Feb. 2002 - SCV

Who Does Who Does What?What?

Am I doing what I should?Duties of the Officers

Jonathan David

Feb’2002 SCV training

ReferencesReferences

Chapter Bylaws Section Bylaws www.ieee.org/scv RAB Operations manual

9.6 ChaptersA. DefinitionB. Chapter Petition for EstablishmentC. Chapter Requirements for Membership, Meetings and ActivityD. Chapter Nominating Committee

E. Chapter Election ProcessF. Chapter ManagementG. Chapter Funds

H. Joint ChapterI. Chapter OfficersJ. Chapter MeetingsK. Chapter Dissolution

Feb’2002 SCV training

How Many needed?How Many needed?

At least 3o Chairo Vice-Chairo Secretary/Treasurer (may be

combined) You may elect additional officers

o Appointments are typical.

Be creative – Make an office for every volunteer!

Feb’2002 SCV training

ELECTED Officer EligibilityELECTED Officer Eligibility

IEEE Members, Senior or Fellow.o No Students (except in Student

Branch Chapters), or Associate Members

Must be a member of the Section and Society.

Cannot hold same position for more than 2 years.

Feb’2002 SCV training

The Chairman of the BoardThe Chairman of the Board

The Chapter Chair shall serve as Chair for all meetings of the Chapter, the Chapter Committee and the Chapter ExCom where such ExCom exists.

Call (set the AGENDA, time and place of) the Planning Meetings & Run them o per Roberts rules of Order…. when neededo Volunteer groups work best with HIGH consensus

level; Near unanimity is good! Find, Recruit and Train new Volunteers. Encourage and Develop Existing ones.

o Unwritten part of the Job.o Negotiate resolutions to conflicts.

Feb’2002 SCV training

The Vice-Chair.The Vice-Chair.

The Chapter Vice Chair shall assist the Chair in the coordination of all Chapter activities. At the request of the Chapter Chair or in the absence of the Chapter Chair, the Chapter Vice Chair shall chair meetings of the Chapter, Chapter Committee or Chapter ExCom.

When asked, Call the Planning Meetings & Run them (see Chair)

Help the chair do his job &o Find, Recruit and Train new Volunteers.o Encourage and Develop Existing ones.

Often may be inherit an annual task like o Annual Banquet or Workshop.

Feb’2002 SCV training

Secretary Secretary

The duties of the Chapter Secretary shall include correspondence, the keeping of the minutes of the Committee meetings, mailing notices, and submission of meeting reports to the IEEE Regional Activities Department at the end of each year and such other duties as are assigned to him/her by the Chair.

Keep Working Meeting Minuteso Record the Decisions of the Groupo Transmit them to the rest of the officerso Inform all committee members of next meeting

and its agenda (from chair). File the Meeting Reports (L-31) for

Technical and Working meetingso With SFBAC for full rebateo COPY of report if filed ON-LINE.

Find, Recruit, Train and Develop Volunteers

Feb’2002 SCV training

TreasurerTreasurer

The duties of the Chapter Treasurer shall include the development of a Chapter budget for approval by the Section, accounting of all Chapter funds, keeping financial records, and submitting a financial record to the Section.

Submit Year’s Budget to Section.(Feb)

Submit ½ yearly Financial Reports o To Marilyn at SFBAC and Section Treas.

Get IEEE HQ on Bank Signature Card. Write checks for Valid Expenses. Find, Recruit, Train and Develop

Volunteers

Feb’2002 SCV training

Appointed(?) PositionsAppointed(?) Positions Program Committee Chair

o Group that Finds Speakers and arranges Room Hospitality Chair

o Coordinates the Volunteers that bring refreshments / or with Restaurant for Dinner

Webmaster E-mail list owner Publicity Membership

o makes sure Forms at meeting, o helps people find Senior Member References.

Workshop/Special Program Chairo For the “moneymaker?”o National Conference in our area

Student Liaison o for Univ. with Program in Field of interest.

Feb’2002 SCV training

Do you know what you should Do you know what you should do?do?

Find, Invite, Train, Develop, Encourage, Coach, Mentor, Teach

VOLUNTEERS