February 20, 2020 Board Packet - jccc.edu · February 20, 2020 – 5:00 p.m. AGENDA I. CALL TO ORDER Mr. Musil II. PLEDGE OF ALLEGIANCE Mr. Musil III. ROLL ... 2020, in GEB 137. Those

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard

Overland Park, Kansas

Meeting--Board of Trustees

Hugh Speer Board Room, 137 General Education Building February 20, 2020 – 5:00 p.m.

AGENDA

I. CALL TO ORDER Mr. Musil II. PLEDGE OF ALLEGIANCE Mr. Musil III. ROLL CALL AND RECOGNITION OF VISITORS Mr. Musil IV. AWARDS AND RECOGNITIONS Dr. Sopcich

A. Encountering Innovation Week B. ESL Welding Program C. American Public Works Association Partnership

V. OPEN FORUM Mr. Musil VI. BOARD REPORTS

A. Student Senate Mr. Prasai B. College Lobbyist Mr. Carter C. Faculty Association Dr. Harvey D. Johnson County Education Research Triangle Mr. Cross E. Kansas Association of Community College Trustees Ms. Ingram F. Foundation Ms. Ingram

VII. COMMITTEE REPORTS AND RECOMMENDATIONS

A. Audit (pp 1-3) Mr. Musil

B. Collegial Steering Mr. Musil

C. Human Resources (pp 4-12) Ms. Ingram Recommendation: Employee Group Dental (pp 4-5) Recommendation: Employee Group Vision (p 6) Recommendation: Employee Group Life Insurance (pp 6-7) Recommendation: Short Term Disability Insurance (p 7)

Recommendation: Investment Consulting Services (p 7) Recommendation: Flexible Spending Account and HRA Administration (p 8) Recommendation: Flex Benefit Funding (p 8) Recommendation: Employer 403 (b) Plan Contribution (pp 8-9) Recommendation: Employee Group Medical Insurance (pp 9-10) Recommendation: Salary Increases for FY 2021 (pp 10-11)

D. Learning Quality (pp 13-17) Dr. Cook

E. Management (pp 18-33) Dr. Cook Recommendation: Rooftop Solar PV Design and Installation (p 25)

Capital Acquisitions and Improvements (p 26) Facilities Master Plan Project Matrix (p 27) VIII. PRESIDENT’S RECOMMENDATIONS FOR ACTION

A. Treasurer’s Report (pp 34-45) Mr. Cross B. Monthly Report to the Board Dr. Sopcich

IX. NEW BUSINESS X. CONSENT AGENDA Mr. Musil

A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 46-48) 3. Grants, Contracts and Awards (pp 49-51) 4. Affiliation, Articulation and Reverse Transfer, Cooperative

and Other Agreements (pp 52-53) 5. Curriculum (pp 54-55) 6. Transfer to JCCC Foundation Tribute Fund (p 56)

B. Human Resources (pp 57-64) 1. Retirements 2. Separations 3. Employment – Regular 4. Employment – Temporary 5. Change to the FY2019-2020 Staffing Authorization Table for

Full-time Regular Staff C. Human Resources Addendum

XI. OLD BUSINESS (pp 65-120)

A. Presidential Search Update Dr. Cook B. Board Member Censure Investigation Findings: Mr. Musil

Findings of Fact and Consideration of Resolution of Censure

XII. EXECUTIVE SESSION XIII. ADJOURNMENT

JCCC AUDIT COMMITTEE MEETING Minutes

February 7, 2020 10:00 AM GEB137

The Audit Committee met at 10:00 a.m. on Friday, February 7, 2020, in GEB 137. Those present were: Trustee Chair Greg Musil, Trustee Paul Snider, Trustee Angeliina Lawson, Dr. Joe Sopcich, Tom Pagano, Phil Mein, Janelle Vogler, Jim Feikert, Chris Gray, Tom Clayton, Becky Centlivre, Kelsey Nazar, Terri Schlicht, Rachel Lierz, Susan Rider, Gayle Callahan, Kailyn Hendrickson, Dr. Sandra Warner, Randy Stange, Jeff Hoyer, Justin McDaid, Rochelle Boyd, and Cheryl McLeod.

Review audit reports & discuss current activities (AU-1) Athletics Internal Audit Report Summary Presentation - Mr. McDaid expressed appreciation for the level of cooperation and assistance provided by the staff of the Athletics department and commended the members of the Athletics department on their commitment to achieving program, departmental and institutional success. Mr. McDaid and Ms. Boyd highlighted key recommendations made in the report.

Biannual Travel and Expense Review – Mr. McDaid presented the results of the review, noting that reimbursements were found to be appropriate, necessary and substantially in compliance with JCCC policies and procedures.

Quarterly Projects Update – Mr. McDaid presented information on upcoming projects which include a review of the college’s Compliance Environment and a Capital Projects Construction Contract audit. Ms. Boyd provided an update on the status of the Hardware/Software Management Process and Control Audit.

Audit recommendations follow-up matrix (AU-2) Dr. Sandra Warner provided a progress report on the Mission Continuity Program.

JCCC Ethics Report Line update (AU-3) Quarterly Report - Between October 1, 2019 and December 31, 2019, eight reports were received via the JCCC Ethics Report Line.

• Four reports were received anonymously.• As of January 31, 2020, five have been reviewed and appropriately addressed and three

are currently in process.

All cases previously reported as in progress, have been appropriately addressed.

Board Packet 1 February 20, 2020

Executive Briefings Audit Follow-Up Matrix Ms. Boyd, with input from Phil Mein, shared updates on the status of prior audit recommendations.

Next Meeting The next Audit Committee meeting has been scheduled for Thursday, May 7, 2020 beginning at 8:00 a.m.


JCCC AUDIT COMMITTEE WORKING AGENDA

FY 2019-2020

AU-1 Review audit reports and discuss current Audit & Advisory Services activities

February, May, August, and November

AU-2 Review status of audit recommendations from completed internal and external audits


AU-3 Quarterly report – JCCC Ethics Report Line (Annual Benchmarking Report in May)


AU-4

Annual Summary Reports – KOPS Watch/BIT & Student Complaint Portal

August

AU-5 Planning meeting with external auditors

May

AU-6

Performance Review – Exec. Director, Audit and Advisory Services

February

AU-7 Review and approve Audit Committee Working Agenda

August

AU-8 Annual Trustee Expense Reimbursement Report

August

AU-9

Review Audit Committee Charter

November

AU-10 Review proposed audit plan for upcoming year

November

AU-11 Review audited financial statements and recommend acceptance to the Board

November

AU-12 Executive session As necessary


HUMAN RESOURCES COMMITTEE MINUTES February 7, 2020

The Human Resources Committee met at 8:00 a.m. on Friday, February 7, 2020, in the Robert F. Lytle Conference Room. Those present were: Angeliina Lawson, Becky Centlivre, Chris Gray, Colleen Chandler, Jerry Zimmerman, Joe Sopcich, John Clayton, Karen Martley, Kelsey Nazar, Laura Smith-Everett, Matt Wheeler, Melanie Harvey, Michelle Ohlde, Mickey McCloud, Rachel Lierz, Randi Capehart Worley, Terri Schlicht, and Shari Dowdall, recorder. Monitor Employee Benefit Programs: Medical Plan Renewal Overview (HR-2) Mr. Jerry Zimmerman, Manager, Benefits introduced Matt Wheeler and Michelle Ohlde, of Holmes Murphy who presented a high-level renewal summary of the JCCC medical plan renewal. Monitor Employee Benefit Programs: Employee Benefits Overview & RECOMMENDATIONS (HR-2) Mr. Zimmerman reviewed the following recommendations to be presented to the Board of Trustees for approval at the February Board Meeting: 1. Dental Insurance a) Procurement Services issued a Request for Proposal for the College’s managed group dental insurance. A brief description of the College and the requirements were outlined in the Request for Proposal. Vendors were asked to respond with quotes for the upcoming 2020/2021 benefit plan year. The initial term of the contract will be from June 1, 2020 through May 31, 2021.

The College utilized the consulting services of Holmes-Murphy & Associates, Inc. to assist with drafting the requirements of the Request for Proposal and to assist with the evaluation of the submitted proposals.

The only firm to respond with a proposal was the incumbent:

1. CIGNA Dental Health

Jerry Zimmerman, Benefits Manager, Larry Allen, Senior Buyer, Campus Services, Ron Palcic, Professor of Mathematics, Jeff Anderson, Counselor, and individuals from Holmes


Murphy & Associates, Inc., reviewed and evaluated the firm’s response to the Request for Proposal requirements. After the review and evaluation process, it was determined that continuing to contract with CIGNA Dental Health for the managed care dental option would best meet the needs of the College based upon their proposed network, services and fees.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the president to negotiate a contract with CIGNA HealthCare, subject to review by College counsel, for the provision of employee group managed dental coverage for a period beginning June 1, 2020 through May 31, 2021. The monthly subscriber rates are as follows:

Employee Only $27.97 Employee +1 $52.68 Family $81.17

The proposal includes the option to renew the contact for two (2) additional years at no change to premium provisions. These rates represent no increase from the 2019/2020 benefit plan year cost.

b) On March 15, 2018, the Board of Trustees approved the establishment of the annual contract with Delta Dental for employee group dental insurance for an initial term of one year, with the option to renew for an additional three (3) years, in one-year increments, with a maximum increase of 5% in year three and four, upon approval of both parties. This renewal is for the period June 1, 2020 through May 31, 2021, the third year of the contract, and represents a 4% increase in annual premium provisions. RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the administration to renew the contract, for the employee group Passive PPO dental insurance with Delta Dental for a period beginning June 1, 2020 through May 31, 2021. The monthly subscriber rates are as follows:



2. Vision Insurance On March 15, 2018, the Board of Trustees approved the establishment of the annual contract with Eye Med for employee vision coverage for an initial term of one year, with the option to renew for an additional three (3) years, in one-year increments, upon approval of both parties. This renewal is for the period June 1, 2020 through May 31, 2021, the third year of the contract, and represents no change to the annual premium provisions.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the president to renew the contract, subject to review by College counsel, for the provision of the employee group vision insurance with Eye Med for the period June 1, 2020 through May 31, 2021. The monthly subscriber rates for the vision plan are:


3. Life Insurance On February 21, 2019, the Board of Trustees approved the establishment of the annual contract with The Standard Life Insurance Company for employee group life insurance coverage for an initial term of one year, with the option to renew for an additional two (2) years, in one-year increments, upon approval of both parties. This renewal is for the period June 1, 2020 through May 31, 2021, the second year of the contract and represents no change to the annual premium provisions.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the president to renew the contract, subject to review by College counsel, for the provision of the employee group life insurance with The Standard for a period beginning June 1, 2020 through May 31, 2021. The monthly life insurance rates are as follows:

Basic Life Insurance $.13 per $1,000 of coverage $.02 per $1,000 of coverage for Accidental Death & Dismemberment Optional Life Insurance $.24 per $1,000 of coverage $.02 per $1,000 of coverage for Accidental Death & Dismemberment


Dependent Life Insurance A subscriber premium of $6.82 4. Short-term Disability Insurance On February 21, 2019, the Board of Trustees approved the establishment of the annual contract with The Standard Life Insurance Company for short-term disability insurance coverage for an initial term of one year, with the option to renew for an additional two (2) years, in one-year increments, upon approval of both parties. This renewal is for the period June 1, 2020 through May 31, 2021, the second year of the contract and represents no change to the annual premium provisions.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the president to renew the contract, subject to review by College counsel, for the provision of short-term disability insurance with The Standard for a period beginning June 1, 2020 through May 31, 2021. The monthly rate for The Standard short-term disability coverage is $0.10 per $10 of benefit.

5. Investment Consulting Services On February 16, 2017, the Board of Trustees approved the establishment of the annual contract with Two West Capital Advisors, LLC for investment advisory services, applicable to the JCCC 403(b) and 457(b) plans, for an initial term of one year, with the option to renew for an additional four (4) years, in one-year increments, upon approval of both parties. This renewal is for the period July 1, 2020 through June 30, 2021, the third year of the contract and represents no change to the annual fee provisions.

A portion of the fees for services covered under this agreement are payable by the participants in the Johnson County Community College 403(b) Plan and a portion are paid by the College, as designated below.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the administration to renew the contract, for the provision of investment consulting services with Two West Advisors LLC for the period beginning June 1, 2020 through May 31, 2021, at a total expenditure not to exceed $1,000.00.


6. Flexible Spending Account and HRA Administration On March 15, 2018, the Board of Trustees approved the establishment of the annual contract with ASIFlex for an initial term of one year, with the option to renew the contract annually, at no increase in cost, upon the approval of both parties. This renewal is for the period June 1, 2020 through May 31, 2021 and represents no change to the annual fee provisions.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the president to renew the contract, subject to review by College counsel, for the provision of flexible benefit and health reimbursement account administration with ASIFlex for the period beginning June 1, 2020 through May 31, 2021 at a total expenditure not to exceed $16,000.

7. Flex Benefit Funding

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize, pursuant to the provisions of the Johnson County Community College Flex Benefit Plan, a flex-credit amount of $1,108.94 per member per month for the period June 1, 2020 through May 31, 2021. Such benefit to be payable to any full-time benefit eligible staff member with a benefit eligibility date prior to June 1, 2014, who elects to receive flex-credits. This amount represents no increase in flex-credit funding.

8. Employer 403(b) Plan Contribution

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize a contribution, for full-time benefit-eligible staff members to their individual Johnson County Community College 403(b) Plan account for the period June 1, 2020 through May 31, 2021:

Equal to 7% of a benefit-eligible staff members’ base salary for each full-time position:

1. With a benefit eligibility date prior to June 1, 2014, and 2. In which, the member elects to receive flex-credits; or


Equal to 8% of a benefit-eligible staff members’ base salary for each full-time position:

1. With a benefit eligibility date on or after June 1, 2014; or 2. With a benefit eligibility date prior to June 1, 2014 and the member has

irrevocably elected to no longer receive flex-credits.

9. Medical Insurance Procurement Services issued a Request for Proposal for the College’s group medical insurance program. Vendors were asked to respond with quotes for the upcoming 2020/2021 benefit plan year. The initial term of the contract will be from June 1, 2020 through May 31, 2021.

The College utilized the consulting services of Holmes Murphy & Associates, Inc. to assist with drafting the requirements of the Request for Proposal and to assist with the evaluation of the proposals that were submitted.

The two (2) firms who responded with a proposal are as follows:

1. Blue Cross and Blue Shield of Kansas City (incumbent)

2. Humana

Vice-President of Human Resources, Becky Centlivre, Director of Procurement Services, Jim Feikert, Benefits Manager, Jerry Zimmerman, Eve Blobaum, Professor of Sociology and Michael Clark, Professor of Science, and individuals from Holmes Murphy & Associates, Inc., reviewed and evaluated the firms’ responses to the Request for Proposal requirements. After the review and evaluation process, it was determined that Blue Cross and Blue Shield of Kansas City would best meet the needs of the College based upon their proposed services and premiums.

RECOMMENDATION: The Human Resources Committee recommends that the Board of Trustees accept the College administration’s recommendation to authorize the president to renew the contract, subject to review by College counsel, for the provision of the employee group medical insurance with Blue Cross and Blue Shield of Kansas City for a period beginning June 1, 2020 through May 31, 2021.


