectively, within said Industrial Development District and within ;

and

WHEREAS, before acting on said application, the Clare City Commission

held a public hearing on February 18th

, 2013, at 6:00 p.m. at the City Hall of Clare,

202 West Fifth Street, Clare, Michigan, at which hearing the applicant, the assessor,

a representative of the affected taxing units, and the affected real property owners

were given written notice and were afforded an opportunity to be heard on said

application; and

WHEREAS, installation of said equipment and machinery and construction

of said building addition had not begun earlier than six months before January 15,

2013, the date of acceptance of the application for the Industrial Facilities

Exemption Certificates; and

WHEREAS, no payment of any kind in excess of the fee allowed, as amended

by Public Act 323 of 1996, has been made or promised in exchange for favorable

consideration of said exemption certificate application.

NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL EXCHANGE OF

VALUABLE PROMISES CONSTITUTING A BARGAIN SUPPORTED BY

ADEQUATE CONSIDERATION, IT IS AGREED THAT:

1. The cumulative minimum investment in machinery and equipment and

purchases and in construction costs by JD Metalworks shall be $259,704.35.

2. In any event in which JD Metalworks moves from the site subject to the

Industrial Facilities Exemption Certificate that occurs within twelve years of

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the granting of said Certificate, JD Metalworks shall refund to the City of

Clare the full amount of any tax abatements received thereunder.

3. In any event in which JD Metalworks moves from the site subject of the

Industrial Facilities Exemption Certificate to another site within the City of

Clare that has been previously established or designated as an approved

Industrial Development District or Industrial Rehabilitation District, the

City shall favorably consider a request from JD Metalworks to transfer said

Certificates; however, JD Metalworks shall be required to formally request

said transfer, and the requisite process to facilitate said transfer, to include

public notice and hearings and concurrence of affected taxing units, shall be

complied with.

4. The City of Clare shall grant to JD Metalworks Industrial Facilities

Exemption Certificates as approved by the City Commission in duly

authorized session on the 18th day of February 2013 by adoption of its

Resolution 2013-016.

This Agreement shall be binding not only upon JD Metalworks and its affiliates, but

also its successors and assigns; and the parties hereto agree for themselves,

successors, and assigns to execute and deliver whatever instruments as may be

necessary to carry out the purpose and intent of the Agreement.

This Agreement may be executed in several counterparts, each of which so executed

shall be deemed to be an original, and such counterparts shall together constitute

and be one and the same instrument.

The singular includes the plural and the masculine the feminine wherever used

herein, unless the context indicates otherwise.

No change or modification of this agreement shall be valid unless the same be in

writing and signed by duly authorized representatives of all of the parties hereto.

No provision of the contract may be waived except in a signed writing, duly

authorized by the parties hereto.

This Agreement shall be governed by the laws of the State of Michigan.

If any provision or portion of this document shall be deemed invalid, the remaining

agreement shall remain intact and enforceable as though the invalid portion had

been omitted by the drafters.

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IN WITNESS HEREOF, the parties have hereunto signed their names on the

day date set forth below.

Dated: February 19, 2013 CITY OF CLARE

BY _______________________

Pat Humphrey, Mayor

BY _______________________

Diane Lyon, City Clerk

JD METALWORKS, INC.

BY _______________________

Duane Gottschalk, Vice President

RESOLUTION 2013-016 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING AN INDUSTRIAL FACILITIES EXEMPTION APPLICATION OF JD METALWORKS, INCORPORATED.

WHEREAS, JD Metalworks, Inc. has submitted an application for an Industrial Facilities Exemption Certificates to the City of Clare for abatement of personal property taxes for equipment purchases and real property taxes for the cost of construction of a new addition to the facility; and

WHEREAS, JD Metalworks, Inc. is located within an established Industrial Development District within the City of Clare; and

WHEREAS, the City has verified that construction of the facility and installation of new machinery and equipment had not begun earlier than six (6) months before January 15, 2013, the date of acceptance of the application for the Industrial Facilities Exemption Certificate; and

WHEREAS, the new equipment acquired has been installed within the new building

on property and is situated within the City of Clare’s Industrial Development Rehabilitation District and Industrial Development District, the boundaries of said districts being one and the same; and

WHEREAS, the City notified, by certified mailings, all affected taxing units in

respect to said application of JD Metalworks, Inc.; and

WHEREAS, the City properly noticed a public hearing to receive comment from all affected taxing units, property owners, and the public regarding said application of JD Metalworks, Inc.; and

WHEREAS, said public hearing was conducted by the Clare City Commission on the 18th day of February 2013; and

WHEREAS, subsequent to said public hearing and due consideration of all pertinent matters related to said application of JD Metalworks, Inc., the City Commission determined, in public session at a regularly scheduled City Commission meeting, that completion of the facility is calculated to and will, at the time of issuance of the certificate, have the reasonable likelihood to retain, create or prevent loss of employment and approval of said application is in the best interests of the City of Clare; and

WHEREAS, the City Commission is aware that aggregate SEV of personal property

exempt from ad valorem taxes within the City of Clare, after granting this certificate, will exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted.

NOW THEREFORE BE IT RESOLVED THAT, the Clare City Commission declares that it finds and determines that the granting of the Industrial Facilities Exemption Certificates, considered together with the aggregate amount of certificates previously granted and currently in force under Act No. 198 of the Public Acts of 1974 and Act No. 255 of the Public Acts of 1978 shall not have the effect of substantially impeding the operation of the City of Clare or impair the financial soundness of a taxing unit that levies ad valorem property taxes in the City of Clare.

BE IT FURTHER RESOLVED THAT, said approval is bound by the terms of the executed Agreement between the City of Clare and JD Metalworks, Incorporated, said Agreement outlining the conditions to be upheld during said abatement period.

BE IT FURTHER RESOLVED THAT, the City Commission of the City of Clare

hereby approves the application of JD Metalworks, Inc. for an Industrial Facilities Exemption Certificates for abatement of personal and real property valued at $259,704.35, said Certificates, when issued, to remain in force and effect for a period of twelve years in accordance with the terms of the agreement. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner __________and supported by Commissioner _____________. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18th day of February 2013. _______________________________ Diane Lyon, City Clerk

RESOLUTION 2013-018 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING AN AGREEMENT BETWEEN JD METALWORKS, INC. AND THE CITY OF CLARE.

WHEREAS, JD Metalworks, Inc. has submitted an application for an Industrial Facilities Exemption Certificates for abatement of real and personal property taxes; and

WHEREAS, the City Commission approved said application; and

WHEREAS, the approval of said application is contingent upon an Agreement being approved between the City of Clare and JD Metalworks, Inc. outlining the terms of the tax abatements associated with approval of said Certificates.

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Clare hereby approves the Agreement between the City of Clare and JD Metalworks, Inc. stipulating the terms and conditions of the abatement of real and personal property tax for a period of twelve years and for a total amount of $259,704.35. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ________ and supported by Commissioner __________. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18h day of February, 2013. _______________________________ Diane Lyon, City Clerk

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Request for Second Amendment to Site Lease – New Cingular Wireless PCS, LLC For the Agenda of February 18, 2013 Background. The City has enjoyed a lease arrangement with New Cingular Wireless PCS (AT&T) since 1998 wherein the City provides leased space on the City’s water tower for installation of a cellular antenna array and a small parcel of property at the base of the tower for aground station; in return, AT&T pays the City a monthly lease fee. The original lease was amended in 2005 to allow installation of an upgraded antenna array and a larger ground station in return for an increase in monthly lease fees. The company has asked for a second amendment (copy att’d) to allow installation of an upgraded/updated antenna system. We have asked Dixon Engineering, our consulting structural engineer in all matters related to our water tower, to review the proposed site plan to ensure the installation of the of the new antenna system does not adversely affect the structural integrity of our water tower or cause interference to the other existing antenna arrays presently installed on the tower. Dixon Engineering has completed its review and advised us there are no issues or concerns with the proposed system. Our City Attorney and our staff have reviewed the lease agreement and verified that there is no change to the existing footprint of AT&T’s ground station. We recommend approval of the proposed lease amendment.

Issues & Questions Specified. Should the City Commission approve the proposed amendment to our existing site lease agreement with AT&T? Alternatives.

1. Approve the requested site lease amendment. 2. Approve the requested site lease amendment with modifications or amendment. 3. Disapprove the request for amendment. 4. Set the matter aside for consideration, deliberation, and decision at a subsequently

scheduled Commission meeting. Financial Impact. The City currently receives $1,490 per month for this lease; AT&T is proposing this lease amount to be increased to $1,600 per month at the time of commencement of the construction/installation of the new antenna system. The base lease document includes an annual COLA escalator clause which allows lease payments to increase each based on the annual COLA index. Since inception of this lease in 1998, lease payments have increased approximately $400 per month based on the index, thus we anticipate that the lease payments will continue to increase annually.

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Recommendation. I recommend that the City Commission approve the requested amendment to the site lease agreement adoption of Resolution 2013-018 (copy att’d). Attachments.

1. Proposed Lease Amendment. 2. Resolution 2013-018.

RESOLUTION 2013-018 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A SECOND AMENDMENT TO THE SITE LEASE AGREEMENT BETWEEN NEW CINGULAR WIRELESS PCS, LLC AND THE CITY OF CLARE.

WHEREAS, the City has received a request for a second amendment to the site least agreement between the City of Clare and New Cingular Wireless PCS, LLC; and

WHEREAS, said lease amendment permits New Cingular Wireless PCS to install new, additional antenna array on the City’s water tower to expand and improve its capabilities and service while increasing the amount of the monthly lease payments paid to the City by said service provider; and

WHEREAS, said proposed modified and new antenna array has been submitted to Dixon

Engineering, the City’s structural engineer for the City’s water tower, for review to ensure the structural integrity of said tower is not adversely effected by said proposed antenna modifications and to ensure that the non-interference clause of the City’s lease agreement with all wireless carriers having antenna array on the City’s tower remains intact; and

WHEREAS, Dixon Engineering has reviewed said proposal and provided the City

confirmation that no adverse effects should be realized as a result of the installation of the new antenna array; and

WHEREAS, the City staff has reviewed said proposal and recommends approval of the

requested second amendment.

NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Clare hereby approves a second amendment to the site lease agreement between New Cingular Wireless PCS, LLC and the City of Clare, the terms and conditions of said lease amendment as outlined therein.

ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ___________ and supported by Commissioner _________. The Resolution declared adopted by the following roll call vote:

YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18th day of February 2013.

___________________________ Diane Lyon, Clare City Clerk

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Discussion Topic: Airport Hangar Leases For the Agenda of February 18, 2013 Background. The City Commission unanimously disapproved a proposed airport hangar lease agreement at the February 4th City Commission meeting. Regrettably Dick Acker, our Airport Manager, and I were unable to attend that meeting; consequently, we believe the commission may have made this decision in absence of all the relevant facts related to our hangar lease agreements at the airport. So I have scheduled this matter as an agenda topic to allow further discussion and to ask the Commission to share with Dick and me its guidance in respect to this aspect of managing our airport, as the denial of this lease agreement is a major change in direction for us. I suggest the following topics be addressed or considered in providing us this guidance:

- The current lease agreements. We (Dick and I) previously discussed this matter at length and detail with former seated city commissions – the last time being approximately 12-13 years ago. The current lease agreements are based on our guidance from the City Commission at that time. We believe the current Commission is aware that all the hangars (excluding of course the rental hangars we recently constructed) at the airport are privately owned and built on City-owned land. The respective hangar owners have made considerable personal investment in the construction and/or purchase of these hangars (price range of approx. $30K - $80K). They have generally made the decision to make this investment with an understanding that they would have a reasonable assurance they will be able to enjoy the benefits of their investment for at least as long as it takes to recoup this investment through generally accepted depreciation models. In return for this investment, they make a limited annual lease payment to the City for the land upon which the hangar exists. The hangar owners also pay taxes for the value of their hangars on leased land. They do not pay personal property tax on the hangars – thus we will continue to receive tax revenues from the respective hangar owners despite the ‘sunset’ of personal property tax in Michigan.

- The uniqueness of the Clare Airport. There is only one other airport (Mt. Pleasant) in our region that allows the construction of personal hangars on airport property under generally the identical terms we use (same lease rates/same tax structure – only difference is that they charge a $.10 per square foot use fee). All other airports in our region either own the hangars and lease space to the tenants or they allow construction of personal hangars with an understanding at the time of construction (or purchase of existing privately-owned hangar) that at the end of a designated term (generally 20-30 years), the hangar becomes the property of the airport, and the owner becomes a renter in the hangar that he previously owned. But the major difference is that the owner is aware

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of this arrangement prior to constructing or purchasing the hangar, whereas that is not the case at the Clare Airport.

- Why we use our current lease structure. Very simple: we inherited it and haven’t been able to figure out a way that makes sense or is affordable to extricate ourselves from it. If we had the ability to start over today, Dick and I would never recommend to the City Commission that we use this arrangement – rather, all hangars would be City-owned, and we would lease hangar space to any tenant who desires to base their airplane at Clare. The only equitable means to do that now with the system we’ve inherited is to purchase all the private hangars from the respective owners. But the reality is we could never justify the expense of doing so – nor do we have the money to do so.

- Our current hangar owners. Our current hangar owners are primary contributors to the success and superb reputation we’ve been able to establish for our airport in the past decade. They are the nucleus of our pilot’s association, which provides significant services at our airport that would not otherwise be available (courtesy car, airport events such as fly-ins, pancake breakfasts, chili cook-offs, band concerts, donations to our terminal and grounds, etc.). They comprise the majority membership on our Airport Advisory Board. They are significant contributors to our success in fuel sales; they are one of our best marketing and public relations tools. They’ve made a conscious decision to be at Clare and make the investment in their hangars due to the current airport environment and the City’s airport management philosophy, which for the last decade + has been participatory – we’ve always given them an opportunity to voice their concerns/opinions or have at least have advised them before we’ve made a shift in management direction or philosophy. The decision to deny the lease agreement without any advance notice or discussion is contrary to the way we’ve been doing business at our airport.

