February 4 2011 Update

8/7/2019 February 4 2011 Update

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Baker City Weekly ReportFebruary 4, 2011

ADMINISTRATION

The city manager met with New Hope and County officials with ongoing discussion concerning an animalshelter in Baker County.

Granicus will be fired up at the February 8 th meeting. The link to watch meetings will be on our web site. The city manager did not publish a weekly update last week due to his attendance at a League of Oregon Citymunicipal budget training. After our request to Council about creating an RFP for swimming pool the public works director became awa

of a program through the Oregon Energy Alliance. She has applied for a no cost evaluation of all the poolsmechanical systems. The evaluation will also look at the addition of solar energy.

Gina Perkins is publishing a new monthly paper entitled Good Bits. She only includes good news in her papIt is very entertaining and I have attached a copy to this email.

otential Agenda Items for February 8, 2011:

Storm water plan Airport Master Plan Baker City Handicap Parking Policy

OLICE

BCPD opened 37 new cases during the past two weeks making multiple arrests, includingan agency assist where BCPD detectives assisted with the homicide investigation in

Sumpter

Chief Lohner, Detective Bass, Detective Lohner and Sergeant Regan attended a Departmeof Justice meeting, where information is shared regarding crime activity and law changesthroughout the state

Chief Lohner completed training through the Bureau of Justice Assistance, relating to DrTask Force management

Chief Lohner attended the Local Public Safety Coordinating Council meeting, where issuesurrounding community corrections are discussed

Chief Lohner delivered the commencement address at the police academy graduation inSalem


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Officer Shannon Regan graduated from the police academy and was recognized as theleader of the Color Guard

Officer Gerrit Southard graduated from the police academy, winning an award for havingthe highest cumulative academic score among the 38 students

Chief Lohner, along with juvenile officer Staci Erickson, spoke to Baker City 6th gradersregarding consequences of serious threats

BCPD provided, and Evidence Tech/Receptionist Valeria Hysong installed, 4 new car seatfor Baker City citizens.

Figure 1 Officer Gerritt Southard accepts his academic award from Chief Lohner

IRE

he Baker City Fire Department Responded to a total of 56 emergency alarms for the past two weeks. Breakdown omergency responses:

FIRE

General Alarms 1Still Alarms 1TOTAL RESPONSES 2


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ire responses are broken down as follows:

One structure fire. A single wide mobile home currently used for storage. Home suffered approximately$12,000 damage.

One call involving electrical issues with a light ballast.

Figure 2 The difficult access to this fire caused problems for Baker City firefighters.

Figure 3 Baker City firefighters rehab after the fire has been contained.


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AMBULANCE

Rural Calls 19City Calls 35

Transports 41No Patient Trip 13Out of town transfers 3Airport Transfers 1

Motor Vehicle Crash 5Doubles 8Triples 1

TOTAL RESPONSES 54

RAINING/MAINTENANCE:08 hours of training consisting of:

EMS: Hypothermia, recreational traumatic injuries, EKGs and CPR. Fire: Self-contained breathing apparatus, Hose lays and maintenance.

82 hours of station and equipment maintenance including: Weekly medication inventory and replacement of expired medications. Station, apparatus and equipment maintenance. Annual Holmatro (Jaws of Life) service completed. Annual SCBA maintenance and testing continued.

dditional services include:

Baker City Firefighter 1 academy training for new volunteer firefighters. Juvenile fire setter intervention performed and referral for counseling.

UBLIC WORKS

Wastewater The picture below shows open water around one of the Solar Bees near the southeast corner of Cell (Pond) A

the wastewater treatment facility. Solar Bees circulate the wastewater, aiding its treatment. As the Citys DEpermit has specific requirements that must be met or exceeded prior to discharging treated wastewater into thPowder River, wastewater storage in the lagoon cells this time of year becomes critical.

With just over a million gallons of wastewater per day coming into the wastewater treatment facility,monitoring the levels of the winter storage in relation to the dikes capacity is a priority. Usually the milderweather in mid-February begins melting the ice cover on each pond, allowing the natural aerobic process tobegin (further treating the wastewater), and allowing staff to begin the discharge process.