The monthly medical plan subscriber rates are:

Preferred-Care Blue EPO Employee Only $982.48 Employee +1 $1,801.40 Family $2,469.70

Preferred-Care Blue – BlueSaver HDHP Employee Only $860.31 Employee +1 $1,577.41 Family $2,162.56

BlueSelect Plus HDHP Employee Only $757.08 Employee +1 $1,388.10 Family $1,903.05

Preferred-Care Blue PPO Employee Only $963.23 Employee +1 $1,766.08 Family $2,421.29

BlueSelect Plus PPO Employee Only $847.64 Employee +1 $1,554.15 Family $2,130.75

This proposal represents an approximate 17.2% increase in premiums. The contract is renewable for two additional years, upon the approval of both parties.

Monitor Compensation Planning: FY21 Staff Salary Increase-RECOMMENDATIONS (HR-3) Ms. Centlivre presented an overview of salary increases proposed for FY2021. The recommendation includes:


● A 3.0% salary increase for full-time and part-time non-bargaining unit employees.

● A 3.0% increase in the adjunct faculty salary table.

RECOMMENDATION It is the recommendation of the college administration that the Board of Trustees authorize, effective July 1, 2020 a 3.0% salary increase for all non-bargaining unit salaried and full-time and part-time hourly employees employed as of June 30, 2020 and a 3.0% increase in the adjunct faculty salary table.

Monitor Employee Benefit Programs: Voluntary Employee Retirement Benefit (VERB) 5-Year Projection (HR-2) Mr. John Clayton, Executive Director Institutional Effectiveness, Planning and Research presented an estimated 5-year liability model for the Voluntary Employee Retirement Benefit (VERB). Monitor HR and Staff & Organizational Development Strategic Initiatives: President Search Update (HR-4) Ms. Becky Centlivre, Vice President, Human Resources gave an update on the Presidential Search. The search committee has selected 10 semifinalists who will be interviewed. The finalists will be on campus the first week of March. The Presidential Search Timeline has been updated online. The next Human Resources Committee Meeting is scheduled for Friday, April 3, 2020 at 8:00 a.m. in the Lytle Conference Room.


Human Resources Committee Working Agenda

2019-2020

Ongoing HR-1 Review and Update Personnel Policies (as needed)

HR-2 Monitor Employee Benefit Programs • Group 1, 2 and 3 Benefit Plan options

• Review benefit program strategies • Annual benefit plan non-discrimination testing

• Maintain benefit consulting arrangement • Manage benefit costs/conduct RFP’s as needed • Implement, monitor and evaluate employee wellness initiative

Ongoing HR-3 Monitor Compensation Planning • Maintain salary/title guidelines for consistent compensation

procedures • Monitor compensation/develop a strategy for maintaining

competitive salaries • Assess internal and external salary equity • Salary Study for Non-exempt positions

Ongoing HR-4 Monitor HR and Staff & Organizational Development Strategic Initiatives • Monitor mandatory supervisory and compliance training initiatives • Support leadership and supervisory development

• Support diversity initiatives • Support improvement strategies in customer service and culture of

wellbeing • Strategic planning for future staffing needs

• Implement action steps based on employee engagement survey

Ongoing HR-5 Monitor and Discuss Collective Bargaining Initiatives • Monitor administration of faculty agreement

• Support administration in contract negotiations

Ongoing HR-6 Review of Operational Issues • Quarterly Exit and Stay Interview Reports

• Personnel Recommendations • Staffing Table and Organizational Changes

• Staff Evaluation Process Revision – continued implementation • Employee relations/grievance issues

Ongoing HR-7 Human Resources Technology Support Initiatives

• Provide updates on new Applicant Tracking System l


Learning Quality Committee February 3, 2020, 8:30 a.m.

GEB 137 Meeting Minutes

Those present were: Trustee Jerry Cook, Trustee Lee Cross, Trustee Laura Smith-Everett, Malinda Bryan-Smith, Becky Centlivre, John Clayton, Anne Dotterweich (Recorder), Shannon Ford, Chris Gray, Cathy Mahurin, Karen Martley, Theresa McChesney, Mickey McCloud, Vince Miller, Kelsey Nazar, Terri Schlicht, Gurbhushan Singh, Joe Sopcich, Sandra Warner and Randy Weber. LQ3 Monitor Learning Outcomes Curriculum and Program Additions and Modifications Curriculum – Effective Academic Year Theresa McChesney 2020-2021 Professor Theresa McChesney, Chair of the Educational Affairs Committee, presented several curriculum modifications. For Arts &Design Humanities & Social Sciences, new courses included: ART 199: Fine Arts Symposium, PHOT 100: Photography Basics, PHOT 201: Photography I, PHOT 202: Photography II, PHOT 224: Experimental Processes, PHOT 293: Photography Seminar. Course modifications included: HIST 151: World History I: Traditional World Change To: HIST 151: World History: Traditional, HIST 152: World History II: Modern World Change To: HIST 152: World History: Modern, PHIL 210: History of Modern Philosophy, PHOTO 121: Fundamentals of Photography Change To: PHOT 200: Foundations in Photography, PHOT 223: Studio Photography. Course deactivations included: PHOT 122: Advanced Photography, PHOT 128: Digital Photography, PHOT 129: Advanced Digital Photography. For Business, a program modification included: 2430-AAS: Business Administration. For Health Care, Public Safety and Wellness, new courses included: FIRE 111: Hazardous Materials Awareness and Operations, FIRE 126: Historical Foundations of the Fire Service, FIRE 131: Firefighter I, FIRE 133: Fire Investigation, FIRE 141: Firefighter II. Course modifications included: FIRE 136: Fire and Emergency Management FIRE 152: Codes/Detection and Suppression Systems, FIRE 162: Firefighting Tactics


FIRE 201: Leadership in the Fire Service, FIRE 220: Fire Management, FIRE 222: Fire Science Law. Course deactivations included: FIRE 120: Fire Academy. New programs included: 3230-CERT: Firefighter Certificate. Program modifications included: 6650-CERT: Fire Services Certificate Change To: 3220-CERT: Fire Administration Certificate, 2320-AA: Emphasis in Fire Services Administration Change To: 3210-AAS: Fire Science. For Sciences and Math, course modifications included: BIOL 115: Natural History of Kansas Change To: EVRN 115: Natural History of Kansas, BIOL 124: Oceanus: Essential/Oceanography Change To: EVRN 124: Oceanus: Essential/Oceanography, BIOL 130: Environmental Science Change To: EVRN 130: Environmental Science, BIOL 131: Environmental Science Lab Change To: EVRN 131: Environmental Science Lab, BIOL 134: Principles of Sustainability Change To: EVRN 134: Principles of Sustainability, BIOL 155: Bioethics Change To: EVRN 155: Bioethics, BIOL 255: Freshwater Ecology Change to EVRN 255: Freshwater Ecology. A program modification included: 5290-CERT: Sustainable Agriculture Certificate. The requested modifications will be sent to the full Board for approval and can be seen subsequently in the consent agenda portion of the February 20 board packet. LQ4 Monitor Faculty Development Sabbatical Appointments The Helen of the West Aaron Prater

Professor Prater was granted a sabbatical during the spring 2019 term. He worked at Sir Arthur Lewis Community College in St. Lucia to develop a Culinary Arts training facility. In addition to teaching full time, he wrote curriculum for the culinary arts and the baking and pastry programs and completed program review for the College's three existing programs (Travel and Tourism, Hotel and Lodging and Food and Beverage Management). He developed a partnership with their Sustainable Agriculture Program to deliver produce to the Hospitality Department, worked with Industrial Technology to build cooking equipment, and partnered with local industry to help students gain employment. He plans to partner with Lewis Community College to give JCCC students the opportunity to learn about the hospitality industry in a setting where tourism is the economic focus. He will also share with JCCC students a cultural and historical perspective on Caribbean recipes as they relate to the historical period in which they were developed. He expressed gratitude for the opportunity. LQ3 Monitor Learning Outcomes


Curriculum and Program Additions and Modifications General Education Student Learning Sheri Barrett Outcomes James Hopper

Dr. Barrett and Professor Hopper reviewed the process undertaken by the College to evaluate the General Education Learning Outcomes. After much collaboration and discussion, a designated task force made recommendations to the Educational Affairs Committee ultimately leading to a full vote of the faculty. The six General Education Learning Outcomes presented to faculty were overwhelmingly approved, with more than 50% of faculty voting. Beginning in spring 2020, departments will map their curriculum to a primary SLO. Additionally, documentation across multiple systems (Canvas, website, Courseleaf) will be revised with a full implementation of the SLOs in fall 2020. LQ2 Monitor the Learning Engagement Process Updates on Academic Programs

History Internship Tai Edwards (attachment) James Leiker Ryanne Pritchard

Susan Elliot Dr. Edwards and Dr. Leiker provided an overview of the HIST 270: History Internship which gives students the opportunity to participate in the real-world application of their academic studies. In addition, this synthesis of classroom study with practical experience provides students with skills and insights useful in selecting a career or a vocation in community service. They highlighted the experiences of two interns, one at the Kansas Studies Institute and the other at the Kansas Business Hall of Fame. Ryanne Pritchard spent three semesters as Kansas Studies Institute intern on the JCCC campus with her experience and research culminating in the JCCC 50th Anniversary monuments on campus which highlight the College's fifty-year history. Susan Elliott interned with the Kansas Business Hall of Fame. She coordinated nominee applications and biographical information. Both interns consider themselves historians, not just students of history, after completing their internships. Drs. Edwards and Leiker hope to continue to expand the internship program and opportunities.


LQ3 Monitor Learning Outcomes

Affiliation, Cooperation, Articulation, Reverse Transfer and Other Agreements, Policies, and Procedures

Affiliation Agreements (credit) Gurbhushan Singh Dr. Singh presented one new agreement with the North Kansas City School District. The agreement will formalize an alternative pathway for students to learn automotive technical skills and receive an associate degree. The agreement was moved forward for Board approval. Complete details can be found subsequently in the consent agenda portion of the February 20 board packet. The meeting adjourned at 9:30 a.m.


Learning Quality Committee Working Agenda

2019-2020

LQ1 Review and Update Policies as needed

LQ2 Monitor the Learning Engagement Process • Marketing, recruiting, placement, counseling, retention, and support services

activities • Educational planning and development initiatives • Updates on academic programs

LQ3 Monitor Learning Outcomes

• Program review and assessment practices • Curriculum and program additions and modifications • Advisory committee membership and cooperative agreements with

other institutions • Affiliation, cooperation, articulation, reverse transfer and other

agreements, policies, and procedures LQ4 Monitor Faculty Development

• Professional development programs • Professor Emeritus and Senior Scholar status • Sabbatical appointments

LQ5 Monitor Student Development

• Student life, leadership and development activities • Student organization reports • Student personnel actions

LQ6 Monitor Workforce Education

• Credit/non-credit JCCC partnerships • Kansas Board of Regents/Post-Secondary Technical Education Authority

actions LQ7 Highlight Technical Support for Learning Activities

LQ8 Review Academic Data Analysis and Research

LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities


MANAGEMENT COMMITTEE Minutes

February 6, 2020

The Management Committee met at 8:01 a.m. on Wednesday, February 6, 2020 in the Hugh Speer Board Room, GEB 137. Those present were: Dr. Jerry Cook, Chair; Laura Smith-Everett, trustee; Dr. Jay Antle; Malinda Bryan-Smith; Gayle Callahan; Becky Centlivre; Tom Clayton; Gary Cook; Jim Feikert; Shannon Ford; Chris Gray; Tom Hall; Dr. Melanie Harvey; Steve LaNasa; Jim Lane; Angeliina Lawson, trustee; Rachel Lierz; Dr. Mickey McCloud; Justin McDaid; Philip Mein; Dr. Vince Miller; Caitlin Murphy; Kelsey Nazar; Linda Nelson, recorder; Tom Pagano; Susan Rider; Terri Schlicht; Dr. Gurbhushan Singh; Josh Smith; Dr. Joe Sopcich; Janelle Vogler; Elisa Waldman; Dr. Sandra Warner; Dr. Randy Weber and Aspen Grieshaber, DeSoto high school student.

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements Dr. Randy Weber, Interim Executive Vice President for Finance and Administrative Services reported on an agreement between the National Higher Education Benchmarking Institute and University of Wisconsin - Stout. This agreement will be brought forward through the Consent agenda at the February 20, board meeting. MA-3 Stewardship of College Finances: Financial Ratio Analysis Ms. Susan Rider, Director of Accounting Services and Grants, gave a presentation on the College’s fiscal health using financial ratios based on audited financial statements through the most recent fiscal year, FYE June 30, 2019. The report outlined how JCCC is using its resources, areas of financial strength, potential areas of improvement, and how ratio analysis supports the College’s strategic plan. There were also comparisons to peer institutions. This information is compiled annually and monitors certain JCCC financial ratios over time. MA-2 Guide Budget Development: Monthly Budget Update The monthly budget update was given by Ms. Rachel Lierz, Associate Vice President of Financial Services/CFO. She said that budget development continues for the College’s 2020-21 fiscal year. Administrative staff will meet with the County Appraiser on March 4 to receive updated information on Johnson County property valuations. On April 1 a detailed budget report will be made to the Management Committee in advance of the annual Budget Workshop which will be held during the Board meeting on April 16.


MA-3 Stewardship of College Finances: Cash Disbursement Report and Ratification Process Ms. Lierz outlined the cash disbursement report and ratification process which are part of the Regular Monthly Reports and Recommendations in the Consent Agenda of the monthly Board packet. Ms. Lierz’s report is included in its entirety in the Board packet. MA-5 Monitor Business Services: Single-Source Purchase report

Ms. Janelle Vogler, Associate Vice President, Business Services, reviewed two single-source purchases. MA-5 Monitor Business Services: Bid/RFP review and recommendations The summary of awarded Bids/RFPs between $50,000 and $150,000, a contract renewal and a bid recommendation were reviewed by Ms. Vogler.


Management Committee February 5, 2020

MA-3 Stewardship of College Finances Cash Disbursement Report and Ratification Process At the January 16, 2020 Board of Trustees meeting, the Trustees discussed the Cash Disbursement Report, which is part of the Regular Monthly Reports and Recommendations in the Consent Agenda of the monthly Board packet. The Report includes the daily subtotals and system-generated control numbers for disbursements made by accounts payable check, ACH transfer, or wire. The Report states that Supplement A to the monthly Board packet contains the detail of the disbursements. The Supplement A is on file in the Financial Services Department and is available upon request. Total disbursements for November 23 - December 20, 2019 as listed in the January Report were $8,515,784.37 (excluding payroll). The Supplement listing the individual disbursements was 208 pages long. Since the Supplement includes student refund payments, it includes student names and student ID numbers. The Administration does not recommend publishing the Supplement in the Board packet and/or on the College website as doing so would require significant manual processes to remove certain information in order to prevent potential violations of the Family Educational Rights & Privacy Act (FERPA). From approximately 2010-2015, the College did publish detailed cash disbursement listings on the College website under a link for 'Financial Reports' – but not as part of the Board packet. That practice was discontinued in 2015/2016 due to concerns about information security, specifically after it was discovered that SSN’s were sometimes used as identifiers/invoice numbers on disbursements. Staff from Financial Services, Information Services and the Office of General Counsel were involved in that decision. Current JCCC policies and procedures related to cash disbursements include but are not limited to the following:

• Cash disbursements are authorized by the Board through approval of the annual budget.


• Delegation of disbursement authority to administrative staff is done pursuant to Board Policy 210.04.

• There are specific Board policies (215.01-05) and College Operating Procedures that establish process and delegate functions related to Purchasing and Contracts.

• Each month a Summary of Award of Bids/RFP’s between $50,000 - $150,000 is included in the Board packet. All awards of Bids/RFP’s greater than $150,000 are approved by the Board. Single source awards and contract renewals are presented as well.

• Each month a report of Facilities projects greater than $100,000 is included in the Board packet.