- Airport Advisory Board. The Commission appoints the membership of the Airport Advisory Board and has always relied on its guidance, counsel, and/or recommendations in the past; they were not consulted or asked for recommendations in this instance – nor was the airport manager.

Issues & Questions Specified. No specific issues or questions – Dick and I only ask that we be allowed to discuss this matter with the Commission and provided an opportunity to answer any questions the Commission may have that prompted the decision to deny the requested lease agreement. Alternatives. Any alternatives are left totally to the discretion of the City Commission. Commission meeting. Financial Impact. Even if our current lease fees were significantly increased, it would not make an equivalent significant impact to the revenues of the airport. Recommendation. Any recommendations Dick or I make will be based on guidance or direction provided to us by the City Commission. Attachments. None.

To: Mayor Pat Humphrey and the Clare City Commission From: Steven J. Kingsbury, MBA, MiCPT Treasurer, Finance Director and Director of Information Technology Date: February 14, 2013 Reference: Treasurer’s Report for February 18, 2013 Account Reconciliation Report: All accounts of the City of Clare are in balance as of January 31, 2013. Cash and Investment Report: Enclosed you will find a summary report of all cash and investment accounts of the City reported by bank of deposit as of January 31, 2013. Cash Summary By Fund Report: Enclosed you will find a summary report by operating fund of all cash and investment balances of the City as of January 31, 2013. Revenue and Expenditure Report: Enclosed you will find a Summary Revenue and Expenditure Report (Unaudited) of the City of Clare prepared as of January 31, 2013. Balance Sheet: Enclosed you will find a Comparative Balance Sheet (Unaudited) of the City of Clare prepared as of January 31, 2013. Fiscal Year 2013/14 Budget Development Schedule: Enclosed for the Commission's use and reference you will find the Fiscal Year 2013/14 Budget Development Schedule.

Treasurer's Report Page 1 of 50

Interest Balance Total Total BalanceFinancial Institution/Account Description Rates 1/1/13 Increases Decreases 1/31/13

City of Clare Accounts

Chemical Bank/Consolidated Account 0.100% 291,937.84$ 638,524.48$ 578,856.71$ 351,605.61Chemical Bank/Rural Development Bond & Interest AcctChemical Bank/Rural Development RRI AcctFirstbank/Money Market Account 0.250% 73,408.80 14.58 - 73,423.38Isabella Bank/Certificate of Deposit 0.400% 100,000.00 - 100,000.00 0.00Chemical Bank/Current Property Tax Account 0.100% 501,708.33 292,682.88 596,546.14 197,845.07Chemical Bank/2011 WWTP Improvement Acct N/A 316.33 - - 316.33Petty Cash and Cash on Hand N/A 350.00 - - 350.00ACH Receipt Acct N/A 1,000.00 - - 1,000.00Chemical Bank/Repurchase Agreements 0.300% 1,800,000.00 80,000.00 80,000.00 1,800,000.00Firstbank/Hatton Township Landfill Trust Fund 0.900% 179,712.95 - - 179,712.95

Total - City of Clare Accounts 2,948,434.25$ 1,011,221.94$ 1,355,402.85$ 2,604,253.34$

City of Clare Component Unit Accounts

Chemical Bank DDA Account 0.100% 58,796.66$ 2,333.74$ 9,849.98$ 51,280.42$ Chemical Bank LDFA Account 0.100% 0.00 - - 0.00

Total - City of Clare Component Unit Accounts 58,796.66$ 2,333.74$ 9,849.98$ 51,280.42$

From 1/01/2013 to 1/31/2013 CASH AND INVESTMENT SUMMARY (UNAUDITED) BY BANK

CITY OF CLARE


Investment TransactionalBALANCE TOTAL TOTAL BALANCE Balances Account Balances

FUND DESCRIPTION 1/1/2013 DEBITS CREDITS 1/31/2013 1/31/2013 1/31/2013

101 General Fund 876,820.80 267,384.78 408,747.66 735,457.92 550,000.00$ 185,457.92$ 150 Cemetery Perpetual Care 232,038.09 31.94 0.00 232,070.03 225,000.00 7,070.03 202 Major Streets 102,189.33 22,167.33 29,153.43 95,203.23 85,000.00 10,203.23 203 Local Streets 863.89 16,185.90 12,695.01 4,354.78 - 4,354.78 206 Fire Fund 31,539.41 62,878.09 31,577.02 62,840.48 40,000.00 22,840.48 208 Parks and Recreation 4,042.55 12,545.98 12,794.85 3,793.68 - 3,793.68 210 Downtown Development Authority (DDA) 58,796.66 2,333.74 9,849.98 51,280.42 - 51,280.42 211 Sidewalk Replacement Fund 7,996.31 0.88 529.50 7,467.69 5,000.00 2,467.69 214 Local Finance Development Authority (LDFA) 0.00 0.00 0.00 0.00 - - 243 Brownfield Redevelopment Authority Fund 9,621.88 0.69 0.00 9,622.57 - 9,622.57 265 Drug Law Enforcement Fund 199.22 802.75 0.00 1,001.97 - 1,001.97 303 Public Safety Building Debt Service 0.00 0.00 0.00 0.00 - - 590 Sewer System Fund 571,243.78 145,186.29 76,017.09 640,412.98 515,000.00 125,412.98 591 Water System Fund 446,335.76 76,766.02 67,539.98 455,561.80 380,000.00 75,561.80 636 Data Processing Fund 1,893.99 5,000.12 5,164.51 1,729.60 - 1,729.60 641 Mobile Equipment Fund 4,243.68 21,506.50 22,556.60 3,193.58 - 3,193.58 701 General Agency Fund 0.00 0.00 0.00 0.00 - - 703 Property Tax Fund 501,708.33 292,682.88 596,546.14 197,845.07 - 197,845.07 704 Imprest Payroll Fund (22,015.72) 88,081.79 92,081.06 (26,014.99) - (26,014.99) 765 Hattan Township Landfill Trust Fund 179,712.95 0.00 0.00 179,712.95 179,712.95 -

TOTAL - ALL FUNDS 3,007,230.91$ 1,013,555.68$ 1,365,252.83$ 2,655,533.76$ 1,979,712.95$ 675,820.81$

CASH SUMMARY BY FUND FOR THE CITY OF CLARE From 1/01/2013 To 1/31/2013

ALL FUNDS (UNAUDITED) CASH and INVESTMENT ACCOUNTS


Summary

Revenue and Expenditure Report

Prepared as of

January 31, 2013


REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 1/19Page:

02/13/2013 02:48 PMUser: MICHELLEDB: Clare

PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 01/31/2013

INCR (DECR)

END BALANCE01/31/2013

NORM (ABNORM)

2012-13AMENDEDBUDGET


NORM (ABNORM)DESCRIPTIONACCOUNT

Fund 101 - GENERAL FUNDRevenues

75.25 590,763.01 46,174.96 1,795,984.96 2,386,747.97 2,444,946.57 000.000-GENERAL6.41 73,000.00 0.00 5,000.00 78,000.00 10,000.00 931.000-TRANSFERS IN AND OTHER SOURCES

73.07 663,763.01 46,174.96 1,800,984.96 2,464,747.97 2,454,946.57 TOTAL Revenues

Expenditures60.96 20,318.05 950.76 31,731.95 52,050.00 35,204.42 101.000-CITY COMMISSION53.24 57,543.40 8,464.48 65,526.78 123,070.18 125,181.61 172.000-CITY MANAGEMENT/ADMINISTRATION54.86 58,534.16 12,167.45 71,132.32 129,666.48 122,739.77 191.000-FISCAL SERVICES51.71 63,923.80 9,892.84 68,457.16 132,380.96 130,100.70 215.000-CLERK9.81 1,362.97 0.00 148.23 1,511.20 768.71 247.000-BOARD OF REVIEW

61.25 14,220.29 2,569.77 22,479.71 36,700.00 55,243.54 257.000-ASSESSOR78.80 985.11 0.00 3,661.58 4,646.69 3,734.12 262.000-ELECTIONS43.78 29,966.58 1,926.95 23,336.76 53,303.34 50,906.73 265.000-BUILDING AND GROUNDS34.56 29,446.17 2,499.00 15,553.83 45,000.00 38,209.83 266.000-ATTORNEY78.96 15,035.83 2,025.61 56,432.25 71,468.08 78,510.43 276.000-CEMETERY56.64 390,136.34 76,511.49 509,524.50 899,660.84 835,743.30 301.000-POLICE69.87 10,172.18 2,695.00 23,589.05 33,761.23 58,958.28 371.000-BUILDING INSPECTION DEPARTMENT58.87 21,900.96 3,078.32 31,353.26 53,254.22 51,513.99 441.000-DEPARTMENT OF PUBLIC WORKS10.89 2,227.77 0.00 272.23 2,500.00 588.54 445.000-DRAINS - PUBLIC BENEFIT48.25 49,139.63 6,671.65 45,817.21 94,956.84 88,163.51 448.000-STREET LIGHTING36.53 42,836.31 283.41 24,649.99 67,486.30 57,138.22 526.000-LANDFILL CLOSURE48.58 112,796.50 17,550.62 106,558.02 219,354.52 208,097.70 528.000-REFUSE COLLECTION/DISPOSAL34.62 157,705.29 4,396.42 83,501.94 241,207.23 221,020.09 537.000-AIRPORT83.78 3,454.60 0.00 17,845.40 21,300.00 13,241.06 721.000-PLANNING32.65 2,424.62 95.58 1,175.38 3,600.00 12,920.57 955.000-NON DEPARTMENTAL49.03 222,583.77 61,942.35 214,092.18 436,675.95 442,724.35 999.000-TRANSFERS (OUT) AND OTHER USES

52.02 1,306,714.33 213,721.70 1,416,839.73 2,723,554.06 2,630,709.47 TOTAL Expenditures

(148.43)(642,951.32)(167,546.74)384,145.23 (258,806.09)(175,762.90)NET OF REVENUES & EXPENDITURES

52.02 1,306,714.33 213,721.70 1,416,839.73 2,723,554.06 2,630,709.47 TOTAL EXPENDITURES73.07 663,763.01 46,174.96 1,800,984.96 2,464,747.97 2,454,946.57 TOTAL REVENUES

Fund 101:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 150 - CEMETERY PERPETUAL CARERevenues

45.75 4,828.12 31.94 4,071.88 8,900.00 10,748.47 000.000-GENERAL

45.75 4,828.12 31.94 4,071.88 8,900.00 10,748.47 TOTAL Revenues

Expenditures100.00 (300.00)0.00 300.00 0.00 1,200.00 276.000-CEMETERY50.00 5,000.00 0.00 5,000.00 10,000.00 10,000.00 999.000-TRANSFERS (OUT) AND OTHER USES

53.00 4,700.00 0.00 5,300.00 10,000.00 11,200.00 TOTAL Expenditures

111.65 128.12 31.94 (1,228.12)(1,100.00)(451.53)NET OF REVENUES & EXPENDITURES

53.00 4,700.00 0.00 5,300.00 10,000.00 11,200.00 TOTAL EXPENDITURES45.75 4,828.12 31.94 4,071.88 8,900.00 10,748.47 TOTAL REVENUES

Fund 150:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 202 - MAJOR STREETSRevenues

35.74 129,882.63 12,167.33 72,243.60 202,126.23 236,188.59 000.000-GENERAL

35.74 129,882.63 12,167.33 72,243.60 202,126.23 236,188.59 TOTAL Revenues

Expenditures66.23 20,694.60 3,550.73 40,587.28 61,281.88 84,948.78 446.001-STATE TRUNKLINE MAINTENANCE49.97 39,041.22 4,786.05 38,988.36 78,029.58 59,891.47 449.002-PRESERVATION STREETS44.00 11,872.32 0.00 9,327.68 21,200.00 24,047.55 449.003-WINTER MAINTENANCE54.58 6,851.71 816.65 8,233.96 15,085.67 13,274.31 449.004-ADMIN, ENGINEERING & RECORD KEEPING38.46 40,000.00 10,000.00 25,000.00 65,000.00 15,000.00 999.000-TRANSFERS (OUT) AND OTHER USES

50.76 118,459.85 19,153.43 122,137.28 240,597.13 197,162.11 TOTAL Expenditures

129.69 11,422.78 (6,986.10)(49,893.68)(38,470.90)39,026.48 NET OF REVENUES & EXPENDITURES

50.76 118,459.85 19,153.43 122,137.28 240,597.13 197,162.11 TOTAL EXPENDITURES35.74 129,882.63 12,167.33 72,243.60 202,126.23 236,188.59 TOTAL REVENUES

Fund 202:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 203 - LOCAL STS FUNDRevenues

66.26 48,320.77 6,185.90 94,903.61 143,224.38 143,340.63 000.000-GENERAL21.74 90,000.00 10,000.00 25,000.00 115,000.00 110,000.00 931.000-TRANSFERS IN AND OTHER SOURCES

46.43 138,320.77 16,185.90 119,903.61 258,224.38 253,340.63 TOTAL Revenues

Expenditures77.20 12,584.53 0.00 42,615.47 55,200.00 77,942.43 449.001-CONSTRUCTION STREETS (INCL. ENG.& ROW)43.82 98,768.83 11,926.05 77,034.54 175,803.37 156,291.32 449.002-PRESERVATION STREETS18.17 7,364.64 0.00 1,635.36 9,000.00 8,429.84 449.003-WINTER MAINTENANCE50.84 5,499.12 768.96 5,686.55 11,185.67 10,062.07 449.004-ADMIN, ENGINEERING & RECORD KEEPING100.00 (36.84)0.00 36.84 0.00 174.73 955.000-NON DEPARTMENTAL


(100.99)14,140.49 3,490.89 (7,105.15)7,035.34 440.24 NET OF REVENUES & EXPENDITURES


Fund 203:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 206 - FIRE FUNDRevenues

58.72 81,599.43 125.60 116,060.57 197,660.00 197,397.20 000.000-GENERAL100.00 0.00 51,942.35 101,942.35 101,942.35 103,732.35 931.000-TRANSFERS IN AND OTHER SOURCES