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Figure 4 Solar Bee working in Pond A.

Chlorine and sulfur dioxide alarm systems were the topic of a training session at the wastewater treatmentfacility. The alarm system is currently being expanded to encompass seven alarm notifications which willdifferentiate between the following problems: a chlorine leak, a sulfur dioxide leak, loss of vacuum for bothchlorine and sulfur dioxide, a power outage, loss of water pressure from the well, and a malfunction with theback-up generator. The variation in alarm notifications will provide a much safer approach when crews areresponding to alarm calls at the wastewater treatment plant.

Figure 5 The sulfur dioxide room at the wastewater treatment facility.

Rick Owens and Blain LeaMaster installed an air release device on the emergency back-up pump outlet pipethe parshall flume at the wastewater treatment plant. The installation of this unit will alleviate the problem

back-siphoning from the flume into the grinder vault.

Solar Bee


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Tom Hayes and Karl Ritch are seen in the photo below operating the Citys new Vactor combination truckwhen cleaning and inducting the 15" collection line on Campbell Street. Prior to the Vactor truck joining ourfleet, there was not an efficient way to clean and remove the silt and other debris that settles onto the bottom the wastewater mainlines. With the temperature around or above freezing crews have been able to operate th

necessary equipment in order to keep the wastewater mainlines clean and flowing efficiently. There is so

much grease attached to the inside of this line that crews have been unable to video-inspect its conditio

Figure 6 Tom and Karl working on wastewater mainlines.


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The photo below was taken looking straight down a manhole to the collection line. The aluminum pipe is theinductor (vacuum) line. The black hose is the 2,000 P.S.I. jetter line. The yellow poly line is connected to th"tiger tail" that protects the expensive jetter hose from abrasion. The faded blue and white rope is attached tosteel chains that trap the sediment so it can be inducted.

Keith Radabaugh has been using the high R.P.M. chain root cutter to dislodge the grease in the collectionline. Its estimated that the grease attached to the inside of the pipe combined with the sediment accumulatioin the bottom of the pipe, 40% of the flow capacity was lost - more so in certain areas.

Crews will continue to clean lines in this area in the next couple of days. Cutting the grease is very slowprocess.

Figure 7 View down the manhole.


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treets

Warmer weather has allowed crews to accomplish street maintenance work, such as Tim Wood and Tom Hayspot spreading 1-0 crushed rock into potholes on David Eccles Road.

Figure 8 Tim and Tom fixing potholes.

As you may know, Granite Northwest closed its asphalt plant nearly one and half years ago. The City continto use the last of our stock ofcold mix asphalt that we received from Granite NW prior to closing their dooCold mix is able to be used several years after its manufactured.

Within the last few weeks crews have been filling potholes in gravel streets, performing street sign maintenanand installing new signs, and hauling crushed rock to the warehouse for future use.

Figure 9 Tim and Tom loading cold mix for road repair.


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Water

Justin and Tom spent a good portion of the day on Saturday, January 22nd fixing thebroken 4 cast iron watemainline at Plum Street, between Valley and Court Avenue. A homeowner called county dispatch when anabnormal amount of water became apparent on or near the street.

Alleviating ice and debris build up on diversion screens in the watershed is a weekly must.

Figure 10 Justin cleaning the screen at Mill Creek settling tank.

Figure 11 Evidence of a recent avalanche at Goodrich Reservoir.


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AM-OSWIM CENTER

The pool was utilized by the following groups; Baker High School, Baker Middle School,Bridgeway

We had approximately 569 people use the pool last week (32% non Y members)Water Fitness: 111Lap Swim: 182Private Swim Lessons: 3Masters Swimmers: 18

Open Swim: 250Misc: 5

We had EOMA therapists complete therapy work with patients throughout the week The Baker High School swim team is in every day M-F and is swimming well this year. They are getting rea

to wrap up the season with their last two meets.