• Each August, the budgeted Staffing Authorization Table listing employee names and salaries is prepared as a Supplement to the Human Resources section of the Board packet. Any subsequent changes are published monthly in the Board packet.

The monthly Cash Disbursement Report also includes a Recommendation that the Board “ratify the total cash disbursements as listed above and as contained in the Supplement”. Such ratification is a long-standing practice of the College, and while it is not required by state statute, it is a common practice among Kansas community colleges. The College’s Office of General Counsel recently surveyed the online Board packets of several Kansas community colleges and found that all of those surveyed included some form of ratification or approval of cash disbursements, with varying levels of information included in the respective Board packets. The Administration does not recommend modification to either the content or distribution method of the Cash Disbursement Report or the current process for the monthly ratification of cash disbursements by the Board of Trustees at this time.


MA-4 Monitor Facilities: Capital acquisitions and improvements: Progress Report Mr. Tom Hall, Associate Vice President, Campus Services and Facility Planning provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix. MA-4 Review financial plans for capital improvements

Mr. Hall presented the monthly report summarizing budgets and expenditures to date for the various projects associated with the Facilities Master Plan. Mr. Hall also reviewed progress on various infrastructure projects currently under construction on campus.


SUMMARY OF AWARD OF BIDS/RFPs:

$50,000 - $150,000

FEBRUARY 2020 MANAGEMENT COMMITTEE

Bid Title Total Contract Period

Fund Source / Firms Notified

Vendors Original Bid Amounts

First Year / Multi-Year Total (if applicable)

Current Year Amount Multi-Year Total or

Single Purchase

Justification If other than Low Bid

20-014, Diversity, Equity, and Inclusion Assessment Single Purchase Fund Source: General Firms Notified: 186

1. MGT of America Consulting LLC: $118,990.00 2. Disruptive Equity Education Project:

$70,000.00 3. American Institutes for Research: $212,781.00 4. The Kaleidoscope Group, LLC: $234,000.00

$102,595.00 Single Purchase

A thorough evaluation process was conducted, which included reviewing and ranking the written proposals according to the evaluation criteria defined within the RFP. At the conclusion of the evaluation process, it was determined that the proposal submitted by MGT of America Consulting, LLC best met the needs of the college.


SUMMARY OF RENEWALS:

$50,000+




Renewal Option Amount Description of Services

Annual Contract for Bulk Fuel (JCCC-1403) Original Term: Base Year, 4 Renewal Option Years 1/1/17 - 12/31/22 Renewal Option: 3 of 4

1. McAnany Oil Company: ($0.21/gallon markup over OPIS daily rack rate)

2. Carter Energy: ($0.85/gallon markup over OPIS daily rack rate)

$120,000.00 For the delivery of bulk fuel on an as needed basis. Estimated annual fuel consumption for the College is 22,000 gallons of unleaded fuel and 2,800 gallons of diesel fuel.


AWARD OF BIDS/RFPS:

$150,000+



Fund Source / Firms Notified


Current Year Amount Single Purchase

Justification If other than Low Bid

20-037, Rooftop Solar PV Design & Installation Single Purchase Source of Funds: 7111, Capital Outlay Firms Notified: 53

1. Altenergy: $499,997.00 2. Sun Solar: $494,380.00 3. Artisun Solar: $499,900.00 4. Cromwell Solar: $500,000.00 5. Lifetime Solar: $500,000.00 6. Influent Energy: $500,000.00

$499,997.00 A thorough evaluation process was conducted, reviewing vendor proposals and system designs. The evaluation criteria included administrative and technical requirements, maximum efficiency and energy output from proposed systems, scope of work, and prior experience with similar installations. It was determined that the proposal submitted by Altenergy most effectively met the college’s requirements.

PURPOSE & DESCRIPTION The purpose of this Request for Proposal (RFP) is to establish a contract for the design and installation of a rooftop solar photovoltaic (PV) system to be installed on the roof of multiple buildings in the following order of maximization: 1. General Education Building (GEB) 2. Police Academy (PA) 3. Olathe Health Education Center (OHEC) and 4. Student Center (SC). The intent is to maximize the best long-term value for PV production based on a budget of $500,000.00 via a design/build approach where the top-ranked firm will provide the design and engineering specifications (without impeding the safety and maintenance of the roof and other systems on the roof). This system will tie into the respective building’s electrical system with the intent of entering a Parallel Generation agreement with Evergy (formerly KCPL). ORIGINAL EVALUATION COMMITTEE - Tom Hall: Associate Vice President, Campus Services/Facilities Planning - Jeff Allen: Director, Campus Services & Energy Management

- Larry Allen: Senior Buyer, Procurement Services - Michael Rea: Sustainability Project Manager, Campus Services

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the proposal from Altenergy, for RFP 20-037, Rooftop Solar PV Design & Installation, for a total expenditure not to exceed $499,997.00 for the design and installation of a rooftop solar photovoltaic (PV) system to be installed on the roofs of the General Education Building (GEB), Police Academy (PA), and Olathe Health Education Center (OHEC) Building.


Johnson County Community CollegeAs of February 1, 2020

(reflects payments issued through January 24, 2020)

Date(s) Change Total Contract Reimb. Exp. ` % % EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Paid to Project Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date Date Compl. DateMAJOR PROJECTS INCLUDED IN 2019-2020 MANAGEMENT BUDGET (Approx. $100,000 & over)Campus Exterior Signage Replacement A/E Services Confluence CO 39,250 39,250 3,538 3,538

Cons. Serv/Equip. COTotal Contract Commitments/Payments to Date 39,250 0 39,250 3,538 0 3,538Original Project Budget 400,000

Lighting Upgrades A/E Services 0Cons. Serv/Equip. Graybar CO 82,083 82,083Total Contract Commitments/Payments to Date 82,083 0 82,083 0 0 0Original Project Budget 100,000

Carlsen Center 3rd Floor Restroom A/E Services Clark Enersen CO 11,500 11,500 9,200 Remodel Cons. Serv/Equip. Excel Constructors CO 167,200 16,720 183,920 23,788

Total Contract Commitments/Payments to Date 178,700 16,720 195,420 32,988 0 0 2/2020Original Project Budget 180,000

GYM Lobby RenovationCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0Original Project Budget 200,000

Masonry Tuckpointing A/E Services DGM CO 10,000 10,000Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 10,000Original Project Budget 100,000

Solar Installations A/E Services 0Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 500,000

SC Bldg. Kitchen Hood Make-Up Air A/E Services Lankford CO 15,000 15,000 13,050 13,050 System Replacement Cons. Serv/Equip. SGI CO 270,515 27,052 297,567

Total Contract Commitments/Payments to Date 285,515 27,052 312,567 13,050 13,050Original Project Budget 300,000

Asphalt/Concrete Replacements A/E ServicesCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0Original Project Budget 300,000

ITC HVAC Improvements A/E ServicesCons. Serv/Equip. The Wilson Group ITC M&R 226,356 22,636 248,992Total Contract Commitments/Payments to Date 226,356 22,636 248,992Original Project Budget 300,000

PGGG Parking Garage Sensors A/E ServicesCons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0Original Project Budget 200,000

Grand Total Contract Commitments to date for Major 2019-2020 Improvement Projects 326,753Grand Total 2019-2020 Project Budget 1,980,000


(A-B) (B+E) (D+F)

A B C D E F G H

Phase 1

Estimated Project Budget January

2020

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateCTE Building 27,342,690$ 23,049,369$ 4,293,321$ 21,120,433$ 4,246,136$ 4,201,005$ 27,295,505$ 25,321,438$ OHOW/Motorcycle Garage 611,429 538,223 - 506,195 30,565 30,065 568,788 536,260 Fine Arts & Design Studios 19,255,864 16,456,063 2,799,801 15,543,399 2,617,557 2,578,428 19,073,620 18,121,827 ATB Renovation 16,803,904 14,367,482 2,436,422 9,022,106 1,031,050 826,349 15,398,532 9,848,455 WLB Renovation 14,850,290 - - - 484,525 107,899 484,525 107,899 Chiller Plant Expansion (2) 2,030,946 1,850,520 180,426 1,307,349 129,087 129,087 1,979,607 1,436,436 Phase 1 Total 80,895,123$ 56,261,657$ 9,709,970$ 47,499,482$ 8,538,920$ 7,872,833$ 64,800,577$ 55,372,316$

(A-B) (B+E) (D+F)A B C D E F G H

Phase 2

Estimated Project Budget January

2020

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateOutdoor Site Work, Athletics 12,857,459$ 11,262,172$ 1,595,287$ 8,990,057$ 1,295,331$ 1,190,601$ 12,557,503$ 10,180,658$ GYM Renovation 1,300,000 1,129,356 170,644 1,113,710 34,709 34,709 1,164,065 1,148,419 Resource Center Renovation 6,859,561 5,420,383 1,439,178 2,309,420 1,207,114 984,358 6,627,497 3,293,778 Student Center Renovation 8,806,915 6,996,091 1,810,824 6,587,131 1,660,776 1,507,278 8,656,867 8,094,408 Phase 2 Total 29,823,935$ 24,808,002$ 5,015,933$ 19,000,318$ 4,197,930$ 3,716,945$ 29,005,932$ 22,717,263$

Total Facilities Master Plan 110,719,058$ 81,069,659$ 14,725,903$ 66,499,800$ 12,736,850$ 11,589,778$ 93,806,509$ 78,089,578$

Johnson County Community CollegeFacilities Master Plan Projects

(reflects payments issued through 1/24/2020)

(1) The "Non‐Construction Encumbered" column figures represent Purchase Order totals to date. Non‐Construction costs include "soft costs" such as fees for architectural/engineering services, surveys, geotechnical testing, furniture, fixtures and equipment.

(2) Approximately $700,000 for Chiller Plant Expansion to be funded from 2016 Capital Bond issue related to HVAC upgrades.


MANAGEMENT COMMITTEE Minutes

January 8, 2020

The Management Committee met at 8:00 a.m. on Wednesday, January 8, 2020 in the Hugh Speer Board Room, GEB 137. Those present were: Dr. Jerry Cook, Chair; Laura Smith-Everett, trustee; Paul Snider, trustee; Malinda Bryan-Smith; Gayle Callahan; Becky Centlivre; John Clayton; Tom Clayton; Gary Cook; Dr. Leroy Cox; Jim Feikert; Richard Fleming; Shannon Ford; Chris Gray; Tom Hall; Dr. Melanie Harvey; Jim Lane; Rachel Lierz; Angeliina Lawson, trustee; Karen Martley; Dr. Mickey McCloud; Dr. Vince Miller; Caitlin Murphy; Kelsey Nazar; Linda Nelson, recorder; Mary O’Sullivan; Tom Pagano; Susan Rider; Debbie Rulo; Terri Schlicht; Dr. Gurbhushan Singh; Dr. Joe Sopcich; Janelle Vogler; Dr. Sandra Warner; Dr. Randy Weber and Dr. Mary Wisgirda.

(The report for this meeting was provided at the January 16, 2020 Board meeting.) MA-8 Highlight various JCCC programs and activities: Science Lab Updates Dr. Mary Wisgirda, Dean of Mathematics and Sciences presented information about plans for Science Lab renovations. She listed pedagogy, safety and inclusivity as the top three reasons for the remodel. Areas of current concern were presented and then ways the spaces could be updated to enhance student learning and success were outlined. MA-1 Review and Update Policies Dr. Randy Weber, Interim Executive Vice President for Finance and Administrative Services, presented information on the recommended changes to the Service of Alcoholic Beverages Policy 217.06. Dr. Weber also reported on the recommended deletion of the Returned Checks Policy 312.03. (These recommendations appeared in the January board packet and were approved at the January 16, 2020, board meeting.) MA-7 Insurance Program: Report Mr. Tom Clayton, Director of Insurance and Risk Management, provided information related to the insurance policy digest for fiscal year 2020. His presentation highlighted summary information on premium costs, deductibles and coverage limits for policies such as Property, General Liability and Cyber Liability. The digest lists more detailed information on brokers and underwriters and includes the annual premium for each form of coverage.


MA-2 Guide Budget Development: Monthly Budget Update The monthly budget update was given by Rachel Lierz, Associate Vice President of Financial Services/CFO. She shared that the annual budget kickoff meeting will be held on January 16, 2020. At this meeting Budget Administrators will receive information on the budget goals and the budget development processes.

Ms. Lierz also presented follow up information on the Series 2019 bond refinancing, which was approved by the Board at the October 31, 2019 meeting. She reviewed how the $5 per credit hour Debt Reduction Fee has not been increased since 2004 and noted that it is used to make principal and interest payments on the $15 million in outstanding revenue bond debt (Series 2012, Series 2015 and Series 2019).

Ms. Lierz noted that all proceeds from the recent Series 2019 Refunding Revenue Bonds were used to redeem the Series 2011 Refunding Revenue Bonds. Total costs of issuance on the Series 2019 Refunding Revenue Bonds were approximately $71,650.

Ms. Lierz also reminded the Committee that the College’s Cash Reserves and Debt Management Policies informed the refinancing decision as well as the annual budget process, allowing the use of long-term debt financing techniques to help ensure reserve levels that provide for cash flow and contingency purposes and that may also be used to address the strategic priorities identified by the College. Furthermore, she noted it is the Administration’s expectation that the College’s reserve funds will contribute significantly to facilities projects beyond FY 2020-21.

MA-2 Guide Budget Development: Management Budget reallocations Ms. Lierz reported the Board of Trustees Budgeting Policy 211.01 provides that the President or designee will semi-annually submit to the Board of Trustees a report identifying reallocations within the Management Budget. The report included reallocations of the 2019-20 Management Budget during the period of July 1, 2019 to December 31, 2019. These reallocations have a net impact of $0.

(The budget reallocation report appeared in the January 16, 2020, board packet.)

MA-3 Stewardship of College Finances: Transfer of Funds: Sustainability Initiatives Fund Ms. Lierz said revenue generated through the recycling efforts of the JCCC Office of Sustainability are considered public funds of the college. The Sustainability Committee has requested $9,000 earned from recycling proceeds be transferred to the JCCC Foundation to be used for scholarships. Including this disbursement, the Sustainability


Committee has distributed approximately $116,000 to the Foundation for scholarships since 2012. (The recommendation for the transfer of funds appeared in the January board packet and was approved at the January 16, 2020, board meeting.) MA-3 Stewardship of College Finances: Banking Services Ms. Lierz reported at its May 14, 2015 meeting, the Board of Trustees approved the establishment of a multi-year contract for banking services with US Bank. In connection with board policy 210.04 the board shall approve the designated officials for accounts.

The following individuals will be listed as authorized signers on the accounts held at US Bank:

Mr. Greg Musil Chair, Board of Trustees Mr. Lee Cross Treasurer, Board of Trustees

Dr. Joseph M. Sopcich President

(The recommendation to approve Signature Authority with US Bank appeared in the January board packet and was approved at the January 16, 2020, board meeting.)

MA-6 Monitor Information Services: Information Technology Quarterly Report Mr. Tom Pagano, Vice President for Information Services/CIO, gave an update on the OneIS initiatives. Information on Budget Development for FY 21, Business Continuity, remodel and new construction projects as well as program review were highlighted. MA-5 Monitor Business Services: Single-Source Purchase report Janelle Vogler, Associate Vice President, Business Services, reviewed three single-source purchases. MA-5 Monitor Business Services: Bid/RFP review and recommendations The summary of awarded Bids/RFPs between $50,000 and $150,000 was reviewed by Ms. Vogler. (The summary of awarded Bids/RFPs appeared in the January board packet and was approved at the January 16, 2020, board meeting.)