72.76 81,599.43 52,067.95 218,002.92 299,602.35 301,129.55 TOTAL Revenues

Expenditures43.17 158,232.89 17,307.83 120,202.10 278,434.99 232,246.54 336.000-FIRE DEPARTMENT58.99 19,680.65 4,044.45 28,311.15 47,991.80 48,533.40 906.000-DEBT SERVICE40.86 11,722.51 0.00 8,099.89 19,822.40 19,328.00 999.000-TRANSFERS (OUT) AND OTHER USES


(131.61)(108,036.62)30,715.67 61,389.78 (46,646.84)1,021.61 NET OF REVENUES & EXPENDITURES


Fund 206:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 208 - PARKS AND RECREATIONRevenues

93.13 19,369.55 2,345.98 262,387.10 281,756.65 859,608.68 000.000-GENERAL39.22 155,000.00 10,000.00 100,000.00 255,000.00 215,000.00 931.000-TRANSFERS IN AND OTHER SOURCES

67.51 174,369.55 12,345.98 362,387.10 536,756.65 1,074,608.68 TOTAL Revenues

Expenditures72.48 123,172.05 6,697.85 324,460.80 447,632.85 1,025,439.68 751.001-PARKS50.19 45,294.96 4,993.02 45,634.05 90,929.01 79,690.33 751.002-RECREATION58.33 5,519.86 1,103.98 7,727.86 13,247.72 6,623.88 906.000-DEBT SERVICE100.00 (36.84)0.00 36.84 0.00 174.94 955.000-NON DEPARTMENTAL

68.48 173,950.03 12,794.85 377,859.55 551,809.58 1,111,928.83 TOTAL Expenditures

102.79 419.52 (448.87)(15,472.45)(15,052.93)(37,320.15)NET OF REVENUES & EXPENDITURES

68.48 173,950.03 12,794.85 377,859.55 551,809.58 1,111,928.83 TOTAL EXPENDITURES67.51 174,369.55 12,345.98 362,387.10 536,756.65 1,074,608.68 TOTAL REVENUES

Fund 208:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 210 - DDA(DOWNTOWN DVLPMT AUTHORITY)Revenues

102.78 (3,013.25)2,333.74 111,546.98 108,533.73 119,427.37 000.000-GENERAL

102.78 (3,013.25)2,333.74 111,546.98 108,533.73 119,427.37 TOTAL Revenues

Expenditures71.25 13,856.33 5,074.84 34,343.67 48,200.00 37,956.30 747.001-DDA - OPERATIONS56.15 31,189.50 4,775.14 39,933.08 71,122.58 73,042.21 747.002-DDA - MAINSTREET79.45 7,475.00 0.00 28,895.00 36,370.00 37,210.00 906.000-DEBT SERVICE


(17.76)(55,534.08)(7,516.24)8,375.23 (47,158.85)(28,781.14)NET OF REVENUES & EXPENDITURES

66.27 52,520.83 9,849.98 103,171.75 155,692.58 148,208.51 TOTAL EXPENDITURES102.78 (3,013.25)2,333.74 111,546.98 108,533.73 119,427.37 TOTAL REVENUES

Fund 210:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 211 - SIDEWALK REPLACEMENT FUNDRevenues

100.00 (1,021.35)0.88 1,021.35 0.00 474.89 000.000-GENERAL

100.00 (1,021.35)0.88 1,021.35 0.00 474.89 TOTAL Revenues

Expenditures52.91 8,107.97 529.50 9,108.39 17,216.36 9,255.22 444.000-SIDEWALKS0.00 0.00 0.00 0.00 0.00 40.69 955.000-NON DEPARTMENTAL


46.97 (9,129.32)(528.62)(8,087.04)(17,216.36)(8,821.02)NET OF REVENUES & EXPENDITURES

52.91 8,107.97 529.50 9,108.39 17,216.36 9,295.91 TOTAL EXPENDITURES100.00 (1,021.35)0.88 1,021.35 0.00 474.89 TOTAL REVENUES

Fund 211:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 214 - LOCAL DEVELOPMENT FINANCE AUTHRevenues

76.63 7.36 0.00 24.14 31.50 170.51 000.000-GENERAL

76.63 7.36 0.00 24.14 31.50 170.51 TOTAL Revenues

Expenditures99.96 7.53 0.00 17,197.98 17,205.51 0.00 000.000-GENERAL100.00 0.00 0.00 66,832.50 66,832.50 65,180.00 223.000-DEBT SERVICE

99.99 7.53 0.00 84,030.48 84,038.01 65,180.00 TOTAL Expenditures

100.00 (0.17)0.00 (84,006.34)(84,006.51)(65,009.49)NET OF REVENUES & EXPENDITURES

99.99 7.53 0.00 84,030.48 84,038.01 65,180.00 TOTAL EXPENDITURES76.63 7.36 0.00 24.14 31.50 170.51 TOTAL REVENUES

Fund 214:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 243 - BROWNFIELD REDEVELOPMENT AUTHORITY FUNDRevenues

91.37 643.48 0.69 6,815.13 7,458.61 7,767.81 000.000-GENERAL

91.37 643.48 0.69 6,815.13 7,458.61 7,767.81 TOTAL Revenues

Expenditures0.00 6,700.00 0.00 0.00 6,700.00 5,400.00 690.000-BROWNFIELD DEVELOPMENT

0.00 6,700.00 0.00 0.00 6,700.00 5,400.00 TOTAL Expenditures

898.37 (6,056.52)0.69 6,815.13 758.61 2,367.81 NET OF REVENUES & EXPENDITURES

0.00 6,700.00 0.00 0.00 6,700.00 5,400.00 TOTAL EXPENDITURES91.37 643.48 0.69 6,815.13 7,458.61 7,767.81 TOTAL REVENUES

Fund 243:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 265 - DRUG LAW ENFORCEMENT FUNDRevenues

40.14 1,197.14 802.75 802.86 2,000.00 199.11 000.000-GENERAL

40.14 1,197.14 802.75 802.86 2,000.00 199.11 TOTAL Revenues

Expenditures0.00 2,000.00 0.00 0.00 2,000.00 0.00 301.000-POLICE

0.00 2,000.00 0.00 0.00 2,000.00 0.00 TOTAL Expenditures

100.00 (802.86)802.75 802.86 0.00 199.11 NET OF REVENUES & EXPENDITURES

0.00 2,000.00 0.00 0.00 2,000.00 0.00 TOTAL EXPENDITURES40.14 1,197.14 802.75 802.86 2,000.00 199.11 TOTAL REVENUES

Fund 265:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 303 - PUBLIC SAFETY BLDG DEBT SERVICRevenues

40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 931.000-TRANSFERS IN AND OTHER SOURCES

40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL Revenues

Expenditures40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 223.000-DEBT SERVICE


0.00 0.00 0.00 0.00 0.00 0.00 NET OF REVENUES & EXPENDITURES

40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL EXPENDITURES40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL REVENUES

Fund 303:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 590 - SEWER SYSTEM FUNDRevenues

34.79 1,164,722.73 67,810.34 621,271.26 1,785,993.99 853,576.88 000.000-GENERAL

34.79 1,164,722.73 67,810.34 621,271.26 1,785,993.99 853,576.88 TOTAL Revenues

Expenditures21.26 1,443,860.43 (7,512.27)389,814.07 1,833,674.50 697,418.56 536.001-SEWER TREATMENT AND PUMPING50.69 98,267.34 11,185.68 101,021.89 199,289.23 149,065.25 536.002-SEWER COLLECTION34.45 73,751.09 0.00 38,767.91 112,519.00 60,985.73 906.000-DEBT SERVICE

24.68 1,615,878.86 3,673.41 529,603.87 2,145,482.73 907,469.54 TOTAL Expenditures

(25.50)(451,156.13)64,136.93 91,667.39 (359,488.74)(53,892.66)NET OF REVENUES & EXPENDITURES

24.68 1,615,878.86 3,673.41 529,603.87 2,145,482.73 907,469.54 TOTAL EXPENDITURES34.79 1,164,722.73 67,810.34 621,271.26 1,785,993.99 853,576.88 TOTAL REVENUES

Fund 590:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 591 - WATER SYSTEM FUNDRevenues

50.92 319,254.90 41,841.44 331,274.89 650,529.79 637,878.49 000.000-GENERAL

50.92 319,254.90 41,841.44 331,274.89 650,529.79 637,878.49 TOTAL Revenues

Expenditures41.31 191,042.71 16,356.51 134,461.99 325,504.70 294,483.94 536.003-TREATMENT, PUMPING AND STORAGE52.40 101,055.17 13,721.16 111,240.25 212,295.42 171,937.46 536.004-WATER DISTRIBUTION47.08 57,574.77 7,256.96 51,219.83 108,794.60 88,379.02 536.005-PRINCIPAL RESPONSIBLE PARTY #159.46 5,977.03 0.00 8,765.47 14,742.50 15,639.16 906.000-DEBT SERVICE


(236.76)(36,394.78)4,506.81 25,587.35 (10,807.43)67,438.91 NET OF REVENUES & EXPENDITURES


Fund 591:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 636 - DATA PROCESSINGRevenues

43.63 58,358.30 5,000.12 45,161.70 103,520.00 83,099.16 000.000-GENERAL

43.63 58,358.30 5,000.12 45,161.70 103,520.00 83,099.16 TOTAL Revenues

Expenditures45.07 56,665.50 5,164.51 46,495.31 103,160.81 100,529.24 228.000-DATA PROCESSING, INFORMATION TECHNOLOGY


(371.28)1,692.80 (164.39)(1,333.61)359.19 (17,430.08)NET OF REVENUES & EXPENDITURES


Fund 636:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 641 - MOBILE EQUIPMENTRevenues

70.58 141,978.53 21,409.36 340,691.47 482,670.00 399,250.98 000.000-GENERAL

70.58 141,978.53 21,409.36 340,691.47 482,670.00 399,250.98 TOTAL Revenues

Expenditures99.52 2.90 0.00 598.45 601.35 1,285.15 000.000-GENERAL76.39 96,661.56 22,509.56 312,781.72 409,443.28 367,943.91 441.000-DEPARTMENT OF PUBLIC WORKS0.00 70,584.98 0.00 0.00 70,584.98 0.00 906.000-DEBT SERVICE


1,338.53 (25,270.91)(1,100.20)27,311.30 2,040.39 30,021.92 NET OF REVENUES & EXPENDITURES


Fund 641:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 765 - HATTON TOWNSHIP LANDFILL TRUST FUNDRevenues

0.00 0.00 0.00 0.00 0.00 1,358.01 000.000-GENERAL0.00 28,500.00 0.00 0.00 28,500.00 28,500.00 931.000-TRANSFERS IN AND OTHER SOURCES

0.00 28,500.00 0.00 0.00 28,500.00 29,858.01 TOTAL Revenues

0.00 28,500.00 0.00 0.00 28,500.00 29,858.01 NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES0.00 28,500.00 0.00 0.00 28,500.00 29,858.01 TOTAL REVENUES

Fund 765:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 902 - GENERAL LONG-TERM DEBTRevenues

0.00 0.00 0.00 0.00 0.00 (109,040.00)000.000-GENERAL

0.00 0.00 0.00 0.00 0.00 (109,040.00)TOTAL Revenues

Expenditures0.00 0.00 0.00 0.00 0.00 (149,334.00)000.000-GENERAL

0.00 0.00 0.00 0.00 0.00 (149,334.00)TOTAL Expenditures

0.00 0.00 0.00 0.00 0.00 40,294.00 NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 (149,334.00)TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 (109,040.00)TOTAL REVENUES

Fund 902:





% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)


NORM (ABNORM)




Fund 934 - GASB ACCRUALSRevenues

0.00 0.00 0.00 0.00 0.00 (31,461.00)000.000-GENERAL0.00 0.00 0.00 0.00 0.00 638.00 101.000-CITY COMMISSION0.00 0.00 0.00 0.00 0.00 1,409.00 301.000-POLICE0.00 0.00 0.00 0.00 0.00 3,109.00 441.000-DEPARTMENT OF PUBLIC WORKS0.00 0.00 0.00 0.00 0.00 2,491.00 590.000-GASB 34 - SEWER0.00 0.00 0.00 0.00 0.00 1,704.00 591.000-GASB 34 - WATER0.00 0.00 0.00 0.00 0.00 807.00 751.001-PARKS

0.00 0.00 0.00 0.00 0.00 (21,303.00)TOTAL Revenues

Expenditures0.00 0.00 0.00 0.00 0.00 4,935.00 000.000-GENERAL0.00 0.00 0.00 0.00 0.00 (50,921.00)441.000-DEPARTMENT OF PUBLIC WORKS

0.00 0.00 0.00 0.00 0.00 (45,986.00)TOTAL Expenditures

0.00 0.00 0.00 0.00 0.00 24,683.00 NET OF REVENUES & EXPENDITURES

0.00 0.00 0.00 0.00 0.00 (45,986.00)TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 (21,303.00)TOTAL REVENUES

Fund 934:

52.25 (1,279,029.00)(80,605.48)438,967.88 (840,061.12)(152,117.88)NET OF REVENUES & EXPENDITURES

46.20 4,211,726.63 358,778.86 3,617,485.69 7,829,212.32 6,532,760.58 TOTAL EXPENDITURES - ALL FUNDS58.04 2,932,697.63 278,173.38 4,056,453.57 6,989,151.20 6,380,642.70 TOTAL REVENUES - ALL FUNDS


City of Clare

Comparative Balance Sheet

Prepared as of

January 31, 2013


COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 1/23Page:

02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 101 GENERAL FUND

PERIOD ENDED01/31/2013

PERIOD ENDED01/31/2012DescriptionGL Number

*** Assets ***

110,684.54 124,088.76 CASH101-000.000-001.000250.00 250.00 CASH ON HAND101-000.000-001.002100.00 100.00 PETTY CASH101-000.000-001.003

1,000.00 1,000.00 ACH RECEIPT ACCT101-000.000-001.00973,423.38 73,228.54 CASH - FIRSTBANK101-000.000-002.001

0.00 100,000.00 CASH - ISABELLA BANK101-000.000-002.002550,000.00 485,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.101-000.000-003.000(6,589.50)1,602.00 ACCOUNTS RECEIVABLE101-000.000-040.000

