Cameron Knoll Home Owners AssociationBoard Meeting

February 27, 2012Home of John O’Dowd 14 Fendall Avenue

Call to Order – Julie Podolsky called the meeting to order at 6:57 pm. Attending: John O’Dowd, Julie Podolsky, Marc Dluger, Heather Winkelmann, Elaine (Rice)

Resident Forum1. Craig Smith, Frank Kernan, and Ian Ale attended to discuss an incident that occurred in

the community. On Friday evening police were called to a townhouse. At 3 am the police returned to the property and it looked like the police arrested the granddaughter of the property’s owner. Resident called the Housing Authority and asked if the resident was part of Section 8 housing. The Housing Authority would not comment. The board explained that it called our police liaison to determine what had taken place that evening. The police informed the board that there was no arrest. It was a domestic situation in where the woman taken away went with the police on her own free will. It looked like she was arrested because everyone who rides in a police car must be handcuffed. The police then explained the steps that they can take to determine what can be done. Police department also explained that the residents can make anonymous complaints if problems persist. Board will keep residents informed.

2. Joan Coates at 3 Floyd had an ACC request in with CSI for a new deck. Board would like Rice to approve so resident has back up documentation for her deck.Action: Rice will send resident an approval letter for deck

Approval of Minutes – Approved at 7:34 pm by John O’Dowd; Marc second

Matters for Board Action1. Landscape Contract –Board had some questions regarding the contract. President moved

to modify the contract manually and initial the changes; Rankin will then initial the changes.

Action Items: Board will manually put changes in the contract no later than the end of two weeks. Board would like Rankin to then initial the changes no later than a week later.

2. Shed Removal – Two bids for shed removal. First bid was from Bob Buckley the second was from Handyman Dan. Board asked for Rice’s recommendation; Rice recommended Handyman Dan. John moved to hire Dan the Handyman; Heather second.Action Item: Total of removal not to exceed $1050.00 with proper disposal of items in the shed and the shed.

3. Retaining Wall/Storm Drain Specifications – Board would like to make some alterations to the storm drain and retaining wall contracts:

• Two storm drains need to be added to contract

• Board would like the contract company to use the property map that we use with other contracts for clarification of work to be done

• Board would like company to send the prices for a stone retaining wall and a wood retaining wall

Action Items: Rice will go back to get new bids and e-mail out new bids to the board; board will review the contracts before March meeting and be ready for a vote at the March meeting.

4. Audit Proposal – Board did not like the proposals as they were not specific enough. Board moved to table this discussion until the proposals were more specific.

5. Reserve Study Proposal – Board would like to compare the reserve study contract fully before moving to approve. Approval tabled until April Meeting.

Action Items: Rice will scan the list of common areas so that the board can compare prices. John will send board the older reserve studies so that board can compare.

Report Review from Officers and Committees1. President’s Report

• Website – Board would like webmaster to make progress on the website a little quicker. It has been 6 weeks since board e-mailed our suggestions to webmaster. Will revisit in March board meeting

• Safety Assessment – Community is in good shape. There are some areas that are too dark. Police will draft full report.

• E-Mails from Residents – Residents are complaining about dog waste throughout the community. Board will look into getting bids from companies who remove dog waste from communities.

2. Treasurer Report• Interest Rates for CDs – John researched different banks and their interest rates

for CDs. Recommended we and close our account at Burke and Herbert and move the money into Ally. Board approved.

• Financial Report – Good standing3. Welcoming Committee

• Held a meeting and came out with a basic outline of the committee. First facet: Committee will welcome new residents with a basket; second facet: provide new residents with information about the community and area.

• Committee would like to send out a survey to see what the residents would want the committee to do. Board suggested the survey be linked to our website. Board will look into survey sites.

4. Rules Committee• Julie presented the board with the revised the rules that included the new rules for

notifications letters, violation letters, and hearings. Board moved to approve5. ACC Approvals

• 79 Fendall would like to install a satellite dish. Board approved.

• 17 Floyd would like to install a patio door. Board approved providing that grids are 3X5.

Next meeting: Monday, March 26 at 7pm; 85 FendallAdjourn: President adjourned meeting at 9:33 pm