• Industrial Training Center (ITC) HVAC Improvements, Phase 2, Bid 20-040


(The recommendation for the Industrial Training Center (ITC) HVAC Improvements, Phase 2 appeared in the January board packet and was approved at the January 16, 2020, board meeting.)

MA-4 Monitor Facilities: Capital acquisitions and improvements: Progress Report Mr. Tom Hall, Associate Vice President, Campus Services and Facility Planning provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix which appeared in the January 16, 2020, board packet. MA-4 Review financial plans for capital improvements

Mr. Hall presented the monthly report summarizing budgets and expenditures to date for the various projects associated with the Facilities Master Plan. This report appeared in the January 16, 2020, board packet. Mr. Hall also reviewed progress on various infrastructure projects currently under construction on campus.


MANAGEMENT COMMITTEE Working Agenda

FY 2019-2020 MA-1 Review and Update Policies as needed MA-2 Guide Budget Development

• FY 2019-2020 Legal budget publication (July) • Assessed valuation: Update (July) • FY 2019-2020 Budget adoption (August) • Management Budget reallocations: Semi-annual review (August,

January) • Proposed Budget guidelines and calendar for FY 2020-2021

(October) • Budget Projection Model: Review (November) • Guidelines for FY 2020-2021 Budget adoption (December) • Board of Trustees budget workshop: Update (April) • Budget: Monthly update

MA-3 Stewardship of College Finances

• Banking Services (January) • Kansas Municipal Investment Pool (KMIP) statement of assets:

semi-annual review (November, May) • Financial Ratio Analysis (January) • Bonds: Bond Counsel; Financial Advisor (June)

MA-4 Monitor Facilities

• Capital acquisitions and improvements: monthly progress report • FY 2020 Capital Infrastructure Inventory and One, Five and Ten-

Year Replacement Plan: review (June) • Leases – as needed • Review and recommend financial plans for capital improvements

to the Board of Trustees MA-5 Monitor Business Services

• Single Source Purchase report: Review monthly purchasing report • Bid/RFP review and recommendations • Contract renewal • Procurement Card Program summary (April)


MA-6 Monitor Information Services • Information Technology Quarterly Report (July, October, January,

April) MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities

• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments

we wish to highlight) MA-9 JCCC Foundation annual report (October) MA-10 Monitor Community and Governmental Relations

• JCCC Official Newspapers (June) • Sponsorships (June) • College Lobbyist update (November)

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (June)


JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT

February 6, 2020

TREASURER’S REPORT REPORT: The following pages contain the Treasurer’s Report for the month ended December 31, 2019. State operating grant payments of $11 million and an ad valorem property tax distribution of $55.9 million were received during January and will be reflected in next month’s report. Expenditures in the primary operating funds are within approved budgetary limits. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of December 2019, subject to audit. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Joseph M. Sopcich President


JOHNSON COUNTY COMMUNITY COLLEGE

TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

GENERAL/PTE FUNDS

Ad Valorem (Property Taxes) 103,553,406$ ‐$ 6,054,862$ 6% 5,579,210$ Tuition and Fees 29,037,078 12,301 15,407,107 53% 15,413,418 State Aid 22,541,479 ‐ 11,386,732 51% 11,021,047 Investment Income 900,000 142,498 782,818 87% 684,492 Other Income 2,541,796 207,013 1,446,290 57% 1,323,197

TOTAL REVENUE 158,573,759$ 361,812$ 35,077,809$ 22% 34,021,364$

Salaries and Benefits 122,458,917$ 9,833,680$ 60,363,659$ 49% 52,565,277$ Current Operating 29,774,475 2,347,462 13,662,045 46% 12,847,106 Capital 18,955,896 1,576,631 6,255,779 33% 2,076,206 Debt Service 1,977,863 ‐ 1,047,532 53% 2,440,531

TOTAL EXPENSES 173,167,151$ 13,757,773$ 81,329,014$ 47% 69,929,121$

Unencumbered Cash Rollforward:

Beginning Balance 103,156,449$ 93,365,942$ Revenues Over Expenses (46,251,205) (35,907,756)Encumbrances & Other Activity (8,150,518) (10,576,564)

Ending Balance 48,754,726$ 46,881,622$

TO DATE

ACTIVITYBUDGET

PRIOR YEARYEAR TO DATETHIS MONTH ACTIVITY

ACTIVITYADOPTED

17%

44%

33%

2% 4%

Actual YTD Revenues by Source

Ad Valorem (Property Taxes)

Tuition and Fees

State Aid

Investment Income

Other Income

74%

17%

8%

1%

Actual YTD Expenses by Source

Salaries and Benefits

Current Operating

Capital

Debt Service



TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

I. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

EXPENDITURE DETAIL BY NATURAL CLASSIFICATION

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETSalaries 87,160,478$ 7,324,999$ 40,536,234$ 47% 39,125,877$ 4%Benefits 35,298,858 2,508,681 19,827,425 * 56% 13,439,400 48%Event Officials 60,820 307 39,544 65% 42,413 ‐7%Legal Services 100,000 ‐ 6,781 7% 21,804 ‐69%Lobbyist Services ‐ ‐ ‐ 0% ‐ 100%Audit Services 80,000 4,230 54,450 68% 48,850 11%Collection Costs 85,000 3,986 34,852 41% 23,120 51%Insurance, Property/Casualty & Rel 688,720 10,052 620,297 90% 477,393 30%Contracted Services 8,718,888 1,092,102 3,464,852 40% 3,981,677 ‐13%SB 155 Shared Funding Payments 450,000 ‐ ‐ 0% ‐ 100%Overnight Travel 1,062,402 32,408 261,119 25% 229,568 14%Lobbyist Travel & Other ‐ ‐ ‐ 0% ‐ 0%Travel ‐ AQIP 4,500 ‐ ‐ 0% 441 ‐100%Staff Development Travel 442,500 8,426 189,273 43% 121,371 56%Faculty Continuing Ed Grants 19,000 1,267 6,463 34% 6,116 6%Tuition Reimbursement 525,000 3,901 221,250 42% 225,543 ‐2%Same Day Travel 157,690 4,751 27,298 17% 29,295 ‐7%Team Travel ‐ 41 41 0% 405 ‐90%Supplies and Materials 5,970,309 556,446 2,743,223 46% 2,001,203 37%Computer Software ‐ ‐ ‐ 0% 162,920 ‐100%Computer Software Licenses 2,821,627 128,073 2,097,282 74% 1,739,154 21%Technical Training Travel 21,870 749 3,009 14% 2,851 6%Applicant Travel 15,000 ‐ 1,733 12% 864 101%Recruiting Travel 25,632 845 8,926 35% 4,728 89%Printing, Binding & Publications 178,600 5,860 51,083 29% 29,044 76%Advertising and Promotions 831,500 84,437 278,439 33% 255,166 9%Memberships 365,720 9,705 238,963 65% 249,306 ‐4%Accreditation Expenses 36,455 ‐ 19,539 54% 20,053 ‐3%Bad Debt Expense 450,000 ‐ 450,000 100% 500,000 ‐10%Electric 3,030,000 214,183 1,279,575 42% 1,417,702 ‐10%Water 170,000 1,044 80,389 47% 79,157 2%Natural Gas 57,000 4,782 14,885 26% 5,970 149%Telephone 262,506 2,460 153,412 58% 171,366 ‐10%Gasoline 60,000 2,530 24,674 41% 27,868 ‐11%Subscriptions 430,607 61,348 296,524 69% 213,430 39%Rentals and Leases 636,424 9,825 311,642 49% 305,558 2%Repairs and Maintenance 581,600 29,862 187,514 32% 101,864 84%Freight 111,000 6,023 25,491 23% 55,532 ‐54%Special Events 458,675 23,068 248,379 54% 102,689 142%Retirement Recognitions 10,000 902 2,629 26% 2,154 22%Postage 320,000 4,365 111,094 35% 85,120 31%Contingency 324,191 ‐ ‐ 0% ‐ 0%Remodeling and Renovations 1,730,071 10,901 59,350 3% 49,739 19%Library Books 177,750 11,357 71,588 40% 110,451 ‐35%Furniture and Equipment 1,850,804 446,157 641,369 35% 1,523,275 ‐58%Art Acquisitions 3,000 ‐ ‐ 0% ‐ 100%Building Improvements 14,965,400 1,108,217 5,483,472 37% 392,742 1296%Land Improvements 65,000 ‐ ‐ 0% ‐ 100%Other Tax Assessments ‐ ‐ ‐ 0% ‐ 100%Income Tax 10,000 159 5,183 52% 2,000 0%Grants 209,000 38,574 42,912 21% 43,703 ‐2%Foster Care & Killed on Duty Grant 80,000 282 22,230 28% 18,584 20%Federal SEOG Match 75,690 469 37,094 49% 41,125 ‐10%Principal Payments 115,000 ‐ 115,000 100% 1,430,000 ‐92%Interest Payments 1,861,363 ‐ 931,782 50% 1,008,531 ‐8%Fee Payments 1,500 ‐ 750 50% 2,000 ‐63%Mandatory Transfers ‐ ‐ ‐ 0% ‐ 100%

TOTAL EXPENSES 173,167,151$ 13,757,773$ 81,329,014$ 47% 69,929,121$ 16%

*

ACTIVITYADJUSTED YTD CHANGE

FROMPRIOR YEARTO DATE

FY20 benefits expense includes the one‐time accrual to establish the liability for the new Voluntary Employee Retirement Benefit (VERB).

ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE


JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORTDECEMBER 31, 201950% OF YEAR EXPIRED

II. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS

2019‐2020 2019‐2020 2019‐2020

ADULT SUPPLEMENTARY

EDUCATION FUND Tuition and Fees 4,102,183$ 189,060$ 1,981,419$ 48% 2,071,344$ Investment Income 20,000 3,357 16,767 84% 16,197Other Income 1,754,900 93,599 653,017 37% 709,677

TOTAL REVENUE 5,877,083$ 286,016$ 2,651,203$ 45% 2,797,217$

Salaries and Benefits 3,378,662$ 172,610$ 1,151,879$ 34% 1,120,664$ Current Operating 4,481,686 276,419 1,481,829 33% 1,497,209Capital 165,520 0 73,490 44% 212,571

TOTAL EXPENSES 8,025,868$ 449,029$ 2,707,198$ 34% 2,830,443$

Unencumbered Cash Rollforward:Beginning Balance 1,619,878$ 1,475,882$

Revenues Over Expenses (55,995) (33,226)Encumbrances & Other Activity (444,139) (760,165)

Ending Balance 1,119,744$ 682,491$

STUDENT ACTIVITY FUNDTuition and Fees 2,114,000$ (983)$ 1,220,836$ 58% 1,226,566$ Investment Income 10,000 1,223 7,361 74% 6,110Other Income 18,000 1,191 16,341 91% 15,899

TOTAL REVENUE 2,142,000$ 1,432$ 1,244,537$ 58% 1,248,575$

Salaries and Benefits 348,353$ 21,719$ 141,451$ 41% 186,520$ Current Operating 738,673 57,590 287,498 39% 197,977Capital 0 0 0 100% 0Grants/Scholarships 1,338,548 24,566 605,797 45% 632,967

TOTAL EXPENSES 2,425,574$ 103,875$ 1,034,745$ 43% 1,017,464$

Unencumbered Cash Rollforward:Beginning Balance 418,158$ 315,230$

Revenues Over Expenses 209,792 231,110Encumbrances & Other Activity (68,287) (129,823)

Ending Balance 559,663$ 416,517$

% OFYEAR TO DATEYTD AS

ACTIVITY BUDGET TO DATE

ACTIVITYADOPTEDBUDGET

ACTIVITYTHIS MONTH

PRIOR YEAR



TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

III. OTHER FUNDS

2019‐2020 2019‐2020 2019‐2020

MOTORCYCLE DRIVER SAFETY FUND

Tuition and Fees 147,000$ ‐$ 64,008$ 44% 74,307$ Other Income 41,000 ‐ 40,092 100% 40,758

TOTAL REVENUE 188,000$ ‐$ 104,100$ 55% 115,064$

Salaries and Benefits 69,095$ 1,090$ 23,124$ 33% 31,093$ Current Operating 40,835 10 3,853 9% 10,700 Capital 0 ‐ ‐ 100% ‐

TOTAL EXPENSES 109,930$ 1,099$ 26,977$ 25% 41,793$


Beginning Balance 790,505$ 694,915$ Revenues Over Expenses 77,123 73,271 Encumbrances & Other Activity 1,813 (0)


TRUCK DRIVER TRAINING COURSE

FUND

Tuition and Fees 387,500$ 37,304$ 205,005$ 53% 196,368$ TOTAL REVENUE 387,500$ 37,304$ 205,005$ 53% 196,368$

Salaries and Benefits 294,283$ 8,602$ 56,454$ 19% 55,994$ Current Operating 503,900$ 5,488 22,830 5% 44,944 Capital ‐ ‐ ‐ 100% ‐

TOTAL EXPENSES 798,183$ 14,089$ 79,285$ 10% 100,938$


Beginning Balance 272,656$ 147,926$ Revenues Over Expenses 125,720 95,429 Encumbrances & Other Activity (16,589) (27,958)


SPECIAL ASSESSMENTS FUND

Ad Valorem (Property Taxes) 409,720$ ‐$ 23,101$ 6% 21,203$ Interest Income 0 1,476 7,446 0% 5,822

TOTAL REVENUE 409,720$ 1,476$ 30,547$ 7% 27,024$

Current Operating 300,000$ 213,331$ 225,150$ 75% 205,753$ TOTAL EXPENSES 300,000$ 213,331$ 225,150$ 75% 205,753$


Beginning Balance 978,295$ 785,243$ Revenues Over Expenses (194,602) (178,729) Encumbrances & Other Activity (20,145) (9,086)


ACTIVITYYTD AS

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH

BUDGET% OF

ADOPTEDYEAR TO DATE

PRIOR YEAR



IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGETREVENUESConcessions 11,000$ 804$ 3,989$ 36% 2,985$ Cosmetology 28,000 1,923 12,518 45% 15,181 Bookstore 6,434,500 229,131 3,020,272 47% 3,192,019 Dining Services 2,305,000 147,753 1,235,182 54% 1,048,004 Coffee Bars 345,500 13,479 172,940 50% 240,081 The Market 430,000 14,049 77,604 * 18% ‐ Vending 160,000 11,142 98,340 61% 123,920 Hiersteiner Center 1,004,500 66,159 570,187 57% 537,430 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% 1,157 Printing 266,000 13,022 143,263 54% 126,868 Dental Hygiene 2,000 234 481 24% 651 Hospitality Management & Pastry Program 70,000 1,535 20,523 29% 22,133 Café Tempo 195,000 10,455 92,082 47% 92,546 Campus Farm 12,300 294 13,357 109% 13,462

TOTAL REVENUES 11,267,800$ 509,978$ 5,460,737$ 48% 5,416,436$

EXPENSESConcessions 20,000$ 613$ 2,807$ 14% 2,181$ Cosmetology 23,000 678 6,902 30% 10,631 Bookstore 5,615,272 220,514 2,822,152 50% 2,698,936 Dining Services 3,362,260 259,947 1,547,856 46% 1,317,723 Coffee Bars 496,185 32,146 235,925 48% 272,853 The Market 382,595 13,647 103,315 * 27% ‐ Vending 20,312 1,660 9,908 49% 188,697 Hiersteiner Center 1,733,025 120,234 731,467 42% 696,360 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% 151 Printing 250,000 5,156 54,361 22% 57,702 Dental Hygiene 2,000 675 1,170 58% 630 Hospitality Management & Pastry Program 55,000 853 6,503 12% 11,114 Café Tempo 283,352 22,005 137,590 49% 150,300 Campus Farm 12,300 915 1,972 16% 3,021

SUBTOTAL 12,259,300$ 679,042$ 5,661,928$ 46% 5,410,300$

Other Auxiliary Services ExpensesStudent Center Renovations ‐$ ‐$ (24,491)$ 0% ‐$ Auxiliary Construction 35,000 ‐ ‐ 0% 16,110 Director 56,100 145 3,097 6% (1,453) TOTAL EXPENSES 12,350,400$ 679,186$ 5,640,535$ 46% 5,424,956$

Unencumbered Cash Rollforward:Beginning Balance 2,766,083$ 3,564,332$ Revenues Over Expenses (179,798) (8,520)Encumbrances & Other Activity (834,967) (1,440,425)

Ending Balance 1,751,318$ 2,115,387$

* The Market is the new dining option located in the Student Center. Java Jazz, which was in Coffee Bars in prior years, and the C‐Store, which was included in the Bookstore in prior years, have both closed.