746.14 3,686.46 DUE FROM DDA101-000.000-040.21013,169.55 12,857.41 ACCOUNTS RECEIVABLE - LIBRARY101-000.000-040.27112,965.40 12,428.67 A/R UTILITIES101-000.000-043.000

(350.00)(300.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS101-000.000-043.001(226.92)0.00 MISCELLANEOUS RECEIVABLE101-000.000-048.000

0.00 43,000.00 DUE FROM THE MOBILE EQUIP FUND101-000.000-048.641122.14 136.49 DUE FROM TAX FUND101-000.000-084.703

2,906.15 1,448.01 INVENTORY101-000.000-111.00033,860.70 35,931.96 INVENTORY - AIRPORT FUEL101-000.000-111.001

792,061.58 894,458.30 Total Assets

*** Liabilities ***

(116.10)0.00 ACCTS PAYABLE101-000.000-202.00083.50 30.00 DUE TO COUNTY- TR FEES101-000.000-214.222

334.00 120.01 DUE TO COUNTY - SCHOOL TR FEES101-000.000-214.22517,850.77 0.00 DUE TO OTHER GOV. UNITS101-000.000-214.729

141.71 292.20 DUE TO STATE OF MICHIGAN101-000.000-228.0000.00 580.00 UNDISTRIBUTED RECEIPTS101-000.000-273.000

10.44 23.13 DUE TO UTILITY CUSTOMERS101-000.000-276.000

18,304.32 1,045.34 Total Liabilities

*** Fund Balance ***

389,612.03 565,374.93 FISCAL FUND BALANCE101-000.000-391.000

389,612.03 565,374.93 Total Fund Balance

389,612.03 565,374.93 Beginning Fund Balance

384,145.23 328,038.03 Net of Revenues VS Expenditures773,757.26 893,412.96 Ending Fund Balance792,061.58 894,458.30 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 150 CEMETERY PERPETUAL CARE



*** Assets ***

7,070.03 10,877.56 CASH150-000.000-001.000225,000.00 230,000.00 REPURCHASE AGREEMENTS150-000.000-003.000

232,070.03 240,877.56 Total Assets


1,083.38 9,409.91 FUND BALANCE150-000.000-390.000232,214.77 224,339.77 NONEXPENDABLE FUND BALANCE150-000.000-390.001



(1,228.12)7,127.88 Net of Revenues VS Expenditures232,070.03 240,877.56 Ending Fund Balance232,070.03 240,877.56 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 202 MAJOR STREETS



*** Assets ***

10,203.23 10,996.51 CASH202-000.000-001.00085,000.00 30,000.00 REPURCHASE AGREEMENTS202-000.000-003.0005,674.40 6,620.15 SPECIAL ASSESSMENTS RECEIVABLE202-000.000-045.000

0.00 23,226.56 DUE FROM STATE202-000.000-078.000

100,877.63 70,843.22 Total Assets

*** Liabilities ***

5,674.40 6,620.15 DEFERRED REVENUES202-000.000-339.000






(49,893.68)(41,847.36)Net of Revenues VS Expenditures95,203.23 64,223.07 Ending Fund Balance100,877.63 70,843.22 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 203 LOCAL STS FUND



*** Assets ***

4,354.78 1,608.11 CASH203-000.000-001.00033,415.81 30,560.95 SPECIAL ASSESSMENTS RECEIVABLE203-000.000-045.000

0.00 10,306.53 DUE FROM STATE203-000.000-078.000

37,770.59 42,475.59 Total Assets

*** Liabilities ***







(7,105.15)894.95 Net of Revenues VS Expenditures4,354.78 11,914.64 Ending Fund Balance

37,770.59 42,475.59 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 206 FIRE FUND



*** Assets ***

22,840.48 8,788.86 CASH206-000.000-001.00040,000.00 20,000.00 REPURCHASE AGREEMENTS206-000.000-003.00015,369.89 3,948.75 ACCOUNTS RECEIVABLE206-000.000-040.0002,731.04 929.17 ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS206-000.000-043.0011,540.38 2,535.88 INVENTORY206-000.000-111.000

82,481.79 36,202.66 Total Assets








02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 208 PARKS AND RECREATION



*** Assets ***

3,793.68 3,072.46 CASH208-000.000-001.00087,120.00 110,000.00 SPECIAL ASSESSMENTS RECEIVABLE208-000.000-045.000

0.00 50,000.00 DUE FROM STATE208-000.000-078.000

90,913.68 163,072.46 Total Assets

*** Liabilities ***

0.00 6,072.00 UNDISTRIBUTED RECEIPTS208-000.000-273.0006,494.70 0.00 UNDISTRIBUTED RECEIPTS - SOCCER PROGRAM208-000.000-273.0012,747.00 2,747.00 DEPOSITS PAYABLE - PARK RENTALS208-000.000-283.000




10,024.43 47,344.58 FUND BALANCE208-000.000-390.000



(15,472.45)(3,091.12)Net of Revenues VS Expenditures(5,448.02)44,253.46 Ending Fund Balance90,913.68 163,072.46 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 210 DDA(DOWNTOWN DVLPMT AUTHORITY)



*** Assets ***

51,280.42 91,648.12 CASH210-000.000-001.0000.00 3,344.89 DDA FROM THE DOHERTY - CDBG FACADE LOAN210-000.000-085.414

51,280.42 94,993.01 Total Assets

*** Liabilities ***










02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 211 SIDEWALK REPLACEMENT FUND



*** Assets ***

2,467.69 3,580.08 CASH211-000.000-001.0005,000.00 15,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.211-000.000-003.000

0.00 331.71 SPECIAL ASSESSMENTS RECEIVABLE211-000.000-045.000

7,467.69 18,911.79 Total Assets

*** Liabilities ***

0.00 331.71 DEFERRED REVENUES211-000.000-339.000

0.00 331.71 Total Liabilities


15,554.73 24,375.75 FUND BALANCE211-000.000-390.000






02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 214 LOCAL DEVELOPMENT FINANCE AUTH



*** Assets ***

0.00 85,786.61 CASH214-000.000-001.000

0.00 85,786.61 Total Assets





(84,006.34)(63,229.22)Net of Revenues VS Expenditures0.00 85,786.61 Ending Fund Balance0.00 85,786.61 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 243 BROWNFIELD REDEVELOPMENT AUTHORITY FUND



*** Assets ***

9,622.57 8,205.57 CASH243-000.000-001.000

9,622.57 8,205.57 Total Assets


2,807.44 439.63 FUND BALANCE243-000.000-390.000

2,807.44 439.63 Total Fund Balance

2,807.44 439.63 Beginning Fund Balance




02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 265 DRUG LAW ENFORCEMENT FUND



*** Assets ***

1,001.97 0.00 CASH265-000.000-001.000

1,001.97 0.00 Total Assets


199.11 0.00 FUND BALANCE265-000.000-390.000

199.11 0.00 Total Fund Balance

199.11 0.00 Beginning Fund Balance

802.86 0.00 Net of Revenues VS Expenditures1,001.97 0.00 Ending Fund Balance1,001.97 0.00 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 303 PUBLIC SAFETY BLDG DEBT SERVIC




0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance0.00 0.00 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 590 SEWER SYSTEM FUND



*** Assets ***

125,096.65 128,520.62 CASH590-000.000-001.000316.33 56.94 CASH - 2011 BOND PROCEEDS590-000.000-001.011

0.00 22,387.38 CASH HELD BY ISABELLA COUNTY590-000.000-002.001515,000.00 490,000.00 REPURCHASE AGREEMENTS590-000.000-003.000

500.00 500.00 A/R TO TAXES590-000.000-034.0001,062.73 0.00 ACCOUNTS RECEIVABLE590-000.000-040.000

42,433.91 37,604.68 A/R UTILITIES590-000.000-043.000(1,950.00)(400.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS590-000.000-043.00187,073.62 117,969.88 SPECIAL ASSESSMENTS RECEIVABLE590-000.000-045.000147,506.00 0.00 DUE FROM FEDERAL GOVERNMENT590-000.000-079.00032,329.51 35,580.60 INVENTORY590-000.000-111.00010,756.50 10,756.50 LAND590-000.000-130.000412,516.37 412,516.37 LAND IMPROVEMENTS590-000.000-132.000

(370,122.99)(368,256.64)ACCUMULATED DEPRECIATION - LAND IMPROVEM590-000.000-133.0004,003,097.27 4,003,097.27 BUILDINGS, ADDITIONS, ETC.590-000.000-136.000

(2,833,828.36)(2,713,452.72)ACCUMULATED DEPRECIATION-BUILDINGS590-000.000-137.000481,241.48 485,601.48 EQUIPMENT590-000.000-138.000

(441,048.80)(439,411.87)ACCUMULATED DEPRECIATION - EQUIPMENT590-000.000-145.00017,002.77 17,002.77 OFFICE EQUIPMENT AND FURNITURE590-000.000-146.000(17,002.77)(17,002.77)ACCUMULATED DEPR. - OFFICE EQUIPMENT590-000.000-147.000

1,350,691.34 1,350,691.34 SEWER SYSTEM - LAGOONS590-000.000-154.0013,390,616.03 3,390,616.03 SEWER SYSTEM - COLLECTION590-000.000-154.002

(2,266,714.86)(2,148,272.87)ACCUMULATED DEPR. - SEWER SYSTEM590-000.000-155.0001,888,750.38 401,815.27 CONSTRUCTION IN PROGRESS590-000.000-158.000

6,575,323.11 5,217,920.26 Total Assets

*** Liabilities ***

55,506.00 0.00 ACCTS PAYABLE590-000.000-202.00011,400.09 8,051.67 ACCRUED INT PAYABLE590-000.000-256.000

0.00 35.51 DUE TO SEWER CUSTOMERS590-000.000-276.00016,550.00 20,500.00 SECURITY DEPOSITS590-000.000-285.000160,000.00 215,000.00 WOODLAWN SEWER BONDS590-000.000-300.000270,000.00 300,000.00 CC SEWAGE DISPOSAL SYS #4590-000.000-305.001

2,161,505.69 0.00 2011 USDA RURAL DEVELOPMENT BONDS590-000.000-306.000

2,674,961.78 543,587.18 Total Liabilities


3,794,031.44 3,837,586.60 NET ASSETS590-000.000-391.0000.00 25,000.00 NET ASSETS - RESERVE FOR BONDS590-000.000-391.001

7,875.00 0.00 BOND RESERVE - USDA RURAL DEVELOPMENT590-000.000-391.0026,787.50 0.00 BOND RESERVE - RURAL DEVELOPMENT - RRI590-000.000-391.003

3,808,693.94 3,862,586.60 Total Fund Balance

3,808,693.94 3,862,586.60 Beginning Fund Balance

91,667.39 811,746.48 Net of Revenues VS Expenditures3,900,361.33 4,674,333.08 Ending Fund Balance6,575,323.11 5,217,920.26 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 591 WATER SYSTEM FUND



*** Assets ***

75,561.80 37,463.43 CASH591-000.000-001.000380,000.00 300,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.591-000.000-003.000

235.50 112.50 ACCOUNTS RECEIVABLE591-000.000-040.00022,666.28 21,293.73 A/R UTILITIES591-000.000-043.000(1,050.00)(150.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS591-000.000-043.0012,122.63 3,337.57 SPECIAL ASSESSMENTS RECEIVABLE591-000.000-045.0004,752.33 7,247.33 INVENTORY591-000.000-111.000

42,632.25 42,632.25 LAND591-000.000-130.000454,584.99 454,584.99 BUILDING, ADDITIONS AND IMPROVEMENTS591-000.000-136.000

(383,950.47)(375,020.54)ACCUMULATED DEPRECIATION-BUILDINGS591-000.000-137.00017,852.84 17,852.84 EQUIPMENT591-000.000-138.000(16,283.32)(15,871.97)ACCUMULATED DEPR. - EQUIPMENT591-000.000-145.000777,007.48 777,007.48 WATER SYSTEM - WELLS591-000.000-152.00145,989.93 45,989.93 WATER SYSTEM - PUMPING591-000.000-152.003973,376.91 973,376.91 WATER SYSTEM - STANDPIPES591-000.000-152.004708,868.62 702,169.30 WATER SYSTEM - MAINS591-000.000-152.005196,972.56 196,972.56 WATER SYSTEM - TRANSMISSION591-000.000-152.007

(1,416,247.34)(1,363,448.74)ACCUMULATED DEPR. WATER SYSTEM591-000.000-153.000

1,885,092.99 1,825,549.57 Total Assets

*** Liabilities ***

2,497.08 2,675.42 ACCRUED INT PAYABLE591-000.000-256.0000.00 5.06 DUE TO WATER CUSTOMERS591-000.000-276.000

245,000.00 265,000.00 WOODLAWN WATER BONDS591-000.000-300.000



1,612,008.56 1,544,569.65 NET ASSETS591-000.000-391.000



25,587.35 13,299.44 Net of Revenues VS Expenditures1,637,595.91 1,557,869.09 Ending Fund Balance1,885,092.99 1,825,549.57 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 636 DATA PROCESSING



*** Assets ***

1,729.60 5,162.58 CASH636-000.000-001.0000.00 5,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.636-000.000-003.000

371,414.32 354,494.27 OFFICE EQUIPMENT AND FURNITURE636-000.000-146.000(289,168.80)(270,546.79)ACCUMULATED DEPR. - OFFICE EQUIPMENT636-000.000-147.000

83,975.12 94,110.06 Total Assets


85,308.73 102,738.81 NET ASSETS636-000.000-391.000






02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 641 MOBILE EQUIPMENT



*** Assets ***

3,193.58 114.88 CASH641-000.000-001.0000.00 25,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.641-000.000-003.000

932.12 753.22 A/R UTILITIES641-000.000-043.000(100.00)(100.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS641-000.000-043.001

11,460.12 16,855.70 INVENTORY - STREET ROAD SALT641-000.000-109.00084.00 0.00 INVENTORY - STREET COLD PATCH641-000.000-109.001

23,215.87 14,347.72 INVENTORY641-000.000-111.00085,000.00 85,000.00 LAND641-000.000-130.000667,283.12 667,283.12 BUILDING, ADDITIONS AND IMPROVEMENTS641-000.000-136.000