The pool was safe; we did not have any emergency situations or incidents. We are planning for our summer programs and looking forward to our spring break camp.

DEVELOPMENT SERVICES

lanning

The annual report for the calendar year was completed. During 2010, the Planning Department processed a toof:

o 200 Type I Procedures (Administrative)o 5 Type II Procedures (Neighborhood Notification)o 10 Type III Procedures (Public Hearing before Planning Commission)

For comparison, the quantities processed in 2009 were 116, 14, & 5 respectively.

There were eight Type I Procedures processed in January 2011. Suggested planning fee changes for the 2011-2012 budget were submitted to the Finance Director to assist

preparing the draft budget.

Public notices were sent out for the upcoming wireless communication facility hearings. Notice of Proposed Amendment was sent to the Department of Land Conservation & Development (DLC

for the new Comp Plan maps. The City Planner attended a meeting with the Countys new Economic Developer, Greg Smith, and ot

County representatives to discuss how each of our roles can complement one another to create a better loeconomy.

uilding

The department has conducted 113 inspections since January 1, 2011.Commercial Projects:

Maverick store and gas station project is ready to have building plan review started. The Studio apartment remodel above the YMCA is in the plan review process, this has a work area that will

have fire sprinklers allowed under the residential design of NFPA 13D and have a common water supply bran

allowed of the Building service piping. The Baker Court House water damage repair application was received and is waiting on some requested shop

drawings for construction.

A building permit was issued to Gyllenberg construction for a storage-building remodel at the Les Schwab tircenter in Baker City.


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ODOT Maintenance Facility a Fire Life Safety walk through and Fire Sprinkler System inspection wasconducted by the Building Official and the State of Oregon Deputy Fire Marshall this week. The 200 psi testsdid not hold and there are several corrections to be done before the system can be accepted.

One building compliance issue (no building permit) was resolved by the building department which resulted in:

An application for an office remodel involving change of use and reconfiguration of office walls and halls in office building on First Street Baker City.

Residential Projects:

We have received two complete applications for new homes, one in Baker County and one in Baker City. There is an application waiting on engineering repair design of the foundation for a fire damaged home on Hw

7 Baker City to be rebuilt from the foundation up.Two building compliance issues (no building permit) were resolved by the building department which resulted in

An application for a 4500sqft garageshop was received and is waiting on engineering due to the height ofwalls etc, it is located near the City of Sumpter in Baker County.

An application for a 600sqft garage in Huntington was received.INANCE

inance Director

As of February 4th the City has received $2,415,863 in current year property taxes and $101,381 in prior yearproperty taxes.

Januarys revenue and expenditure report will be available February 18th.Utilities

Zone 4 was billed January 28th which included 691 residential and 57 commercial accounts. Of thoseaccounts 105 or 14% are signed up for direct payment. Zone 5 will be billed February 4

thwhich includes 4

residential and 18 commercial accounts. Of those accounts 56 or 12% are signed up for direct payment.

91 late notices were sent January 24 th and 86 late notices were sent January 31st. Last week nine residential customers (Zone 5) were scheduled to have their water turned off for non pay (o

60 days past due) four of those were actually turned off until their past due balance was paid.ccounts Payable

The second of two accounts payable check runs for the month was generated January 31st.ayroll

Seventy eight employees were paid on January 28th including thirteenpaid volunteer firefighters. Of tho78 employees 71 or 91% are signed up for direct deposit.

ID Billings

LIDs are billed every six months over a twenty year period. Interest is charged at the Local GovernmentInvestment Pool Rate plus 1% which is currently an annual rate of 1.55%. These LIDs can be paid off atanytime with interest charged through the payoff date.

Two 1994 Primary Street Improvement LIDs were billed January 24th. The original assessment in 1994 forimprovements on D Street (between Birch and Cedar) and Church Street (between 10th and UPRR) included property owners for a total of $58,780. The remaining balance outstanding is $1,108.

Documents

February 4 2011 Update