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH YEAR TO DATE

PRIOR YEARACTIVITY

ADOPTED



TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

IV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2

2019‐2020 2018‐2019 NET CHANGEYEAR TO DATE YEAR TO DATE FROM

NET NET PRIOR YR

Concessions 1,181$ 804$ 377$ Cosmetology 5,616 4,550 1,066 Bookstore 198,120 493,083 (294,962) Dining Services (312,675) (269,719) (42,956) Coffee Bars (62,986) (32,772) (30,213) The Market (25,711) ‐ (25,711) Vending 88,433 (64,777) 153,209 Hiersteiner Center (161,280) (158,930) (2,350) HVAC Auxiliary & Auto Technology Project ‐ 1,005 (1,005) Printing 88,902 69,165 19,736 Dental Hygiene (689) 21 (710) Hospitality Management & Pastry Program 14,020 11,020 3,000 Café Tempo (45,507) (57,755) 12,247 Campus Farm 11,385 10,441 944

(201,192)$ 6,136$ (207,327)$



TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

V. PLANT & OTHER FUNDS

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

REVENUE BOND DEBT SERVICE FUND


Balance Forward 1,882,132$ 1,882,132$ 1,927,041$ TOTAL REVENUE 1,565,000 4,300$ 902,680 58% 904,532 TOTAL EXPENSES 1,722,385 300 1,510,305 88% 1,488,785 Encumbrances & Other Activity (0) 0

Ending Balance 1,274,507$ 1,342,788$

COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDS


Balance Forward 776,075$ 776,075$ 1,459,531$ TOTAL REVENUE 150,000 14,220$ 83,203 55% 86,392 TOTAL EXPENSES 625,000 854 (11,903) ‐2% 35,240 Encumbrances & Other Activity (494,666) (82,009)

Ending Balance 376,514$ 1,428,674$

CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDS

Unencumbered Cash Rollforward:Balance Forward 5,908,036$ 5,908,036$ 9,493,605$ TOTAL REVENUE 6,046,431 12,040$ 407,301 7% 378,768 TOTAL EXPENSES 8,922,000 329,939 3,602,017 40% 2,018,040 Encumbrances & Other Activity (2,822,636) (6,053,486)

Ending Balance (109,316)$ 1,800,846$

CAMPUS DEVELOPMENT FUND


Balance Forward 48,053$ 48,053$ 1,408,393$ TOTAL REVENUE 906,000 (423)$ 525,640 58% 530,959 TOTAL EXPENSES ‐ 0 ‐ 100% 2,000,000 Encumbrances & Other Activity 0 (56,501)

Ending Balance 573,693$ (117,149)$

CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDS


Balance Forward 76,004$ 76,004$ 454,768$ TOTAL REVENUE ‐ 1,326$ 9,824 0% 12,099 TOTAL EXPENSES ‐ 0 (84,352) 0% 20,587 Encumbrances & Other Activity (166,731) (84,040)


TO DATEBUDGET

ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY

ADOPTED



TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

V. PLANT & OTHER FUNDS (CONTINUED)

YTD AS% OF

2019‐2020 2019‐2020 2019‐2020 BUDGET

ARTS BUILDING CONSTRUCTION FUND


Balance Forward (44,948)$ (44,948)$ 4,604,562$ TOTAL REVENUE ‐ ‐$ 250,000 0% (4,800,000) TOTAL EXPENSES ‐ 170,402 388,695 0% 6,459,558 Encumbrances & Other Activity 444,084 6,355,599

Ending Balance 260,441$ (299,397)$

CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUND


Balance Forward 5,274,236$ 5,274,236$ 6,259,190$ TOTAL REVENUE ‐ ‐$ 1,760,646 0% (6,400,000) TOTAL EXPENSES ‐ 0 430,573 0% 8,899,706 Encumbrances & Other Activity 1,198,787 8,120,431

Ending Balance 7,803,095$ (920,086)$

ATB RENOVATION FUND


Balance Forward 1,712,590$ 1,712,590$ 1,916,469$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES 2,900,000 119,136 379,183 13% ‐ Encumbrances & Other Activity (314,684) (0)

Ending Balance 1,018,723$ 1,916,469$

OUTDOOR SITE & ATHLETIC IMPROVEMENT


Balance Forward (288,684)$ (288,684)$ ‐$ TOTAL REVENUE ‐ ‐$ ‐ 0% 11,200,000 TOTAL EXPENSES ‐ 607,510 2,262,459 0% 1,296,056 Encumbrances & Other Activity 2,642,409 (10,020,596)

Ending Balance 91,266$ (116,653)$

OHOW/MOTORCYCLE GARAGE CONSTRUCTION


Balance Forward 1,195$ 1,195$ ‐$ TOTAL REVENUE ‐ ‐$ 591,124 0% ‐ TOTAL EXPENSES ‐ 157,388 517,344 0% ‐ Encumbrances & Other Activity (33,008) ‐

Ending Balance 41,967$ ‐$

ALL OTHER FUNDS

Unencumbered Cash Rollforward:Balance Forward 2,702,694$ 2,702,694$ 1,803,955$ TOTAL REVENUE 35,301,385 650,410$ 21,890,234 62% 11,629,407TOTAL EXPENSES 19,786,291 400,028 21,054,238 106% 10,933,194Encumbrances & Other Activity (984,975) (127,265)

Ending Balance 2,553,715$ 2,372,903$

TO DATE

ADOPTED ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITY



TREASURER'S REPORT

DECEMBER 31, 2019

50% OF YEAR EXPIRED

VI. INVESTMENTS

DATE OF DATE OF INTEREST MATURED INTEREST CURRENT FUND CD# ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS

Capitol Federal Savings 9065576082 08/22/19 12/05/19 105 d 2.040 $ 10,000,000 $ 58,685UMB Bank T‐Bill 545276566 08/29/19 12/12/19 105 d 1.850 9,946,042 53,958Capitol Federal Savings 9065577282 09/05/19 12/19/19 105 d 2.000 10,000,000 57,534UMB Bank T‐Bill 545279515 09/19/19 01/02/20 105 d 1.840 $ 9,946,319US Bank T‐Bill 475028034 09/26/19 01/09/20 105 d 1.830 12,930,613Capitol Federal Savings 9065579352 10/03/19 01/16/20 105 d 1.880 4,000,000UMB Bank T‐Bill 545282909 10/10/19 01/23/20 105 d 1.587 6,967,598Capitol Federal Savings 9065579738 10/17/19 01/30/20 105 d 1.800 5,000,000Capitol Federal Savings 9065580154 10/31/19 02/06/20 98 d 1.660 10,000,000Capitol Federal Savings 9065580356 11/07/19 02/13/20 98 d 1.600 6,000,000UMB Bank T‐Bill 545287780 11/14/19 02/20/20 98 d 1.491 9,959,412Capitol Federal Savings 9065580693 11/21/19 02/27/20 98 d 1.590 8,000,000Commerce Bank 296017453 12/05/19 03/05/20 91 d 1.610 4,000,000Capitol Federal Savings 9065581302 12/12/19 03/12/20 91 d 1.610 6,000,000Capitol Federal Savings 9065581572 12/19/19 03/19/20 91 d 1.610 4,000,000

PREVIOUSLY REPORTED INTEREST 1,012,973TOTAL 1,183,151 86,803,941

Municipal Investment Pool: (MIP) Daily Rate 12/01/19 12/31/19 31 d 1.250 * 388 654,303

PREVIOUSLY REPORTED INTEREST 40,807TOTAL 41,194

GRAND TOTAL $ 1,224,345 $ 87,458,244

* Average daily rate earned for the month of December = 1.25 Rates varied from 1.25 to 1.25Average 3 month T‐Bill rate for the month of December = 1.59 Rates varied from 1.56 to 1.63



VII. CASH AND POOLED INVESTMENT ANALYSIS

PRIOR YEARBOOK OUTSTANDING UNENCUMBERED UNENCUMBERED

FUND BALANCE COMMITMENTS BALANCE BALANCEGeneral & PTE Funds 78,876,663$ 30,121,937$ 48,754,726$ 46,881,622$ Adult Supplementary Education Fund 1,785,069 665,324 1,119,744 682,491Student Activity Fund 650,242 90,579 559,663 416,517Motorcycle Driver Safety Fund 872,067 2,625 869,441 768,186Truck Driver Training Fund 408,715 26,928 381,787 215,397Auxiliary Enterprise Funds 2,335,099 583,781 1,751,318 2,115,387Revenue Bond Principal and Interest Fund 1,331,872 57,366 1,274,507 1,342,788COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139ITC Repair & Maintenance Reserve Fund 915,280 552,905 362,375 1,414,535Capital Outlay Funds 6,401,848 6,511,164 (109,316) 1,800,846Campus Development Fund 595,057 21,363 573,693 (117,149)Special Assessments Fund 784,740 21,191 763,548 597,428All Other Funds 5,898,401 3,341,770 2,553,715 2,372,903 TOTAL 100,869,191$ 41,996,934$ 58,869,341$ 58,505,089$

Series 16 GO Capital Outlay Bond Proceeds 991,122$ 987,674$ 3,449$ 362,240$

$ 0

$ 10,000,000

$ 20,000,000

$ 30,000,000

$ 40,000,000

$ 50,000,000

$ 60,000,000

$ 70,000,000

$ 80,000,000

$ 90,000,000

$ 100,000,000

$ 110,000,000

$ 120,000,000

General/Post‐Secondary Technical Education (PTE) FundsUnencumbered Cash 3 Yr Monthly Trend

FY20 FY19

FY18

‐ ‐ ‐ FY20 Projected


DECEMBER 31, 2019

50% OF YEAR EXPIRED

$ CHANGE CHANGE %

FOUNDATIONContribution Income $ 1,943,169 4,147,425Event Revenue 446,854 521,340Investment Income 1,912,201 (1,505,262)Other Revenue 39,767 30,889

TOTAL REVENUE $ 4,341,991 $ 3,194,392 $ 1,147,599 35.9 %

Student Assistance $ 10,916 36,238Program Support 141,334 127,449Project Support 2,609,717 6,264Campus Support 48,590 42,740Programming Expenses 164,780 44,953General & Administrative Expenses 313,724 302,695

TOTAL EXPENSES $ 3,289,061 $ 560,339 $ 2,728,722 487.0 %

Balance Forward $ 39,915,471 $ 44,512,980Revenues Over Expenses 1,052,930 2,634,053

Ending Balance $ 40,968,401 $ 47,147,033 $ (6,178,632) (13.1) %


TREASURER'S REPORT

DECEMBER 31, 2019 TO DATE

VIII. FOUNDATION

YEAR TO DATE ACTIVITYACTIVITY PRIOR YEAR



February 20, 2020

CASH DISBURSEMENT SUMMARY

REPORT: This Cash Disbursement Summary Report includes the daily totals for accounts payable, tuition refunds, and financial aid disbursements. Supplement A to the February 20, 2020 Board Packet includes the detailed individual disbursement information. Date Control Number Amount Accounts Payable Disbursements

01/02/20 00696213-00696243 AP $ 201,501.06 01/02/20 !0038058-!0038065 ACH 729,198.15 01/03/20 00696244-00696269 AP 194,243.62 01/03/20 !0038066-!0038081 ACH 109,122.84 01/06/20 00696270-00696292 AP 96,664.48 01/06/20 !0038082-!0038090 ACH 2,549.08 01/07/20 00696293-00696319 AP 58,364.72 01/07/20 !0038091-!0038099 ACH 215,412.23 01/08/20 00696320-00696344 AP 18,729.81 01/08/20 !0038100-!0038110 ACH 400,444.25 01/09/20 00696345-00696374 AP 120,987.83 01/09/20 !0038111-!0038132 ACH 2,297,160.63 01/10/20 00696375-00696397 AP 377,080.92 01/10/20 !0038133-!0038137 ACH 2,208.22 01/13/20 !0038138 P-Card Wire 218,835.14 01/13/20 00696398-00696460 AP 1,198,718.14 01/13/20 !0038139-!0038149 ACH 87,478.94 01/14/20 00696461-00696502 AP 23,831.19 01/14/20 !0038150-!0038155 ACH 12,896.08 01/15/20 00696503-00696541 AP 166,303.70 01/15/20 !0038156-!0038161 ACH 10,462.98 01/16/20 00696542-00696595 AP 112,448.47 01/16/20 !0038162-!0038175 ACH 16,332.09 01/21/20 00696596-00696626 AP 86,066.07


01/21/20 !0038176-!0038186 ACH 21,585.00 01/21/20 W0000180 Wire 12,000.00 01/22/20 00696627-00696664 AP 44,689.42 01/22/20 !0038187-!0038199 ACH 85,230.25 01/23/20 00696665-00696686 AP 78,025.50 01/23/20 W0000181 Wire 1,098.00 01/23/20 !0038200-!0038207 ACH 4,119.15 01/24/20 00696687-00696710 AP 109,916.58 01/24/20 !0038208-!0038215 ACH 220,788.99 01/27/20 00696711-00696738 AP 58,733.45 01/27/20 !0038216-!0038228 ACH 19,270.85 01/28/20 00696739-00696762 AP 147,741.92 01/28/20 !0038229 ACH 1,540.00 01/29/20 00696763-00696780 AP 77,721.64 01/29/20 !0038230-!0038246 ACH 22,697.60 01/30/20 00696781-00696822 AP 74,191.90 01/30/20 !0038247-!0038254 ACH 1,038,807.48 01/31/20 00696823-00696843 AP 157,133.64 01/31/20 !0038255-!0038269 ACH 126,665.66 02/03/20 00696844-00696888 AP 298,273.58 02/03/20 !0038271-!0038280 ACH 11,304.62 02/04/20 00696889-00696917 AP 109,263.48 02/04/20 !0038281-!0038294 ACH 17,282.77

$ 9,495,122.12

Tuition Refunds and Financial Aid Disbursements 01/03/20 10174507-10174513 1,991.03 01/10/20 10174514-10174545 24,829.07 01/21/20 10174546-10174562 14,335.65 01/24/20 10174563-10174573 8,931.48 01/31/20 10174574-10174582 6,507.96

01/01/20-01/31/20 Refund ACH 234,657.58

$ 291,252.77

Total Cash Disbursements $ 9,786,374.89


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 9,786,374.89. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Joseph M. Sopcich President



February 20, 2020

GRANTS, CONTRACTS AND AWARDS REPORT: The following grants have been approved for funding. 1. Small Business Development Center – SBA and KDOC 2020

Funding Agency: Small Business Administration / Kansas Department of Commerce Purpose: To provide small business consulting and training to existing and aspiring

small business owners. Duration: January 1, 2020 – December 31, 2020 Grant Administrator: Jessica Johnson Amount Funded: $243,239.00 (JCCC subaward amount) JCCC Match: $313,547.00 Applicant: Kansas Small Business Development Center Lead Center – Fort Hays State

University 2. Arts Integration Program – Visiting Artists Grant (Kansas Touring Roster)

Funding Agency: National Endowment for the Arts/Kansas Creative Arts Industries Commission

Purpose: To support the artist fee for “Spencer and Rains: Celebrate Kansas Day with Old-Time Music” during Kansas Day on January 29, 2020.