(364,012.28)(341,620.32)ACCUMULATED DEPRECIATION-BUILDINGS641-000.000-137.000578,738.14 578,738.14 EQUIPMENT641-000.000-138.00016,787.52 16,787.52 OTHER EQUIPMENT641-000.000-139.000

(554,787.85)(535,538.98)ACCUMULATED DEPR. - EQUIPMENT641-000.000-145.000879,341.35 804,676.35 VEHICLES - DPW641-000.000-148.00084,734.05 101,670.85 VEHICLES - POLICE641-000.000-148.001

(743,786.86)(737,312.71)ACCUMULATED DEPRECIATION - VEHICLES641-000.000-149.000

688,082.88 696,655.49 Total Assets

*** Liabilities ***

14.72 0.00 ACCTS PAYABLE641-000.000-202.0000.00 43,000.00 DUE TO GENERAL FUND641-000.000-214.101

19.21 1.28 DUE TO UTILITY CUSTOMERS641-000.000-276.0007.73 15,380.03 STREET SWEEPER PURCHASE - 2007641-000.000-307.001

41.66 58,381.31 Total Liabilities


660,729.92 630,708.00 NET ASSETS641-000.000-391.000






02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 701 GENERAL AGENCY FUND



*** Assets ***

0.00 1,488.21 CASH701-000.000-001.000

0.00 1,488.21 Total Assets

*** Liabilities ***

0.00 1,403.25 DUE TO OTHER GOVERNMENTAL UNITS701-000.000-230.0000.00 84.96 UNDISTRIBUTED TAX COLLECTIONS701-000.000-274.000

0.00 1,488.21 Total Liabilities


0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance0.00 1,488.21 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 703 PROPERTY TAX FUND



*** Assets ***

197,845.07 175,899.05 CASH703-000.000-001.000231,006.61 190,311.02 TAXES RECEIVABLE - SUMMER703-000.000-018.000958,007.06 984,116.60 TAXES RECEIVABLE - WINTER703-000.000-019.000

1,386,858.74 1,350,326.67 Total Assets

*** Liabilities ***

160,398.27 139,376.67 DUE TO GENERAL FUND703-000.000-214.101(1.24)114.38 DUE TO MAJOR STREET FUND703-000.000-214.202

7,179.19 5,694.00 DUE TO LOCAL STREET FUND703-000.000-214.2036,066.20 5,366.69 DUE TO PARKS FUND703-000.000-214.2086,191.09 2,502.25 DUE TO SEWER FUND703-000.000-214.5901,979.16 78.63 DUE TO WATER FUND703-000.000-214.591

43.98 5.18 DUE TO MOBILE EQUIPMENT703-000.000-214.64111,583.83 8,614.66 DUE TO COMPONENT UNIT - DDA703-000.000-215.001

648.76 0.00 DUE TO CITY OF CLARE BROWNFIELD703-000.000-215.003238,600.64 241,152.16 DUE TO CLARE COUNTY703-000.000-222.00159,343.62 38,973.67 DUE TO ISABELLA COUNTY703-000.000-222.0026,291.42 5,080.08 DUE TO LIBRARY - PMDL703-000.000-223.000

857,750.40 867,927.73 DUE TO CLARE PUBLIC SCHOOLS703-000.000-225.00021,555.90 29,355.30 DUE TO STATE OF MICHIGAN703-000.000-228.0009,027.33 6,085.26 DUE TO ISABELLA COUNTY TRANSIT703-000.000-230.001

200.19 0.00 UNDISTRIBUTED TAX COLLECTIONS703-000.000-274.0000.00 0.01 DUE TO TAXPAYERS (OVERPAYMENT REFUNDS)703-000.000-276.000

1,386,858.74 1,350,326.67 Total Liabilities


0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance

1,386,858.74 1,350,326.67 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 704 IMPREST PAYROLL FUND



*** Assets ***

(26,014.99)(686.96)CASH704-000.000-001.000

(26,014.99)(686.96)Total Assets

*** Liabilities ***

4,566.15 5,156.56 DUE TO STATE OF MICHIGAN704-000.000-228.00047.05 0.00 DUE TO FEDERAL GOV'T704-000.000-229.000

(398.80)331.91 AFLAC PAYABLE704-000.000-231.00121,903.27 23,492.57 MERS PAYABLE704-000.000-231.002(51,999.49)(29,656.00)BLUE CROSS PAYABLE704-000.000-231.003

(654.75)(12.00)TEAMSTERS PAYABLE704-000.000-231.005521.58 0.00 DEFERRED COMP PAYABLE - MERS 457704-000.000-231.015

(26,014.99)(686.96)Total Liabilities


0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance

(26,014.99)(686.96)Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 765 HATTON TOWNSHIP LANDFILL TRUST FUND



*** Assets ***

179,712.95 149,854.94 CERTIFICATES OF DEPOSIT765-000.000-003.000

179,712.95 149,854.94 Total Assets


179,712.95 149,854.94 FUND BALANCE765-000.000-390.000



0.00 0.00 Net of Revenues VS Expenditures179,712.95 149,854.94 Ending Fund Balance179,712.95 149,854.94 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 901 GENERAL FIXED ASSETS



*** Assets ***

3,016,899.83 3,016,899.83 LAND - GFA, GENERAL FUND901-000.000-130.1015,675.00 5,675.00 LAND - GFA, FIRE DEPARTMENT901-000.000-130.206

726,755.87 571,268.87 LAND - GFA, PARKS & RECREATION901-000.000-130.208124,626.20 124,626.20 LAND - DDA901-000.000-130.21043,343.05 36,045.05 LAND IMPROVEMENTS - GFA, GENERAL FUND901-000.000-132.10174,248.40 74,248.40 ROAD IMPROVEMENTS - MAJOR STREETS901-000.000-132.202346,106.39 262,500.96 ROAD IMPROVEMENTS - LOCAL STREETS901-000.000-132.203

1,178,615.24 100,239.70 LAND IMPROVEMENTS - GFA, PARKS AND REC.901-000.000-132.208456,071.51 456,071.51 LAND IMPROVEMENTS - DDA901-000.000-132.21090,804.62 90,804.62 SIDEWALK IMPROVEMENTS901-000.000-132.21177,136.14 77,136.14 LAND IMPROV - LDFA901-000.000-132.214

(130,357.29)(81,205.23)ACCUMULATED DEPRECIATION - LAND IMPROVEM901-000.000-133.000(127,145.09)(105,045.32)ACCUM DEPR - LAND IMPROV - DDA901-000.000-133.210(12,084.68)(8,999.23)ACCUM DEPR - LAND IMPROV - LDFA901-000.000-133.214

1,746,144.62 1,746,144.62 BUILDINGS, ETC. - GFA, GENERAL FUND901-000.000-136.101461,759.56 461,759.56 BUILDINGS, ETC. - GFA, FIRE DEPARTMENT901-000.000-136.206334,663.14 334,663.14 BUILDINGS, ETC. - PARKS & RECREATION901-000.000-136.208

(824,896.86)(753,073.91)ACCUMULATED DEPRECIATION-BUILDINGS901-000.000-137.000180,823.59 180,823.59 EQUIPMENT - GFA, GENERAL FUND901-000.000-138.101572,372.50 563,672.50 EQUIPMENT - GFA, FIRE DEPARTMENT901-000.000-138.206108,668.77 103,003.23 EQUIPMENT - GFA, PARKS & RECREATION901-000.000-138.208138,200.00 138,200.00 EQUIPMENT - DDA901-000.000-138.210

(470,685.25)(420,281.58)ACCUMULATED DEPRECIATION-EQUIPMENT901-000.000-138.500(138,200.00)(138,200.00)ACCUM DEPR - EQUIP (DDA)901-000.000-139.210

1,269.00 1,269.00 OFFICE EQUIPMENT - GFA, FIRE DEPARTMENT901-000.000-146.206(824.85)(697.95)ACCUMULATED DEPR. - OFFICE EQUIPMENT901-000.000-147.000

1,012,553.78 981,823.21 VEHICLES - FIRE DEPARTMENT901-000.000-148.206(550,446.79)(483,005.38)ACCUMULATED DEPRECIATION - VEHICLES901-000.000-149.000

14,913.20 418,162.43 CONSTRUCTION IN PROGRESS901-000.000-158.000

8,457,009.60 7,754,528.96 Total Assets


3,873,956.90 3,718,469.90 INVESTMENT IN LAND901-000.000-130.3991,999,763.29 1,319,959.03 INVESTMENT IN LAND IMPROVEMENTS901-000.000-132.3991,729,558.66 1,789,493.41 INVESTMENT IN BUILDINGS, ETC.901-000.000-136.399

391,179.61 427,217.74 INVESTMENT IN EQUIPMENT901-000.000-138.399444.15 571.05 INVESTMENT IN OFFICE EQUIPMENT&FURNITURE901-000.000-146.399

462,106.99 498,817.83 INVESTMENT IN VEHICLES901-000.000-148.399



0.00 0.00 Net of Revenues VS Expenditures8,457,009.60 7,754,528.96 Ending Fund Balance8,457,009.60 7,754,528.96 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 902 GENERAL LONG-TERM DEBT



*** Assets ***

1,513,000.00 1,513,000.00 AMOUNT TO BE PROVIDED - LTD902-000.000-186.000

1,513,000.00 1,513,000.00 Total Assets

*** Liabilities ***

15,278.00 15,660.00 ACCRUED INT PAYABLE902-000.000-256.0002,632.00 2,772.00 ACCRUED INT PAYABLE902-000.000-256.210

829.00 1,586.00 ACCRUED INT PAYABLE902-000.000-256.21454,822.00 100,397.00 FIRE TENDER INSTALLMENT PURCHASE902-000.000-301.002104,560.00 0.00 MMCAA INSTALLMENT LOAN902-000.000-304.000679,000.00 696,000.00 PUBLIC SAFETY BUILDING902-000.000-305.000368,000.00 389,000.00 2006 DDA BOND902-000.000-306.00165,000.00 125,000.00 1998 LDFA BOND902-000.000-307.000

1,290,121.00 1,330,415.00 Total Liabilities





0.00 0.00 Net of Revenues VS Expenditures222,879.00 182,585.00 Ending Fund Balance

1,513,000.00 1,513,000.00 Total Liabilities And Fund Balance



02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 934 GASB ACCRUALS



*** Assets ***

287,341.00 283,146.00 DUE FROM GOVT ACTIVITIES934-000.000-084.000

287,341.00 283,146.00 Total Assets

*** Liabilities ***

287,341.00 283,146.00 DUE TO BUS TYPE ACTIVITIES934-000.000-214.00051,817.00 102,738.00 POST CLOSURE LANDFILL LIABILITY934-000.000-307.000

(126,210.00)(147,513.00)DEFERRED REVENUES934-000.000-339.000(1,265.00)(6,200.00)DEFERRED REVENUES934-000.000-339.210



(179,556.00)(179,556.00)FUND BALANCE934-000.000-390.000255,214.00 230,531.00 FISCAL FUND BALANCE934-000.000-391.000



0.00 0.00 Net of Revenues VS Expenditures75,658.00 50,975.00 Ending Fund Balance287,341.00 283,146.00 Total Liabilities And Fund Balance


City of Clare

Fiscal Year 2013/14

Budget Development/Presentation

Schedule


City of Clare Fiscal Year 2013-14 Budget

Planning Commission

April 10, 2013 at 6:30 p.m. – Capital Improvements

Fiscal and Budget Committee Meetings

Monday, April 15, 2013 9:00 a.m. Al Jessup – Local Streets Fund Major Streets Fund Parks Activity of the Parks & Recreation Fund Sidewalk Replacement Fund Mobile Equipment Fund Water Distribution Activity Sewer Collection Activity 10:00 a.m. John Holland – Sewer Fund and Water Fund Landfill Activity 10:30 a.m. Fire Chief James Chapman – Fire Department Fund 11:00 a.m. Police Chief Brian Gregory – Police Department Activity and Drug Law Enforcement Fund 11:30 a.m. Dick Acker – Airport Activity Noon - Break for lunch. 1:00 p.m. Ken Hibl, Al Jessup, – Remaining Components Diane Lyon and Steve Kingsbury of the General Fund 1:30 p.m. Ken Hibl – Downtown Development Authority (DDA) Fund Amanda Holey – Recreation Activity of the Parks & Recreation Fund 2:00 p.m. Steve Kingsbury – Brownfield Redevelopment Fund Cemetery Perpetual Care Fund Public Safety Building Debt Service Fund Data Processing Fund Cost Allocation Plan 3:00 p.m. Ken Hibl and Steve Kingsbury Reconciliation of Interfund activity Review of the entire budget Treasurer's Report

Page 49 of 50

City of Clare

Fiscal Year 2013-14 Budget

Presentations to the City Commission May 6th Ken Hibl and Steve Kingsbury

• Overview of the Budget Process Al Jessup

• Local Streets Fund • Major Streets Fund • Sidewalk Replacement Fund • Mobile Equipment Fund (Operating and Capital Improvement) • Water Distribution and Sewer Collection Activities

Al Jessup and Amanda Holey

• Parks and Recreation Fund John Holland

• Sewer Fund (Operating and Capital) • Water Fund (Operating and Capital) • Landfill Activity

May 20st Police Chief Brian Gregory

• Police Department Activity (A component of the General Fund) • Drug Law Enforcement Fund

Fire Chief James Chapman

• Fire Department Fund Dick Acker

• Airport Activity (A component of the General Fund) Ken Hibl, Al Jessup and Steve Kingsbury

• General Fund (Remaining Components) Ken Hibl

• Downtown Development Authority (DDA) Fund Steve Kingsbury

• Brownfield Redevelopment Fund • Cemetery Perpetual Care Fund • Public Safety Building Debt Service Fund • Cost Allocation Plan • Data Processing Fund (Operating and Capital)

Ken Hibl and Steve Kingsbury

• Reconciliation of Interfund activity • Presentation of the city-wide 2013/14 Budget

June 3rd – Public Hearing and Adoption of the 2013/14 Budget


1

“This is a Consent Agenda item and is considered as routine by the City Commission. As such, this

matter shall be automatically enacted by one motion with all other Consent Agenda items unless a

Commissioner or citizen requests that the item be individually discussed, in which event it shall be

removed from the Consent Agenda and considered and acted upon in its designated sequence on the

approved Agenda of the Clare City Commission.”