Duration: January 1, 2020 – June 30, 2020 Grant Administrator: Emily Behrmann Amount Funded: $1,000.00 JCCC Foundation Match: $2,000.00

Applicant: JCCC Foundation transfer to JCCC The following grants have been submitted on behalf of the college. 1. Research Coordination Networks in Undergraduate Biology Education (RCN-UBE)

Funding Agency: National Science Foundation


Purpose: To offer professional development workshops for biology faculty nationally to align test questions with student learning outcomes and create inclusive student assessment.

Duration: 48 months Grant Administrator: Heather Seitz Amount Requested: $479,763.00 JCCC Match: - 0 - Applicant: JCCC

2. Community Development Grants 2020

Funding Agency: First National Bank of Omaha Purpose: To provide succession planning and business transition support for small

business owners in Kansas, including the establishment of a website, educational content, social media outreach and one-on-one advisory services.

Duration: One-time award Grant Administrator: Jessica Johnson Amount Requested: $10,000.00 JCCC Match: -0- Applicant: JCCC Foundation

3. Martha Lee Cain Tranby Music Enrichment Fund

Funding Agency: Martha Lee Cain Tranby Music Enrichment Fund Purpose: To support additional classical musicians at the Fall 2020 Ruel Joyce Recital

Series. Duration: April 1, 2020-December 31, 2020 Grant Administrator: Emily Behrmann Amount Requested: $3,610.00 JCCC Match: - 0 - Applicant: JCCC Foundation

RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the acceptance of these grants and authorize expenditure of funds in accordance with the terms of the grants.


L. Michael McCloud

Vice President Academic Affairs/ Chief Academic Officer

Joseph M. Sopcich President


AFFILIATION, ARTICULATION AND REVERSE TRANSFER, COOPERATIVE AND OTHER AGREEMENTS

REPORT: The following agreements are intended to establish contractual relationships between JCCC and other organizations but are not processed by the procurement department and/or do not involve a payment by JCCC. They are categorized below as either Affiliation Agreements, Articulation and Reverse Transfer Agreements, Cooperative Agreements, or Other Agreements.

AFFILIATION AGREEMENTS

(Provide JCCC students with needed clinical or other career affiliated experiences)

Agency/ Organization

Program(s) Credit/CE New/Renewal and Term

Financial Impact/Additional Information

North Kansas City School District

PLA Credit (Prior Learning Assessment)

Credit New MOU to formalize an alternative pathway for students to learn automotive technical skills and receive an associate degree

OTHER AGREEMENTS

(Other contractual relationships that do not involve a payment and/or are not processed by the procurement department)

Organization/

Individual Program(s) Credit/CE New/Renewal

and Term Financial Impact/Additional

Information University of Wisconsin-Stout

National Higher Education Benchmarking Institute

CE Renewal. Term is from approval date until 3/1/2021, unless terminated by either party.

This is a contract amendment that modifies the terms to provide more equal sharing of any project profits and eliminates the non-compete provisions should the agreement be terminated.


RECOMMENDATION: It is the recommendation of the College administration that the Board of Trustees authorize the College to enter into agreements as set forth above. L. Michael McCloud Vice President Academic Affairs/ Chief Academic Officer

Randy Weber Interim Executive Vice President Finance and Administrative Services;

Vice President Student Success & Engagement

Joseph M. Sopcich President



February 20, 2020 Curriculum

New Courses, Effective Academic Year 2020-2021 • ART 199: Fine Arts Symposium • FIRE 111: Hazardous Materials Awareness and Operations • FIRE 126: Historical Foundations of the Fire Service • FIRE 131: Firefighter I • FIRE 133: Fire Investigation • FIRE 141: Firefighter II • PHOT 100: Photography Basics • PHOT 201: Photography I • PHOT 202: Photography II • PHOT 224: Experimental Processes • PHOT 293: Photography Seminar

Course Modifications, Effective Academic Year 2020-2021 • BIOL 115: Natural History of Kansas

o Change To: EVRN 115: Natural History of Kansas • BIOL 124: Oceanus: Essential/Oceanography

o Change To: EVRN 124: Oceanus: Essential/Oceanography • BIOL 130: Environmental Science

o Change To: EVRN 130: Environmental Science • BIOL 131: Environmental Science Lab

o Change To: EVRN 131: Environmental Science Lab • BIOL 134: Principles of Sustainability

o Change To: EVRN 134: Principles of Sustainability • BIOL 155: Bioethics

o Change To: EVRN 155: Bioethics • BIOL 255: Freshwater Ecology

o Change to EVRN 255: Freshwater Ecology • HIST 151: World History I: Traditional World

o Change To: HIST 151: World History: Traditional • HIST 152: World History II: Modern World

o Change To: HIST 152: World History: Modern • PHIL 210: History of Modern Philosophy


Course Deactivations, Effective AY 2020-2021 • FIRE 120: Fire Academy • PHOT 122: Advanced Photography • PHOT 128: Digital Photography • PHOT 129: Advanced Digital Photography New Program, Effective Academic Year 2020-2021 • 3230-CERT: Firefighter Certificate

Program Modifications, Effective Academic Year 2020-2021 • 2320-AA: Emphasis in Fire Services Administration

o Change To: 3210-AAS: Fire Science • 2430-AAS : Business Administration • 5290-CERT : Sustainable Agriculture Certificate • 6650-CERT: Fire Services Certificate

o Change To: 3220-CERT: Fire Administration Certificate

It is the recommendation of the college administration that the Board of Trustees approve the changes to the curriculum as indicated.

L. Michael McCloud Vice President of Academic Affairs Chief Academic Officer Joseph M. Sopcich President



February 20, 2020

TRANSFER TO JCCC FOUNDATION TRIBUTE FUND REPORT: Tom Clayton, Terri Erickson-Harper and Gay Hintz are retiring from the college. They have requested that in lieu of a retirement gift, the $150 designated for each of these gifts be donated to the JCCC Foundation student scholarship fund. Mr. Clayton’s funds will go to the JCCC Retirees Association, Ms. Erickson-Harper’s funds will go to the Maggie Sabato Graphic Design Scholarship and Ms. Hintz’s funds will go to the JCCC Cav Cupboard. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees authorize the transfer of $450 from the general fund to the JCCC Foundation student scholarship fund in honor of Tom Clayton, Terri Erickson-Harper and Gay Hintz. Rachel Lierz Associate Vice President, Financial Services Joseph M. Sopcich President



February 20, 2020 HUMAN RESOURCES

1. Retirements

GAYLE CALLAHAN (JCCC/KPERS), Director Bursar Operations, Financial Services, Finance andAdministrative Services, effective June 30, 2020.

JANICE CALLAHAN (JCCC/KPERS), Sous Chef, Business Services, Finance and Administrative Services,effective June 30, 2020.

WILLIAM STOCKTON (JCCC/KPERS), Professor History, Arts & Design, Humanities, & Social SciencesDivision, Academic Affairs, effective August 14, 2020.

TOBY KLINGER (JCCC/KPERS), Professor Psychology, Arts & Design, Humanities, & Social SciencesDivision, Academic Affairs, effective August 14, 2020.

RUSSELL HANNA (JCCC/KPERS), Professor Game Development, Career & Technical EducationTransitions Division, Academic Affairs, effective August 14, 2020.

KATHERINE KARLE (KPERS), Associate Professor English, Communications, English & JournalismDivision, Academic Affairs, effective December 18, 2020.

BETSY SCHWAB (KPERS), Testing Center Specialist, Continuing Education, Continuing Education andOrganizational Development, effective April 15, 2020.

RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirements.

2. Separations

JESSICA JAMES, Assistant Professor Theatre/Scenography, Arts & Design, Humanities, & SocialSciences Division, Academic Affairs, effective February 3, 2020.

FATAI AYOADE, Head Coach Men’s Soccer, Athletics, Student Success, effective February 10, 2020.


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separations.

3. Employment – Regular MEGAN BUKATY, Administrative Assistant-Health Occupations, Healthcare, Public Safety & Wellness, Academic Affairs, effective January 21, 2020 at $18.29 per hour. Effective Name Position Date Salary Jung Jang Dining Services - 01/17/20 - 16.79/hour Food Court Lead 06/30/20 Joao de Paula Dining Services Assistant - 01/17/20 - 11.57/hour Chick-Fil-A 06/30/20 Cole Heard Dining Services Assistant 01/21/20 - 11.57/hour Cashier 06/30/20 Abdullah Al-Janabi Lab Assistant Drafting 01/27/20 - 16.79/hour 06/30/20 Vanesa Cruz Child Care Aide 01/28/20 - 11.57/hour 06/30/20 Linda Kozacek CE Transition Coach 02/04/20 - 18.81/hour 06/30/20 Ina Crane Admissions Assistant 02/03/20 - 13.86/hour 06/30/20 Jacquelyn Price Administrative Assistant - 02/03/20 - 15.24/hour Health Occupations 06/30/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.


4. Employment – Temporary Effective Name Position Date Salary Madeline Gordee Sustainability Intern 01/16/20 - 11.46/hour 06/30/20 Daniel Perera Student Life Ambassador 01/14/20 - 11.57/hour 06/30/20 Tristan O’Brien Sustainability Intern 01/16/20 - 11.46/hour 06/30/20 Dustin Nguyen Bookstore Clerk 01/15/20 - 11.46/hour 06/30/20 Laura Miller Bookstore Clerk 01/16/20 - 11.46/hour 06/30/20 Diane Pateidl Bookstore Clerk 01/18/20 - 11.46/hour 06/30/20 Tayler George Facility Check-In 01/21/20 - 11.46/hour Worker 06/30/20 Shauna Slade-Booth Tutor MRC 01/24/20 - 13.86/hour 06/30/20 Graeme Martin Recording Arts Support 01/24/20 - 11.46/hour Assistant 06/30/20 Melissa Williamson Interpreter 01/22/20 - 38.00/hour 06/30/20 Karyna Malets Bookstore Clerk 01/27/20 - 11.46/hour 06/30/20 Stephanie Amos Senior Tutor MRC 01/24/20 - 18.81/hour 06/30/20 Maryum Malik Tutor MRC 01/24/20 - 13.86/hour 06/30/20


Natalie Butts Student Life Ambassador 01/22/20 - 11.46/hour 06/30/20 Van-Anh Ho Tutor MRC 01/24/20 - 13.86/hour 06/30/20 Harshmeet Lamba Bookstore Clerk 01/27/20 - 11.46/hour 06/30/20 Aaron Kline Lab Clinician EMS 02/14/20 - 18.81/hour 06/30/20 Jennifer Sosna Office Assistant - 01/27/20 - 12.72/hour Career & Technical 06/30/20 Education Transitions Kevin Atherton Senior Tutor AAC 02/01/20 - 18.81/hour 06/30/20 Jonathan Philman Lab Technician HVAC 01/28/20 - 16.79/hour 06/30/20 Zachary Vesper Lab Technician HVAC 01/28/20 - 16.79/hour 06/30/20 Nora Akers Bookstore Clerk 01/29/20 - 11.46/hour 06/30/20 Drew Misemer Dining Services 01/31/20 - 11.46/hour Dishwasher 06/30/20 Matthew Dobbins Tutor LRC 02/03/20 - 13.86/hour 06/30/20 Michelle Nevrkla CoLab Support Assistant 01/21/20 - 11.46/hour 06/30/20 Kelsey Nazar Senior Legal Counsel - 01/16/20 - 1,834.00/monthly Additional duties 06/30/20 Lauren Kimbellb Instr., Arts & Design, 01/21/20 - 17,053.00/total Humanities & Soc. Sci. 05/22/20


Nicole Staleyb Instr., Healthcare, Public 01/21/20 - 17,622.00/total Safety & Wellness 05/22/20 Susan Brittb Instr., Science 01/21/20 - 18,759.00/total 05/22/20 Tarik El Melloukib Instr., Science 01/21/20 - 18,759.00/total 05/22/20 Christina Bechtela GDES Guest Speaker, 02/14/20 - 100.00/total Arts & Design, 02/14/20 Humanities & Soc. Sci. Joel Johns Salary adjustment re 01/21/20 - 219.30/total earned degree, 01/21/20 Arts & Design, Humanities & Soc. Sci. Stacy Davidson Independent Study, 01/21/20 - 100.00/st.cr.hr. Arts & Design, 05/22/20 Humanities & Soc. Sci. Craig Sands Independent Study, 01/21/20 - 100.00/st.cr.hr. Arts & Design, 05/22/20 Humanities & Soc. Sci. Mary Wessel Independent Study, 01/21/20 - 100.00/st.cr.hr. Arts & Design, 05/22/20 Humanities & Soc. Sci. Erik Meixelsperger Independent Study, 01/21/20 - 80.00/st.cr.hr. Arts & Design, 05/22/20 Humanities & Soc. Sci. Tammy Keiser Student Costume Design 01/21/20 - 600.00/total Mentor, "Blithe Spirit," 05/22/20 Arts & Design, Humanities & Soc. Sci. Tammy Keiser Scenic Charge Painter 01/21/20 - 6,750.00/total Arts & Design, 05/22/20 Humanities & Soc. Sci.


Tammy Keiser Costume Design, 01/21/20 - 2,400.00/total "Blithe Spirit," 05/22/20 Arts & Design, Humanities & Soc. Sci. Pamela Hulena Course by Arrangement, 01/21/20 - 100.00/st.cr.hr. Business 05/22/20 Cherie Leikera " " 100.00/st.cr.hr. Lori Earls Inst., Communications 01/21/20 - 1,182.00/cr.hr. 07/30/20 Tanya Kelley Special Project, 11/11/19 - 1,146.00/total Communications 11/11/19 William D. Blackwell CPAT Instructor, Cont. Ed. 01/23/20 - 21.00/hour 06/30/20 Tyler K. Bloom " " 21.00/hour Rob Fleeup " " 21.00/hour Matthew H. Mahoney " " 21.00/hour Patrick L. Nelson " " 21.00/hour Ian West " " 21.00/hour Katherine Bailes Honors Course Stipend 01/21/20 - 500.00/total 05/22/20 Samantha Bella " " 500.00/total Eve Blobauma " " 500.00/total Michael Carrigera " " 500.00/total Terri Easley-Giraldoa " " 500.00/total Dan Eberlea " " 500.00/total Nancy Holcroft Bensona " " 500.00/total James Hoppera " " 500.00/total Colby Keslara " " 500.00/total Teresa Nemera " " 500.00/total Doug Pattersona " " 500.00/total Allison Smitha " " 500.00/total Justin Stanleya " " 500.00/total Andrea Vieuxa " " 500.00/total Deborah Williamsa " " 500.00/total Andrew Young " " 500.00/total Theresa McChesneya Course by Arrangement, 01/20/20 - 100.00/st.cr.hr. Mathematics 05/22/20


https://ssbprod.jccc.edu/PROD/bwpktapp.P_DisplayTimeDriver?JobsSeqNo=309771

Emily Miller Instr., Science 01/21/20 - 1,062.00/cr.hr. 07/30/20 Kevin Mott " " 1,101.00/cr.hr. Deborah Taylor " " 1,146.00/cr.hr. Philip Franklina College Now NACEP 01/21/20 - 3,348.80/total Liaison, Science 06/30/20 Daniel Martineza " " 2,272.40/total Deborah Williamsa " " 5,145.00/total Mike Jeffersa Co-Director 10/13/19 - 50.00/hour Basketball Jamboree 10/19/19 Matt Meinholz Co-Director 10/13/19 - 50.00/hour Basketball Jamboree 10/13/19 Ted King-Smith Original Music Composition 02/10/20 - 300.00/total Vocal Ensemble Showcase 03/06/20 Amy Hersch Adjunct Certification Trg. 02/03/20 - 800.00/total Completion, Faculty Dev. 02/03/20 Rick Moehringa Instructor, Faculty 02/08/20 - 50.00/hour Development 02/08/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees.

5. Changes to the FY2019-2020 Staffing Authorization Table for Full-time Regular Staff FROM: Program Director Health/Human Services TO: Program Director Continuing Education Operations FROM: Supervisor Testing Services TO: Supervisor Testing Programs FROM: Bookstore Sales Supervisor TO: Senior Buyer Procurement System Specialist


RECOMMENDATION:

It is the recommendation of the college administration that the Board of Trustees approve the above-listed changes to the FY2019-2020 Staffing Authorization Table for Full-time Regular Staff.

Footnotes:

a. Also full-time staff.b. Full-time temporary position.

__________________________________ Becky Centlivre Vice President, Human Resources

__________________________________ Joseph M. Sopcich President


MEMORANDUM

TO: JCCC Board of Trustees FROM: Greg Musil, Chair RE: Procedure for Findings of Fact and Potential Resolution of Censure February 20, 2020 Meeting DATE: February 14, 2020

As you will note on the agenda for the February 20, 2020 Board of Trustees meeting, the section on “Old Business” has been moved to the end of the agenda. There will be an update on the presidential search and then consideration of the steps that follow the December meeting’s Board action initiating an investigation of Trustee Lawson and consideration of a resolution of censure. I intend to proceed on that issue in the order set forth below. The allotted times are intended to be maximums and when each section’s discussion has been completed, we will move on to the next step in the process, if appropriate. The Chair reserves the right to determine any exceptions or extensions. Time Allotted Action/Discussion/Motion By Whom 15 minutes Report of Factual Findings Allan Hallquist 30 minutes Questions to Mr. Hallquist re Report Trustee Lawson 30 minutes Questions to Mr. Hallquist re Report Other Trustees 5 minutes Supplemental Questions Trustee Lawson If a motion and second are made to adopt Findings of Fact (as presented, amended or supplement) pursuant to Board Policy 114.03, then: 15 minutes Discussion of motion to adopt Board of Trustees Findings of Fact If the motion to adopt Findings of Fact passes, then a motion and second to approve a resolution of censure would be in order. If such a motion is made and seconded, then: 60 minutes* Discussion of Resolution of Censure Board of Trustees

*Trustee Lawson will be allotted 30 of the 60 minutes. N/A Vote on Resolution of Censure Board of Trustees


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CENSURE INVESTIGATION

PROPOSED FINDINGS OF FACT

A. Scope of Investigation

The Minutes of the December 12, 2019, meeting of the Board of Trustees of

Johnson County Community College reflect the following action of the Board at

that meeting:

Following discussion, upon motion by Mr. Snider, seconded by Mr.

Cross, which motion unanimously carried, the Board of Trustees

approved the onset of an investigation required by JCCC Policy

114.03 preceding a motion to censure Trustee Angeliina Lawson

for violation of JCCC Policy 114.01, Code of Conduct of Trustees.

JCCC Code of Conduct Policy 114.01 was revised by unanimous vote of the Board

of Trustees on January 18, 2018, and provides:

In carrying out their functions on the Johnson County

Community College Board of Trustees, Board members

are expected:

◼ To recognize that to serve on the Board of Trustees of

Johnson County Community College is to commit oneself

to achieving the stated missions of the College with vision

and perspective and supporting the community college

movement in general.

◼ To devote time, energy, thought and study to the duties

and responsibilities of this elected office so that the Board

member may render effective and creditable service to the

citizens, employees and students represented by the Board

member.

◼ To work with fellow Board members in a spirit of harmony

and cooperation in spite of differences of opinion that arise

during vigorous debates of points of issue. Civility and mutual

caring for one another and for the employees of the College

shall guide the conduct of Board members. Board members

shall not engage in attacks which are purely personal in nature

and shall not attack the integrity of individuals without factual

foundation. Board members shall promote mutual respect


2

among one another and among all College employees and

shall not use their position to embarrass, intimidate or

threaten employees. Members of the Board of Trustees

are leaders in the community and their conduct is important

to the College and to the community.

◼ To base personal decisions upon all available facts in each

situation: to vote their honest conviction in every case

unswayed by partisan bias of any kind; therefore, to abide

by and uphold the final majority decision of the Board.

◼ To remember at all times that as an individual, the Board

member has no legal authority outside the meetings of the

Board; therefore, the Board member must conduct relationships

with the College employees, the local citizenry and the press

on the basis of this fact and engage in no private action that will

compromise the Board.

◼ To avoid the reality or the appearance of conflict of interest

and to refuse to use the Board position for personal or partisan

gain, thereby ensuring that the welfare of the institution is

placed above personal interest or the interests of family members

or others who may be personally involved in substantial affairs

affecting the institution. Board members shall not use their

position to advance their own economic, professional or social

status.

◼ To resist influencing the vote or other action of other Board

members, or the actions of any employee, through threat,

promise of award, deception, exchange of vote or by other

means other than legitimate open discussion.

◼ To forward through the Board Chair or College President any

request for information about College employees.

◼ To bear in mind that the primary function of the Board is to

establish effective policies for the College and to delegate

authority for the administration of the educational program and

the conduct of College business to the President and his

employees.

◼ To recognize that it is as important for the Board to understand

and evaluate the educational program of the College as it is to

plan for the business of the College operation.

◼ To follow all applicable College Policies, Procedures and Board

of Trustees guidelines.

◼ To welcome and encourage active cooperation by citizens of the


3

district.

◼ To keep confidential all information of a confidential or

sensitive nature provided to the Board, including information

received during executive session, the disclosure of which

would be contrary to the fiduciary obligations of a Board

member, compromise the attorney-client privilege, or violate

any law or court order.

JCCC Resolution of Censure Policy 114.03 provides:

In accordance with Robert’s Rules of Order, the Board of Trustees

may, after investigation and upon the adoption of written findings

of fact, adopt, by majority vote, a resolution of censure with

respect to any Trustee who violates the provisions of the Board’s

Code of Conduct or Code of Ethics.

Given that the Minutes of the Board’s December 12, 2019 meeting reflect

that the motion was made following discussion of an anonymous letter purporting

to be from a member of the Board of Trustees, the investigation focused primarily

on the circumstances surrounding that letter and the author’s statements about the

College and its employees, practices, and operations.

Trustee Angeliina Lawson was interviewed for 3 ½ hours on January 18,

2020. She was interviewed again for two hours in the presence of her attorney on

February 7, 2020. Others interviewed include Kate Allen, Associate Vice

President, Institutional Advancement and Government Affairs; Paul Churchill,

Monarch Fine Arts Services; John Clayton, Executive Director, Institutional

Effectiveness, and Dr. Sheri Barrett, Director, Office of Assessment, Evaluation

and Institutional Outcomes; Tom Clayton, Director, Insurance and Risk

Management; Dr. Jerry Cook, Trustee and former Board Chair; Bruce Hartman,

Executive Director, Nerman Museum of Contemporary Art; Justin McDaid,

Director, Audit & Advisory Services; Greg Musil, Trustee and Board Chair; Tom

Pagano, Vice President, Information Services/Chief Information Officer; Terri

Schlict, Executive Assistant to President and Board; Dr. Joe Sopcich, President;

and Janelle Vogler, Associate Vice President, Business Services, and Jim Feikert,

Director of Procurement Services. Documents received from those individuals and

other College employees and Trustees were reviewed and considered.

Each item below labeled as “Fact” is a proposed finding of fact for the

Board’s consideration.


4

B. “Anonymous Letter”

1. Fact: Trustee Angeliina Lawson drafted the letter, writing as “an elected

trustee of Johnson County Community College” and signing the letter with her

name and “Trustee, Johnson County Community College.” No other person

assisted in drafting the letter, and no one saw it before it was sent. (Interview of A.

Lawson)

2. Fact: Trustee Lawson emailed the letter to two members of the Kansas

House of Representatives and one former member of the Kansas House of

Representatives on October 6, 2019. (Interview of A. Lawson)

3. Fact: The recipients of the letter did not ask Trustee Lawson to send the

letter. (Interview of A. Lawson)

4. Fact: Trustee Lawson participated in the November and December 2019

meetings of the Board of Trustees by telephone; in both meetings, she did not

respond to repeated questions asking whether she authored the letter.

5. Fact: At the December 12, 2019 meeting of the Board of Trustees,

Trustee Lawson provided her sworn affidavit stating: “I have not directly spoken to

or sent electronic communication to any member of KBOR [Kansas Board of

Regents].”

C. Statements in Trustee Lawson’s Letter to State Representatives

The first part of Trustee Lawson’s letter pertains to JCCC’s works of art

displayed throughout the campus and in the Nerman Museum of Contemporary Art

or stored at an off-campus facility. Trustee Lawson insists that the statements

contained in her letter are based on what she was told during a tour of the art

storage site on September 11, 2019. The other five persons who were present

during the tour insist that many of Trustee Lawson’s statements are flatly wrong

and were never said by anyone at any time.

Some of the disputed statements can be resolved by reviewing

documentation such as emails. Regarding other disputed statements, the actual


5

facts are set out, since JCCC Code of Conduct Policy 114.01 mandates that Board

members “shall not attack the integrity of individuals without factual foundation.”

Note: In Trustee Lawson’s November 21, 2019 email to former Board Chair

Dr. Jerry Cook, she suggested that she has “audio recordings of those at the caves.”

Trustee Lawson was asked to provide any audio recordings of the September 11,

2019 tour that she has in her possession, but nothing was received. If audio

recordings are produced in the future, they may resolve disputes regarding what

was said, and by whom, during the tour of the art storage facility.

Statements from Trustee Lawson’s letter are set out below, along with facts

related to each statement.

1. “I have spent a year trying to gain access to the JCCC art

warehouse that the private organization JCCC Foundation manages but the

public pay[s] for.”

Fact: On August 14, 2019, Trustee Lawson sent an email to Justin McDaid,

Director, JCCC Audit & Advisory Services, asking to tour the facility in the

“caves” where JCCC stores some works of art. Mr. McDaid sent an email to

Trustee Lawson on August 15, 2019, asking “when a good time to go see the art in

the caves would be.” Trustee Lawson replied several weeks later, on Wednesday,

September 4, asking “if there is a time to visit the caves next week?” Mr. McDaid

called Whitney Williamson of the Nerman Museum, and the visit was scheduled

for Wednesday, September 11, 2019. (Emails of A. Lawson, J. McDaid, W.

Williamson (Exhibit A)); interviews of A. Lawson, J. McDaid, B. Hartman, K.

Allen)

Fact: The JCCC Foundation does not manage the off-site storage of the

Nerman Museum’s works of art; off-site storage is provided by Churchill Fine Arts

Services pursuant to a contract with JCCC.

2. “Private donors go through the Foundation and sign a contract to

have the college either hold their artwork, donate it straight to the public, or

have the public buy from them. I don’t know what is in those contracts

because trustees are not allowed to review them.”

Fact: JCCC, the Foundation, and the Nerman Museum of Contemporary Art

do not hold works of art for private donors, and they do not donate or sell works

received from private donors. If the Nerman Museum agrees to accept the donation


6

of a work of art, the donor and the Nerman Museum execute a Deed of Gift or a

Promised Gift Form. (Interview of B. Hartman; JCCC and JCCC Foundation

Accession Statement, Deed of Gift, Promised Gift Form (Exhibit B)) Although

there is no documentation that Trustee Lawson or any other Trustee asked to see

copies of executed gift agreements, they are available for review.

a. “This art is blindly accepted and stored in a cave now in Missouri

managed by the same art dealer Paul Churchill for Nelson Atkins.”

Fact: JCCC, the Foundation, and the Nerman Museum do not “blindly

accept” any works of art. The Nerman Museum abides by a formal written

Accession Policy, which sets out the criteria applied by the Museum to determine

whether to accept works of art. (JCCC and JCCC Foundation Accession Statement

(Exhibit B); interview of B. Hartman) There have been numerous instances when

prospective donors’ offers of art were rejected by the Nerman Museum. (Interview

of B. Hartman)

3. Monarch Fine Art Services “charged $125 per flat piece of art per

month and then gave JCCC the same deal even though we were storing crates

that were 10ft by 6ft by 8ft. Only recently did [Monarch] change the price to

$350.00 per month. . . .”

Fact: For a period of time, Monarch Fine Arts Services charged other clients

a storage fee of $125 per month for each work of art; however, Monarch did not

charge the Nerman Museum a fee for storing each work of art. Rather, the Museum

paid a total of $125 per month to store several large works of art at Monarch’s

facility. JCCC, the Foundation, and the Nerman Museum never paid $125 per

month (or $350 per month) for storage of each work of art stored at Monarch’s

facility. In conjunction with the move of the Nerman’s art storage space from the

Carlson Center to Monarch’s facility, JCCC’s Purchasing Department issued a

formal Request for Proposals and awarded a contract to Monarch Fine Arts

Services. (Interview of P. Churchill; interview of B. Hartman; interview of J.

Vogler; interview of J. Feikert)

4. I was led to believe that Monarch Fine Art Services “does not

have a contract with the caves but because he stores other art from the Nelson

he has this special room that he has been charging the college for.”

Fact: Monarch Fine Arts Services does not store any works of art for the

Nelson-Atkins Museum, which leased its own separate warehouse space at


7

Winchester Business Center until 2018, when it moved to larger space at a

completely different facility. (Interview of P. Churchill; interview of B. Hartman;

email from W. Williamson)

5. “Bruce [Hartman] put a 5 year RFP . . . together and his friend

Paul Churchill in the caves received the bid because he was the lowest.”

Fact: JCCC’s Purchasing Department, not Mr. Hartman, issued RFP 20-004

in August 2019, and an Invitation to Bid was sent to 12 vendors. The contract was

awarded to Monarch Fine Arts Services. Mr. Hartman and Mr. Churchill are

professional acquaintances, but it is incorrect to describe them as “friends,” since

have not socialized. (Interviews of J. Vogler, B. Hartman, and P. Churchill; email

from W. Williamson)

6. “I have not been given the RFP final price for the 800 square feet

space in the cave to house the 400 pieces of art I am told will be there in

addition to the 6-7 large sculptures.”

Fact: The RFP for off-site storage space to store JCCC’s works of art was

publicly available. There is no documentation that Trustee Lawson asked to see the

RFP. Notice of JCCC’s contract with Monarch Fine Arts Services was included in

the Board Packet for the November 20, 2019 Board of Trustees meeting.

7. “Nobody is allowed in the room without the art dealer with them

because it is a shared space with the Nelson too.”

Fact: Neither Paul Churchill nor Monarch Fine Arts Services is an “art

dealer.” Monarch does not store any works of art for the Nelson-Atkins Museum.

Extensive security is provided at Monarch’s facility, and it is accurate that no

person is allowed access to the facility without Mr. Churchill being present.

(Interview of P. Churchill; www.monarchfinearts.com)

8. “Some of our pieces have been housed there for awhile because

they are too priceless to be exposed to the elements. There is an Eagle piece

that the artist recently died and was $20k but now $200,000.00. We have a

1990s piece of art by Kehinde Wiley that recently jumped because he did

President Obama’s national portrait. Other pieces went from 12,000.00 to

$25million in valuation.”