DEPARTMENT OF PUBLIC WORKS

DEPARTMENT REPORT – JANUARY 2013

ALAN J. JESSUP, DIRECTOR

DPW Work. In addition to our normal schedule of equipment maintenance/repair, we also

worked on the meter room and the time clock rooms at the DPW – cleaning, painting, and

installing new glass. Other work included moving Santa’s house from the City Park back to the

DPW and community service workers washing city trucks. We also built a new door for the pole

barn and hung it (the original was damaged by high winds).

Street Work. Street work included our normal schedule of winter street maintenance

(plowing/salting/hauling snow) with approximately 10 inches of snowfall. We used 122.34 tons

of road salt and 5.67 ton of salt/sand mix. With periods of thawing, we also spent three days

cleaning catch basins. Other work included cold patching potholes on Witbeck Drive and water

main openings. In addition to our regular brush chipping, we also chipped Christmas Trees and

worked with Davey Tree Service (contracted by Consumers Energy) while they were in town

trimming trees.

Water & Sewer Work. In addition to our normal schedule of meter repair/replacement, and shut

off notices, we also met with the owners of Joshua’s House to resolve a leaking water valve; dug

up two water boxes and repaired them; pumped water at Ridgeview Estates Trailer Park; handed

out let-run notices to the 77 customers with high risk of service freezing; and thawed out a frozen

water service at 305 W. Fifth Street. Other work included repairing four water main breaks: a

4” main in front of the bowling alley, a 6” main on Woodlawn (near the Imagination Playscape),

a 4” main at McEwan & Schoolcrest, and a 4” main at Sunset and Glendale. We washed 2,954

feet of sewer – part for customer having trouble and part as preventative maintenance.

Cemetery Work. We had one adult burial in the Cherry Grove Cemetery this month; and one

opening for the St. Cecilia’s Catholic Cemetery.

Attachments. Manhour Report, Utility Work Order, Report, Fuel Report, Equipment Report

2

DEPARTMENT OF PUBLIC WORKS- MANHOUR (JAN. 2013)

FUND % OF DEPARTMENT January-13

HOURS REG. O/T

GENERAL 1.14% General Fund/City Hall 12.75 3.75

FUND 2.31% Cemetery 30.50 3.00

0.35% Parades/Flags/Pking Lots 5.00

2.56% DDA Parking Lots 23.50 13.50

0.86% Airport 5.00 7.50

TKLINE'S 0.07% Trunkline Roadway Inspection 1.00

0.48% Trunkline Drains/Backslopes 7.00

2.82% Trunkline Snow & Ice 12.00 28.75

0.83% Trunkline Hauling Snow (BR127) 12.00

MAJOR 2.76% Major Street Preservation 40.00

STREETS 5.03% Major Street Snow & Ice 47.5 25.25

LOCAL 6.05% Local Street Preservation 87.50

STREETS 6.25% Local Street Snow & Ice 60 30.5

PARKS 0.52% Lake Shamrock Dam & Park work 7.00 0.50

SEWER 1.14% Collection 14.50 2.00

WATER 19.54% Distribution & Meter Mts. 249.75 33.00

DPW 41.77% DPW Admin/Bldg/Equip 593.00 11.50

5.53% OFF TIME: Sick/Vac 80.00

1447.25 100% TOTALS: 1288 159.25


HOURS REG. O/T

DPW Clerical 3.81% Cemetery Admin 7.03

19.46% Refuse Collection 35.95

3.81% Major Sts Admin 7.04

3.81% Local Sts Admin 7.04

19.79% Sewer Collection 36.56

20.33% Water Distribution 36.81 0.75

5.72% DPW Administration 10.57

23.27% OFF TIME: Holiday/Sick/Vac 43

184.75 100% TOTALS: 184 0.75

3


HOURS REG. O/T

FULL TIME

EMPLOYEE PARKS

WORK

73.26% PARKS WORK 142.5 15

13.02% DDA WORK 12 16

6.28% BUILDING & GROUNDS WORK 13.5

7.44% OFF TIME: Holiday/Sick/Vac 16

215 100% TOTALS: 184 31

UTILITY WORK ORDERS COMPLETED IN JANUARY 2013

WORK ORDER TYPE

# OF CUSTOMERS

Service turned on

4

Service turned off (requested or non-payment)

11

Take Final Reading for Sale of Property

2

High Usage/Low Pressure Check

3

Meter Repair/Replacement

5

Valve Replacement

1

Sewer Backup Complaints

2

Replaced RF (reading device) 48

76

MANNATEC FUEL REPORT FOR PERIOD:

JANUARY 1-31, 2013

DEPT: GALLONS REGULAR

TOTAL COST

AVERAGE RATE

GALLONS DIESEL

TOTAL COST

AVERAGE RATE

AMOUNT BILLED

City Hall 0.00

Fire Dept 62.281 169.87 2.727 47.979 157.06 3.274 326.93

Police Dept

619.670 1,730.33 2.792 1,730.33

DPW 198.609 561.54 2.827 988.888 3,209.52 3.246 4,216.73

Parks 67.221 189.08 2.813 79.123 256.59 3.243

W/WWT 183.171 504.49 2.754 9.824 31.99 3.256 536.48

Average Rate for Regular: 2.783 Average Rate for Diesel: 3.255

Total Bill: $6,810.47

4

EQUIPMENT RENTAL - JANUARY 2013

GENERAL FUND

General Operations 101-265.000-943.641 379.27 Cemetery 101-276.000-943.641 925.83 Police 101-301.000-943.641 5,362.00 Parking Lots/Flags 101-441.000-943.641 1,609.06 Airport 101-537.000-943.641 825.90

101-000.000-001 -$9,102.06 cr

MAJOR STREETS & TRUNKLINES

Trunklines 202-446.001-943.641 2,473.69

Major Streets 202-449.000-943.641 3,939.37

202-000.000-001 -$6,413.06 cr

LOCAL STREETS: 203-449.000-943.641 6,257.22

203-000.000-001 -$6,257.22 cr

PARKS & DAM MTS.: 208-751.001-943.641 3,585.36

208-000.000-001 -$3,585.36 cr

SEWER FUND

Sewer Treatment 590-536.001-943.641 624.47 Sewer Collection 590-536.002-946.641 364.78

590-000.000-001 -$989.25 cr

WATER FUND

Water Trmt/Pumping 591-536.003-946.641 412.52

Water Dist./Meters 591-536.004-946.641 3,793.72

591-000.000-001 -$4,206.24 cr

MOBILE EQUIPMENT FUND

Cash Received 641-000-001 $30,553.19

General Fund 641-000-669.101

-$9,102.06 Major Sts/Tklines 641-000-669.202

-$6,413.06

Local Sts 641-000-669.203

-$6,257.22 Parks 641-000-669.208

-$3,585.36

Sewer 641-000-669.590

-$989.25 Water 641-000-669.591

-$4,206.24

CONSOLIDATED FUND: Checks Written For:

General Fund 102-000-669.101

$9,102.06 Major Sts/Tklines 102-000-669.202

$6,413.06

Local Sts 102-000-669.203

$6,257.22 Parks 102-000-669.208

$3,585.36

Sewer 102-000-669.590

$989.25 Water 102-000-669.591

$4,206.24

EQUIPMENT RENTAL, ALL DEPOSITS:

102-000.000-067 $30,553.19

102-000.000-001.001

102-000.000-067.102

Monthly Director’s Report, February 18, 2013

Parks and Recreation Director, Amanda Holey

Current Events

The ice rink at Shamrock Park has been assembled and, thanks to the cooperation of Mother

Nature, has been fully operational for a little over a month now. Now that the ice rink is frozen,

it will remain open for as long as weather allows. Additionally a motion activated camera is

looking at being put into the area to monitor potential vandalism, but also as a low cost way of

quantifying the use of the facility both in the winter as an ice rink and as a summer picnic

pavilion. Motion sensitive lights will also be reviewed as an improvement to the facility.

Pettit Park is slated for potential improvements this fiscal year. As noted in the current Parks

and Recreation Master Plan, improvements to Pettit Park have long been desired and planned for,

as noted on the Capital Improvements Budget sheets. The new pavilion was constructed during

Fall, 2012, and will be open for use and rentals in May, 2013. Additionally, the plans for the

drainage and paving of the drive and camp pad surfaces, and water spigots to the sites have been

completed. The plans have been reviewed by City staff and the PRAB, and will now be

presented to the Planning Commission in February. The paving project will be bid out in Spring.

Seniors Cards and Coffee is still going strong, with an average attendance dipping just a bit at

the temporary loss of “snowbirds.” Cards and Coffee is being held each Wednesday at the Pere

Marquette District Library from 10:00 am-12:00 pm. This event is a free and fun way for seniors

and older adults to get together with peers in the community to socialize and enjoy playing

games such as euchre, cribbage, and other favorites.

Lapham Associates has begin hard at work on the initial design of the new soccer complex, and

getting information ready for submittal of a Michigan Natural Resources Trust Fund grant.

The PRAB is in support of pursuing a grant for the maximum amount of $300K from the Trust

Fund and an additional loan of $350K from the USDA, for a potential budget of $650K to start

the project. The PRAB has identified what they believe to be a $650K budget for the first phase

of the project, with a planned amendment to 2010-2015 Parks and Recreation Master Plan

underway. Holey applied for a grant from The Friends of Clare County Parks in December. The

City has received notice that the max grant amount of $1,000.00 has been awarded to support the

initial design cost for the soccer complex area.

Holey will attended the annual conference for Michigan Parks and Recreation Association in

Lansing from February 26th to March 1st. Among the many benefits of the conference, Holey

will be able to sit in on multiple sessions regarding various facets of the Michigan Natural

February 12, 2013

Resources Trust Fund, a recourse that was exceedingly critical in allowing us to recently build

the Rail Trail extension into downtown Clare. Additionally, Holey will be in attendance at the

Trails Summit as part of the conference.

Future Events

Planning is also underway for upcoming spring events such as the Business Expo booth,Irish

Festival, Easter, and Junior Firefighters Academy.

SUPERINTENDENT'S MONTHLY OPERATING REPORT

WATER & WASTEWATER TREATMENT JANUARY 2013

Wastewater Treatment Plant In addition to their routine duties, our Operators performed the following tasks:

A pump was replaced in lift station #2. It was also pulled and debris removed from the interior.

Lift stations #3 and #7 were pulled and debris removed. Aerator #6 motor was replaced and it was put back into service. The motor

was provided free of charge as per a warranty. Lab thermometers were calibrated. Contactors on UV Units #2 and #3 were replaced. The polymer pump was rebuilt. The eye wash in the bulk ferric storage room was repaired after it began to

leak. Many of the diffuser lines required thawing after the cold weather issues. Contactors in lift station #6 were rebuilt. It was determined that one of the

contactors will require the main body to be replaced. The APC was changed on the SCADA on lift station #2. Several alarm calls from lift station #3 occurred. Each time the GFI had

faulted and shut down the SCADA system. The transducer in lift station #6 has failed. A new one has been ordered but

will take 2 to 3 weeks to obtain. Water Treatment Plant In addition to their routine duties, our Operators performed the following tasks:

Airstripper belts on the heater unit were replaced. Airstripper heater anchor bolts were replaced and the attachment

area repaired. Well #8 was cleaned and televised by Peerless-Midwest. The

cleaning went smooth and no major defects found. The ActPak at the WTP was replaced at a cost of $1,400. The old

ActPak had failed. Phone lines on the WTP fell down after the weather head broke free

from its mounting.

Landfill In addition to their routine duties, our Operators performed the following tasks:

Annual landfill and land owners’ reports were submitted to the health department and MDEQ. The land owners’ reports were mailed to the landowners.

Construction Update In addition to their routine duties, our Operators performed the following tasks:

The sludge lagoon cement was continued to be poured and cured. The holes were patched in the electrical room. Supports were poured of the piping in the screen room. Wood

blocks had been supporting them in the interim. Administrative Functions During the month, the following administrative tasks were performed:

The emergency response plan for the WTP and WWTP was amended and updated. Training was provided to all WWT personnel as to their use and locations.

The Consumer Confidence Report (Water Quality Report) was published, placed on the internet and put out for distribution at City Hall and the Library.

Certificate of Assurance with data summary was submitted to the MDEQ for the backwash tank discharge.

The Storm Water Protection Plan was updated. Annual storm water protection plan training was held. A grant for new fluoride metering pumps totaling $5,909 was

submitted to the Michigan Community Health Department. Safety training on Miss Dig was held. Mr. Bob Lehmann of the MDEQ performed an annual inspection on

the backwash tank discharge and the PRP discharge. A water complaint at 406 ½ E. 4

th street was responded to. The

resident reported a rotten egg smell. A partial chemical sample was taken and they were notified of the results.

A meeting was held with Jeff McDonald of StageRight, Inc. on the new IPP discharge permit. A permit modification was performed increasing StageRight’s flow volume.

The quarterly Clare County DPW committee meeting was attended. Site plan review was attended. Prices on performing sampling at the Sheridan Township landfill

were created. SEMS data was continued to be inputted. Five updated MIOSHA regulations were examined to determine if the

WWT was in compliance with the new updates. Notification was received that the City’s National Pollution Discharge

Elimination System Permit is up for renewal on Oct. 1st. The

application must be filled out before April 4th

. Dale Clark attended “Lift Station Maintenance” class in Zilwaukee.

* This is a Consent Agenda item and is considered as routine by the City Commission. As such, this matter shall be automatically enacted by one motion with all other Consent Agenda items unless a Commissioner or citizen requests this item be individually discussed, in which event it shall be removed from the Consent Agenda and considered and acted upon in its designated sequence on the approved Agenda of the Clare City Commission.

1

AGENDA REPORT To: Mayor Pat Humphrey and the Clare City Commission From: Ken Hibl, City Manager Date: February 14, 2013 Regarding: City Manager's Report For the Agenda of February 18, 2013 ________________________________________________________________________ Natural Resources Trust Fund Grant – New Soccer Complex Development Project. Lapham’s have completed a preliminary design for the City’s new soccer complex with the intent to submit a Trust Fund Grant in April 2013. Their preliminary cost estimates for the design they submitted to the Parks & Recreation Board exceed $1M. The reality is that we cannot currently afford a project costing more than approximately $650K (that’s assuming we receive a $300K Trust Fund grant – maximum allowed for this type of project – and borrowing the balance using our approved recreation millage to repay that loan for the next nine years). The Parks & Recreation Advisory Board has prioritized the Lapham’s design and determined that phasing the project is the best alternative – thereby reducing the initial project costs to the aforementioned $650K while concurrently providing a usable new soccer complex excluding the planned, large tournament fields for the time being. We will pursue loan options to determine what sources, if any, are available and inform the city commission accordingly as we will need to make a decision pertaining to submittal of the grant application for the proposed project not later than the March 18th city commission meeting. Monthly Planning Commission Meeting. The Planning Commission met on Wednesday, February 12th and approved the proposed site plan application of the City to make significant improvements to Pettit Park, to include paving of the park road and vehicular parking spaces and installation of public water service to the camping sites. Well #8. Work on Well #8 has been completed. The well is back on line and output matches or exceeds flows record flow rates for that well. Northern Traditions Print. Each year the organization committee for this highly successful fund-raising event for scholarship programs of MidMichigan Community College selects a signed and numbered print that is provided to purchasers of tickets for the event held at Jay’s Sporting Goods. This year’s selected print is a rendering of the Clare Railroad Depot depicting a 1940s vintage steam locomotive (#28, which actually was in service on the line coursing through Clare) and a returning WWII soldier with outstretched arms to greet his small daughter. The committee has agreed to allow the Depot Committee to purchase 150 additional prints, which will also be signed by the artist, for resale as a fund-raising activity for the depot rehabilitation project. Clare Website Refresh. We have met with our website designer and provider to discuss and review changes to our website, to include the inclusion of design elements of the Clearly Clare logo and slogan into the City’s website; we should see the resultant changes within the next month. Labor Negotiations. Negotiations are scheduled to continue on Feb 20th and 26th.

2

Waste Treatment Project Update. We met with GFA on February 12th and completed a project review and update (copy of meeting minutes att’d). We must have the project completed and closed out by June, thus GFA will ensure the respective contractors are fully aware of the work this is left to be done and develop a completion schedule for all remaining work to ensure we are able to close the project on time. Pending Tax Tribunal Case – RedHook Properties. The City’s property value assessments for four commercial properties in the City owned by RedHook Properties have been challenged and are pending Michigan Tax Tribunal consideration. We have reviewed all of our assessed values and provided all changes/corrections we believe are appropriate and subsequently provided that information to RedHook’s legal counsel for consideration. If our proposed, adjusted values continue to be rejected, we will be required to obtain the services of an appraiser to prepare for appearance before the Tax Tribunal late this year/early next year. Attachments. GFA Meeting Minutes.

AGENDA REPORT

TO: Mayor & City Commissioners

FROM: Diane Lyon, City Clerk

DATE: February 14, 2013

RE: *Communications

For the Agenda February 18, 2013

*Note: This is a Consent Agenda item and is considered as routine by the City

Commission. As such, this matter shall be automatically enacted by one motion with all

other Consent Agenda items unless a Commissioner or citizen requests this item be

individually discussed, in which event it shall be removed from the Consent Agenda and

considered and acted upon in its designated sequence on the approved Clare City

Commission agenda of February 18, 2013.

The following major items of correspondence were either received by or transmitted by the City

since the last regularly scheduled City Commission meeting:

Keep Michigan Warm Month: By resolution Governor Snyder proclaimed February 2013 as

Keep Michigan Warm Month to raise awareness of the need for home heating assistance.

Secretary of State Express: The February 14 edition of the new Michigan Secretary of State

bulletin is attached for the commission’s review.

Bureau of Construction Codes: We received the attached public hearing notice regarding

proposed changes to the Michigan Part 7 Plumbing Code Rules and Survey and Survey and

Remonumentation Rules.

March Board of Review: The March Board of Review public notice is attached for the

commission’s information.

Zoning Compliance Letter: We recently approved a Zoning Compliance Application for a retail

coin shop.

Charter Communications Notice: We received the attached notice from Charter

Communications announcing that several select channels will only be offered in digital format.

Attachments: As outlined above.

1

Diane Lyon

From: Wren, Lindsey E. (LARA) <[email protected]>Sent: Wednesday, February 06, 2013 2:21 PMTo: [email protected]: Keep Michigan Warm Month

Keep Michigan Warm Month Governor Rick Snyder issued an official proclamation declaring February 2013 "Keep Michigan Warm Month." In his statement, the Governor noted the financial burden of heating a home, with thousands of Michigan households paying more than half of their annual income for home energy bills. The Governor's proclamation can be found here: www.michigan.gov/snyder/0,4668,7-277-57577_59874-294322--,00.html The Michigan Community Action Agency Association lists Walk for Warmth dates and locations across the state on its website: mcaaa.org/events Information on ways to manage your winter energy bills as well as a link to the Coalition to Keep Michigan Warm can be found on our website at: www.michigan.gov/documents/bewinterwise_138994_7.htm Filing Consumer Complaints Consumers are encouraged to first contact their utility company to discuss billing or service issues. If a resolution cannot be reached, the MPSC assists Michigan consumers with their electric, natural gas, telecom or video/cable complaints. The MPSC provides several methods for consumers to submit complaints. Consumers may file a complaint online, by phone, by fax, and by mail. Additional information on how to submit both formal and informal complaints is available on our website at: www.michigan.gov/mpsccomplaints Other Ways to Connect with Us Follow us on Twitter at www.twitter.com/michiganLARA, like us on Facebook at http://www.facebook.com/michiganLARA and find us on YouTube at www.youtube.com/michiganLARA ------------------------------------ You are subscribed to the MPSC-ALERTS email subscription list. To leave the Listserv, send an e-mail to: [email protected] with no subject, and the following text in the body of the message (exclude all other text such as signatures, etc.): signoff MPSC-ALERTS ------------------------------------

Snyder - February 2013: Keep Michigan Warm Month

http://www.michigan.gov/snyder/0,4668,7-277-57577_59874-294322--,00.html#print[2/14/2013 3:21:15 PM]

close print view

February 2013: Keep Michigan Warm MonthWHEREAS, heat is not a luxury, but a necessity during Michigan's cold winter months, and no one should ever have to choose between heating

their home and feeding their family; and,

WHEREAS, the number of households facing unaffordable burdens for energy is staggering, with thousands of Michigan households paying

more than half of their annual income for home energy bills; and,

WHEREAS, while the Michigan Legislature has created the one-time Vulnerable Household Warmth Fund, it is important to remember a

permanent solution for funding has yet to be developed; and,

WHEREAS, during this month, we raise awareness of the growing and critical need for home heating assistance in Michigan; we encourage

citizens throughout the state to help keep all Michiganders warm by showing support for the various organizations and agencies that provide

services and assistance to those without adequate heating;

NOW, THEREFORE, I, Rick Snyder, governor of Michigan, do hereby proclaim February 2013 as Keep Michigan Warm Month.

http://www.michigan.gov/snyder/

http://www.michigan.gov/

SOS Express News from Secretary of State Ruth Johnson

http://content.govdelivery.com/bulletins/gd/MISOS-6c355b[2/14/2013 12:09:47 PM]


Michigan Secretary of State sent this bulletin at 02/14/2013 11:40 AM EST

Having trouble viewing this email? View it as a Web page.

Serving those who served

Johnson, advocates supportputting veteran designation fordriver’s licensesSecretary of State Ruth Johnson and

state veteran advocates announced

several initiatives to assist the more

than 680,000 military veterans who

live in Michigan.

Mobile Office tovisit Detroit BoatShowThe Secretary of State’s

Mobile Office will once again

be available for all of your

SOS transactions at the

Detroit Boat Show, Feb. 16-

24, at Cobo Center in Detroit.

Come renew your watercraft

registration, your license plate

tabs or your driver’s license.

Then check out the latest in

fishing boats, ski boats,

pontoons and personal

watercraft.

Receive Updates 0

http://www.michigan.gov/sos

http://youtu.be/TnlSANzEmMk



The initiatives, announced with Jason Allen of the Department of

Military and Veterans Affairs, include a fundraising license plate to

benefit veteran and a proposal to put a veterans designation on

their driver’s license or ID card.

Such a designation would help connect veterans to the benefits

and services they’ve earned, from healthcare and education to

retail discounts. Johnson and DMVA leaders will work with

lawmakers to have these initiatives written into law. Watch

highlights here or read more.

Secretary Johnson honors Spartaoffice for efforts to feed Michigan’shungrySecretary of State Ruth Johnson visited the Sparta Secretary of

State office to thank them for their success in supporting the 2012

Michigan Harvest Gathering campaign.

"I would like to thank our Sparta employees and our customers for

Johnson speaks toGR biz Chamberleaders

Secretary of State Ruth

Johnson enjoyed meeting with

members of the Grand Rapids

Area Chamber of Commerce

as part of the group’s West

Michigan Business Day at the

Michigan Capitol on Feb. 12.

She provided them with an

update on elections, organ

donation and other issues,

answered questions, and

thanked them for their efforts

toward improving the state’s

economy.

Have a Question?You'll find many answers

online at our Frequently Asked

Questions page.

You also can seek help by

emailing us via our Contact

Page or by calling our

customer help line at 888-

SOS-MICH (767-6424).

Find us online orvia our social mediasitesTo find Secretary of State

office locations and services,

visit michigan.gov/sos.

http://youtu.be/TnlSANzEmMk

http://mi.gov/sos/0,4670,7-127--294434--,00.html

http://mi.gov/sos/0,4670,7-127-12539---F,00.html

http://mi.gov/sos/0,4670,7-127-12539---F,00.html

http://mi.gov/sos/0,4670,7-127-13162-25634--,00.html

http://mi.gov/sos/0,4670,7-127-13162-25634--,00.html

http://www.michigan.gov/sos



collecting nearly 12,000 pounds – about six tons – of food for

those in need in their community,” said Johnson. “Our staff worked

tirelessly to bring in donations and local businesses stepped up

and contributed canned goods and other donations. Together,

their efforts mean that hungry families will have food on the table

this winter and well into this year."

Read more here.

Sign up for the official

Secretary of State Twitter feed

at twitter.com/michsos and

Facebook updates at

facebook.com/michigansos.

Online services are available

at expresssos.com.

New study: Michigan ranks among best states forelectionsMichigan ranks among the top states nationally for elections

administration and performance, according to a national nonpartisan

research organization that studied 17 elections performance indicators.

"The Pew Center's comprehensive study confirms what I've known all

along," Johnson said. "Michigan has an excellent elections system that

we are working to make even more secure and convenient for voters.

Our Bureau of Elections does an exceptional job, as do our county, city

and township election officials."

The Pew Center on the States released a report this month that singled

out Michigan and six other states as "high performers" for the 2008 and 2010 election cycles, the

most recent years for which data was available. The state ranked 6th for 2008 and 11th in 2010.

For the full press release, click here.


http://www.twitter.com/michsos

http://www.facebook.com/michigansos

http://www.expresssos.com/

http://content.govdelivery.com/bulletins/gd/MISOS-6c355b?reqfrom=share


http://www.govdelivery.com/portals/powered-by

Date: 02/13/13

Page: 1

PAYABLES REPORT FOR COMMISSIONERS

EXP CHECK RUN DATES 02/06/2013 - 02/19/2013BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT

1ST CHOICE OFFICE OUTLET63875 FD - OFFICE SUPPLIES 02/07/13 02/19/13 57.12

1ST CHOICE OFFICE OUTLET63943 WWT - OFFICE SUPPLIES 02/07/13 02/19/13 7.99

1ST CHOICE OFFICE OUTLET63920 OFFICE SUPPLIES - PKS & REC 02/12/13 02/19/13 74.50

A & E RENTAL - ED MORRIS 115706 PKS - PUMPING FEE 02/12/13 02/19/13 80.00

ACE HARDWARE 045612 PD - UNIFORM CABINET LOCKS & LATCHES02/13/13 02/19/13 33.61

ACE HARDWARE 045476 PD - UPS 02/06/13 02/19/13 1.00

ACE HARDWARE 045550 WWT - PROPANE CYLINDER 02/07/13 02/19/13 2.96

ACE HARDWARE 045519 REPAIRS - DPW 02/07/13 02/19/13 13.80

ACE HARDWARE 045508 FD - REPAIRS 02/07/13 02/19/13 5.46

ACE HARDWARE 045575 FD - SUPPLIES 02/07/13 02/19/13 152.97

AERKO - INTERNATIONAL MICHIGAN INC007-13 PD - SUPPLIES 02/13/13 02/19/13 30.00

APOLLO FIRE APPARATUS REPAIR37394 FD - PUMP REPAIRS 02/06/13 02/19/13 1,322.06

AT&T CORPORATION 906R13045402 WATER TOWER CIRCUIT 02/08/13 02/19/13 353.17

AT&T CORPORATION 989R01071802 DUNLOP WELL CIRCUIT 02/08/13 02/19/13 69.99

CALL CENTER / SHARED SERVICES LLC021913 PD - CLASSIFIED ADV - FULL TIME OFFICER02/13/13 02/19/13 396.12

CLARE AUTOMOTIVE SUPPLY INC2-566381 REPAIRS #1846 02/13/13 02/19/13 28.92

CLARE AUTOMOTIVE SUPPLY INC2-566123 REPAIRS - PD 46-1 02/13/13 02/19/13 5.06

CLARE AUTOMOTIVE SUPPLY INC2-566029 REPAIRS - PD 46-1 02/11/13 02/19/13 5.18

CLARE AUTOMOTIVE SUPPLY INC2-566028 REPAIRS #30 COMPACTOR 02/11/13 02/19/13 12.24


CLARE AUTOMOTIVE SUPPLY INC2-565252 REPAIRS 02/06/13 02/19/13 43.31

CLARE AUTOMOTIVE SUPPLY INC2-564639 REPAIRS - SHOP 02/06/13 02/19/13 4.32



CLARE AUTOMOTIVE SUPPLY INC2-565307 REPAIRS - #30 02/07/13 02/19/13 12.62


CLARE COUNTY REVIEW 48822 CC MIN 1/7/13 02/06/13 02/19/13 133.25

CLARE COUNTY REVIEW 48825 PETTIT PK & IFT JD METALWORKS 02/06/13 02/19/13 112.75

CLARE COUNTY REVIEW 48830 PD - HELP WANTED 02/13/13 02/19/13 40.00

CLARE HARDWARE 309423 DPW - CEMENT 02/13/13 02/19/13 9.99

CLARE HARDWARE 310102 SUPPLIES - WASH BAY 02/06/13 02/19/13 10.99

CLARE HARDWARE 310160 WWT - SUPPLIES 02/07/13 02/19/13 8.98

CLARE HARDWARE 309572 DPW - REPAIRS 02/07/13 02/19/13 3.79

CLARE HARDWARE 309721 REPAIRS - DPW 02/07/13 02/19/13 11.58

COMMUNITY DEVELOPMENT 13-04 JAN 2013 INSPECTIONS 02/13/13 02/19/13 720.00

CONSUMERS ENERGY 203138237496 12/19 - 1/23/13 510 N MCEWAN ST01/28/13 02/15/13 153.50

CONSUMERS ENERGY 203672239327 12/20 - 1/23/13 416 W 5TH ST 01/28/13 02/15/13 30.80

CONSUMERS ENERGY 205897170929 12/18 - 1/23/13 501 FOREST AVE01/28/13 02/15/13 55.27


Date: 02/13/13

Page: 2




CONSUMERS ENERGY 204206232266 12/19 - 1/24/13 327 BROOKWOOD DR01/28/13 02/15/13 105.03

CONSUMERS ENERGY 203227253596 12/19 - 1/23/13 315 W FIRST ST01/28/13 02/15/13 252.10

CONSUMERS ENERGY 203672239320 12/20 - 1/23/13 202 W FOURTH ST01/28/13 02/15/13 37.83

CONSUMERS ENERGY 204473215115 12/20 - 1/23/13 3333 DUNLOP RD01/28/13 02/15/13 249.95

CONSUMERS ENERGY 203583235095 12/20 - 1/23/13 3990 E COLONVILLE RD01/28/13 02/15/13 158.63

CONSUMERS ENERGY 206697987041 12/18 - 1/23/13 332 WITBECK DR01/28/13 02/15/13 87.05

CONSUMERS ENERGY 207142786618 12/18 - 1/23/13 696 POINT DR 01/28/13 02/15/13 45.81

CONSUMERS ENERGY 207142786621 12/18 - 1/23/13 700 SCHOOLCREST AVE01/28/13 02/15/13 31.32




CONSUMERS ENERGY 206431025042 12/18 - 1/23/13 231 WILCOX PKWY01/28/13 02/15/13 45.66

CONSUMERS ENERGY 206431025043 12/18 - 1/23/13 221 WILCOX PKWY01/28/13 02/15/13 32.37



CONSUMERS ENERGY 205630170035 12/18 - 1/23/13 820 CEDAR ST 01/28/13 02/15/13 27.54

CONSUMERS ENERGY 204206232270 12/19 - 1/24/13 10242 S CLARE AVE01/28/13 02/15/13 49.08

CONSUMERS ENERGY 205274176725 12/19 - 1/23/13 405 MAPLE ST 01/28/13 02/15/13 426.20


CONSUMERS ENERGY 203138237530 12/19 - 1/23/13 507 S MCEWAN ST01/28/13 02/15/13 30.09

CONSUMERS ENERGY 205897172088 12/20 - 1/23/13 500 BEECH ST 01/28/13 02/15/13 76.41



CONSUMERS ENERGY 203672239326 12/20 - 1/23/13 01/28/13 02/15/13 25.53

CONSUMERS ENERGY 201714261493 12/19 - 1/24/13 401 HOLLEY ST 01/28/13 02/15/13 1,060.53

CONSUMERS ENERGY 207053927430 12/19 - 1/23/13 124 E 4TH ST 01/29/13 02/18/13 26.69

CONSUMERS ENERGY 202248258118 12/19 - 1/23/13 813 INDUSTRIAL DR01/29/13 02/18/13 26.69

CONSUMERS ENERGY 203316234569 12/18 - 1/23/13 396 SHAMROCK CT01/29/13 02/18/13 27.43

CONSUMERS ENERGY 204295227256 12/19 - 1/24/13 305W STATE ST 01/29/13 02/18/13 27.43

CRYSTAL PURE WATER INC 47885 WWT - FEB - APR RENTAL 02/08/13 02/19/13 30.00

DAVE WILLIAMS 02/15 - 2/28/13 BUILDING INSPECTOR 02/08/13 02/19/13 1,100.00

DBI BUSINESS INTERIORS 03HZ9860 DPW - OFFICE SUPPLIES 02/07/13 02/19/13 69.80

DICK ACKER 021913 AIRPORT MANAGER 02/08/13 02/19/13 940.00

HUBSCHER & SON INC 51340 FILL SAND 02/07/13 02/19/13 34.48

INFOGEOGRAPHICS, INC 13020701 7/12 - 2/13 GIS PARCEL MAINT SERVICE02/08/13 02/19/13 437.50

JACK DOHENY SUPPLIES INCA61841 REPAIRS 02/06/13 02/19/13 1,404.42

JAYNIE SMITH HOERAUF PC 47024 01/2013 LEGAL SERVICES 02/06/13 02/19/13 3,759.00

JB ELECTRONICS 16358 FD - RADIO REPAIRS 02/13/13 02/19/13 30.00

JOHN HOLLAND 020713 PARKING AT TRAINING - WWT 02/07/13 02/19/13 12.00

Date: 02/13/13

Page: 3




JOHNSTON ELEVATOR INC 148729 FD - PROPANE REFILL 02/13/13 02/19/13 10.95

KENNEDY, ROBERT OVERBILLED FIAL UB refund for account: POIN-000530-0000-02/07/13 02/19/13 12.84

LACAL EQUIPMENT, INC 0166345-IN DPW -REPAIRS - RUBBER PLOW BLADE02/13/13 02/19/13 308.50

LASER CONNECTION 132518 CITY HALL - REPAIRS AND SUPPLIES02/07/13 02/19/13 216.00

LASER CONNECTION 130169 RETURNED OFFICE SUPPLIES 11/26/12 02/19/13 -116.10

LEXISNEXIS OCC. HEALTH SOLUTIONS924449 DPW - ADMIN FEE 02/11/13 02/19/13 10.00

LTM AUTO, TRUCK AND TRAILER0040580 FD - REPAIRS 02/06/13 02/19/13 465.39

MAMC TREASURER - BETTY KENNEDY021913 INSTITUTE REGISTRATION FEE 02/13/13 02/19/13 600.00

MAURER'S TEXTILE RENTAL SERVICE INC0724815 SUPPLIES - CITY HALL 02/12/13 02/19/13 24.64

MAURER'S TEXTILE RENTAL SERVICE INC0724816 SUPPLIES - FD 02/12/13 02/19/13 41.75




MAURER'S TEXTILE RENTAL SERVICE INC0713859 SUPPLIES - WWT 02/07/13 02/19/13 34.31

MAURER'S TEXTILE RENTAL SERVICE INC0721177 SUPPLIES - WWT 02/07/13 02/19/13 34.31

MCCONNELL FARM SUPPLY INC120194 REPAIRS - #99 02/13/13 02/19/13 159.00

MICHIGAN CONFERENCE OF TEAMSTERS 021913 4/1 - 5/1/13 HEALTH INS 02/07/13 02/19/13 26,677.10

MICHIGAN DEQ 802128 AIRPORT - IND S ANNUAL PERMIT FEE02/12/13 02/19/13 260.00

MICHIGAN ELECTION RESOURCES30968 ELECTION SUPPLIES 02/12/13 02/19/13 153.98

MICHIGAN POLICE EQUIPMENT CO158272 PD - AMMO 02/13/13 02/19/13 1,415.00

MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - POTTER02/13/13 02/19/13 235.00

MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - JESSUP02/13/13 02/19/13 235.00

MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - FREMIN02/07/13 02/19/13 95.00

MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - QUICK02/07/13 02/19/13 95.00

MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - CLARK02/07/13 02/19/13 235.00

MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - MILLER02/07/13 02/19/13 150.00

MICHIGAN STATE POLICE 551-387193 PD - LIVE SCAN 02/13/13 02/19/13 834.00

MID MICHIGAN URGENT CARE 8175106 FD - LAB SERVICES 02/06/13 02/19/13 87.00

MID MICHIGAN URGENT CARE 8175101 FD - LAB SERVICES 02/06/13 02/19/13 87.00

MIDLAND DAILY NEWS 847004001 PD - FULL TIME OFFICER 02/13/13 02/19/13 213.60

MIDMICH MED CENTER CLARE1208216026 PD - LAB SERVICES 02/06/13 02/19/13 32.25

MORNING STAR PUBLISHING COMPANY965-00301057 CEMETARY & SITE PLAN REVIEW 02/11/13 02/19/13 125.40

MUNICIPAL CODE CORPORATION00225837 SUPPLEMENT #11 02/06/13 02/19/13 1,332.13

PURITY CYLINDER GASES INC00330886 DPW - CUTTING BLADE 02/11/13 02/19/13 42.65

PVS TECHNOLOGIES 172322 4,000 GALLONS OF FERRIC CHLORIDE PER QUO02/06/13 02/19/13 4,634.51

SEITER ELECTRIC INC 11792 DPW - ELECTRICAL AT WORK BENCH02/11/13 02/19/13 402.90

SPECTER INSTRUMENTS 1301024187 ANNUAL RENEWAL WIN-911 - WWT 02/07/13 02/19/13 395.00

STAR SUPPLY 4130760 OFFICE SUPPLIES 02/12/13 02/19/13 129.25

STITCHES FOR BRITCHES 13712 DPW - CITY LOGOS 02/13/13 02/19/13 20.00

Date: 02/13/13

Page: 4













TEAMSTERS LOCAL #214 021913 MAR 2013 DUES 02/07/13 02/19/13 655.00

UNION WORKER COMMUNICATIONS021913867541 01/2013 LONG DISTANCE 02/07/13 02/19/13 33.45

WASTE MANAGEMENT 7264885 JANUARY 2013 COLLECTION 02/08/13 02/19/13 15,683.47

WITBECK'S FAMILY FOODS 00054901 SUPPLIES - PKS & REC 02/12/13 02/19/13 4.94

Sub Total: 73,099.91

STATUS

Date: 02/13/13

Page: 1


EXP CHECK RUN DATES 02/06/2013 - 02/13/2013BOTH JOURNALIZED AND UNJOURNALIZED PAID BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION CK DATE AMOUNT

DTE ENERGY 020613000020 12/12 - 1/15/13 11175 S EBERHART AVE02/06/13 752.48 Paid

TIME EMERGENCY EQUIPMENT0102718-IN FD - LENS FOR LIGHT 02/06/13 46.95 Paid

FIRST BANKCARD 021913721706 PD - CR CARD 02/06/13 325.26 Paid

DTE ENERGY 020713000038 12/12 - 1/16/13 305 MAPLE ST 02/07/13 103.05 Paid

DTE ENERGY 020713000046 12/12 - 1/16/13 305 MAPLE ST APT FP02/07/13 83.82 Paid

DTE ENERGY 020713100015 12/12 - 1/16/13 207 W 5TH ST 02/07/13 1,089.09 Paid

DTE ENERGY 020713300022 12/12 - 1/16/13 307 MAPLE ST 02/07/13 1,548.07 Paid

DTE ENERGY 020713200013 12/12 - 1/16/13 202 W 5TH ST 02/07/13 659.91 Paid

DTE ENERGY 020813000012 12/13 - 1/16/13 1532 N MCEWAN ST02/08/13 161.48 Paid

DTE ENERGY 020813000087 12/13 - 01/17/13 1551 MCEWAN ST02/08/13 25.44 Paid

VPS CONVENIENCE STORE GROUPNP37075631 FD 01/2013 FUEL 02/08/13 326.93 Paid

VPS CONVENIENCE STORE GROUPNP37075632 PD JAN 2013 FUEL 02/08/13 1,730.33 Paid

VPS CONVENIENCE STORE GROUPNP37075633 W/WWT JAN 2013 FUEL 02/08/13 536.48 Paid

VPS CONVENIENCE STORE GROUPNP37075630 DPW JAN 2013 FUELD 02/08/13 4,216.73 Paid

STATE OF MICH WITHHOLDING0113 W/H & SALES/USE TAX - JAN 201302/13/13 4,721.33 Paid

OPEN INVOICE TOTAL:

Grand Total:

16,327.35

COMMISSION APPROVAL:

mwarner

Typewritten Text

73,099.91

mwarner

Typewritten Text

89,427.26

Sun Mon Tue Wed Thu Fr i Sa t

1 DDA 7:30 am

2

3 4 City Commission 6 pm

5

6 Airport Meeting 7:30 pm

7 8 9

10 11 12 Dept Head Mtg 8:30 am

13 Depot Mtg 8:30 am; Planning Comm

6:30 pm; Irish Fest

Kick Off-Business

After Hours 5 pm

14 Parks & Rec 5:30

15 16 Irish Festival Bed Race 10:30 am Parade 12:00 pm

17

St. Patrick’s Day

18 City Commission 6 pm

19 20 21 Parks & Rec 5:30

22 23 Easter Eggstravaganza

Registration @ 10:00 Drops start @ 11:00

24 25

26 27 28 29 Good Friday City Offices Closed

30

31 Easter Sunday

Clare Irish Festival March 14-17 Birthdays: Pat Humphrey—March 7 Dick Acker—March 8 Ken Hibl—March 16 Anniversaries: Norm Yoder—March 3, Fire Department 15 Years

MARCH 2013

Documents

February 4, 2013 Page UNOFFICIAL - Clare, Michigan · 2013-05-31 · February 4, 2013 Page UNOFFICIAL 3 of 4 Water Main Breaks: We have experienced four water main breaks in the past