Fact: No works of art are stored because they are “too priceless to be

exposed to the elements.” Large works of art are stored pending decisions


8

regarding their placement on campus, and some works of art are stored pending

repair. The work titled “Eagle” is valued by the Nerman Museum at $25,000.

(Email d. 09/13/19 from B. Hartman to J. McDaid with values of JCCC’s art

(Exhibit C); interview with B. Hartman) The work of art by Kehinde Wiley is on

display in the Nerman Museum, as is the work that Trustee Larson is presumably

referencing as worth “$25million.”

9. “There is no ratchet in place that informs the board of such jumps

in appraisals nor options to sell and the college has to accept all donated

works by these donors.”

Fact: JCCC is not required “to accept all donated works,” and it does not do

so. (Interview of B. Hartman; JCCC and JCCC Foundation Accession Statement

(Exhibit B))

10. “I asked for the list of the complete art collection plus it’s value

and I did not receive anything.”

Fact: When Trustee Lawson toured the Monarch Fine Arts Services facility

on Wednesday, September 11, 2019, she asked for documentation reflecting the

value of the works of art. On Friday, September 13, 2019, Nerman Museum

Executive Director Bruce Hartman sent an email to Justin McDaid, Director, JCCC

Audit & Advisory Services, with attachments showing the total value of all works

of art by location on campus ($39,356,791.46), the value of the large works stored

at Monarch’s storage facility at that time ($244,700), and the value of works stored

at the Carlson Center at that time ($419,772).(The works stored at the Carlson

Center were subsequently moved to Monarch’s storage facility.) (Exhibit C). Mr.

McDaid forwarded the email and attachments to Ms. Lawson that day, and two of

the attachments were included with her email to the Kansas Representatives on

October 6, 2019.

11. “These numbers [regarding the value of art in the Nerman

Museum, on campus, and in storage] are off and would make the collection

close to 80 million instead of $50million which was told to me when I was

visiting in the caves.”

Fact: This sentence (and similar sentences regarding the value of JCCC’s

works of art in the letter) misinterpret the documentation that was provided to

Trustee Larson. The total value of all art is $39,356,791.46. (Exhibit C) Note that

the first page of the attachment to Mr. Hartman’s email in Exhibit C (showing the


9

value of all works of art) includes the value of the large works that were stored at

Monarch’s storage facility ($244,700) in September and the value of the works

stored at the Carlson Center ($419,772) at that time.

12. “Because there are no triggers or mechanisms to sell, we simply

sit on pieces of art that escalate in value, and have no way to know how we are

reporting and accounting for these pieces of art.”

Fact: While it is true that the works of art collected by the Nerman Museum

of Contemporary Art have increased in value over the years, it is not correct that

JCCC has “no way to know how we are reporting and accounting for these pieces

of art.” The Nerman has written appraisals of its 30 most valuable works of art.

The Nerman’s professional staff values all other works on an annual basis. The

values are provided to JCCC’s Risk Management and to its insurer each year.

(Interview of B. Hartman; interview of T. Clayton)

13. “The art museum receives $60,000 a year to purchase new art.

They will now invest that sum into one piece, rather than smaller, multiple

pieces.”

Fact: The Nerman Museum of Contemporary Art receives approximately

$50,000 per year from a private foundation to acquire art. (Interview of B.

Hartman)

14. “We also don’t know if a family can come back and retrieve their

art, leaving the college only holding and paying for the upkeep of pieces and

later turning it back?”

Fact: Neither JCCC nor the Nerman Museum allows anyone to retrieve

donated works of art, and JCCC and the Nerman do not hold and provide “upkeep”

for any works of art owned by others, except for works loaned to the Museum for

periodic exhibitions. (Interview of B. Hartman; JCCC and JCCC Foundation

Accession Statement (Exhibit B))

15. [A prior trustee] had concerns regarding the connection between

the foundation and the college, where the college pays for all foundation

employees, and yet, we do not receive access to what they are doing.”

Fact: All seven members of the JCCC Board of Trustees are members of the

Board of the JCCC Foundation. Two members of the JCCC Board of Trustees are

members of the JCCC Foundation’s Executive Board.


10

16. “The foundation also receives special access and input into the

presidential search process ongoing right now, while 5 Trustees are largely cut

out of the process.”

Fact: Representatives of the JCCC Foundation are included in the

Presidential Search Committee established by the prior Chair of the JCCC Board

of Trustees. Two members of the JCCC Board of Trustees are on the Presidential

Search Committee. All seven members of the JCCC Board of Trustees will

interview the four finalists recommended by the Search Committee, and the JCCC

Board of Trustees has sole authority to hire a new president.

17. “Over the summer, we changed policy – a policy change that

seemed to come out of nowhere – changing the guidelines that the college uses

to dispose of goods on campus. Prior to this policy change, if the college chose

to trade in, sell, or trash any item over $25,000, the board would have to be

informed and vote on this decision.”

Fact: The second quoted sentence misstates the prior Policy. Prior to being

revised, JCCC Board Policy 215.07 stated, in part: “If the estimated sale value of

the surplus personal property exceeds $25,000, the President or his/her designee

shall report same to the Board Management Committee.” In other words, if

administration sold surplus property for more than $25,000, it was required to

advise the Board Management Committee; if it sold surplus property for $25,000

or less, it was not required to advise the Board. Administration was not required to

report to the Board regarding surplus property that is traded in when purchasing

new property, and there is no Policy allowing the College to “trash” property

valued at $25,000 or more. Under both the prior and revised Board Policy 215.07,

surplus property (that is no longer needed by any College department) may be

traded in, sold, donated to a non-profit, recycled or salvaged, or trashed, provided

that best efforts are used “to maximize the value and benefit to the College.” Board

Policy 217.07 does not require the Board to vote on the sale of surplus property.

18. “Over the summer we lifted this to $50,000. I raised questions as

to why we would want a policy that would allow administration to ‘trash’

something worth $50,000 with no questions asked. I was told such events

‘never happen,’ but when I asked to remove the line regarding just disposal of

items over $25,000, the administration and board refused. Right now, if JCCC

chose to throw a fancy car into the trash there would be absolutely no

accountability, no oversight, no trigger.”


11

Fact: The quoted sentences misconstrue JCCC Board Policy 215.07, which

was revised by the Board of Trustees on June 20, 2019, to provide, in part: “If the

estimated sale value of a piece or lot of Surplus Property exceeds $50,000, the

President or designee shall report same to the Board Management Committee.”

Thus, the change from $25,000 to $50,000 merely increased the level at which the

Board Management Committee must be advised of the sale of Surplus Property.

The revision does not allow JCCC to “‘trash’ something worth $50,000” or to

“throw a fancy car into the trash.” Board Policy 215.07 defines “Surplus Property”

as equipment, furniture, supplies, or other personal property of the College that is

“obsolete, damaged, worn out or no longer needed by any College department.”

The Policy provides that Surplus Property may be disposed of in any of the

following manners:

1. Trade-in;

2. Advertised public sale (by fixed price, negotiated price,

sealed bid or public auction);

3. Donation to educational institutions or non-profit

organizations;

4. Recycling or salvage; and

5. Trash.

The Policy also states: “In determining the method of disposal, the EVP or

designee shall use best efforts to maximize the value and benefit to the College

considering all circumstances, including anticipated proceeds as well as costs

associated with each method of disposition.” (Board Packet for June 20, 2019

meeting of the Board of Trustees; Minutes of the June 20, 2019 meeting of the

Board of Trustees; Disposition of Surplus Property Policy 215.07)

19. “The sustainability fund goes through the trash items – again,

Trustees are not informed as to where the ‘trash bin’ is – to see if they can

recycle anything and put that money back into the sustainability department.

Anything else? Trash. I am not aware of where anything is. My general

thought is once something is seen as trash, we just let it disappear. I have

never seen a record of anything below $5,000 documented in any way being

disposed of, creating huge holes in what we know about. We also do not know

who determines the value of items to make sure the $50,000 threshold is

actually being correctly met. All of this is the exclusive jurisdiction of the

college president and labeled ‘operations’ thus preventing trustees from

asking questions about it.”


12

Fact: The quoted language misconstrues JCCC Board Policy 215.07,

assumes wrongful conduct without factual basis, and falsely implies that the

College does not have documents reflecting the price of all items of surplus

property that are sold, including items sold for nominal amounts. If the College is

unable to trade in, sell, or donate surplus property, the surplus property is recycled

or salvaged if it has any value. Surplus property may be trashed only if it cannot be

traded in, sold, donated, recycled, or salvaged.

While it is true that the College administration has not invited Trustees to go

through the “trash bin” to determine whether they are able to recycle any items,

College employees carry out recycling and salvage functions in the College’s

Warehouse. The suggestion that the College does not maintain records of the

disposition of property valued at less than $5000 is not true. The College sells

surplus property through www.govdeals.com, a third-party site used by

governmental entities to sell surplus property. An itemized printout of surplus

property sold by the College (often for nominal amounts) is readily available from

the JCCC Purchasing Department and was reviewed. (Exhibit D -- Sold Asset

Report 01 Jul 2018 – 30 Jun 2019, listing all items sold in the previous year; the

proceeds went into the College’s General Fund.) JCCC Audit & Advisory Services

conducted an audit of the JCCC Warehouse and issued a written report in 2017.

The following is stated in the report:

We wish to note that Warehouse management has successfully

implemented participation in an innovative surplus-property

disposal program (GovDeals), resulting in cost savings and

efficiencies. In addition, Warehouse staff work closely with

JCCC Sustainability initiatives to facilitate recycling of numerous

commodities and e-waste, furthering the achievement of

strategic goals the college has set regarding sustainability.

With regard to the statement that “[w]e also do not know who determines the value

of items, to be sure the $50,000 threshold is actually being correctly met,” the

value is determined by the sale price of the surplus property; if the sale price is in

excess of $50,000, JCCC Board Policy 215.07 requires the President or designee to

report the sale to the Board Management Committee. (JCCC Board Policy 215.07;

interview of Janelle L. Vogler, Associate Vice President, Business Services;

interview of Jim Feikert, Director of Procurement Services)

20. “Our contract bidding process is closed off to the public, and

more than once we have chosen out of state vendors over in-state vendors with

similar pricing structures. * * * Because there are no effective guidelines on


http://www.govdeals.com/

13

bidding policies, and attempts to create them are rebuffed, there is room for

concern.”

Fact: The statement that JCCC’s “bidding process is closed off to the public”

is not true. JCCC’s Procurement Department publishes Requests for Proposals and

Requests for Bids on a public website, www.jccc.procureware.com, which may be

accessed by anyone, without charge, by simply registering with the site.

Additionally, JCCC publishes RFP’s and RFB’s in The Legal Record.

Regarding out-of-state vendors, JCCC Board Policy 215.02 provides, in

part: “Preference may be given, when quality and price are comparable, to the

purchase of products and services offered for sale by vendors with offices or plants

located in Johnson County, Kansas.” The JCCC Purchasing Department also sends

solicitation materials directly to potential vendors who are identified by keyword

and North American Industry Classification System code searches of the Kansas

Department of Commerce site to identify vendors in Kansas.

With regard to the statement that “there are no effective guidelines on

bidding policies,” the Board of Trustees adopted written Policies governing

purchasing by the College: Purchasing Policy 215.01, Competitive Solicitation

Requirements Policy 215.02, and Purchasing Exceptions to Competitive

Solicitation Policy 215.04.


http://www.jccc.procureware.com/












































February 20, 2020

HUMAN RESOURCES ADDENDUM

1. Retirement

JAMES DIVNEY (JCCC/KPERS), Professor Sociology/Anthropology, Arts & Design, Humanities, & Social Sciences Division, Academic Affairs, effective August 14, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed retirement.

2. Separation ELLEN CLICKNER, Program Coordinator SBDC, Small Business Development Center, Continuing Education and Organizational Development, effective February 21, 2020. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed separation.

3. Reassignment KRISTIN STANLEY, Success Advocate, Learner Engagement and Success, Student Success, at $19.34 per hour to Marketing Copywriter, Strategic Communications Marketing, effective February 24, 2020 at an annual salary of $52,263. RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed reassignment.

4. Employment – Regular CATHY RAWLINGS, Administrative Assistant-Hospitality Management, Business Division, Academic Affairs, effective February 17, 2020 at $19.98 per hour. ERIKA HENRITZ, Supervisor Testing Programs, Student Services and Success, Student Success, effective March 2, 2020 at an annual salary of $59,831. Effective Name Position Date Salary Jessica Mapes Course Material Buyer 02/17/20 - 13.86/hour 06/30/20 Sandra Wetzel Testing Center Assistant 02/17/20 - 15.24/hour 06/30/20 Kathy Clark Testing Center Assistant 02/17/20 - 15.24/hour 06/30/20 Amanda Hawkins Bookstore Accounting 02/17/20 - 15.24/hour Clerk 06/30/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed regular employees.

5. Employment – Temporary Effective Name Position Date Salary Dalal Essa Student Life Ambassador 02/17/20 - 11.46/hour 06/30/20 Kimberly Dir Lab Clinician EMS 02/14/20 - 18.81/hour 06/30/20 Juan Bocanegra Sustainability Intern 02/10/20 - 11.46/hour 06/30/20

Nour El Harakeh Senior Tutor Chemistry 02/07/20 - 18.81/hour SRC 06/30/20 Jacob Long Lab Clinician EMS 02/14/20 - 18.81/hour 06/30/20 Hannah Reynolds Tutor Biology SRC 02/13/20 - 13.86/hour 06/30/20 Matthew Dobbins Academic Support, 02/10/20 - 13.86/hour Japanese Tutor 05/17/20 Megan Doylea Special Project, Carl Perkins 08/12/19 - 1,146.00/total Metal Fab. Program, 05/22/20 Academic Support Valerie Manna Special Project, Carl Perkins 08/12/19 - 1,225.00/total Metal Fab. Program, 05/22/20 Academic Support Yuki Ochi Academic Support, 02/10/20 - 13.86/hour Japanese Tutor 05/17/20 David Miller 2-day workshop- 02/22/20 - 700.00/total Stage Combat: Knives 02/23/20 Arts & Design, Humanities & Soc. Sci Silvia Cooper Completion of ACTFL, 02/07/20 - 300.00/total Training-Step 2 02/07/20 Jeff Finnie " " 300.00/total Eugenio Gonzalez " " 300.00/total Evelyn Gonzalez " " 300.00/total James Hillen " " 300.00/total Etsuko James " " 300.00/total Tanya Kelley " " 300.00/total Jeri Lowe-Howell " " 300.00/total Karl Magnuson " " 300.00/total Yue Pan " " 300.00/total Helene Perriguey-Keene " " 300.00/total Irene Schmidt " " 300.00/total Adriana Sommerville " " 300.00/total Inna Verzhbytska " " 300.00/total Martha Drone " " 300.00/total

Stephen Dickeyb Instr., Mathematics 01/21/20 - 17,622.00/total 05/22/20 Jeri Howell Instr., Continuing Ed. 02/01/20 - 25.00/hour 06/30/20 Janet Bea Zwilling " 02/20/20 - 100.00/hour 06/30/20 Johan Marin Staff Reporter 02/10/20 - 750.00/total The Campus Ledger 05/15/20 Paige Winters Producer 02/10/20 - 1,554.00/total The Campus Ledger 05/15/20 Mary Jean Billingsley Instructor, First Impressions 02/26/20 - 300.00/total Career & Transfer Services 02/26/20 RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the above-listed temporary employees. Footnotes: a. Also full-time employees b. Full-time temporary position __________________________________ Becky Centlivre Vice President, Human Resources __________________________________ Joseph M. Sopcich President